RFP#2026-0200-0169 Vehicle License Plates & Registration Tabs.pdf

STATE OF ALASKA

REQUEST FOR

PROPOSALS

VEHICLE LICENSE PLATES & REGISTRATION

TABS RFP#2026-0200-0169/02-106-26

ISSUED MARCH 27, 2026

THE DEPARTMENT OF ADMINISTRATION, DIVISION OF MOTOR VEHICLES, IS SOLICITING

PROPOSALS TO PRODUCE AND DISTRIBUTE LICENSE PLATES, REGISTRATION TABS, DECALS, AND

DOCUMENTS, AND TO FULFILL ONLINE REGISTRATION RENEWALS AND DUPLICATE REQUESTS FOR

VARIOUS VEHICLE TYPES

ISSUED BY:

DEPARTMENT OF ADMINISTRATION

OFFICE OF PROCUREMENT AND

PROPERTY MANAGEMENT

PRIMARY CONTACT:

CHRISTINE MASH

CONTRACTING OFFICER

DOA.OPPM.PROCUREMENT@ALASKA.GOV

OFFERORS ARE NOT REQUIRED TO RETURN THIS FORM.

IMPORTANT NOTICE: IF YOU RECEIVED THIS SOLICITATION FROM THE STATE OF ALASKA’S “ONLINE PUBLIC

NOTICE” WEB SITE, YOU MUST REGISTER WITH THE PROCUREMENT OFFICER LISTED IN THIS DOCUMENT TO

RECEIVE NOTIFICATION OF SUBSEQUENT AMENDMENTS. FAILURE TO CONTACT THE PROCUREMENT OFFICER

MAY RESULT IN THE REJECTION OF YOUR OFFER.

mailto:doa.oppm.procurement@alaska.gov

STATE OF ALASKA – REQUEST FOR PROPOSALS RFP#2026-0200-0169/02-106-26

Vehicle License Plates & Registration Tabs

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TABLE OF CONTENTS

SECTION 1. INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE RFP

SEC. 1.02 BUDGET

SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS

SEC. 1.04 PRIOR EXPERIENCE

SEC. 1.05 REQUIRED REVIEW

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF PROPOSALS

SEC. 1.07 RETURN INSTRUCTIONS

SEC. 1.09 AMENDMENTS TO PROPOSALS

SEC. 1.10 AMENDMENTS TO THE RFP

SEC. 1.11 RFP SCHEDULE

SEC. 1.12 PRE-PROPOSAL TELECONFERENCE

SEC. 1.13 ALTERNATE PROPOSALS

SEC. 1.14 NEWS RELEASES

SECTION 2. BACKGROUND INFORMATION

SEC. 2.01 BACKGROUND INFORMATION

SECTION 3. SCOPE OF WORK & CONTRACT INFORMATION

SEC. 3.01 SCOPE OF WORK

SEC. 3.02 CONTRACT TERM AND WORK SCHEDULE

SEC. 3.03 DELIVERABLES

SEC. 3.04 CONTRACT TYPE

SEC. 3.05 PROPOSED PAYMENT PROCEDURES

SEC. 3.06 PROMPT PAYMENT FOR STATE PURCHASES

SEC. 3.07 CONTRACT PAYMENT

SEC. 3.08 ELECTRONIC PAYMENTS

SEC. 3.09 CONTRACT PRICE ADJUSTMENTS

SEC. 3.10 LOCATION OF WORK

SEC. 3.11 SUBCONTRACTORS

SEC. 3.12 JOINT VENTURES

SEC. 3.13 RIGHT TO INSPECT PLACE OF BUSINESS

SEC. 3.14 CONTRACT PERSONNEL

SEC. 3.15 INSPECTION & MODIFICATION - REIMBURSEMENT FOR UNACCEPTABLE DELIVERABLES

SEC. 3.16 DEFAULT OF CONTRACT

SEC. 3.17 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS

SEC. 3.18 CONTRACT CHANGES – ANTICIPATED AMENDMENTS

SEC. 3.19 NONDISCLOSURE AND CONFIDENTIALITY

SEC. 3.20 INDEMNIFICATION

SEC. 3.21 INSURANCE REQUIREMENTS

SEC. 3.22 TERMINATION FOR DEFAULT

SECTION 4. PROPOSAL FORMAT AND CONTENT

SEC. 4.01 RFP SUBMITTAL FORMS

SEC. 4.02 SPECIAL FORMATTING REQUIREMENTS

SEC. 4.03 OFFEROR INFORMATION AND CERTIFICATIONS (SUBMITTAL FORM A)

SEC. 4.04 EXPERIENCE AND QUALIFICATIONS (SUBMITTAL FORM B1 through B4) SEC. 4.05 UNDERSTANDING OF THE PROJECT (SUBMITTAL FORM C1 through C4) SEC. 4.06 METHODOLOGY USED FOR THE PROJECT (SUBMITTAL FORM D1 through D4) SEC. 4.07 MANAGEMENT PLAN FOR THE PROJECT (SUBMITTAL FORM E1 through E4) SEC. 4.08 SUBCONTRACTORS (SUBMITTAL FORM F1 through F4)

SEC. 4.09 INTERVIEWS

SEC. 4.10 COST PROPOSAL (SUBMITTAL FORM G1, G2, G3 and G4)

SECTION 5. EVALUATION CRITERIA AND CONTRACTOR SELECTION

SEC. 5.01 SUMMARY OF EVALUATION PROCESS

SEC. 5.02 EVALUATION CRITERIA

SEC. 5.03 SCORING METHOD AND CALCULATION

SEC. 5.04 EXPERIENCE AND QUALIFICATIONS (SUBMITTAL FORM B1 and B2) BULK ISSUANCE LICENSE PLATES OR CENTRAL LICENSE ISSUANCE PLATES SEC. 5.05 UNDERSTANDING OF THE PROJECT (SUBMITTAL FORM C1 and C2) BULK ISSUANCE LICENSE PLATES OR CENTRAL ISSUANCE LICENSE PLATES

