Hazen_and_Sawyer_UCNSB_Continuing_Professional_Services.pdf

Continuing Professional Services Civil Engineering Firms – Potable Water, Wastewater, Reuse Water RSQ No. 10-22 | April 19, 2022

Hazen and Sawyer 1

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April 19, 2022

Utilities Commission, City of New Smyrna Beach Electronic Submittal

Dear Evaluation Committee Members:

The Utilities Commission, City of New Smyrna Beach (UCNSB) is proactively addressing several strategic objectives for its water, wastewater, and reclaimed water systems to meet customer needs and make improvements to its facilities. Strategic initiatives include chemical feed improvements at the Glencoe WTP that will improve both oper-ations and safety, and projects to provide additional reuse storage and pumping, which will provide additional reuse water to your customers during dry climate conditions.

Hazen and Sawyer (Hazen) is exceptionally qualified to continue providing specialized expertise to support your projects and initiatives.

We are extremely proud to have served the UCNSB since 2011 and look forward to continuing to serve you through the Continuing Professional Services for the Civil Engineering – Potable Water, Wastewater, Reuse Water Category (RSQ 10-22).

The Hazen team provides a trusted partnership led by our Project Manager, Robert Anderson, PE, who is vastly experienced with the UCNSB’s standards. Located in Hazen’s Orlando office, he will serve as the City’s primary point of contact for this contract and will assemble and lead the most appropriate personnel to complete any assignment requested by the UCNSB. With more than three decades of relevant expe-rience, Mr. Anderson provides expertise in the planning, design, permitting, and construction of water and wastewater facilities. He has successfully led multiple projects for the UCNSB over the past seven years and understands how to effectively deliver projects for your organization.

Hazen is committed to strengthening our relationship with the UCNSB through responsive service for this on-call contract. We are confident that the Hazen team is the most qualified team to implement your projects. Our submittal is organized to demonstrate Hazen’s qualifications, experience, and resources to provide high-quality, best-value, and responsive professional engineering services to the UCNSB.

Hazen and Sawyer 919 Lake Baldwin Lane, Suite 200 Orlando, FL 32814 • (407) 367-2626

Hazen offers access to industry-leading expertise in all things water.

We have significant local resources from our growing Orlando office, including extensive experience in all of the necessary disciplines.

Our team provides a trusted partnership led by Project Manager Robert Anderson, PE, who is vastly experienced with the UCNSB’s standards.

Hazen offers access to industry-leading expertise in all things water.

We have significant local resources from our growing Orlando office, including extensive experience in all of the necessary disciplines.

Our team provides a trusted partnership led by Project Manager Robert Anderson, PE, who is vastly experienced with the UCNSB’s standards.

Hazen offers access to industry-leading expertise in all things water.

We have significant local resources from our growing Orlando office, including extensive experience in all of the necessary disciplines.

Our team provides a trusted partnership led by Project Manager Robert Anderson, PE, who is vastly experienced with the UCNSB’s standards.

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We look forward to your review of our proposal which illustrates our experience, resources, and dedication to working with the UCNSB to meet your utility goals. Our past and current clients can best represent our perfor-mance and quality of work, and we encourage you to contact the references included in this proposal. Should you have any questions about this submittal, please feel free to contact me directly at (407) 480-5508 or emyers@ hazenandsawyer.com, as well as Mr. Anderson at (407) 362-1103 or randerson@hazenandsawyer.com.

Very truly yours, Hazen and Sawyer

Exceptionally Responsive Staff with Significant Local Resources and Discipline Leads

Hazen will execute projects for the UCNSB with our Orlando area professionals. Our local office has grown by 100% in the past year, and we now have 20 employees all focusing on the local water industry. This local team provides expertise in all the areas that the UCNSB is looking for, including water, wastewater, and reuse system master planning, hydraulic modeling, and design. Our local staff members have completed numerous projects for similar utilities throughout Flori-

da. Hazen’s significant experience, combined with our close proximity to the UCNSB, allows us to be respon-sive and efficient in the implementation of your projects, thereby saving the UCNSB time and money.

Our Orlando office is supported by more than 150 professionals in Florida and industry leading subject matter experts to successfully complete projects as they are assigned. Hazen’s team members are vastly experienced with con-tinuing services contracts, which can be diverse and typically have assignments with very short timetables. We have provided similar services to over 50 utilities throughout Florida with more than a dozen of those supported by Hazen’s Orlando office. With the Hazen team, the UCNSB has the benefit of a local firm with dedicated personnel who are knowledgeable of UCNSB facilities/operations and who are backed by a national company with the resources to solve a multitude of challenges.

