RSQ-10-22_Continuing_Professional_Services-Survey_and_Mapping.pdf

Prepared For

Utilities Commission, City of New Smyrna Beach, FL

RSQ No. 10-22 | Continuing Professional Services General Survey and Mapping Firms

April 19, 2022

Proposal No. 22002804P 1101 N. Lake Destiny Road, Suite 415, Maitland, FL 32751

1101 North Lake Destiny Road, Suite 415 Maitland, FL 32751 Main: 321 441 9405

April 19, 2022

Ms. Maureen Lynch, CBBP Utilities Commission, City of New Smyrna Beach Procurement Manager 200 Canal Street New Smyrna Beach, FL 32168

RSQ No. 10-22: Continuing Professional Services - General Survey and Mapping Firms Colliers Engineering & Design Project No. 22002804P

Dear Ms. Lynch, Colliers Engineering & Design, Inc. (DBA Maser Consulting) is pleased to submit this proposal for General Survey and Mapping services.

The anticipated services to be performed include, but are not limited to, boundary, topographical, hydrographical and route surveys; wetlands delineation; and subsurface utilities mapping. Our approach for each work order assignment will always consider safety and efficiency, and will include a combination of conventional surveying, static scanning, mobile LiDAR and Unmanned Aircraft Systems (UAS) to develop design grade mapping suitable to support final design, as-built documentation, asset inventory or maintenance.

All surveying and mapping related assignments for this as-needed contract will be performed in accordance with the Standards of Practice for Surveying and Mapping in the State of Florida, per applicable Florida Statutes, and any furnished Utilities Commission, City of New Smyrna Beach requirements and standards.

Brian Hefner, PSM will be serve as our Project Manager and your primary point of contact - 407 383 6900 | brian.hefner@colliersengineering.com and Patrick Senne, PSM will be our QA/QC Manager and your secondary point of contact - 386 274 8679 | pat.senne@colliersengineeirng.com.

Thank you for your consideration. We look forward to working with you.

Sincerely, Colliers Engineering & Design, Inc.

(DBA Maser Consulting)

Patrick Senne, PSM Principal Associate mailto:brian.hefner@colliersengineering.com mailto:pat.senne@colliersengineeirng.com

UTILITIES COMMISSION

CITY OF NEW SMYRNA BEACH, FLORIDA

200 CANAL STREET

P.O. BOX 100

NEW SMYRNA BEACH, FL 32170-010

RSQ 10-22

CONTINUING PROFESSIONAL SERVICES

A Copy of This Signed Form Must Accompany Your Proposal

Acknowledgment of Receipt of Addenda No. 1

Company_______________________________________

Title___________________________________________

Signature_______________________________________

Colliers Engineering & Design, Inc. (DBA Maser Consulting)

Principal Associate

Table of Contents

Section 1 Qualifications 4 - 10

Section 2 Consultant’s Understanding 11 - 21

Section 3 Staffing 22 - 34

Section 4 Location 35

Section 5 Financial Stability / Insurance / Occupational License 36 - 38

Section 6 References 39

Section 7 Past Project Performance 40 - 50

Section 1 Qualifications

Qualifications | April 19, 2022

Colliers Engineering & Design has a well-established track record for providing similar professional services under multiple as-needed contracts for cities, counties, and utility agencies throughout Florida.

This Utilities Commission, City of New Smyrna Beach (UCNSB) contract will be managed from our Maitland, Florida office (1101 North Lake Destiny Road, Suite 415, Maitland, FL 32751) which is approximately 45 minutes’ drive to the current UCNSB Canal Street office.

From this office we can deploy five (5) survey crews, two (2) SUE designating crews (each crew outfitted with GPR and a full suite of geophysical prospecting equipment) and three (3) SUE locating crews with vacuum excavation trucks, one (1) mobile LiDAR system and multiple long range UAS (drone) platforms, with both LiDAR and imagery sensors, capable of capturing design grade accuracy survey data and asset inventory features; three (3) FAA (Section 107) certified UAV pilots, and one (1) Geospatial Information Systems Professional Mobile LiDAR (GISP). to directly service this contract.

From the beginning the firm has had a strong focus on surveying and mapping and a commitment to leveraging technology to reduce project costs and increase the quality of our deliverables. Whether the project calls for conventional surveying methods, cutting-edge geospatial scanning techniques or a combination of both, our professionally licensed land surveyors, highly trained office technicians and field crews work seamlessly together to provide responsive service and high-quality deliverables for our clients.

Colliers Engineering & Design is well qualified and experienced with performing a complete suite of conventional surveying and mapping services including land boundary surveys, topographical surveys, hydrographical surveys, route surveys, and wetland surveys. In addition, Colliers Engineering and Design has experience providing our utility clients with right-of-way surveys, horizontal and vertical control, construction layout, as-built, quantity and ALTA surveys along with Canal and embankments cross-sections and profiles. We have decades of experience in preparing legal descriptions and sketch of descriptions, title review, expert witness, and subdivision plats per Florida Statutes, Chapter 177.

