RFP 2026-1600-0117-CDPHP Section Support.pdf

1 Rev. 02/20

STATE OF ALASKA

REQUEST FOR PROPOSALS

OFFERORS ARE NOT REQUIRED TO RETURN THIS FORM.

IMPORTANT NOTICE: IF YOU RECEIVED THIS SOLICITATION FROM THE STATE OF ALASKA’S “ONLINE PUBLIC NOTICE”

WEB SITE, YOU MUST REGISTER WITH THE PROCUREMENT OFFICER LISTED IN THIS DOCUMENT TO RECEIVE

NOTIFICATION OF SUBSEQUENT AMENDMENTS. FAILURE TO CONTACT THE PROCUREMENT OFFICER MAY RESULT

IN THE REJECTION OF YOUR OFFER.

ISSUED BY:

DEPARTMENT OF HEALTH

DIVISION OF PUBLIC HEALTH

PRIMARY CONTACT:

R. TODD WEBSTER

PROCUREMENT OFFICER

RUSSELL.WEBSTER@ALASKA.GOV

(907) 268-4847

CDPHP SECTION SUPPORT

RFP 2026-1600-0117

ISSUED 22 APRIL 2026

THE STATE OF ALASKA, DEPARTMENT OF HEALTH (DOH), DIVISION OF PUBLIC HEALTH (DPH), SECTION OF

CHRONIC DISEASE PREVENTION AND HEALTH PROMOTION (CDPHP) IS SEEKING PROPOSALS FROM

QUALIFIED PARTIES CAPABLE AND INTERESTED IN PROVIDING SECTION-WIDE SUPPORT TO THE SMALL BUT

MISSION DIVERSE SECTION, COMPOSED OF SIX DISTINCT PROGRAM UNITS.

RFP 2026-1600-0117 CDPHP Section Support DOH/CDPHP

TABLE OF CONTENTS

SECTION 1. INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE RFP

SEC. 1.02 BUDGET

SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS

SEC. 1.04 MANDATORY REQUIREMENTS

SEC. 1.05 REQUIRED REVIEW

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF PROPOSALS

SEC. 1.07 RETURN INSTRUCTIONS

SEC. 1.08 ASSISTANCE TO OFFERORS WITH A DISABILITY

SEC. 1.09 AMENDMENTS TO PROPOSALS

SEC. 1.10 AMENDMENTS TO THE RFP

SEC. 1.11 RFP SCHEDULE

SEC. 1.12 PRE-PROPOSAL CONFERENCE

SEC. 1.13 ALTERNATE PROPOSALS

SEC. 1.14 NEWS RELEASES

SECTION 2. BACKGROUND INFORMATION

SEC. 2.01 BACKGROUND INFORMATION

SECTION 3. SCOPE OF WORK & CONTRACT INFORMATION

SEC. 3.01 GOALS AND OBJECTIVES

SEC. 3.02 SCOPE OF WORK

SEC. 3.03 DELIVERABLES

SEC. 3.04 CONTRACT TERM AND WORK SCHEDULE

SEC. 3.05 CONTRACT TYPE

SEC. 3.06 PAYMENT PROCEDURES

SEC. 3.07 CONTRACT PAYMENT

SEC. 3.08 ELECTRONIC PAYMENTS

SEC. 3.09 LOCATION OF WORK

SEC. 3.10 SUBCONTRACTORS

SEC. 3.11 JOINT VENTURES

SEC. 3.12 RIGHT TO INSPECT PLACE OF BUSINESS

SEC. 3.13 F.O.B. POINT

SEC. 3.14 CONTRACT PERSONNEL

SEC. 3.15 INSPECTION & MODIFICATION - REIMBURSEMENT FOR UNACCEPTABLE DELIVERABLES

SEC. 3.16 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS

SEC. 3.17 NONDISCLOSURE AND CONFIDENTIALITY

SEC. 3.18 INDEMNIFICATION

SEC. 3.19 INSURANCE REQUIREMENTS

SEC. 3.20 TERMINATION FOR DEFAULT

SECTION 4. PROPOSAL FORMAT AND CONTENT

SEC. 4.01 RFP SUBMITTAL FORMS

SEC. 4.02 SPECIAL FORMATTING REQUIREMENTS

SEC. 4.03 OFFEROR INFORMATION AND CERTIFICATIONS (SUBMITTAL FORM A)