Utilities Commission, City of New Smyrna Beach April 19, 2022

The Hazen team offers the following benefits to the UCNSB:

Demonstrated Performance and Industry-Leading Expertise in All Things Water

Hazen has provided complete in-house engineering services in Florida since 1968. The firm’s exclusive focus is water and wastewater engineering and supporting disciplines, offering comprehensive capabilities from planning, permit-ting, finance, and asset management to design, construction, startup, and operations. Our Florida staff has been involved in the implementation of more than $2.5 billion in water-related projects in Florida over the past 10 years. These Florida projects include planning, design, permitting, construction management, and operation of water, wastewater, and reclaimed water; storage and conveyance systems; pump stations; civil, structural, architec-tural, mechanical, and electrical; as well as instrumentation and controls.

Additionally, we are local and national leaders in the field of resiliency and adaptation to climate change. The UCNSB can rest assured that our team can efficiently and effectively complete any assignment being contemplated under this contract. Hazen provides the UCNSB with the local leadership and expertise that has successfully served the UCNSB for the past ten years.

Hazen and Sawyer

Utilities Commission, City of New Smyrna Beach • RSQ No. 10-22 • Continuing Professional Services – Civil Engineering Firms

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Table of Contents

Cover Letter

Table of Contents

1 Qualifications

2 Consultants Understanding

4 Location

6 References

7 Past Project Performance

8 Required Forms

1. Qualifications

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Section No. 1

Qualifications Hazen specializes solely in potable water, wastewater, and reuse water engineering. Our team has the extensive expertise and depth of resources to successfully deliver any project assigned by the UCNSB.

Hazen roots go back over 100 years to the accomplishments of Allen Hazen, one of the pioneers of modern water supply engineering and co-developer of the Hazen-Williams formula for fluid flow in pipes in 1903. Hazen and Sawyer, a New York corporation, was established by Hazen’s son Richard and Alfred W. Sawyer in 1951. Together they created a company culture focused on the profession—not just the business—of engineering. Their legacy is a firm with a reputation for high-quality work and customer service.

Hazen has provided complete in-house engineering services in Florida since 1968 and is authorized to transact business in the State of Florida.

Our Florida staff has designed and/or overseen the construction of more than $2.5 billion in water-related projects in Florida over the past 10 years.

Hazen has been providing continuing professional civil engineering services to the UCNSB since 2011, and we are ready to hit the ground running.

Hazen’s exclusive focus is water and wastewater engineering and supporting disciplines. We offer comprehensive capabilities, including planning, permitting, finance, asset management, design, construction, startup, and operations.

These comprehensive capabilities allow Hazen to meet the UCNSB’s requirements, while providing superior service.

Years in existence

150+150+ Staff in Florida professionals focusing exclusively on water projects

100%100% water and wastewater

88 Offices in Florida

$5.7B$5.7B Collaborative

Delivery water/wastewater projects

$1B$1B

We bring the right experience.

Designed more than

(last 10 years) cumulative capacity

60+ offices in U.S. and abroad of Plant Upgrades in FL

Orlando-based

$2.5B$2.5B Designed and/or oversaw construction of more than of Water-Related projects in FL (last 10 years) of work devoted solely to

Hazen and Sawyer I hazenandsawyer.com

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Please note that a listing of projects within Hazen’s expertise for other public and municipal utilities performed within the last ten years, including project data with names and telephone numbers to contact for references, is provided in Section No. 7: Past Project Performance.

Hazen offers access to industry-leading expertise in all things water.

We have significant local resources from our growing Orlando office, including extensive experience in all of the necessary disciplines.

Our team provides a trusted partnership led by Project Manager Robert Anderson, PE, who is vastly experienced with the UCNSB’s standards.

Benefit to the UCNSB The UCNSB can trust that the Hazen team will continue to provide high-quality deliverables for every project that we are assigned.

Benefit to the UCNSB Hazen does not need to utilize subconsultants for this contract and will be more responsive to the UCNSB's needs because of our vast local staff.

Why Hazen is an Asset to the UCNSB

Benefit to the UCNSB With our unparalleled water and wastewater technical resources, we provide creative solutions that smaller, local firms cannot provide.

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General Consulting Contract Experience Hazen and Sawyer

Hazen has served as a general consultant for over 50 utilities in Florida, including the UCNSB.

Many of these utilities have retained us for multiple continuing contracts and include long-standing, repeat assignments. The following pages provide an overview of our qualifications relevant to this contract.

Our general consulting assignments include water, wastewater, reuse, and stormwater projects, as well as general engineering; civil, environmental, mechanical, electrical, and water/wastewater engineering; construction/ project management; and general planning.