In addition, our specialty services include Subsurface Utility Engineering (SUE), including designating, locating and Ground Penetrating Radar (GPR); Geographic Information Services (GIS), including spatial database design and maintenance, cartographic support, and GIS analysis; Asset Inventory Services, including transportation asset collection, stormwater asset collection, and asset conditioning; Mobile LiDAR;

Terrestrial LiDAR; and UAV LiDAR with high resolution digital imagery.

In addition to a full suite of conventional surveying services, Colliers Engineering & Design has also invested heavily in emerging technology for our Geospatial field and office services lines. This investment includes state-of-the-art laser scanning systems (LiDAR) ranging from static units to vehicle mounted mobile systems, to unmanned aerial drones. Leveraging these technologies affords our clients options to reduce contract

Section 1 - Qualifications costs and schedules, increase product quality and efficiency, more effectively manage projects and communication; and dramatically increase safety for our staff and the traveling public by keeping our survey crews out of the roadways and away from high-voltage electrical equipment.

The technologies we employ are strengthened by our thorough understanding of survey principals.

This allows our clients to be confident in the high precision and accuracy of our remote sensing-based data collection. The proper collection, processing, data extraction and the fusion of subsurface utilities, ground survey and LiDAR data is one of our strongest skillsets. Our well-established workflows help ensure successful initial capture and/or provide quality review of remote sensing data and have been proven successful on many major interstate and infrastructure projects, with benefits on smaller scale assignments as well.

For this contract, our available capacity and services are reinforced by Florida licensed professionals and, if it becomes necessary, by field and office support staff from our Tampa, Boca Raton, and Jacksonville office locations, and by discipline experts companywide. Utilizing our established workflows, integrated technology and communication protocols, staff in multiple offices can work collaboratively with local project managers, which allows projects to be reviewed by industry experts while leveraging staff capacity to quickly respond to UCNSB needs and expedite project schedules, as necessary.

All survey tasks will be performed in accordance with the Standards of Practice for Surveying and Mapping in the State of Florida, outlined in Chapter 5J-17 of the Florida Administrative Code, pursuant to Section 472.027, Florida Statutes.

All professional services shall be performed under the direction of a Professional Surveyor and Mapper licensed with the State of Florida who possesses the required expertise to perform the various types of survey tasks included in the scope of services of this RSQ.

Utility Experience and How CED can be an Asset to UCNSB:

Supporting utility infrastructure has been a focus of our central Florida operations since opening offices in Maitland in 2016. We have strategically hired qualified personnel with decades of experience in providing a range of geospatial mapping services for both aerial and underground utilities.

Colliers Engineering & Design projects are managed in accordance with corporate procedures based on accepted best practices to ensure successful project delivery in compliance with the schedule, budget and quality standards agreed upon at project inception. Our team has the qualifications and capabilities to respond to any of the special types of assistance outlined in this RSQ and commits to successfully completing all task assignments on time, safely and cost-effectively. We achieve these commitments by maintaining close relationships with clients; executing projects in accordance with established scope, client expectations, milestone scheduling, and budgets; and fostering effective on-going communication with UCNSB project manager and staff.

Colliers Engineering & Design has a well-established track record for providing all the services required for this contract, including specific utility experienced gained under similar on-call contracts for utility clients such as Duke Energy, Reedy Creek Energy Services, TECO Electric, TECO People’s Gas, and Jacksonville Electric Authority. We work with our client partners to review each task assignment and listen to ensure that we understand client goals and expectations and the specific assignment requirements and determine milestone scheduling and deliverable requirements. By working with client partners to determine their needs, Colliers Engineering & Design can plan each of our projects, employing the right technology, techniques, and production workflows.

Currently we have on-going task assignments being performed for multiple utility clients from our Maitland office deploying a variety of approaches, including:

• Aerial LiDAR deployed for topographic design survey for multiple proposed solar farms.

• Construction layout of solar arrays for multiple sites totaling approximately 2,300 acres

• Terrestrial LiDAR used to safely gather detailed topographic data inside power substations. This data will be used for the current design support and future full modeling of substation equipment.

• Mobile LiDAR is being used to collect as-built data on a newly upgraded transmission line along a major collector road.

• LiDAR point cloud data from all platforms is classified and imported into PLSCAD to model and confirm the poles and conductors meet design load requirements.

• GPS survey techniques have been used to establish control on transmission corridors and for use in asset management.