SEC. 4.04 EXPERIENCE AND QUALIFICATIONS OF THE PERSONNEL (SUBMITTAL FORM B)

SEC. 4.05 EXPERIENCE AND QUALIFICATIONS OF THE FIRM (SUBMITTAL FORM C)

SEC. 4.06 UNDERSTANDING OF THE PROJECT (SUBMITTAL FORM D)

SEC. 4.07 METHODOLOGY USED FOR THE PROJECT (SUBMITTAL FORM E)

SEC. 4.08 MANAGEMENT PLAN FOR THE PROJECT (SUBMITTAL FORM F)

SEC. 4.09 MANDATORY REQUIREMENTS (SUBMITTAL FORM G)

SEC. 4.10 SUBCONTRACTORS (SUBMITTAL FORM H)

SEC. 4.11 COST PROPOSAL (SUBMITTAL FORM I)

SECTION 5. EVALUATION CRITERIA AND CONTRACTOR SELECTION

SEC. 5.01 SUMMARY OF EVALUATION PROCESS

SEC. 5.02 EVALUATION CRITERIA

SEC. 5.03 SCORING METHOD AND CALCULATION

SEC. 5.04 EXPERIENCE AND QUALIFICATIONS OF THE PERSONNEL

SEC. 5.05 EXPERIENCE AND QUALIFICATIONS OF THE FIRM

SEC. 5.06 UNDERSTANDING OF THE PROJECT

SEC. 5.07 METHODOLOGY USED FOR THE PROJECT

SEC. 5.08 MANAGEMENT PLAN FOR THE PROJECT

SEC. 5.09 CONTRACT COST (COST PROPOSAL)

SEC. 5.10 APPLICATION OF PREFERENCES

SEC. 5.11 ALASKA BIDDER PREFERENCE

SEC. 5.12 ALASKA VETERAN PREFERENCE

SEC. 5.13 ALASKA MILITARY SKILLS PROGRAM PREFERENCE

SEC. 5.14 ALASKA OFFEROR PREFERENCE

SEC. 5.15 SHORTLISTING

SEC. 5.16 COST REASONABLENESS

SEC. 5.17 CONTRACT NEGOTIATIONS

SEC. 5.18 METHOD OF AWARD

SEC. 5.19 OFFEROR NOTIFICATION OF SELECTION

SECTION 6. GENERAL PROCESS AND LEGAL INFORMATION

SEC. 6.01 INFORMAL DEBRIEFING

SEC. 6.02 ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES

SEC. 6.03 STANDARD CONTRACT PROVISIONS

SEC. 6.04 BUSINESS ASSOCIATE AGREEMENT (BAA)

SEC. 6.05 QUALIFIED OFFERORS

SEC. 6.06 PROPOSAL AS PART OF THE CONTRACT

SEC. 6.07 ADDITIONAL TERMS AND CONDITIONS

SEC. 6.08 HUMAN TRAFFICKING

SEC. 6.09 RIGHT OF REJECTION

SEC. 6.10 STATE NOT RESPONSIBLE FOR PREPARATION COSTS

SEC. 6.11 DISCLOSURE OF PROPOSAL CONTENTS

SEC. 6.12 ASSIGNMENT

SEC. 6.13 SEVERABILITY

SEC. 6.14 SUPPLEMENTAL TERMS AND CONDITIONS

SEC. 6.15 SOLICITATION ADVERTISING

SEC. 6.16 SITE INSPECTION

SEC. 6.17 CLARIFICATION OF OFFERS

SEC. 6.18 DISCUSSIONS WITH OFFERORS

SEC. 6.19 FEDERALLY IMPOSED TARIFFS

SEC. 6.20 PROTEST

SECTION 7. ATTACHMENTS

SEC. 7.01 ATTACHMENTS

SECTION 1. INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE RFP

The State of Alaska, Department of Health (DOH), Division of Public Health (DPH), Section of Chronic Disease Prevention and Health Promotion (CDPHP) is seeking proposals from qualified parties capable and interested in providing section-wide support to the small but mission-diverse section, composed of six distinct program units:

1. Injury Prevention

2. Physical Activity and Nutrition

3. Health Systems Collaboration (including programs to prevent diabetes, heart disease and stroke, dementia, and cancer)

4. Tobacco Prevention and Control

5. Office of Substance Misuse and Addiction Prevention

6. Surveillance Systems (including the Behavioral Risk Factor Surveillance System and Youth Risk Behavior Survey)

The intent of the project is to provide support services to advance CDPHP programs aimed at preventing and addressing injuries, substance misuse, and chronic conditions and their related risk and protective factors such as tobacco use, physical activity, and eating/drinking healthy foods and drinks. The Section requires a contractor to streamline the way the section and its units conduct (1) strategic planning; (2) meeting/training logistics and facilitation; (3) project communications; and (4) grant research, writing, and technical assistance.

SEC. 1.02 BUDGET

The Alaska Department of Health, Division of Public Health, estimates a budget of $5,000,000.00 ($500,000.00/year) to be sufficient for completion of this project over ten years beginning with state fiscal year 2027.

While proposals in excess of this budget will not be considered non-responsive, offerors are expected to be competitive and take the budget into consideration when developing their cost proposals

Approval or continuation of a contract resulting from this RFP is contingent upon legislative appropriation or federal funding.

IMPORTANT NOTE: The final contract will not reflect this full amount. Proposing vendors are expected to provide costs in Submittal Form G (Cost Proposal) as if all the deliverables are expected each contract year. Funding will dictate how much and which deliverables will be expected for a given contract year. As discussed in Section 3.02 Scope Of Work, an annual meeting/conference will be used to discuss the focus for the upcoming year. For planning purposes, the current funding forecast supports $500,000 for each contract year.

SEC. 1.03 DEADLINE FOR RECEIPT OF PROPOSALS

Proposals must be received no later than 2:30 P.M. prevailing Alaska Time on 26 MAY 2026. Late proposals or amendments will be disqualified and not opened or accepted for evaluation.

SEC. 1.04 MANDATORY REQUIREMENTS

To be considered responsive for this RFP, an offeror must meet the mandatory minimum requirements that are provided in Submittal Form G – Mandatory Requirements. Failure to meet all these requirements will result in immediate disqualification.

SEC. 1.05 REQUIRED REVIEW

Offerors should carefully review this solicitation for defects and questionable or objectionable material. Comments concerning defects and questionable or objectionable material should be made in writing and received by the procurement officer at least ten days before the deadline for receipt of proposals. This will allow time for the issuance of any necessary amendments. It will also help prevent the opening of a defective proposal and exposure of offeror's proposals upon which award could not be made.

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF PROPOSALS

All questions must be in writing and directed to the procurement officer and least ten days before the deadline for receipt of proposals. The interested party must confirm telephone conversations in writing.

Two types of questions generally arise. One may be answered by directing the questioner to a specific section of the RFP.

These questions may be answered over the telephone. Other questions may be more complex and may require a written amendment to the RFP. The procurement officer will make that decision.

SEC. 1.07 RETURN INSTRUCTIONS

Offerors must submit their proposals via email. The technical proposal and cost proposal must be saved as separate documents and emailed to doh.procurement.proposals@alaska.gov as separate, clearly labeled attachments. The email must contain the RFP number in the subject line.

The maximum size of a single email (including all text and attachments) that can be received by the state is 25mb (megabytes). If the email containing the proposal exceeds this size, the proposal must be sent in multiple emails that are each less than 25 megabytes.

Please note that email transmission is not instantaneous. Similar to sending a hard copy proposal, if you are emailing your proposal, the state recommends sending it enough ahead of time to ensure the email is delivered by the deadline for receipt of proposals.

It is the offeror’s responsibility to contact the above email address to confirm that the proposal has been received. The state is not responsible for unreadable, corrupt, or missing attachments.

SEC. 1.08 ASSISTANCE TO OFFERORS WITH A DISABILITY

Offerors with a disability may receive accommodation regarding the means of communicating this RFP or participating in the procurement process. For more information, contact the procurement officer no later than ten days prior to the deadline for receipt of proposals.