General Consulting Hazen and Sawyer

Pumping Systems

Resiliency

Water Supply

Construction Management

Reclaimed Water

Wastewater Treatment

Wastewater Collection

Water Distribution

Hydraulic Modeling

Asset Management

Effluent Disposal

Water Treatment

Designed new or upgraded more than 150 pump stations throughout Florida

Provided I/I flow reduction and rehabilitation for 6,740+ miles of sewer

Assisted many coastal communities along the Atlantic coastline with planning for sea level rise and stormwater impacts

Designed more than 3.2 million linear feet of water pipe larger than 6 inches

Designed and led the permitting of more than 50 facilities in Florida with an installed capacity of over

1.5 billion gallons per day

Performed modeling for 2,000+ sewer lift stations and 4,000+ miles of water and force mains

Oversaw the construction of more than $2.5 billion in water infrastructure over the past decade

Physically assessed more than 10,000 assets and 20 treatment plants throughout Florida

Worked on reclaimed water projects at 24 facilities in Florida, including involvement in Florida's regulation process for direct/indirect potable reuse

Currently designing new Rapid Infiltration Basins (RIBs) in Central Florida

Designed 1+ billion gallons per day of plant upgrades in the last

10 years (cumulative capacity)

Designed 1+ billion gallons per day of plant upgrades over the last 15 years (cumulative capacity)

Assisted numerous communities with master planning for stormwater impacts

Performed instrumentation & control system design/process optimization studies on all projects since Hazen’s founding in 1951, with expertise apparent from 60+ facilities

Stormwater Management Instrumentation

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Keep all elements in their place in the grid.

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Civil Services Offered

Site evaluation and permitting

Site Layout Paving, Grading, and Drainage

Stormwater and green infrastructure

Conveyance Piping

Erosion and Sediment Control

Pump Stations

Hydraulic Modeling

Groundwater and Hydrogeology Modeling

Our firm employs a highly qualified group of civil engineers and designers working together, and coordinating with all other disciplines, to provide site, stormwater management, erosion control planning, design, and permit-ting services for our civil engineering projects. We also provide planning level analysis of the environmental and phys-ical site constraints which can impact any project.

Water Conserv II Transmission Main Booster Pump Station

Orange County, FL

Hazen worked with Orange County Utilities and the City of Orlando, collectively the Water Conserv II Partners, to increase the capacity of the existing 54-inch reclaimed water main to 90-mgd without increasing the working pressure of the transmission main through use of a 90-mgd in-line booster pump station. In addition to design services, Hazen assisted with site selection, as well as developed a hydraulic model of the system to confirm available capacity and function with the existing effluent pumping stations located at the WRFs.

Civil Engineering Experience Hazen and Sawyer

Hazen’s Civil Design Guideline establishes standards for the development of design documents (i.e., surveying, roadway/pipeline layout, road signs, geotechnical, and sea-level rise, among others) for water, wastewater, and conveyance facilities within the right-of-way and treatment plant sites.

Hazen develops and maintains

IN-HOUSE

civil details for use on a variety of projects.

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Hazen’s experience in water conveyance systems covers the full range of services including initial planning, preliminary and detailed design, permitting, hydraulic modeling, including numerous hydraulic studies and network analyses, and construction management. We have supported municipalities in the relocation of utilities for road conflicts, expanded distribution systems to create loops for improving water quality and assisted with the rehabilitation/replacement of gravity sewer, force mains, and water distribution piping.

Hazen’s engineers have designed numerous potable water mains, reclaimed water mains, wastewater force mains, and gravity sewers. Many of these projects have incorporated open-cut, horizontal directional drilling (HDD), microtunneling, and jack and bore techniques.

1. Hillsborough County Shell Point Road Water Main Replacement Installation of ~8,000 lf of 8-inch DI/PVC water main and interconnection with existing piping, including over 3,000 feet of directional drills and 12 jack and bore crossings.

2. Seminole County Oxford Road Utility Improvements Relocations of more than 3,000 lf of 12-inch water main, 2,000 lf of 12-inch sanitary sewer, and several thousand feet of force main within the Right-of-Way. Included a 21-inch microtunnel crossing of an existing canal.

3. City of St. Petersburg Albert Whitted Master Force Main Installation of 1,600 lf of 30-inch force main, a microtunnel under I-275, a jack and bore under an existing roadway, and bypass pumping for piping improvements.

4. Marion County SR 360 Water Main Improvements Installation of ~16,000 lf of 16-inch water main with 6 sections of HDD to cross two state roads, a railroad crossing, and navigate around existing infrastructure.

Distribution/Transmission Systems Experience Hazen and Sawyer

Hazen has been designing wastewater collection/transmission systems, water distribution, and stormwater systems for over six decades. Our staff has extensive experience with almost every available pipe material offered in both national and international markets.

Hazen has designed over

$1.8 billion of water and wastewater pipelines in Florida using both open-cut and trenchless technologies.

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Microtunneling

(MTBM)

Horizontal Directional

Drilling

(HDD)

Pilot Tube Auger Boring

Method

(PTAB)

Jack & Bore Auger Boring

(J&B) Direct Pipe

Method

(DP)

Pipe Ramming

(PR)

Pipe Jacking with

Shield

(PJ/S)

Utility Hand Tunneling

(UHT)

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We have in-house engineers in all the disciplines needed for lift station design of any size. Our staff has experience with almost every available pump technology and pump drive offered.