• Conventional survey and robotic total stations are used for right of way surveys and right of way staking in support of distribution line hardening

• Ground penetrating radar (GPR) and geophysical detection techniques are in use to map existing subsurface utilities for utility conflict avoidance and design of utility relocations when required

• Multiple utility coordination assignments, including research (as-built maps, permit information and historical data) in support of field crews and communication with UAOs

• GPR and non-destructive vacuum excavation to clear locations for proposed transmission poles, find long-buried lines that have been classified as “unlocatable” by 811 respondents

See Section 7: Past Project Performance for detailed examples of relevant projects performed by CED

Similar Survey & Mapping On-Call Contract Experience:

We are currently providing Surveying, Mapping, LiDAR and SUE services identical to those anticipated for this contract under the following relevant contracts:

On-Call Contracts with Utility Providers

• Duke Energy Master Service Agreement for Land Survey, SUE and Geospatial Services (2016 - Present)

• Reedy Creek Energy Services Master Service Agreement for Land Survey, SUE and Geospatial Services (2019 - Present)

• TECO - Electric (2022 - Present)

• TECO – Peoples Gas (2022 - Present)

• Duke/HDR - Substation - Spill Prevention Containment and Countermeasures (2019 - Present)

• Duke/AECOM - Substation - Spill Prevention Containment and Countermeasures (2019 - Present)

On-Call County/Municipal/State Survey & SUE Contracts

• Miami-Dade County Department of Regulatory and Economic Resources, Surveying Services (2022 – Ongoing)

• South Florida Water Management District, Surveying and Mapping Services (2021 – 2026)

• City of Pompano Beach, Continuing Contract for Surveying & Mapping Services for Various City

Projects E-21-20 (2021 – 2026)

• City of Miami Beach, Professional Architectural and Engineering Services in Specialized Categories

“As-needed” – Surveying (2014 – 2026)

• City of Miami, Miscellaneous Surveying and Mapping Services (2014 – 2024)

• City of North Miami Beach, Continuing Services Agreement for Category 12: Surveyors (2021 – 2026)

• City of Tampa, Work Order Agreements for Professional Services (2017 – 2023)

• City of Plant City, Transportation Engineering Services (2017 – 2027)

• Hillsborough County, Miscellaneous Professional Engineering Services - Geomatics (2018 – 2023)

• Pinellas County, Unmanned Aerial & Survey Services (2019 – 2024)

• FDOT D6, Districtwide Utility Coordination Consultant (2021 – 2026)

• FDOT D1, Continuing Services SUE Designate, Locate, and Coordination Contract (2019 – 2024)

• FDOT D4, Continuing Services Contracts for Survey, Mapping, and SUE (2017 – 2022)

• FDOT D4, I-95 / SW 10th Street Connector – Design Build RFP Development Contract (2021-2022)

• FDOT D6, Districtwide Miscellaneous Location Survey Consultant (2016 – 2026)

• FDOT D6, Districtwide ROW Mapping & Survey (2020 - 2025)

• FDOT D5, Continuing Services Contract for Roadway Design – Contract 016 (2019 – 2024)

• FDOT D5, General Engineering Consultant (GEC) Contract (2019 – 2024)

• FDOT D7, Survey Support Services Continuing & Districtwide Contracts (2015 – 2020)

See below for an abbreviated list of the above referenced on-call contracts with a summary of the scope of services and assignments performed.

Duke Energy, Surveying and Mapping Services:

Colliers Engineering & Design has provided surveying and mapping services to Duke Energy since opening our Orlando office in 2016. We were awarded a renewal of this contract in 2020 under which we continue to provide conventional land surveying, SUE and geospatial services including distribution and transmission line surveys, acquisition surveys, LiDAR scanning from multiple platforms, LiDAR data classification, Subsurface Utility Engineering including Quality Level A (QLA), Quality Level B (QLB), and Quality Level C (QLC). These services are performed throughout the Duke Energy service areas.

Reedy Creek Energy Services (RCES), Miscellaneous Surveying and Mapping Services:

Under this miscellaneous surveying and mapping services contract, Colliers Engineering & Design is tasked with various survey assignments in support of growth and upgrades to infrastructure. Tasks include SUE QLA, QLB and QLC utility mapping, boundary, and topographic surveys.

FDOT District 1, Districtwide Subsurface Utility Designate, Locate, Coordination Contracts:

This contract is focused on confirming there are no utility conflicts with proposed transportation improvements included on construction plans prior to final acceptance and going to construction. Colliers Engineering & Design has performed more than 30 task work order assignments consisting of conventional field surveys and Subsurface Utility Engineering Quality Level A and Quality Level B services throughout the 12 counties making up this FDOT District.

FDOT District 6 SUE Location Contract:

Acting as an extension of FDOT D6 Utility Section staff, Colliers Engineering and Design provides contract is focused on confirming there are no utility conflicts with proposed transportation improvements included on construction plans prior to final acceptance and going to construction. Colliers Engineering & Design has performed more than 30 task work order assignments consisting of conventional field surveys and Subsurface Utility Engineering Quality Level A and Quality Level B services throughout the 12 counties making up this FDOT District.

City of Miami, Miscellaneous Surveying and Mapping Services:

Under this miscellaneous surveying and mapping services contract, Colliers Engineering & Design was tasked with several boundary and topographic surveys for various City parks, trails and transportation facilities. Scope elements relative to those anticipated under this contract include control surveys with permanent benchmarks; as-built surveys; Mobile LiDAR; Subsurface Utility Engineering QLA and QLB services; preparation of legal descriptions and expert witness services.