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SEC. 5.06 METHODOLOGY USED FOR THE PROJECT (SUBMITTAL FORM D1 and D2) BULK ISSUANCE LICENSE PLATES OR CENTRAL ISSUANCE LICENSE

PLATES

SEC. 5.07 MANAGEMENT PLAN FOR THE PROJECT (SUBMITTAL FORM E1 and E2) BULK ISSUANCE LICENSE PLATES OR CENTRAL ISSUANCE LICENSE

PLATES

SEC. 5.08 EXPERIENCE AND QUALIFICATIONS (SUBMITTAL FORM B3 and B4) BULK TABS AND REGISTRATION AND CENTRAL ISSUANCE TABS AND

REGISTRATIONS

SEC 5.09 UNDERSTANDING OF THE PROJECT (SUBMITTAL FORM C3 and C4) BULK TABS AND REGISTRATION AND CENTRAL ISSUANCE TABS AND

REGISTRATIONS

SEC. 5.10 METHODOLOGY USED FOR THE PROJECT (SUBMITTAL FORM D3 and D4) BULK TABS AND REGISTRATION AND CENTRAL ISSUANCE TABS

AND REGISTRATIONS

SEC. 5.11 MANAGEMENT PLAN FOR THE PROJECT (SUBMITTAL FORM E3 and E4) BULK TABS AND REGISTRATION AND CENTRAL ISSUANCE TABS AND

REGISTRATIONS

SEC 5.12 INTERVIEWS

SEC. 5.13 CONTRACT COST (COST PROPOSAL SUBMITTAL FORM G1, G2, G3 and G4)

SEC. 5.14 ALASKA OFFEROR PREFERENCE

SECTION 6. GENERAL PROCESS AND LEGAL INFORMATION

SEC. 6.01 INFORMAL DEBRIEFING

SEC. 6.02 ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES

SEC. 6.03 SITE INSPECTION

SEC. 6.04 CLARIFICATION OF OFFERS

SEC. 6.05 DISCUSSIONS WITH OFFERORS

SEC. 6.06 EVALUATION OF PROPOSALS

SEC. 6.07 CONTRACT NEGOTIATION

SEC. 6.08 FAILURE TO NEGOTIATE

SEC. 6.09 OFFEROR NOTIFICATION OF SELECTION

SEC. 6.10 PROTEST

SEC. 6.11 APPLICATION OF PREFERENCES

SEC. 6.12 ALASKA BIDDER PREFERENCE

SEC. 6.13 ALASKA VETERAN PREFERENCE

SEC. 6.14 ALASKA MILITARY SKILLS PROGRAM PREFERENCE

SEC. 6.15 STANDARD CONTRACT PROVISIONS

SEC. 6.16 QUALIFIED OFFERORS

SEC. 6.17 PROPOSAL AS PART OF THE CONTRACT

SEC. 6.18 ADDITIONAL TERMS AND CONDITIONS

SEC. 6.19 HUMAN TRAFFICKING

SEC. 6.20 RIGHT OF REJECTION

SEC. 6.21 STATE NOT RESPONSIBLE FOR PREPARATION COSTS

SEC. 6.22 DISCLOSURE OF PROPOSAL CONTENTS

SEC. 6.23 ASSIGNMENT

SEC. 6.24 FORCE MAJEURE (IMPOSSIBILITY TO PERFORM)

SEC. 6.25 DISPUTES

SEC. 6.26 SEVERABILITY

SEC. 6.27 SUPPLEMENTAL TERMS AND CONDITIONS

SEC. 6.28 SOLICITATION ADVERTISING

SEC. 6.29 FEDERALLY IMPOSED TARIFFS

SECTION 7. ATTACHMENTS

SEC. 7.01 ATTACHMENTS

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SECTION 1. INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE RFP

The Department of Administration, Division of Motor Vehicles (DMV), is soliciting proposals for qualified offerors to produce and distribute License Plates, Registration Tabs, Decals, and Registration Cards, including fulfilling online registration renewals and duplicate requests for various vehicle types. DMV may award one contract or multiple contracts to ensure complete fulfillment of all deliverables.

SEC. 1.02 BUDGET

The Department of Administration, Division of Motor Vehicles, estimates a budget of $10,800,000.00 dollars for completion of this project for all categories. Proposals priced at more than $10,800,000.00 will be considered non-responsive for all categories.

Payment for the contract is subject to funds already appropriated and identified.

SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS

Proposals must be received no later than 2:00:00 PM prevailing Alaska Time on April 17, 2026, as indicated by email receipt timestamp and late proposals will not be considered.

SEC. 1.04 PRIOR EXPERIENCE

To be considered responsive, offerors must meet the following minimum prior experience requirements:

Offerors’ Minimum Experience Requirements by Deliverable Category

1. License Plate Fulfillment options: BULK LICENSE PLATES MODEL OR CENTRAL ISSUANCE LICENSE

PLATES MODEL

• Offerors must have a minimum of three years of experience manufacturing prenumbered and personalized license plates in a variety of sizes.

• Offerors must have a minimum of two years of experience parsing data from fixed-length files to produce vehicle registrations or similar standardized forms containing personalized information.

2. Registration materials fulfillment options: BULK TABS AND REGISTRATIONS MODEL OR CENTRAL

ISSUANCE TABS AND REGISTRATIONS MODEL

• Offerors must have a minimum of three years of experience manufacturing vehicle registration tabs in a variety of sizes.

• Offerors must have a minimum of two years of experience parsing data from fixed-length files to produce vehicle registrations or similar standardized forms containing personalized information.

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If an Offeror is submitting a proposal that utilizes Subcontractors, the Subcontractors’ experience shall be considered in determining whether the Offeror meets the Prior Experience requirements described in the Offerors’ Minimum Experience Requirements section above.