Through this experience, we have developed knowledge regarding the main pump manufacturers on the current market, allowing us to assess the best technology for each application.

Many of our lift/pump station projects have included hydraulic modeling analysis for pump and distribution system operation, and ground storage tank design. CFD models allow Hazen to evaluate operational scenarios and design modifications for storage tanks. These proactive efforts allow our team to identify the best mixing and tank operation approach during design.

1. UCNSB Lift Station No. 19 Replacement Hazen provided design, permitting, and construction services for the replacement of an aging “steel can” type wastewater lift station with a new lift station that includes a concrete wet well with submersible pumps and motors, a valve vault, electrical control panel, and emergency generator.

2. City of Orlando Lift Station No. 3 Replacement Hazen provided design, permitting, and construction services for a new 11-mgd lift station to replace one of the City’s oldest and largest collection system lift stations.

3. City of St. Augustine 13 Lift Stations Rehabilitation and Replacement Project

Hazen provided an evaluation and preliminary design for the rehabilitation, repair, or replacement of 13 of the City’s lift stations.

4. Water Conserv II Transmission Main Booster Pump Station Hazen provided design services to increase capacity of the existing reclaimed water main to 90-mgd without increasing the working pressure of the transmission main.

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8 23 Facilities

Over 100 mgd Facilities

Over 100 mgd Facilities

Over 100 mgd

WaterStormwater Wastewater

Hazen is Synonymous with Hydraulics and Pumping.

Pump Station Services

Lift Station and Pump System Experience Hazen and Sawyer

Hazen’s Florida lift/pump station design experience includes more than 200 projects.

We combine our extensive knowledge of aging infrastructure with state-of-the-art technology, such as 3D CAD and hydraulic modeling, to consistently deliver exceptional design solutions.

1 billion GPD Hazen has designed more than in Florida in the last 25 years.

of wastewater pumping capacity

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1. UCNSB Chemical Systems Improvements at Glencoe WTP

Hazen is providing preliminary/final design, permitting, bidding, and construction phase services for the replacement of gas chlorine and ammonia with sodium hypochlorite and ammonium sulfate liquid solutions for disinfection at the Glencoe WTP.

2. Orlando Utilities Commission Pine Hills WTP Bulk Sodium Hypochlorite Conversion

Hazen provided preliminary/final design, permitting, and bidding services for the conversion from gas chlorine to bulk sodium hypochlorite for disinfection at the Pine Hills WTP.

3. UCNSB DBPs Precursor Reduction Evaluation At the Glencoe WTP, organic matter in softened water reacts with chlorine to form disinfection by-products (DBPs) during primary disinfection with free chlorine. Hazen evaluated the use of hydrogen peroxide oxidation to reduce the formation of DBPs.

4. UCNSB Glencoe WTP Capacity Investigation The Glencoe WTP capacity is currently rated at 10.368 mgd. Hazen prepared a capacity analysis report to independently calculate the theoretical capacity through each unit and chemical process. Each process was analyzed individually, and limitations for the capacity were identified for the UCNSB’s use to plan for facility expansion.

5. City of Dunedin WTP Refurbishment Hazen implemented improvements to the WTP under a collaborative, progressive design-build delivery method.

The project included refurbishment or replacement of greensand pretreatment, RO trains, and post-treatment.

Hazen led pilot testing and design for the pre-treatment.

6. Toho Water Authority Harmony WTP Hazen designed an interim membrane treatment facility for the removal of organics and color. Membrane treatment units were designed and ordered in less than 6 months from NTP.

Potable Water Treatment Plant Experience Hazen and Sawyer

Hazen has worked at more than 37 water treatment plants in Florida, including both membrane and lime softening plants. � The experience gained in the successful execution � of these projects is of direct value to our clients.

Designed more than

1 BILLION

gallons per day of plant upgrades over the last 15 years.

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In connection with these services, Hazen conducted process and optimization evaluations, prepared/processed permits, performed engineering analyses, conducted hydraulic modeling, prepared cost estimates, developed bid and contract documents, and provided start-up and operations assistance.

The firm and staff have developed unique expertise for collection and treatment system design and construction techniques in the Florida area. Our staff has experience with almost every available pipe material, pump, and pump drives offered in both national and international markets.

Hazen has provided significant design services at 91% of the largest wastewater treatment plants in the state.

These include new facilities and subsequent upgrades.

Most of these are repeats assignments for subsequent expansions.

Wastewater/Reuse Treatment Plant Experience Hazen and Sawyer

Hazen has performed planning and/or design for over 40 wastewater treatment plants in Florida.