Miami-Dade County General Land Engineering and Surveying Services:

Colliers Engineering & Design has provided general land surveying services under a multiple, consecutive continuing services contracts since 2006 (by Triangle Surveying – acquired in 2015). Scope elements relative to those anticipated under this contract include boundary surveys, topographic design surveys, underground utility mapping (SUE), as-built surveys, photogrammetric services, preparation of legal descriptions and sketches and expert witness services.

Hillsborough County Miscellaneous Professional Engineering Services for Geomatics:

Colliers Engineering & Design has performed a variety of task assignments including boundary and topographic surveys for various transportation and utility facilities. Scope elements relative to those anticipated under this contract include control surveys with permanent benchmarks, as-built surveys, construction stakeout, SUE services, preparation of legal descriptions and expert witness services.

Why Colliers Engineering & Design?

The Survey & Mapping field is a competitive market with multiple professional firms qualified to perform the services outlined in this RFQ. What sets Colliers Engineering & Design apart is our focus on practices that can add value beyond the traditional scope and conventional approach to these services. We believe it is our responsibility to review all potential solutions or methods when approaching a survey assignment, to ultimately increase efficiency and more effectively utilize the funds allocated for this contract.

Innovation We make a point to stay ahead of the curve on not only technology but the trends our industry is moving toward, including the latest equipment, software, and novel procedures to bring added value and cost savings to all our clients and contracts.

Remote Sensing – Data Fusion The proper collection, processing, extraction, and fusion of datasets is one of our strongest skillsets. Our well-established workflows help ensure accurate initial capture and provide quality review of remote sensing data.

They have been proven on many significant interstate and infrastructure projects. Additionally, we utilize TopoDOT’s new TopoShare web service on every mobile Lidar project. This platform allows us to share the full depth of data collected and offer added value in a GIS format that can be leveraged by UCNSB.

SUE - Real Time Reporting Our innovative approaches extend to our SUE services. Colliers Engineering & Design utilizes a custom mobile reporting platform through Fulcrum that is geospatially accurate and provides real time data reporting to the Project Management team. We also utilize Basecamp, a web-based office/mobile data sharing platform that includes all internal and external team members. These mobile reporting platforms immediately involve all team members necessary to address or resolve any issue. The data received from these mobile platforms also provides additional QA/QC data points to ensure corrected data is thoroughly reviewed and incorporated into transmitted deliverables.

Leveraging Multi-Sensor Platforms Colliers Engineering & Design has considerable equipment resources making possible the simultaneous accomplishment of multiple work orders and leveraging multiple sensors depending on scope and requirements of the Work Order. Integration of multiple sensors and platforms is a strength of Colliers Engineering & Design. From multiple payload onboard UAS to custom high-resolution camera configurations for our Riegl VMX systems, we are comfortable pushing the boundaries of off the shelf products and confidently testing their application.

Scan to BIM Our Scan to BIM (Building Information Modeling) services deliver high accuracy spatially relevant 3D models created to client specifications up to LOD (Level of Development) 300, as defined by the AIA. These BIMs (Building information models) allow clients unprecedented ability to plan for future expansions, utility & equipment routing, and inventory of assets contained within a client structure. Models are created and delivered in a 3D environment that is more easily leveraged, and intuitively understood by stakeholders than typical 2D plans.

Section 2 Consultant’s Understanding

Consultant’s Understanding | April 19, 2022

The Utilities Commission, City of New Smyrna Beach, Florida (UCNSB) desires to obtain Professional Land Surveying and Mapping services to include LIDAR and Subsurface Utility Engineering (SUE) services required for on-call services in support of the on-going work of the UCNSB in supplying water, wastewater, re-use water and electric services through capital projects and maintenance.

The purpose of this contract is to provide a wide range of general Surveying and Mapping Services for utility specific projects, including but not limited to, general topographic survey and mapping, bathymetric surveys, LiDAR, and boundary surveys, route surveys, wetland surveys, horizontal and vertical control network, survey of baselines, and all related elevations and inverts using conventional survey techniques as well as aerial photogrammetry and LiDAR by means of drones, other terrestrial or vehicular mounted units, and/or other means to establish base maps and layout. Other services include Subsurface Utility Engineering (SUE) using vacuum excavations, ground penetrating radar, or other means to verify vertical and horizontal locations of existing underground utilities.

Colliers Engineering & Design commits that we have the necessary resources and expertise to successfully complete each task. We can assume full and sole responsibility for projects of varying size, whether the project is a small one-day consulting solution, or a multi-year design and construction project.

Managing your contract Colliers Engineering & Design employs a proven and comprehensive approach to project management by engaging established procedures that are utilized uniformly throughout the corporate enterprise. Our professionals work diligently with our clients to ensure successful project delivery in compliance with the approved schedules, design, budgeting, permitting, and administration while maintaining quality standards from initial assessment through project completion. Colliers Engineering & Design project managers operate within a team environment, and we value our clients as team members and partners. A key factor in successful project management is effective communication. Keeping our clients and other team members informed throughout the project life cycle is viewed as essential to overall project success.