Subcontractor Minimum Prior Experience Requirements

Any Subcontractors proposed must meet or exceed the following minimum experience requirements:

1. Proposed subcontractors must have a minimum of three years of experience manufacturing prenumbered and personalized license plates in a variety of sizes.

or

2. Proposed subcontractors must have a minimum of three years of experience in manufacturing vehicle registration tabs in a variety of sizes.

or

3. Proposed subcontractors must have a minimum of two years of experience parsing data from fixed-length files to produce vehicle registrations or similar standardized forms containing personalized information.

NOTE: Subcontractors may not perform more than 50% of the work required under the scope of the resulting contract.

An offeror's failure to meet these minimum prior experience requirements will cause their proposal to be considered non-responsive and rejected.

SEC. 1.05 REQUIRED REVIEW

Offerors should carefully review this solicitation for defects and questionable or objectionable material. Comments concerning defects and questionable or objectionable material should be made in writing and received by the procurement officer at least ten days before the deadline for receipt of proposals. This will allow time for the issuance of any necessary amendments. It will also help prevent the opening of a defective proposal and exposure of offeror's proposals upon which award could not be made.

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF PROPOSALS

All questions must be in writing and directed to the procurement officer. The interested party must confirm telephone conversations in writing.

Two types of questions generally arise. One may be answered by directing the questioner to a specific section of the RFP. These questions may be answered over the telephone. Other questions may be more complex and may require a written amendment to the RFP. The procurement officer will make that decision.

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CONTRACTING OFFICER: Christine Mash; email: doa.oppm.procurement@alaska.gov

SEC. 1.07 RETURN INSTRUCTIONS

Offerors may submit multiple proposals (e.g. one proposal for each fulfillment model requested in the RFP), provided that each proposal is a complete and distinct submission which conforms to the requirements for submission. Offerors submitting more than one proposal must send each proposal in a separate email and clearly mark each submission in such a way as to identify the fulfillment model on the technical and cost proposal.

Proposals providing the required products and services under both models in one single submission shall be considered non-responsive and will be rejected. The state will not accept submission materials submitted only once but which are requested to be evaluated for multiple proposals. Alternate proposals (as defined in Section 1.13) are not acceptable.

Offerors must submit their proposals via email; the technical proposal and cost proposal must be saved as separate PDF documents and emailed to doa.oppm.procurement@alaska.gov as separate, clearly labeled attachments, such as

1. “Vendor A – Bulk Issuance License Plates Model Technical Proposal.pdf” and “Vendor A – Bulk Issuance License Plates Cost Proposal.pdf”.

2. “Vendor A – Central Issuance License Plates Model Technical Proposal.pdf” and “Vendor A – Central Issuance License Plates Cost Proposal.pdf”.

3. “Vendor A – Bulk Tabs and Registration Model Technical Proposal.pdf”, and “Vendor A – Bulk Tabs and Registration Model Cost Proposal.pdf”.

4. “Vendor A – Central Issuance Tabs and Registration Model Technical Proposal.pdf”, and Vendor A - Central Issuance Tabs and Registration Model Cost Proposal.pdf”.

The email must contain the RFP number in the subject line. The State will not accept proposals, documents, or correspondence submitted through third-party portals, encrypted email services, or any platform requiring special access credentials or additional authentication. Proposals must not be password-protected, encrypted, or otherwise secured in a way that prevents agency access. All submissions must be made in accordance with the instructions provided in this RFP. An offeror’s failure to comply with these requirements will cause their proposal to be considered non-responsive and rejected.

The maximum size of a single email (including all text and attachments) that can be received by the state is 20mb (megabytes). If the email containing the proposal exceeds this size, the proposal must be sent in multiple emails that are each less than 20 megabytes, and each email must comply with the requirements described above.

Please note that email transmission is not instantaneous. Similar to sending a hard copy proposal, when you are emailing your proposal, the state recommends sending it with enough time to ensure the email is delivered by the deadline for receipt of proposals.

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It is the offeror’s responsibility to contact the issuing agency at doa.oppm.procurement@alaska.gov to confirm that the proposal has been received or to send emails with delivery receipt selected. The state is not responsible for unreadable, corrupt, or missing attachments.

SEC. 1.08 ASSISTANCE TO OFFERORS WITH A DISABILITY

Offerors with a disability may receive accommodation regarding the means of communicating this RFP or participating in the procurement process. For more information, contact the procurement officer no later than ten days prior to the deadline for receipt of proposals.

SEC. 1.09 AMENDMENTS TO PROPOSALS

Amendments to or withdrawals of proposals will only be allowed if acceptable requests are received prior to the deadline that is set for receipt of proposals. No amendments or withdrawals will be accepted after the deadline unless they are in response to the state's request in accordance with 2

AAC 12.290.

SEC. 1.10 AMENDMENTS TO THE RFP

If an amendment is issued before the deadline for receipt of proposals, the amendment will be posted on the State of Alaska Online Public Notice (OPN) website. The link to the posting of the amendment will be provided to all who were notified of the RFP and to those who have registered with the procurement officer after receiving the RFP from the OPN.

After receipt of proposals, if there is a need for any substantial clarification or material change in the RFP, an amendment will be issued. The amendment will incorporate the clarification or change, and a new date and time established for new or amended proposals. Evaluations may be adjusted as a result of receiving new or amended proposals.

SEC. 1.11 RFP SCHEDULE

RFP schedule set out herein represents the state’s best estimate of the schedule that will be followed.

If a component of this schedule, such as the deadline for receipt of proposals, is delayed, the rest of the schedule may be shifted accordingly. All times are Alaska Time.