Our local staff is currently leading projects at the Orange County Hamlin and South WRFs, the City of Orlando Conserv I, Conserv II, and Iron Bridge WRFs, and the City of Daytona Beach’s Westside WRF.

Designed more than

1 BILLION

gallons per day of WW plant upgrades over the last 10 years. (cumulative capacity)

1. Orange County Utilities Hamlin WRF, Phase 1 Hazen provided preliminary and final design, permitting, and bidding services for the first greenfield water reclamation facility in Orange County in over 40 years.

We were also selected to lead the design of the Phase 2 expansion of the facility.

2. City of Daytona Beach WRF Headworks Improvements Project Hazen is providing engineering design, permitting, and construction services for a new influent pumping addition and new headworks structure at the 15-mgd WRF.

3. Seminole County Yankee Lake WRF R&R Improvements Hazen provided planning, design, permitting, bidding, and construction phase services to implement improvements to the Yankee Lake WRF. The new pumps have increased pump efficiency by at least 13%, resulting in reduced energy costs.

4. City of Casselberry WRF Rehabilitation & Replacement Hazen provided design and construction services for the rehabilitation of the City’s AquaAerobics traveling bridge filters, structural repairs, coating of the chlorine contact basin, and replacement and mechanical improvements to both the transfer pump station and the effluent pump station.

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1. City of Orlando Lift Station No. 3 Replacement Hazen provided design, permitting, and construction services for a new 11-mgd lift station to replace one of the City’s oldest and largest collection system lift stations.

Our services included the design and construction oversight for the new lift station control system. This was the first dual wet well, four-pump lift station for the City for which Hazen’s design became the City’s standard for quad pump controls.

2. Seminole County Yankee Lake WRF R&R Improvements

Hazen provided planning, design, permitting, bidding, and construction phase services to implement improvements to the Yankee Lake WRF. Our services included the design and construction oversight for integrating the new controls associated with the process improvements into the existing plant-wide PLC and HMI system. The new programming established more cost efficient control of the aeration process to meet effluent quality limits.

Almost since the firm’s inception, Hazen has provided instrumentation, control, and SCADA system design and construction services. Our capabilities rival those of specialty automation consultants. Hazen is often chosen to perform stand-alone automation and SCADA projects and to provide these services to other consultants. Our control system engineers are dedicated to projects in water and wastewater.

Our goal on every project is to provide a practical and cost-effective system that uses the latest technology and meets the needs of each client. Each system design includes input from the client regarding functionality and technology. Our large volume of experience gives us the highest understanding of the state-of-the-art in SCADA hardware, software, and communication systems. Our engineers are expert in these areas:

Our instrumentation and control professionals are solely dedicated to water projects, giving us a thorough understanding of the unique design and reliability requirements specific to these facilities.

Instrumentation and Controls Experience Hazen and Sawyer

Hazen is recognized as a leader in Florida in the design and implementation of integrated instrumentation, process control, telemetry and information systems for utility systems in the rapidly advancing field of computer control and data communications.

Our large volume of experience with these systems gives us the highest level of expertise of the state-of-the-art in SCADA hardware, software, and communication systems.

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1. City of Daytona Beach WRF Headworks Improvements Project Hazen is providing engineering design, permitting, and construction services for a new influent pumping addition and new headworks structure at the 15-mgd Westside Regional WRF. This project is being constructed with a progressive Design-Build delivery. The electrical improvements include a new electrical building and third utility transformer to provide a new electrical distribution zone for a long-term, reliable system that is readily expandable.

2. Pasco County Little Road WTP Pump Station Hazen is responsible for design of the replacement of the 20-mgd pump station and chemical feed facility by constructing a new pump station facility built to FEMA wind load standards. The new facility will include complete replacement of the existing electrical feed and distribution system at the plant. The replacement system will include dual power company transformers feeding a kirk key split main switchgear lineup that provides protection against single source points of failure in the electrical system.

Hazen provides design and construction oversight of electrical power distribution systems on all of its projects, including low- and medium-voltage distribution switchgear, standby power systems with paralleling switchgear, motor control centers, variable frequency drives, lighting, grounding, and lightning protection systems. Some designs have incorporated intelligent motor control centers networked to plant SCADA systems to allow for power monitoring and system diagnostics.

Hazen has completed numerous power system studies including Arc Flash Hazard Studies as “stand alone” projects or as a part of larger projects. As a standard part of our electrical design, we complete Arc Flash Hazards studies to ensure potential Arc Flash hazards of the electric power distribution systems are minimized. We also perform other electrical studies such as fault current analysis, harmonic evaluations, protective device coordi-nation studies, and transient motor starting analysis. We use the latest versions on SKM Power Tools and ETAP Power Station software to complete all of our power system studies.

Our electrical professionals are solely dedicated to water projects, giving us a thorough understanding of the unique design and reliability requirements specific to these facilities.