SEC. 1.09 AMENDMENTS TO PROPOSALS

Amendments to or withdrawals of proposals will only be allowed if acceptable requests are received prior to the deadline that is set for receipt of proposals. No amendments or withdrawals will be accepted after the deadline unless they are in response to the state's request in accordance with 2 AAC 12.290.

SEC. 1.10 AMENDMENTS TO THE RFP

If an amendment is issued before the deadline for receipt of proposals, it will be provided to all who were notified of the RFP and to those who have registered with the procurement officer after receiving the RFP from the State of Alaska Online Public Notice website.

mailto:doh.procurement.proposals@alaska.gov

After receipt of proposals, if there is a need for any substantial clarification or material change in the RFP, an amendment will be issued. The amendment will incorporate the clarification or change, and a new date and time established for new or amended proposals. Evaluations may be adjusted as a result of receiving new or amended proposals.

SEC. 1.11 RFP SCHEDULE

RFP schedule set out herein represents the state’s best estimate of the schedule that will be followed. If a component of this schedule, such as the deadline for receipt of proposals, is delayed, the rest of the schedule may be shifted accordingly.

All times are Alaska Time.

ACTIVITY TIME DATE

Issue Date / RFP Released 12:00 p.m. 4/22/2026 Pre-Proposal Conference 1:30 p.m. 5/11/2026 Deadline to Submit Questions 11:59 p.m. 5/15/2026 Deadline for Receipt of Proposals / Proposal Due Date 2:30 p.m. 5/26/2026 Proposal Evaluations Complete 5:00 p.m. 6/9/2026 Notice of Intent to Award 12:00 p.m. 6/23/2026 Contract Issued 8:00 a.m. 7/14/2026

This RFP does not, by itself, obligate the state. The state's obligation will commence when the contract is approved by the Commissioner of the Department of Health, or the Commissioner's designee. Upon written notice to the contractor, the state may set a different starting date for the contract. The state will not be responsible for any work done by the contractor, even work done in good faith, if it occurs prior to the contract start date set by the state.

SEC. 1.12 PRE-PROPOSAL CONFERENCE

A virtual pre-proposal conference will be held from 1:30 p.m. on 11 MAY 2026. The purpose of the conference is to discuss the work to be performed with the prospective offerors and allow them to ask questions concerning the RFP.

Link: https://teams.microsoft.com/meet/28762551267244?p=PDhS1K8Yyt1VrIFOny

Or call in (audio only): +1 907-202-7104,,15988143# Phone conference ID: 159 881 43# To obtain the greatest benefit from this meeting, offerors are strongly encouraged to have their direct supervisory personnel/critical project team members attend (in lieu of executives, business development, or sales personnel). Offerors with a disability needing accommodation should contact the procurement officer prior to the date set for the pre-proposal conference so that reasonable accommodation can be made.

SEC. 1.13 ALTERNATE PROPOSALS

Offerors may only submit one proposal for evaluation. In accordance with 2 AAC 12.830 alternate proposals (proposals that offer something different than what is asked for) will be rejected.

SEC. 1.14 NEWS RELEASES

News releases related to this RFP will not be made without prior approval of the project director.

https://teams.microsoft.com/meet/28762551267244?p=PDhS1K8Yyt1VrIFOny tel:+19072027104,,15988143

SECTION 2. BACKGROUND INFORMATION

SEC. 2.01 BACKGROUND INFORMATION

The Section of Chronic Disease Prevention and Health Promotion (CDPHP) works with communities, health and tribal health systems, worksites, early childcare centers and schools, local and state government agencies, and many other partners to reduce and manage the most prevalent, costly, and preventable health problems across Alaska. These include injuries; substance misuse and addiction; and chronic diseases, like cancer, diabetes, heart disease, stroke, and dementia.

Many of the top causes of death in Alaska are due to chronic conditions or injuries. In 2024, nine of the 10 most common causes of death in Alaska were identified as chronic conditions or injuries: cancer, heart disease, unintentional injury, stroke, chronic lower respiratory disease, suicide, chronic liver disease and cirrhosis, diabetes and Alzheimer’s (source: Alaska Chronic Disease Facts: 2025 Brief Report https://health.alaska.gov/media/yzdjotwh/2025_ak-chronic-disease-brief-report.pdf ).