ACTIVITY TIME DATE

Issue Date / RFP Released March 27, 2026 Pre-Proposal Conference 10:00:00 AM AKST April 8, 2026 Last day for submittal of questions April 9, 2026 Deadline for Receipt of Proposals / Proposal Due Date 2:00:00 PM AKST April 17, 2026 Initial Proposal Evaluations Complete (approximately week of) May 4, 2026 Interview (approximately week of) May 18, 2026 Final Proposal Evaluations Complete (approximately week of) May 25, 2026 Negotiations (approximately week of) June 1, 2026 Notice of Intent to Award (approximately week of) June 19, 2026 Contract Issued July 1, 2026

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This RFP does not, by itself, obligate the state. The state's obligation will commence when the contract is approved by the Commissioner of the Department of Administration, or the Commissioner's designee. Upon written notice to the contractor, the state may set a different starting date for the contract. The state will not be responsible for any work done by the contractor, even work done in good faith, if it occurs prior to the contract start date set by the state.

SEC. 1.12 PRE-PROPOSAL TELECONFERENCE

A pre-proposal teleconference will be held at 10:00:00 A.M, Alaska Time, on April 8, 2026, via Microsoft Teams meeting. Approximately two days before it is scheduled to occur, registered offerors will be sent an email with details on how to join the teleconference. Attendance is not mandatory.

The purpose of the TELECONFERENCE is to discuss the work to be performed with the prospective offerors and allow them to ask questions concerning the RFP. Prospective Offerors are encouraged to send questions in writing to doa.oppm.procurement@alaska.gov prior to the teleconference. All questions raised during the meeting must be submitted in writing to the Procurement Officer and will be posted along with the answers on the Alaska Online Public Notice website as an Amendment to the RFP, as soon as possible after the teleconference.

Offerors with a disability needing accommodation should contact the procurement officer prior to the date set for the pre-proposal conference so that reasonable accommodation can be made. All interested offerors must register with the Contracting Officer via email at doa.oppm.procurement@alaska.gov.

SEC. 1.13 ALTERNATE PROPOSALS

Offerors may submit four proposals as defined in Section 1.04 Prior Experience and 3.03 Deliverables for evaluation. In accordance with 2 AAC 12.830 alternate proposals (proposals that offer something different than what is asked for) will be rejected.

SEC. 1.14 NEWS RELEASES

News releases related to this RFP will not be made without prior approval of the project director.

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SECTION 2. BACKGROUND INFORMATION

SEC. 2.01 BACKGROUND INFORMATION

The Department of Administration, Division of Motor Vehicles (DMV), is soliciting proposals for the provision of essential goods and services currently covered under an existing agreement. These services are mandated by Alaska Statute 28.10.161 and are critical to ensuring compliance with vehicle registration laws for motor vehicles, boats, snowmachines, all-terrain vehicles (ATVs), and all-purpose vehicles (APVs).

The scope of the contract includes the production and distribution of:

A. License Plates: Standard issue, specialty, and personalized plates in two sizes, with weekly fulfillment of personalized plate orders via electronic data files. Personalized plates must be available for registrant selection as either a single plate or a set of two, depending on the registrant’s request. In contrast, all generic plates, including those issued through duplicate services, must be ordered and delivered as single plates only.

B. Registration Tabs and Decals: Square, serialized, color-coded year and month tabs for vehicles and APVs; rectangular decals for snowmachines and ATVs; and square decals for boats, all with visible expiration dates and serial numbers. Proposals may include alternate designs (e.g., combined stickers) if they meet visibility and serialization requirements.

C. Registration Documents: Printed registration certificates for all applicable vehicle types.

D. Online Registration Renewal and Duplicate Services: Fulfillment of online renewal and duplicate requests, including printing and direct-to-consumer mailing of registration documents, tabs, and generic license plates. Vendors must also support online ordering and fulfillment of duplicate tabs and generic plates from a limited set of designs.

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SECTION 3. SCOPE OF WORK & CONTRACT INFORMATION

SEC. 3.01 SCOPE OF WORK

The Department of Administration, Division of Motor Vehicles (DMV), is soliciting proposals from Offerors with the capability to produce and deliver License Plates, Registration Tabs, Decals, and Registration Cards on an as-needed basis with fulfillment timelines tied to operational requirements and statutory compliance.

Offerors must be able to deliver a modernized and streamlined process for issuing vehicle license plates, registration tabs, and other related documentation and materials (as outlined in Section 3.03 Deliverables).

The selected offeror must meet all existing service standards and ensure seamless continuity of operations to support the DMV’s statutory obligations and customer service commitments (see Attachment Nine – License Plate Standard Edition).

The goal of this project is to promote operational efficiencies across DMV field offices, business partners, and commission agents, while maintaining product integrity for law enforcement and regulatory compliance.

SEC. 3.02 CONTRACT TERM AND WORK SCHEDULE

The length of the contract will be from date of award through June 30, 2027, with seven one-year renewal options to be exercised at the state’s sole discretion. The contract awarded by this RFP may be awarded prior to the expiration of the current contract, to ensure continuity of service delivery during the implementation process for the new contract.

Unless otherwise provided in this RFP, the State and the successful offeror/contractor agree: (1) that any extension of the contract excluding any exercised renewal options, will be considered as a month-to-month extension, and all other terms and conditions shall remain in full force and effect and (2) the procurement officer will provide notice to the contractor of the intent to cancel such month-to-month extension at least 30 days before the desired date of cancellation. A month-to-month extension may only be executed by the procurement officer via a written contract amendment.

SEC. 3.03 DELIVERABLES

The Department of Administration, Division of Motor Vehicles (DMV) anticipates services under this contract will be performed on an ongoing, as-needed basis, with fulfillment timelines tied to operational requirements.

General Products and Services

1. Production and distribution of license plates

2. Production and distribution of registration tabs and decals

3. Production and distribution of registration paperwork and other documents

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4. Fulfillment of online registration renewals and duplicate requests

Deliverable Categories

To provide the two categories:

1. License Plate Fulfillment

a. Bulk License Plates Model

b. Central Issuance License Plates Model

2. Tabs and Registration Fulfilment

a. Bulk Tabs and Registration Model

b. Central Issuance Tabs and Registration Model

DMV is accepting proposals for two distinct deliverable categories:

(1) License Plate Fulfillment and (2) Tabs and Registration Fulfillment.