Electrical Engineering Experience Hazen and Sawyer

Hazen has completed over 3,000 projects in the water industry, all requiring some level of electrical design. We are experts in upgrading electrical systems at water treatment and pumping facilities.

Electrical Projects at more than82

W/WW Treatment Facilities.

Our electrical engineering design spans from simple equipment additions to whole-plant electrical upgrades and conversions.

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Through our vast experience in water and wastewater design, the Hazen team understands that often times mechanical system failure in water and wastewater systems can often be attributed to process-related problems.

Hazen has extensive experience in troubleshooting and identifying the root cause for particular operation failures or deficiencies. This skill requires a broad base of process and equipment knowledge to successfully evaluate various aspects of the plant’s or station’s operations, narrow the set of potential causes, evaluate the options to address the identified cause, and then implement a cost-effective solution.

The HVAC/plumbing group has designed many types of HVAC and plumbing systems for water and wastewater facilities (WWF), including administrative areas, high and low hazard laboratories, electrical and chemical rooms, foul air spaces at WWF, odor control exhaust ductwork and fan systems, underground plants and tunnels, electric generator rooms, and chlorine gas facilities.

1. City of Tallahassee Thomas P. Smith WRF Improvements and Expansion

As part of the City of Tallahassee’s $180 million advanced wastewater improvements project, Hazen provided services for extensive mechanical systems improvements. The project also included engineering for 270 tons of air conditioning and 170,000 cfm of ventilation air for electrical equipment spaces, control rooms, and process areas.

2. City of Casselberry WRF Rehabilitation & Replacement This project included design and construction of the rehabilitation and replacement work for the City’s 2-mgd Water Reclamation Facility (WRF). The work included rehabilitation of the City’s AquaAerobics traveling bridge filters, structural repairs, and coating of the chlorine contact basin, and replacement and mechanical improvements to both the transfer pump station and the effluent pump station. Effluent pump motors were converted to inverter duty in preparation for future VFD conversions.

Mechanical/Plumbing Engineering Experience Hazen and Sawyer

Hazen’s HVAC/plumbing group is comprised of mechanical engineers dedicated to providing the highest level of quality in design and technical support.

Hazen has extensive experience in troubleshooting and identifying the root cause for particular operation failures or deficiencies.

2. Consultants Understanding

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Section No. 2

Consultants Understanding The Hazen team has the commitment, expertise, and a comprehensive project approach to deliver the UCNSB successful projects across the broad range of assignments that will be part of this contract.

Our team provides the UCNSB with a core group of experienced, responsive engineers who will complete assign-ments efficiently and effectively. Our approach and methodology to continuing services contracts is simple and straightforward—Hazen empowers our local project leaders, provides highly technical regional resources, and stays focused on its roots of all things water. Continuing services contracts comprise a significant portion of our workload and are important to utilities, such as the UCNSB, for implementing CIPs and strategic initiatives. The UCNSB can have confidence in our capabilities, as we have established a local, Orlando office with diversity of expertise that will meet all of the UCNSB’s needs. We believe that the combination of local presence with full design capabilities, combined with dedicated responsiveness and availability, are key ingredients to successfully delivering projects.

We are readily available to continue providing Continuing

Professional Civil Engineering

Services for Potable Water, Wastewater, and Reuse Water on an as-needed basis for the UCNSB.

Understanding of Objectives and Scope of Services The UCNSB is seeking to retain the services of qualified and experi-enced consultants to provide continuing professional engineering services on an as-needed basis related to civil engineering. In general, the assignments that will stem from this contract will include:

• Distribution system new/refurbishment designs, permitting, maintenance practices, and bid document development/evaluation.

• Transmission system new/refurbishment designs, permitting, maintenance practices, and bid document development/evaluation.

• Lift station design (new/refurbishment), protection and controls, permitting, and bid document development/evaluation.

• Potable Water Plant expansions, modifications, system upgrades, protection and control systems, pumping and storage, new technology design, permitting, bid document development/evaluation, and equipment specification development/evaluation.

• Wastewater/Reuse Plant expansions, modifications, system upgrades, protection and control systems, pumping and storage, new technology design, permitting, bid document development/evaluation, and equipment specification development/evaluation.

Our team provides these key benefits to the Town.

The Team

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Work Assignment Philosophy and Scope Development Upon being awarded a work assignment through the Continuing Professional Services contract, Hazen will initially set up a meeting with the UCNSB and conduct a scoping meeting. Our team will work closely with the UCNSB to develop a concise scope of work to ensure that there is a clear understanding of your expectations. Hazen’s philosophy for completing each task is to consider ourselves as part of the UCNSB’s team. Deliverables and specific milestones will be identified to easily track progress and changes. After agreeing on the scope of the project, Hazen will develop a proposed budget that is detailed and meets the requirements of the UCNSB. We understand that sometimes budgets for projects may be limited, and we will work with the UCNSB in every way possible to make sure that we have a complete understanding of your budget restrictions, in order to find ways to approach the project and provide the UCNSB what you need within the budget limits. Alternatively, where essential projects need additional funding, we will identify and assist the UCNSB in obtaining grants and/or low-cost loans.