Chronic diseases, injuries and substance misuse are becoming more prevalent and costly in Alaska; therefore, more work is needed to effectively address and mitigate the impacts of these important health issues. Additionally, CDPHP’s community partners need increased support (e.g. professional development trainings, collaborative opportunities, strategic planning guidance, program funding opportunities) to effectively address and mitigate these health issues.

Effective implementation of these contract deliverables will support CDPHP and its community partners in meeting the growing needs of Alaskans to prevent and/or manage injuries, substance misuse and chronic diseases.

Strategic Planning Need Background: Every year, one or more of CDPHP’s six program units is required to develop and/or update its strategic plan to help monitor progress on existing program activities and guide new program activities. CDPHP strategic planning helps units and programs reflect on past successes and challenges, prioritize efforts, effectively allocate resources, and align community partners and staff all with the intent to better meet its respective goals to improve and protect the health and wellness of all Alaskans. Having an available to offer their skills and expertise to support these ongoing strategic planning efforts will increase CDPHP’s programmatic efficiency and produce more impactful strategic plans.

Meeting/Training Logistics and Facilitation Need Background: CDPHP units and programs plan and implement a wide variety of meetings and trainings every year. Meetings and trainings include, but are not limited to: grantee trainings, coalition meetings, community of practice meetings, strategic planning sessions and many more. These meetings and trainings offer CDPHP staff and community partners opportunities such as professional development opportunities to enhance their injury, substance misuse and chronic diseases prevention and mitigation efforts, and collaboration opportunities to develop partnerships to efficiently and effectively advance shared goals and to leverage limited resources. Contract support in this area will help CDPHP meet the growing demand for increased meeting and training support.

Project Communication Need Background: Health communications material development and design are important activities CDPHP uses to disseminate vital health messaging aimed at preventing and/or managing injuries, substance misuse and chronic diseases. The section develops many different types of materials each year, including, but not limited to: fact sheets and booklets, annual reports, rack cards, web and social media content and posters. CDPHP has had great success with its health communications efforts over the years; therefore, the demand for materials from partner agencies and CDPHP staff has increased. Contract support in this area will help CDPHP meet this growing demand for effective health communications materials aimed at increasing Alaskans’ knowledge and positive behavior change to prevent and/or manage injuries, substance misuse and chronic diseases.

https://health.alaska.gov/media/yzdjotwh/2025_ak-chronic-disease-brief-report.pdf https://health.alaska.gov/media/yzdjotwh/2025_ak-chronic-disease-brief-report.pdf

Grant Research, Writing, and Technical Assistance Need Background: As chronic diseases, injuries and substance misuse become more prevalent and costly in Alaska, the need to implement statewide, evidence-based programs and activities is increasing as well. CDPHP works with a variety of community partners, including nonprofits; schools and early childcare centers; and tribal, local and state government agencies to extend its mission and programs’ goals. Various funding opportunities exist—both public and private; and national and local—that support programming related to the prevention of injuries, substance misuse and chronic diseases. However, many competitive grants being offered go unnoticed by CDPHP community partners. Additionally, these community partners may not be adequately prepared to respond in a timely manner to funding opportunities. Community partners sometimes require a guided process to adequately articulate programmatic functioning in funding proposal framework language and to identify all components necessary for successful proposal development (i.e. outcomes and data information, analytical design of program, programmatic model, etc.). CDPHP will use this contract to provide programmatic and strategic guidance, as appropriate, to the receiving entity to ensure competitive submissions of proposals that support CDPHP’s mission and program goals. CDPHP will rely in part on this contract to build on established partnerships and in-depth knowledge of Alaska’s injury, substance misuse and chronic disease prevention systems, current state initiatives and reforms underway and how best to leverage concurrent investments, strategies and funding opportunities to further the capacity and competence of our community partners to effectively support CDPHP’s program goals.

SECTION 3. SCOPE OF WORK & CONTRACT INFORMATION

SEC. 3.01 GOALS AND OBJECTIVES

The goals and objectives of this contract are to provide critical support to the Section of Chronic Disease Prevention and Health Promotion (CDPHP)’s six program units.

The need and intent are to design and support efficiency in the units’ conduct of:

1) strategic planning;

2) meeting/training logistics and facilitation;

3) project communications; and

4) grant research, writing, and technical assistance.