With 30+ years of experience in engineering and surveying for projects throughout Central Florida, Brian Hefner, PSM will serve as our Project Manager and Primary Point of Contact for the duration of this contract. Along with his extensive regional experience, Mr. Hefner has been the surveyor in responsible charge of numerous projects for City and County governments, water management districts, utility owners and commercial and residential clients, and other regulatory agencies throughout Central Florida including the east coast.

Section 2 - Consultant’s Understanding

His focus will be to build and maintain a strong working relationship with UCNSB staff through regular and transparent communication with the Work Order Project Managers. Gaining a better understanding of your needs and expectations will help bring innovative cost savings and ensure quality project deliverables on all Work Orders.

Mr. Hefner has an extensive background in all levels of the land survey process, data acquisition techniques, and technology equipment and software. He has also been responsible for the supervision, management, and quality control of all aspects of surveying, mapping, and SUE operations including contract negotiations and client relationships. His practical experience includes overseeing day-to-day survey crew operations and managing a wide variety of survey and mapping projects, including boundary and topographic surveys; hydrographic surveys, route surveys, and wetland surveys as identified in the RSQ, as well as GIS based asset inventory data acquisition using LiDAR and generation of 3D civil project modeling and construction monitoring. Mr. Hefner understands how to implement and leverage advanced technologies into current survey operations to control cost, reduce schedule, and increase safety in all survey operations.

Denis A. Denis, PSM, PE will serve as Deputy Project Manager. His role will also include ensuring adequate staff and equipment resources are allocated, deliverables are properly reviewed for quality control. Daniel Checchia will serve as SUE Production and Utility Coordination Manager. Michael Ehrhart, PSM for design survey and geospatial/remote sensing, Control Survey & Corridor Mapping service respectively. Patrick Senne, PSM is our assigned Quality Assurance/Quality Control (QA/QC) Manager and will develop and oversee the QA/QC Program for this contract. Mr. Senne will also serve as secondary point of contact.

This core management team will serve as your primary resources for the duration of this contract. Along with QA/QC and peer review of all products, this team helps keep Colliers Engineering & Design on the forefront of technology, including developing simple hands on uses for AR for a variety of tasks in conjunction with FDOT’s on-going NextGen plan, 3D Modeling and AMG initiatives. The Trimble SiteVision platform has already proven itself on applications including public involvement with stake holders, on-site utility coordination/conflict avoidance assessments, and quick reviews of archived 3D surface mode

Responsiveness, Communication and Coordination: Responsiveness, along with clear lines of communication will be a key to the success of this contract. As the primary point of contact, our Project Manager, Brian Hefner, will provide responses to all UCNSB communication within a two-hour timeframe and, if needed, he can be at the UCNSB office, same day as the request is made. He will proactively communicate directly with the UCNSB Project Manager in the event of unusual circumstances ensuring prompt resolution to avoid project delays. He will be available if required to attend meetings with UCNSB staff, other agencies, utility providers, business owners, residents, and other stake holders. Colliers Engineering & Design will provide timely project deliverables and milestone dates which UCNSB may use to determine our overall progress as part of project status reporting.

Communication Effective communication, coordination, and collaboration between our team partners, fellow contract holders and the Contract Manager will be vital throughout this contract. This will be achieved through developing a clear understanding of the scope, defining roles and expectations, establishing clear communication protocols, open and clear collaboration and reporting, and transparency regarding both achievements and challenges. The agenda for the kick-off meeting for each Work Order and subsequent weekly team meetings include discussions regarding project goals, schedule, progress, and performance with input welcome from all of the members of the project team. In this way, our team members are fully informed regarding project status and their individual responsibilities. If issues or challenges arise during the course of a project, they are discussed with various team members, a plan of action formulated, and instructions regarding the way forward disseminated appropriately for implementation.

Bi-weekly written reports will be submitted to the Work Order PMs for all assignments with status updates for all established milestones.

Control of Project Schedule

Colliers Engineering & Design understands that timely, high quality and on/under man-hours budget deliveries of data are critical and commits to meeting or exceeding UCNSBs expectations under this contract. We know how important it is to complete all project elements in a timely manner and within budget – maximizing the effectiveness and value of this contract.

Our success on similar on-call survey contracts is largely due to our commitment of resources and attention to critical path delivery schedules. We want you to be confident in assigning work to the Colliers Engineering & Design Team, and it is our goal to track our capacity and utilize our staff responsibly to ensure timely delivery of services and resources and commitments are met on every assignment.

Mr. Hefner will coordinate with the assigned Work Order PM to develop a proposed work plan that includes specific tasks, milestones, deliverables, completion schedule. The status of each Work Order will be closely monitored on a weekly basis to make sure all tasks remain on schedule. Supporting this contract for UCNSB is not only a priority of our Orlando staff but also our Florida leadership.