Hazen’s Project Manager, Robert Anderson, PE, will be responsible for assigning specific project managers and staff for each work assignment, assuring the UCNSB that the most qualified staff are involved. Mr. Anderson will also develop a QA/QC Plan to make sure that the project has appropriate input and review to maintain our high standard of quality. Execution and adherence to the plan is strictly enforced. Our firm has a Chief Quality Officer (who is a senior owner of the firm), Regional Quality Coordinators (all partners in the firm), and local office liaisons. QA/QC implementation is a daily practice with formal milestone reviews and quarterly auditing and reporting to the firm’s President and Board. This puts the respon-sibility of QA/QC on Hazen’s staff and not on the UCNSB, ensuring the highest quality deliverables for the UCNSB.

Mr. Anderson will remain on every project throughout the term of the contract and be responsible for the following:

for contract compliance

UCNSB Project Manager and various staff

Application and adherence to QA/QC Plan

Once the scope has been determined, Hazen will develop the team of personnel to provide the required services. In assembling our team, we will adhere to a basic philosophy of assigning tasks to the most qualified and available staff members. Our criteria in assigning team member roles and responsibilities include:

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We will develop a project schedule, which will be included in the scope of work. This will be updated monthly to ensure the project remains on-schedule with the right resources.

Risk Tracking/ Mitigation

We will hold regular meetings with our team as well as with the

UCNSB's Project Manager to ensure progress and identify any issues before they affect budget or schedule.

Perform Scoping Meetings

We will perform early and regular QA/QC reviews to incorporate lessons learned from previous projects.

Project Standards and Tools

All work must be satisfactorily installed, as-builts completed, and permitting requirements met at project close-out. Certifications and warranties must be in place and plant personnel trained.

Communications

We will develop a concise scope of work to ensure understanding of client’s expectations. Milestones will be identified to track progress of scope and schedule.

We will work with existing project standards and tools, including those instituted by the UCNSB, to eliminate re-inventing the wheel, thereby saving time and money.

Develop Project Schedule

Compiling budget and schedule data, along with identified risks into our project risk tool, allows us to stay ahead of potential project pitfalls.

Develop Siting and MOPO Plan

We will arrange early meetings with the UCNSB to discuss improvements and site plan to identify tie-ins and impacts to operations. We will then develop a MOPO strategy to limit impact during construction.

Document Management

We will maintain a web-based document management system, accessible by the team, to facilitate access, storage, and tracking of documents, which will maximize efficiency and reduce costs.

Project Management Strategies and Tools With our commitment to careful project planning and plan execution, along with the depth and experience of our resources, the UCNSB can be assured of the timely completion of projects within the required budget.

Below are the strategies and tools Hazen will use to build our successful project management plan.

Prepare Proper Project Close-out

Perform QA/QC Reviews

Hazen will listen to UCNSB staff, develop an in-depth understanding of your needs, and deliver comprehensive project solutions.

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The key to successful projects is to develop a Project Management Plan (PMP), monitor the progress of the project in accordance with that plan, and adjust resources proactively before problems occur.

The PMP identifies all team members and their contact information, defines each team member’s responsibilities and budget assignments, includes a copy of the scope of work to define expectations, and provides a date-specific time line for milestones and deliverable deadlines. Hazen project managers are trained to use the firm’s com-puterized, web-based tool (Deltek Vision and PowerBI project management dashboards) for project planning, monitoring, and reporting. By constantly monitoring progress, schedule, and budget, our project manager will proactively make any necessary adjustments to keep the work moving forward effectively and efficiently.

The Hazen team subscribes to the Project Management Institute’s (PMI) approach for project management, including specific areas such as plan-ning, executing, monitoring and controlling, and close-out. A detailed project schedule utilizing scheduling software will be developed imme-diately following the notice to proceed, which will match the agreed scope and then be maintained over the course of the project to assist with tracking the overall project status.

Hazen uses common available progress reporting/scheduling sys-tems utilizing the critical path methodology to ensure up-to-date schedule techniques. The schedule details every element of the project, determines relationships between the various elements and their optimum sequence, and identifies and resolves coordination and acquisition prob-lems before labor, materials, and facilities are committed. This unified project schedule and resource analysis is effectively maintained to ensure the projects progress on schedule and with minimal conflict.

Project Management Approach Our project management approach focuses on several key objectives:

1 2 3 4

5 6 7

Provide necessary documentation for verification of project objectives and goals

Ensure effective communication

Anticipate and control risks during implementation

Work seamlessly with the UCNSB as an extension of your staff

Ensure high quality design deliverables and constructed assets

Implement the project efficiently

Monitor and control project costs and schedules

Critical path method schedule

Proactive management and working the critical path of a project will ensure projects are delivered on-time.