SEC. 3.02 SCOPE OF WORK

The Department of Health, Division of Public Health, is soliciting proposals from qualified parties capable of providing section-wide support to the small but mission-diverse section, composed of six distinct program units:

1. Injury Prevention

2. Physical Activity and Nutrition

3. Health Systems Collaboration (including programs to prevent diabetes, heart disease and stroke, dementia, and cancer)

4. Tobacco Prevention and Control

5. Office of Substance Misuse and Addiction Prevention

6. Surveillance Systems (including the Behavioral Risk Factor Surveillance System and Youth Risk Behavior Survey).

The budget will not support the entire Scope-of-Work each budget year. A planning meeting/conference for each contract year will be held to determine which units and work will have emphasis and priority during the year. An annual work plan, deliverables, and budget will be co-developed and agreed upon by State of Alaska CDPHP program management team and the contractor during an annual planning meeting/conference, based on CDPHP section’s budget and needs and contractor’s capacity.

SEC. 3.03 DELIVERABLES

The contractor will be required to provide the following deliverables:

The following deliverables are provided in four parts that align with the program support presented in the Background Information above as well as a fifth component for overall project management required to meet all stated deliverables:

PART A: Section Strategic Planning

PART B: Meeting/Training Logistics and Facilitation

PART C: Project Communications

PART D: Grant Research, Writing, and Technical Assistance Project

PART E: Project Management

The specific need for each part is expected to vary from year to year, therefore prior to the start of each contract year, an annual work plan, deliverables, and budget will be co-developed and agreed upon by State of Alaska CDPHP program management team and the contractor during an annual planning conference, based on CDPHP section’s budget and needs and contractor’s capacity. To assist with Year 1 workplan and budget planning, below is a detailed list of the deliverables anticipated to be needed during the course of the contract.

PART A: CDPHP Section Strategic Planning

A1: Finalized CDPHP Section Strategic Plan Consists of the following tasks:

1) Planning and facilitating strategic planning meetings (~2 two-hour virtual meetings; ~2 two-hour in-person meetings see Part B1*).

2) Synthesizing meeting notes and other information gathered during strategic planning meetings.

3) Supporting CDPHP team with strategic plan drafting and design efforts.

A2: Finalized Physical Activity and Nutrition (PAN) Unit Strategic Plan

Consists of the following tasks:

1) Conducting a basic environmental scan to help identify existing, relevant physical activity and nutrition related work to consider during strategic planning efforts. Scan activities may include, but are not limited to: web research, stakeholder survey development and implementation, stakeholder interviews, reviewing relevant programs’ existing strategic plans, and summarizing scan findings into a simple report.

2) Planning and facilitating strategic planning meetings (~2 two-hour in-person or virtual meetings; see Part B1*).

3) Supporting PAN team with strategic plan drafting and design efforts.

PART B: Meeting/Training Logistics and Facilitation

B1: Strategic Planning Meeting Facilitation Consists of the following tasks:

1) Planning and facilitating CDPHP section-wide strategic planning meetings (~2 two-hour virtual meetings; ~2 two-hour in-person meetings; same as Part A1, not to be duplicated in budget proposal*)

2) Planning and facilitating PAN team’s strategic planning meetings (~2 two-hour in-person or virtual meetings; identical to Part A2 above. As this can be considered a duplicate, proposals should reflect that this item need not be cost considered both times)

*Please note: These strategic planning meeting facilitation activities are listed under both Part A and Part B of the deliverables based on the nature of the activity falling under both parts. However, these activities should only be included in the project budget once in either of the sections/parts they are listed (Part A or B).

B2: Tobacco Prevention & Control (TPC) Unit Meeting Support Consists of the following tasks:

1) Developing the agendas and facilitating monthly TPC Community of Practice Facilitators meetings.

a) Meetings are all virtual.

b) Provide technical assistance and training for participants in best practices for facilitation for their prospective community of practice (a train-the-trainer/facilitator approach).

2) Developing agendas and co-facilitating 1 monthly Community of Practice focused on evidence-based tobacco control strategies.

a) Meetings are all virtual

b) Facilitation will focus on empowering a peer group to network and advance their practice through ongoing research, information sharing, and peer networking.

i) Expertise in the strategies can be supported through guest speakers and highlights by

CoP members.