Resourcing and availability will be the driving elements of meeting project schedules. After completion of the task order negotiation phase and upon notice-to-proceed, Mr. Hefner will hold a kick-off meeting with all key personnel to discuss project milestones, schedules, accuracies, deliverables, and QA/QC procedures. All key staff will be given the work program schedule that identifies critical milestones for each stage of the project. Detailed communication procedures will be established and followed between all constituents and Colliers Engineering & Design’s Project Manager. Schedule updates will be included with the monthly progress reports and corrective actions, if necessary, will be identified and communicated to maintain agreed upon deadlines.

Our survey staff holds daily scheduling and project management meetings which include leadership from all Florida offices, allowing our team to leverage resources regionally and prioritize assignments under this contract with the appropriate staff to ensure the quality and responsiveness you expect from our team without sacrificing other obligations. We envision our relationship with UCNSB will develop quickly and strengthen with this contract and Colliers Engineering & Design is prepared to grow with your needs as an organization and succeed with every possible assignment.

Control of Budget This is a task Work Order-based contract with each assignment negotiated on an individual basis. Mr.

Hefner’ experience with a wide variety survey types and assignments has made him familiar with the level of effort required for performing specific work elements included in various types of projects. Having negotiated numerous task Work Orders on the previous contracts, Brian understands the typical expectations regarding anticipated work efforts and how to efficiently utilize personnel.

Mr. Hefner will be responsible for the overall budget maintenance of the contract. Budgets for each assignment will be tracked and maintained on a weekly basis using the project management portals included in BST Financial Software (Ver.10). This allows for monitoring of project financial details to quickly determine which activities are negatively impacting the schedule or budgets and institute aggressive corrections including adding resources to prevent cost overruns. Invoicing will be prepared monthly and/or to coincide with milestone deliverables and will document the percent complete status for each assignment.

Status Reporting On a bi-weekly basis, contract and budget reporting shall be prepared to indicate the schedule status and percent complete billings for all assignments. We utilize a straightforward spreadsheet that details all to-date efforts. Report formatting will be consistent among our team members and each Work Order will contain a checklist of items specific to the assignment and project coordination.

Quality Control Process Colliers Engineering & Design is committed to taking responsibility for the quality of all our deliverables and we understand that quality control is the job of the consultant, not the UCNSB. Quality Assurance and Quality Control (QA/QC) reviews are essential components of our workflow.

It is Colliers Engineering & Design’s policy to establish, commit to, implement, and monitor a QA/QC plan for every project, ensuring quality deliverables for our clients. Our overall QA/QC program is continually monitored to maximize its success and to identify possible improvements. Each Colliers Engineering & Design employee is a part of this QA/QC program, and it applies to all our disciplines and office locations.

Throughout the organization, each Department Manager is responsible for the following:

• Communicating the firm’s QA/QC policy to employees

• Developing quality plans and reviews

• Implementing a quality management system to consistently achieve superior services

The Colliers Engineering & Design QA/QC Program manual is distributed to all Project Managers, Department Managers, Division Directors, and Executives of the firm. The manual is designed to help Project Managers implement practices for effective project management and incorporates department-specific guidelines as they are developed. We have identified one of our senior managers, Patrick Senne, PSM, with 30+ years of surveying experience throughout the State of Florida, as our Quality Assurance lead.

Mr. Senne will develop and oversee the QA/QC Program for this contract. His role will ensure it is applied for all aspects of this contract and will be responsible for the oversight of all deliverables prior to submittal to

UCNSB.

Quality Control All assignments performed for this contract will have a project specific QC plan and QC procedures will be implemented to mirror the UCNSB requirements to ensure product standardization and acceptance.

Procedures will include in-process reviews to confirm compliance with and understanding of production processes, implementation of corrective actions as early as possible, and identification of process improvements.

This plan will include a QC checklist to ensure all matters of importance to the UCNSB are included in the final deliverable. Our assigned QA/QC Program Manager will carry out a quality assurance (QA) review on all project deliverables, prior to submittal. We will submit all work only after our staff ensures that each deliverable meets the UCNSB standards and specifications.

Quality is achieved through a series of systematic reviews throughout the survey and document production process. In general, equipment calibration and peg tests are performed on a routine basis to verify proper and reliable operation of the survey equipment and bore siting of remote sensing equipment over established calibration ranges are performed for photogrammetric, aerial LiDAR, and terrestrial mobile LiDAR operations. Our workflows include standardized field procedures and generally accepted survey practices which significantly reduce the chance for error. Colliers Engineering & Design takes full responsibility for the quality of our project submittals.

Quality Assurance and Quality Control (QA/QC): Prior to NTP a project specific QA/QC plan covering all scope elements required for this contract will be prepared and submitted for approval by UCNSB. This plan will include a QC checklist to ensure all matters of importance to the UCNSB are included in the final deliverable. Our assigned QA/QC Program Manager will carry out a quality assurance (QA) review on all project deliverables, prior to submittal.