Within each distinct deliverable category, DMV will consider two possible delivery models: (a) Bulk Model or (b) Central Issuance Model

Offerors may propose under a single deliverable category or both deliverable categories, and

Offerors may propose under a single fulfillment model or both fulfillment models.

DMV reserves the right to award one contract or multiple contracts to ensure complete fulfillment of all deliverables based on the evaluation of proposals as described in section 5.01. All proposals must ensure continuity of service, compliance with statutory requirements, and the ability to support DMV operational workflows under the selected models.

1. License Plates Fulfillment:

A. BULK LICENSE PLATE MODEL:

Under the Bulk License Plate Model, the contractor shall produce and ship license plates in bulk quantities to the Anchorage DMV offices for in-person distribution by DMV staff. This model must support the DMV’s operational need to maintain localized inventory while minimizing overhead and ensuring product integrity for law enforcement and regulatory compliance.

The contractor shall ship bulk plate inventory to the Anchorage DMV Office for statewide distribution and must maintain accurate inventory tracking and serialized control of all plate series.

All plates must meet DMV requirements for durability, legibility, and security. The contractor shall coordinate closely with DMV staff to ensure timely replenishment and continuity of service.

Although inventory is distributed in bulk, the contractor must also incorporate key elements of the Central Issuance License Plate Model. Specifically, the contractor must be capable of fulfilling

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direct-to-customer requests for license plates including personalized plates, duplicate plates, and other plate types based on nightly data files transmitted by the DMV. These items must be produced, packaged, and mailed to the customer’s address in a timely manner. The contractor must support flexible fulfillment workflows that accommodate both bulk and individual issuance scenarios.

Packaging for License Plates: The purpose of this section is to preclude the need for re-handling the vendor’s order at destination. Shipments not properly organized may be rejected by the State.

A. All packaging must be new and suitable for shipment and short-term warehouse storage.

B. Each unit of plates must be supplied in a clear plastic envelope so that numbers/letters are visible or with a separator.

C. The plates must be supplied in shipping cartons that must contain only one plate design per shipping carton and must contain 50 or 100 single plates.

D. Shipping cartons must be strong enough to withstand mailing or reshipment without additional handling.

E. Information on the plate type and design, and the beginning and ending numbers for each serial series shall be clearly marked on the outside of each shipping carton.

F. All orders for 24 or more shipping cartons shall be palletized, (approximately 29” W x 29” L) and must fit through a 33” W door opening. The shipping cartons must be organized by plate type and design, and series, with the lowest number on the top left front, and the highest number on the bottom right rear.

G. All pallets must be securely packaged and shrink-wrapped for shipping to and within the state of Alaska.

H. Pallets must be marked with plate types and designs contained within, and the beginning and ending numbers for each serial series. Orders for multiple plate types and designs, comprising less than one pallet, may be grouped together to form rows with the lowest serial numbers in front.

B. CENTRAL ISSUANCE LICENSE PLATES MODEL

Under the Central Issuance License Plates Model, the contractor shall produce and mail license plates directly to customers based on nightly data files transmitted by the DMV. Each file will contain all necessary registration and mailing information, including plate number, plate type, and customer address. Upon receipt, the contractor shall generate the required inventory and mail it to the customer at the address provided.

The contractor must fulfill and ship all plates within a timeframe that ensures delivery within the 60-day validity period of the DMV-issued temporary permit. Timely and accurate fulfillment is essential to maintaining statutory compliance and customer service standards. The contractor must maintain serialized control of all issued plates and ensure that all materials meet DMV

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requirements for durability, legibility, and security.

2. Tabs and Registration Fulfillment

A. BULK TABS AND REGISTRATION MODEL:

The contractor shall produce and ship registration tabs, decals, and registration documents in bulk quantities to the Anchorage DMV for in-person issuance by DMV staff. This model must support the DMV’s operational need to maintain localized inventory while minimizing overhead and ensuring product integrity for law enforcement and regulatory compliance.

The contractor shall maintain accurate inventory tracking and serialized control of all registration materials and must ensure that all items meet DMV requirements for durability, legibility, and security. The contractor must support flexible fulfillment workflows that accommodate both bulk and individual issuance scenarios and shall coordinate closely with DMV staff to ensure continuity of service and timely replenishment.

Although inventory is distributed in bulk, the contractor must also incorporate key elements of the Central Issuance Model. Specifically, the contractor must be capable of fulfilling direct-to-customer requests for registration materials—including duplicate tabs, decals, and registration documents— based on nightly data files transmitted by the DMV. These items must be produced, packaged, and mailed to the customer’s address in a timely manner.

Packaging for Vehicle and Off-Highway Tabs and Off-Highway Decals: The purpose of this section is to preclude the need for re-handling the vendor’s order at destination.

Shipments not properly organized may be rejected by the State.

A. All packaging must be new and suitable for shipment and short-term warehouse storage.

B. Each tab type should be separated in individual packaging in bundles of 100.

C. Tabs should be bundled in sequential order.

D. Packaging containing tabs should be clearly labeled for tab type and include the beginning and ending of the sequences found within.

E. Tabs sent in boxes utilizing pallets must be on a pallet that fits through a 33” W doorway (approximately 29” W x 29” L)

Packaging for Boat Tabs: The purpose of this section is to preclude the need for re-handling the vendor’s order at destination. Shipments not properly organized may be rejected by the State.

A. All packaging must be new and suitable for shipment and short-term warehouse storage.

B. Each tab type should be separated in individual packaging in bundles of 50.

C. Tabs should be bundled in sequential order.

D. Packaging containing tabs should be clearly labeled for tab type and include the

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beginning and ending of the sequences found within.