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Scheduling Methodology We recognize that an important element in executing this contract includes an understanding of the life cycle of a project from development to start-up and training. The methods to be used during initial planning, pre-liminary design, and detailed design to gather information will be based on the scope of work of each project. These methods can range from sampling and data collection at the pump stations, condition assessments of equipment, including vibration analysis, structural inspections, bench-scale testing, and condition assessments of gravity sewer and pressure pipes. The Hazen team has developed work orders for each phase of a project. The method for completing successful projects for any phase begins with a scope planning meeting with UCNSB stakeholders to confirm your goals and collaborate on approaches to meet those expectations. A draft work order will be prepared and provided to the UCNSB to obtain your feedback and confirm project understanding.

Methodology

PROJECT

Project Initiation Schematic Design

Construction StartupDetailed Design Permit & Bid

• Kickoff meeting

• Project goals

• Innovative ideas

• Cost savings

• Define budget limits

• Refine risk register

• Develop 30% conceptual design drawings, design parameters, process calculations, etc.

• 60%, 90%, and 100% drawings and specifications

• Pre-application meetings with permit agencies

• Submit permit application

• Assist with bidding

• Review shop drawings

• Response to RFIs, etc.

• Punch lists

• Timely responses to manage and avoid risk

• Hazen can provide startup specialists upon request for updating commission

Hazen understands the importance of responding promptly to each work assignment, including developing concise scopes, successfully executing work assignments, and effectively managing resources. The figure below outlines the level of effort to be provided for establishing detailed design milestones.

Tech Memo

• Project background

• Design requirements/goals

• Basis of Design and Design Criteria

• Evaluations

• Permitting requirements

• Construction delivery alternatives

• Scheduling

• Construction cost estimate

30% Deliverable

• Conceptual layouts

• Conceptual cost estimate

60% Deliverable

• Plan view and major elevation drawings

• Electrical schematics

• 60% technical specifications

• Final design calculations

• Applicable permit applications

• Construction sequence summary

• Updated schedule

• Construction cost estimate

• Aesthetic rendering

90% Deliverable

• 90% engineering drawings

• 90% specifications, special conditions and bid form

• Updated schedule

• Construction cost estimate

100% Deliverable

• 100% engineering drawings

• 100% specifications, special conditions and bid form

• Updated schedule

• Construction cost estimate

Bid Documents

• Bid plans and specifications

• Front-end documents

60% 90% 100% BidTech Memo 30%

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Cost Control Hazen is committed to successfully completing projects within the UCNSB’s budgetary requirements. Our commitment to cost control is supported by effective design management, construction cost man-agement, and an estimating group committed to highly accurate estimates. The preliminary cost estimate developed includes a relatively detailed breakdown of all project components and serves as the basis of a cost model to maintain cost controls.

Hazen is committed to cost control in all phases of the project. This commitment is supported by effective design management, construction cost management, and an estimating group committed to highly accurate estimates.

Cost Control

This process begins with development of a work plan that defines deliverables and due dates, assigns staff and resources needed for the duration, details the effort and expertise required by each task, and overlays a defined project schedule.

Our Project Manager, Robert Anderson, PE, will closely monitor the progress of each activity to identify any issues that could negatively impact the budget and/or schedule, and if issues arise, develop a corresponding corrective action plan. We will provide the UCNSB with progress reports and utilize Deltek Vision for project planning and progress tracking, including the work of any subconsultants.

Cost Control of Design Process

Work Plan Description

Goals and Objectives Overall project expectations.

Staffing Plan Roles and responsibilities of each project team member.

Communications Plan Protocols for communication and contact list.

Documentation Plan Procedures for preparing and documenting the work products.

Scope of Work Description of each activity and deliverable of the project.

Budget Estimated hours and cost for each activity.

Schedule Start date, duration, and completion date for each activity and milestone.

QA/QC Plan Quality control procedures that will be followed.

Codes and Standards Identification of relevant codes and standards.

Managing costs during the construction phase begins with a robust design. Our experience with tried and tested technical specifications, well-understood geotechnical conditions, and well-detailed design will keep change orders to a minimum.

Hazen uses several standard processes in meeting construction costs including:

• Effective construction management plans that identify communication plans for stakeholders and responsibilities.

• Standardized inspection forms including discipline specific inspection forms to capture all relevant data for specific work tasks and schedule and constructability review checklists.

• Use of technology such as programs like e-Builder, Bluebeam or Revit (BIM) and use of tables have allowed for greater efficiency in cost control during construction.

Cost Control of Construction Cost

The construction industry is fraught with uncertainties. Understanding trends today can eliminate cost overruns.