Our QA/QC process is redundant in nature, having a minimum of two reviewers for every project. As depicted in the diagram to the right, each reviewer follows a strict order of process which involves a thorough back‐checking of all documentation. All field sketches, photos, raw data, test hole reports, and survey notes are cross referenced to confirm consistency. Data quality issues anywhere in the process will be investigated and resolved prior to finalizing the deliverable product.

To achieve the highest possible quality and while limiting the number of comments from the UCNSB staff, deliverables for each assignment will be checked by a qualified independent reviewer. The reviewer’s comments will be coded in RED, plans will be updated per the comments and noted in GREEN, and the back checker will verify the changes are made with BLUE ink. The final step of the process is for the Sr. Project Management staff to review each database, prior to submittal, to ensure the QC process was followed.

Final deliverable formatting will be consistent and a workplan will be developed containing a checklist of items specific to the project. Submittals will be made only after our staff ensures that each deliverable meets the required standards and specifications. All work will comply with the Standards of Practice per Chapter 5J‐17, pursuant to chapter 472.027, Florida Statues, and UCNSB manuals and specific instructions that apply.

Deliverables Colliers Engineering & Design will provide the deliverables as required by the UCNSB and following their direction for software versioning and any applicable standards. Colliers Engineering & Design’s internal secure FTP system and/or a transfer site defined by UCNSB will be used as a means of transferring data to the UCNSB. Deliverables will also be made in hard copy format, and on disc, as required. A typical deliverable will include the following:

• Paper and Electronic Format (AutoCAD Civil3D .dwg)

• Three (3) sets of the signed and sealed copies of the Final Survey plans and Legal Descriptions and sketches

• CD containing the .dwg files; and PDF files of the Final Survey

• Survey Report in Microsoft Word® format

• DTM and/or CIVIL 3D surfaces

• Copies of all field notes (.pdf), sketches, maps, deeds, etc. used during the course of the survey

• All associated data shall be compatible with software as required by UCNSB.

Safety

All our field/office staff are aware that public roads can be one of the most dangerous work environments in the U.S. Our commitment to the safety of the traveling public and our staff is unequivocal. Colliers Engineering & Design has adopted the Behavior Based Safety (BBS) model as an enhancement to our existing safety program to live a Safety Culture at work and home. We are committed to observing best practices in the office and field to minimize risk potential to both our team and/or the traveling public. We commit to using remote sensing and mobile lidar scanning technology to stay out of travel lanes. Our Safety Culture starts at new hire on-boarding. Every new hire that will work in the field at any time takes part in approximately 40 hours of safety training prior to their first day on a crew. This training includes OSHA 10 certifications as well as significant in-house formal safety training on a range of topics, from safe driving to first responder first aid and CPR, and over 30 safety SOP’s. All field activities will involve TTC/MOT certified personnel and will include a site-specific safety meeting, to review potential hazards and safety protocols.

This site-specific “tail gate” safety meeting is considered a lynchpin of our safety culture. This meeting takes place every day at the beginning, after the mid-day break, at the end of the day, and any time site conditions change, such as the beginning of construction equipment activities. During this meeting all field personnel take part in the identification of potential hazards and the mitigating measures or equipment that will be in place. If any crew member is unsatisfied with the mitigating measures work will stop and the concerns are immediately elevated to the Project Manager to; a) determine if additional mitigating measures will allow for safe work; or b) revise the project work plan to remove interaction with the potential hazard. Any change to the work plan that might alter our ability to meet project goals is immediately brought to the attention of relevant UCNSB staff to confirm feasibility. All temporary traffic control or maintenance of traffic required to safely gather survey data will be planned and submitted to UCNSB prior to commencing any field activities.

The following summarizes our understanding of specific surveying and mapping assignments anticipated under this contract and our approach to these items:

Land Boundary Surveys The surveying of land boundaries is the foundational need behind the surveying profession. The need to define boundary and easement rights on the ground underlies virtually every other land use activity, from installation of new water mains and sanitary force mains to the proposed location of power poles, and the proper maintenance of easements and rights of way. The Colliers Engineering & Design Team Members are established experts in the retracement of land boundaries, and the creation of new boundaries from parent tracts. All boundary surveying begins with research to determine the existence of deeds, maps, plats, and other documents affecting the land boundaries. Often this work is provided through a title search or can be accomplished by experienced Colliers Engineering & Design staff. Once research is complete our field crews will use a combination of GPS and robotic total stations to create a project control network consisting of National Geodetic Survey Control Points, senior points such as section corners, plat corners, or right of way map control. This network will be balanced and adjusted to exceed tolerances set by the UCNSB, Florida statutory requirements, and industry best practices. A licensed Professional Surveyor and Mapper will review the research and the control network and make boundary determinations. A Boundary Survey will be created that will include the level of site detail requested by the UCNSB for the project, as well as statements and notes regarding the research and boundary determination. The survey will be delivered in the formats requested by the UCNSB, including AutoCAD files and digitally signed pdf’s. The Professional Surveyor and Mapper in responsible charge communicate with the UCNSB throughout the project to discuss any boundary matters of note.