E. Tabs sent in boxes utilizing pallets must be on a pallet that fits through a 33” W doorway (approximately 29” W x 29” L)

B. CENTRAL ISSUANCE TABS AND REGISTRATION MODEL:

The contractor shall fulfill and mail registration materials directly to customers based on nightly data files transmitted by the DMV. These files will contain all necessary registration and mailing information. Upon receipt, the contractor shall produce, package, and mail all required items, including registration tabs, decals, and registration documents, as well as personalized or duplicate items when applicable.

The contractor must fulfill and ship all registration materials within a timeframe that ensures delivery within the 60-day validity period of the DMV-issued temporary permit. Timely and accurate fulfillment is essential to maintaining statutory compliance and customer service standards. The contractor must maintain serialized control of all issued materials, ensure accurate tracking, and meet all DMV requirements for durability, legibility, and security.

In addition to the above general products, services, and delivery models, the Contractor must provide the following deliverables:

All deliverables must follow best practices and common industry standards, as defined by the American Association of Motor Vehicle Administrator and industry best practices.

Offerors may propose under a single deliverable category or both deliverable categories, and

Offerors may propose under a single fulfillment model or both fulfillment models.

If the contractor originally offered both deliverable categories and both fulfillment models in response to this RFP, the state reserves the right to request the contractor change from the awarded delivery model to the other delivery model. If this change is made, the cost offered by the contractor in response to this RFP shall become the basis of cost for the contract under the revised delivery model.

1. DELIVERABLE: LICENSE PLATE FULFILLMENT SPECIFICATIONS

a. Bulk License Plates Model and Central Issuance License Plates Model i.Description: The reflectorized license plates must consist of retroreflective material applied to an approved aluminum substrate or other standard industry material. License plates must be manufactured in full conformance to industry’s best practices, as defined by the American Association of Motor Vehicle Administrator (attachment eight).

ii.Serial Number Alpha Numeric Embossed: All license plates must have embossed (raised) serial number lettering. Zeroes (0), Os’ (O), Ones (1), and Is’ (I) need to be clearly differentiated from one another. The State will not consider flat license plates.

iii.Designs: During the life of the contract the State may adopt new designs or modify existing designs.

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• DMV will provide the Contractor with an electronic graphic in jpg, tiff, gif, or other mutually agreed upon file format. For examples of the graphics currently being used on plates, see the DMV’s website https://dmv.alaska.gov/vehicle-services/license-plates/. Whereas the website shows many graphics, the State is not limited to those currently shown and is provided for example only. The State reserves the right to add new graphics or modify existing graphics.

• The Contractor must provide at least two sample plates in size large and small submitted to DMV for approval prior to production release.

• The set-up fee for the preparation of these plates must be a fixed cost for each design.

iv.Personalized Plates: Personalized plates are ordered individually by vehicle owners who select their own alphanumeric plate number. These plates are ordered every week in an electronic data file transmitted via common file transfer protocol. The plates must be packaged in DMV-approved mailing envelopes with the accompanying registration document and validation tabs (see below for specifications). The packages shall be individually mailed directly to the respective customers via USPS First Class Mail. An electronic file shall be transmitted each week to DMV confirming the mailing of the plates to the customers.

The contractor responsible for producing personalized plates must coordinate directly with the tabs and registration vendor to ensure that each personalized plate order is fulfilled with:

• The correct, updated registration document,

• The current month and year validation tabs, and

• Tabs that match the vehicle’s existing registration expiration date.

This coordination is essential to ensure that customers receive a complete and accurate registration package and that all personalized plates are delivered with the proper, up-to-date materials required for lawful operation.

v.Plate Sizes: The plates come in two sizes: 6" H x 12" W (large) and 4"H x 7"W (small). All standard issue plates must have six alphanumeric characters sequentially assigned. The characters must be 2.5-3/4” height, spacing of .25” and letter thickness shall be .2 - .4” to provide clear legibility for law enforcement.

vi.Tab Placement: There must be room in the top left and top right corner for a year validation and month tab. The top right should say ‘Year Sticker Here’ and the top left should say ‘Month Sticker Here’ in the designated 1”W x 1”H area for these respective stickers.

TYPE 1: STANDARD USE PLATES, LARGE SIZE (ISSUED IN SINGLES)

1. Design: Currently, there are three standard types of plates used by the State; the bear, artistic and standard gold plates. DMV reserves the right to order any other license plate design it deems necessary in bulk orders.

2. Size: They are 6" H x 12" W plates that shall have four mounting holes, two at the top, two at the bottom, 5/16" in diameter on 7" centers horizontally and 4-3/4" centers vertically.

3. These plates are ordered in bulk with sequentially assigned alphanumeric serial numbers and shall https://dmv.alaska.gov/vehicle-services/license-plates/

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be specified by the DMV at the time of the order.

TYPE 2: STANDARD USE PLATES, SMALL SIZE (ISSUED IN SINGLES)

1. Design: Plate is identical to Type 1 plate with the exception that it is the small size (4” H x 7” W) and is issued as a single plate. Plate must not contain the flag graphic. Plate is used typically on motorcycles and small trailers.

2. Size: They are 4" H x 7" W plates that shall have four mounting holes, two at the top, two at the bottom, 1/4'” in diameter on 5-3/4" centers horizontally and 2-3/4" vertically.

3. Disability Parking version of this plate: The plate must have five alphanumeric characters sequentially assigned. The universal wheelchair logo must be printed before the five characters.

TYPE 3: PERSONALIZED PLATES, LARGE SIZE (ISSUED IN SINGLES)

1. Standard Personalized Plates

a. The DMV offers several designs including but not limited to plain gold, bear, artistic, mountains, and caribou.

b. Plates must not have graphics other than the background design.