Topographic and Route/Right of Way Surveying Topographic survey information is the basis for design, improvement modifications, utility relocation and coordination, and construction quantities, all vitally important to projects. We believe the combination of conventional field practices and geospatial technology will be the most efficient and safe means of data collection, especially within the City’s residential neighborhoods. The proper collection, processing, data extraction and the fusion of ground survey and LiDAR data is one of our strongest skillsets. Our well-established workflows help ensure successful initial capture and/or provide quality review of remote sensing data and have been proven successful on many similar roadway and utility infrastructure projects.

Our management and technical staff are well versed in collecting and handling 3D data expected under this contract, and this approach will offer benefits of safety, significant detail, minimal disruption to the public, and ultimately efficiency for the various project types anticipated under this contract.

For a typical project base map, we will precisely map all visible above ground site improvements, utilities and appurtenances including but not limited to drainage system inlets, junction boxes, pipe inverts, size, type and direction, structures, canals, ditches and swales; above ground water equipment, including valves, hydrants, and meters; sanitary sewer manholes, invert, size, type and direction; other visible above-ground utilities including: gas, electrical power distribution and transmission, telephone equipment, cable TV equipment, utility/traffic poles and any other above-ground utilities not mentioned above; improvements belonging to private owners located within or along the rights-of-way, fences, planters, mailboxes, etc.; and driveways and sidewalks including the surface type. Underground utilities will be graphically depicted on the survey drawing(s) in accordance with visible appurtenances. Site elevations will be measured on a maximum fifty (50) foot grid, at grade breaks, at changes in direction on curbing/paving within the project limits.

Survey will locate trees as required within the right of ways of 4 inches or greater in diameter-at-breast-height (DBH), shrubs and landscaping within the project limits.

Project Network (Horizontal/Vertical Control) All projects rely on accurate survey & mapping data and this hinges on proper survey control. CED will develop a project Network Design Plan detailing the use of GNSS surveys to establish horizontal control (NAD83/11 Datum – Florida East Zone) to support topographic surveying, establishing project baselines, right of way surveying and aerial, terrestrial, or mobile LiDAR control. We will develop the project Vertical Control Networks referenced to published vertical control benchmarks relative to the North American Vertical Datum (NAVD88) and any UCNSB benchmarks utilizing digital leveling procedures with appropriate field notes to ensure each project has documented and repeatable control results.

Hydrographic Survey Put simply, hydrographic survey is topographic survey of water bodies. The fact that the ground surface is covered with water presents unique challenges in that the surface cannot be easily viewed or even identified. Colliers Engineering & Design staff have experience deploying hydrographic systems consisting of sonar sounding equipment integrated with GPS IMU’s to accurately map the bottom of water bodies. Our staff have experience for public and private clients in the use of these technologies to collect, process and deliver hydrographic data in this contract.

As with all projects, control is the foundation on which the project is built. Our field crews will use a combination of GPS and robotic total stations to create a project control network consisting of National Geodetic Survey Control Points, densified with additional point at or near the project site as necessary. This network will be balanced and adjusted to exceed tolerances set by the UCNSB, Florida statutory requirements, and industry best practices. This control is occupied during the collection of data by the hydrographic survey unit moving on the water. Once hydrographic data is collected this information is processed with the control to create a dense point network that is tied to the project. Hydrographic surveys may be published independently, or as is often the case this data can be integrated with topographic design survey of the surrounding area for a single design base file.

Wetland Survey With the need to protect our natural resources, wetland surveying plays an important role in aiding design and construction activities to eliminate or minimize wetland impacts. As with all surveys, it all stars with control. Wetland surveys are often part of a larger effort. If control already exists as a result of boundary or topographic surveying this network will be used for the wetland survey. Once the area to be surveyed us identified Colliers Engineering & Design’s project manager will coordinate with the UCNSB and the biologist to gather information about the wetland, such as the extent, field flagging numbers, or top of bank limits that might be used to define the wetland limits. The wetland lines will be located in the field using a combination of GPS and robotic total station, as applicable based on field conditions. The line will be mapped in AutoCAD and related to the project control or boundary lines in a format that is accepted by the Army Corps of Engineers and the St. John’s River Water Management District. Colliers staff will be available for field review at any point during or after the project to aid in permitting.

Subsurface Utility Engineering (Subsurface Utility Mapping) Colliers Engineering & Design provides subsurface utility engineering and management services that support a wide range of clients including project planners, engineers, designers, contractors and environmental consultants. We rely on our extensive experience and advanced industry technology to ensure our clients receive the most complete and up to date underground utility data possible. Following the SUE process is a proven cost-effective way to reduce unnecessary utility re-location efforts by accurately mapping existing utilities for the purpose of identifying potential conflicts and impacts to proposed infrastructure design and resolving these conflicts using the most cost-effective engineering solution. Having accurate underground utility information significantly reduces or eliminates potentially costly delays and change orders for re-design and safety risks for excavator crews.