2. Specialty Personalized Plates

a. The main types are Veteran series, military insignia, university series, “Support Our Troops” and others subject to approval by legislation.

b. The majority of plates shall have a logo on the left side of the plate, with the alphanumeric serial number printed to the right of the logo.

c. The majority of plates shall have a slogan printed in letters approximately 7”/8” in height and centered from side to side and between the bottom edge of the plate and the bottom of the alpha numeric serial number.

TYPE 4: PERSONALIZED PLATES, LARGE SIZE (ISSUED IN PAIRS)

1. Standard Personalized Plates

a. The DMV offers several designs including but not limited to plain gold, bear, artistic, mountains, and caribou.

b. Plates do not have graphics other than the background design.

2. Specialty Personalized Plates

a. The main types are Veteran series, military insignia, university series, “Support Our Troops” and others approved in legislation.

b. The majority of plates shall have a logo on the left side of the plate, with the alphanumeric serial number printed to the right of the logo.

c. The majority of plates shall have a slogan printed in letters approximately 7”/8” in height and centered from side to side and between the bottom edge of the plate and the bottom of the alpha numeric serial number.

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TYPE 5: PERSONALIZED PLATES, SMALL SIZE (ISSUED IN SINGLES)

1. These plates are identical to Type 3 plates, with the exception that they are smaller in size. The plates are 4”x 7” and are issued as a single plate.

2. These small, personalized plates are issued for motorcycles and small trailers.

TYPE 6: PERSONALIZED PLATES, SMALL SIZE (ISSUED IN PAIRS)

1. These plates are identical to Type plates, with the exception that they are smaller in size. The plates are 4”x 7” and are issued as a pair of plates.

2. These small, personalized plates are issued for motorcycles and small trailers.

ISSUE NEW LICENSE PLATES FOR VEHICLES WITH EXISTING REGISTRATION (ONLINE NEW PLATE

REQUEST)

1. DMV will electronically transmit a daily file to the Contractor containing new license plate requests for vehicles, all-purpose vehicles, all-terrain vehicles, and snow machines that have current and existing registration. The file will include the ownership and vehicle information necessary to produce the license plate. Customers may select one of the following options:

a. A newly issued plate from one of the DMV’s standard designs (Gold Standard, Bear, or Artistic) or a standard Off-Highway Registration Decal.

b. A plate that mirrors the customer’s current license plate design and alphanumeric sequence.

2. The Contractor must coordinate directly with the Tabs and Registration Vendor to ensure that each plate order is fulfilled with:

a. The updated registration document,

b. The correct month and year validation tabs, and

c. Tabs that match the vehicle’s current registration expiration date.

3. The Contractor shall package the license plate in DMV-approved mailing envelopes together with the registration document and validation tabs provided by the Tabs and Registration Vendor.

4. Within one week of receiving the daily file, the Contractor must process and mail the completed plate package to the customer via USPS First Class Mail.

5. The Contractor shall transmit to DMV an electronic file each day confirming the mailing of the license plate, registration, and validation tabs for all orders shipped that day.

6. The record format for all file transfers must be agreed upon at contract signing. File transfer capability must be fully implemented within 60 days of contract execution.

2.DELIVERABLE: TABS AND REGISTRATION FULIFILLMENT SPECIFICATIONS

a. Bulk Tabs and Registration Model and Central Issuance Tabs and Registration Model

i. Sheeting Specifications: The coefficient of retroreflection shall be measured on flat, clean

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3M validation security sheeting and shall have the following minimum values of 25–60 cd/lx/m² at 0.2 degrees observation angle, expressed as candlepower per foot-candle per square foot of material. Measurements regarding retroreflection must adhere to best practice and industry standards. Sheeting must withstand many seasons of inclement weather and exposure to natural elements.

ii. Ink Specifications: All printing must be finished with inks of the type recommended by the reflective sheeting manufacturer to provide satisfactory weather and wear resistance; it must adhere to best practice and industry standards.

iii. Registration Tab Deliverables: For the Bulk Tabs and Registration Model, registration tabs must be produced and delivered in sufficient quantities for regular interval shipments that DMV can provide to 85 offices statewide. For the Central Issuance Tabs and Registration Model tabs will be mailed to the customer directly.

TYPE 1: PERMANENT REGISTRATION VEHICLE TAB

1. Vehicles that are permanently registered must be easily distinguishable. This is currently done with a singular “P” or “Z” letter and two-color variations, although other options are allowable. While the current “P” and “Z” tabs can be described as permanent, they are granted through different authorities and must be clearly distinguishable.

2. Size and Layout: The finished size for the permanent registration vehicle tab must be 1” W x1” H.

a. The characters shall be printed approximately 1/8” from the sides of the tab to maximize visibility for law enforcement.

3. Serial Numbering: The serial number must be one letter followed by six numbers. The serial number series shall be specified by DMV at the time of the order.

a. One of each serial-numbered sticker must be produced and must contain no missing numbers.

b. There must be automation in place such as a scannable barcode to assist the DMV representative with inputting the information into DMV’s customer management system for the bulk distribution model.

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TYPE 2: VEHICLE MONTH TAB

1. Size and Layout: The finished size must be a minimum of 1” W x 1” H.

a. The characters must be printed approximately 1/8” from the sides of the tab to maximize visibility for law enforcement.

2. Serial Numbering: None; however, there must be 12 different month designations.

TYPE 3: YEAR VALIDATION TABS

1. Color: The serial number and two-digit year must be in contrast with a colored background, clearly distinguishing the year of the tab. As an example: having a background that rotates between different colors for each year.

2. Size and Layout: The finished size must be 1” W x 1” H.

a. The characters must be printed approximately 1/8” from the sides of the tab to maximize visibility for law enforcement.

3. Serial Numbering: The serial number must be one letter followed by six numbers. The serial number series and year shall be specified by the DMV at the time of the order.

a. One of each serial-numbered sticker must be produced and must contain no missing numbers.

b. There must be automation in place such as a scannable barcode to assist the DMV representative with inputting the information into DMV’s customer management system for the bulk distribution model.

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TYPE 4: OFF-HIGHWAY REGISTRATION DECAL

1. Color: The sheeting and characters must be clearly contrasted. This is currently done using white sheeting and black characters.

2. Size and Layout: The finished size of each decal shall be 6” W x 2.5” H.

a. The words “ALASKA OFF HIGHWAY DECAL”, ¼” in height, must be printed ½” below the top of the decal and centered in the left 4 -7/8” of the decal.

b. A right angle ∟ shape must be printed in the upper right corner, each leg 1” long. The vertical leg shall start 1/8” from the top and 1-1/8” from the right side. The horizontal leg shall start 1/8” from the right side and 1-1/8” from the top. Reasonable modifications can be made to these measurements, as long as the tabs are retroactively compatible and clearly visible for law enforcement.

c. The words “YEAR TAB”, 1/16” in height, must be printed in the center of the space created by the ∟shape.

d. Application instructions must be placed on the release liner of the stickers.

3. Serial Numbering: The serial number must begin with the letter ‘S’ followed by one letter and four numbers. The serial number series shall be specified by DMV at the time of the order

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TYPE 5: BOAT REGISTRATION DECALS

1. Color: The sheeting must be white on a colored background, except for the serial numbers as detailed below. Decal colors are determined by the United States Coast Guard. The four colors are used in rotation and shown in the table below. The color shall be specified at the time of the order.

2. Size and Layout: Decals must be produced as a pair on the same liner. The finished size of each decal shall be 3” W x 3”H, with the overall size for a pair being 6” W x 6”H (see example below).

a. The words “ALASKA BOAT REGISTRATION DECAL”, must be 3/16” in height, printed ¼” below the top of each decal and centered horizontally.

b. The two-digit year, 11/16” in height, must be printed in the area 1-3/4” from the left side and ¼” from the right side, centered vertically.

c. A map of Alaska, approximately 1-5/8” W x 1-1/8” H, shall be printed to the left of the serial number. The southeast portion of Alaska must extend slightly below the first digit of the year (see below for placement).

3. Serial Numbering: Serial numbers shall be 3/16” in height, printed in a white reverse block 1-1/4” W X 3/8” H, situated 1/8” from the bottom, right corner.

a. The two letters of the serial number must be the same color as the decal.

b. The five numerals of the serial number are black.

c. The serial number must be centered horizontally and vertically within the block. The words “DECAL NO.”, 1/8” in height, must be printed to the left of the serial number reverse block.

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REGISTRATION DOCUMENTS AND PLATE REGISTRATION TABS ONLY (ONLINE

RENEWALS WITHOUT PLATES)

1. DMV will electronically transmit a daily file to the Contractor with registration renewal data for vehicles, all purpose vehicles, all-terrain vehicles, snow machines, and boats. The file will contain the ownership and vehicle information necessary to create the vehicle registration document and the registration tab.

2. Registration Document shall include:

a. Owner’s name, residential address and mailing address

b. Expiration date of registration

c. Vehicle description

d. Itemization of fees

e. A PDF417, two-dimension (2d) barcode

f. The plate validation tab and month tab (if required), and instruction for affixing the tab(s) to the plate.

3. Registration tab must be consistent with all details provided under Section 3.03 A. REGISTRATION TABS of this document.

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4. Within two business days of receipt of the file, the Contractor must process and mail, to the customer, the registration renewals via USPS First Class Mail.

5. The Contractor shall immediately transmit to DMV an electronic file containing such information, as necessary, confirming the mailing of the registration renewals and validation tabs to the customers for each daily order.

6. The record format for file transfers must be agreed upon at the time of contract signing. Contractor must be ready to accept files and process renewals at the contract start date.

DUPLICATE REGISTRATION DOCUMENTS AND PLATE REGISTRATION TABS ONLY

(ONLINE DUPLICATES WITHOUT PLATES)

1. DMV will include in the electronically transmitted registration renewal daily file to the Contractor with duplicate registration data for vehicles, all purpose vehicles, all-terrain vehicles, snow machines, and boats. The file will contain the ownership and vehicle information necessary to create the vehicle registration document and a duplicate registration tab.

2. Registration Document shall include:

a. Owner’s name, residential address and mailing address

b. Expiration date of registration

c. Vehicle description

d. Itemization of fees

e. A PDF417, two-dimension (2d) barcode

f. The plate validation tab and month tab (if requested), and instruction for affixing the tab(s) to the plate.

3. Registration tab must be consistent with all details provided under Section 3.03 A. REGISTRATION TABS of this document.

4. Within two business days of receipt of the file, the Contractor must process and mail, to the customer, the registration duplicates via USPS First Class Mail.

5. The Contractor shall immediately transmit to DMV an electronic file containing such information, as necessary, confirming the mailing of the registration renewals and validation tabs to the customers for each daily order.

6. The record format for file transfers must be agreed upon at the time of contract signing. File transfers must be within 60 days of contract signing.

ISSUE UPDATED REGISTRATION TABS AND DOCUMENTS FOR VEHICLES WITH EXISTING

REGISTRATION (ONLINE NEW PLATE REQUEST)

1. DMV will electronically transmit a daily file to the Contractor containing new license plate requests for vehicles, all-purpose vehicles, all-terrain vehicles, snow machines, and boats that have current and existing registration. The file will include the ownership and vehicle information necessary to generate the updated registration document and the correct validation tabs.

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2. The Registration Document shall include:

a. Owner’s name, residential address, and mailing address

b. Expiration date of registration

c. Vehicle description

d. Itemization of fees

e. A PDF417 two-dimensional barcode

f. The plate validation tab and month tab, with instructions for affixing the tabs to the plate

3. All validation tabs must comply with the specifications outlined in Section 3.03 A. REGISTRATION TABS of this document.

4. The Contractor must coordinate directly with the License Plate Vendor to ensure that the updated registration document and the…