3) Developing the agendas and co-facilitating monthly TPC statewide contractor meetings.

a) 1-2 in-person meetings per year are held in Anchorage.

B3: Alaska Breastfeeding Coalition (ABC) Support Consists of the following tasks:

1) ABC Coalition Meeting, Member, & Project Support:

a) Organize and support facilitation of monthly virtual and/or in-person meetings, including: scheduling meetings, drafting agendas, communicating with ABC members and the public, coordinating meeting content, taking notes, and following up with action items.

b) Manage the ABC membership listserv/list and communicate with member organizations and individuals using a variety of methods, including: mail, email, social media and texting to maintain member engagement.

c) Recruit new coalition members as needed/desired by ABC leadership and SOA project manager.

d) Conduct an annual Member Survey to determine membership’s activities of interest in the areas of education, advocacy, and systems change and identify annual goals/activities/focus areas. Survey could also be used to reach out to relevant non-participating members/organizations to identify barriers to engagement and then follow up by advising coalition board members/leadership to address identified barriers to increase participation.

e) Assist ABC leadership with coalition organizational structure to support sustainability as needed/desired (e.g. update vision, mission, goals, and activities of coalition, as needed;

identify possible future funding sources; assist with grant writing duties; develop workgroups/annual action plan; identify possible future backbone agency, etc.).

f) Provide support and guidance to ABC Treasurer (e.g. developing and managing annual coalition budgets).

g) Provide collaborative support between ABC and State with special projects such as “Breastfeeding Welcomed Here” and U.S. Breastfeeding Committee involvement.

Additional special project assistance may be identified over the length of the contract. A detailed ABC Coalition Meeting, Member, and Project Support workplan will be developed in partnership with ABC leadership annually based on ABC’s needs and vendor’s capacity.

2) Annual ABC Conference Support:

a) Support the ABC board with the planning, organization, and implementation of an annual Alaska Lactation Conference. Work with ABC leadership to determine conference planning assistance as needed each year. A detailed Conference Support workplan will be developed in partnership with ABC leadership annually based on ABC’s needs and vendor’s capacity. (The 2025 conference agenda can be found here.)

b) Provide professional development and in-person conference travel assistance up to 10 rural Alaskan coalition members.

i) Please note: Event management duties are not expected to be conducted by the vendor under this contract and will instead be managed by the State’s existing Event Management Services contract. However, vendor may be expected to work in partnership with the Event Management Services contractor.

B4: Cancer Coalition Technical Assistance and Logistics

1) Coordinate representation of the coalition at national meetings.

2) Plan and facilitate 1 in‐person, full‐day, Full Member meeting in Anchorage annually.

a) Book meeting locations, manage catering orders, attend meetings, and take minutes.

b) Organize and purchase travel and accommodations for up to 10 coalition members per meeting (See State Approved Travel Guidelines).

c) Prepare an executive summary of the meeting within 30 days after the meeting.

B5: Diabetes and Take Heart Coalition Facilitation Support:

Consists of the following tasks:

1) Organize and support facilitation of monthly (12) virtual lunch and learn meetings, including: scheduling meetings, drafting agendas, coordinating with guest speakers/educators, communicating with coalition members, coordinating meeting content, taking notes, and following up with action items.

2) Organize and support facilitation of Fall 2026 or Spring 2027 in-person coalition meeting in Anchorage.

3) Provide travel sponsorships for select coalition members (up to 10) for Fall 2026 or Spring 2027 in-person meeting.

B6: Alaska Statewide Violence & Injury Prevention Program (ASVIPP) Meeting Support Consists of the following tasks:

1) Support ASVIPP Coalition and Community of Practice (CoP) virtual meetings (~16/annually):

a) Services may include arranging for remote member participation (usually via teleconference and webinar); supporting development of an annual workplan for coalition and each CoP; tracking progress on the annual work plan; working with co-chairs and the project director to finalize agendas; and sending meeting reminders, agendas, and notes to members.

i) Prepare for, participate in and document meetings.

ii) Provide additional support as needed between meetings.

https://www.alaskabreastfeeding.org/general-1

i) Coalitions/CoPs Supported Include:

(1) ASVIPP Coalition (3 quarterly meetings; 1-2 hours in length)

(2) CoP Shared Risk & Protective Factors (3 quarterly meetings; 1-2 hours in length)

(3) CoP Suicide Prevention (3 quarterly meetings; 1-2 hours in length)

(4) CoP Falls (6 quarterly meetings; 1-2 hours in length)

(5) CoP Transportation & Injury Prevention (3 quarterly meetings; 1-2 hours in length)

(6) One annual ASVIPP Coalition and CoP combined virtual strategic planning conference (annually; ~3 hours in length)

(a) Services will include registration, tech support, speaker coordination, marketing conference, agenda development, and presentation submission coordination.

2) Support ASVIPP Coalition and CoP combined in-person annual strategic planning meeting (meeting located in Anchorage, 4-6 hours in length)

a) Prepare for, participate in, and document annual meeting.

b) Update ASVIPP Prevention Plan 2022-2026, including sustainability planning.

c) Support updates of work plan activities and strategies.

d) Provide other materials or information required for the meeting.

e) Organize and purchase travel for up to three (3) ASVIPP members during years 3-5, and up to one national subject matter expert to attend each annual meeting. Work with the project director to identify members and national subject matter experts to receive travel assistance.

B7: Youth Public Health Surveillance System Workgroup Support

1) Collect community concerns with the methods currently used to administer the Youth Risk

Behavior Survey in Alaska with School Administrators (School Boards, Superintendents), Parents, Youth, Youth Serving Organizations, and Tribal Organizations and gather recommendations for future in-school or non-school-based survey models.

a) Identify partners and agencies (school boards, superintendents, Tribal Organizations, youth, youth serving organizations, and other interested parties) and assess interest in participation. We are requesting participation within the following ranges to ensure broad representation across groups:

i) School administrators (12–18 total)

ii) 4–6 superintendents or district leads

iii) 4–6 principals

iv) 2–4 school board members

v) Parents: 12–20 participants

vi) Youth: 15–25 participants

vii) Youth-serving organizations: 10–15 participants

viii) Tribal organizations: 8–12 participants

ix) This results in an estimated total of 57–90 interviewees across all advisory groups.

b) Develop engagement materials (agendas, slide decks, discussion guides).

c) Schedule meetings and focus groups.

d) Conduct focus groups and listening sessions with interested parties prioritizing in-person meetings.

i) We anticipate conducting approximately 20–24 focus groups and listening sessions.

We propose grouping participants as follows:

(1) Parents, school administrators, and school board members

(2) Youth and youth-serving organizations

(3) Tribal organizations

ii) Our preference is to hold in-person sessions in Anchorage and the Mat-Su region, with participants from these areas not combined into the same sessions. For other locations, participants may be grouped more flexibly; however, we recommend generally grouping rural participants separately from urban participants where feasible.

iii) Additional sessions may be conducted remotely to ensure broad participation and accessibility.

e) Purchase and distribute participation incentives. Vendor will work with SOA project team to decide upon appropriate incentive type and dollar amount.

f) Draft two reports that summarize partner-identified concerns, barriers, and potential solutions.

i) Comprehensive Internal Report

(1) Detailed qualitative review and coding

(2) Thematic analysis

(3) Summary of findings

(4) Representative quotes

(5) Identified barriers

(6) Actionable recommendations

ii) High-Level Participant Summary Report

(1) Concise summary of key themes and recommendations

(2) Written in clear, accessible language

(3) Designed specifically to share back with focus group participants

(4) Formatted for distribution to participants with the option for website publication if appropriate

B8: Faith Based Health & Wellness (FBHW) Coalition Initiation and Support

1) Faith-Based Health & Wellness Coalition Meeting, Member, & Project Support:

a) Recruit new coalition members as needed/desired by FBHW project leadership and SOA project manager.

b) Organize and support facilitation of monthly virtual and/or in-person meetings, including: scheduling meetings, drafting agendas, communicating with FBHW coalition members and the public, coordinating meeting content, taking notes, and following up with action items.

c) Manage the FBHW coalition membership listserv/list and communicate with member organizations and individuals using a variety of methods, including: mail, email, social media and texting to maintain member engagement.

d) Conduct an annual Member Survey to determine membership’s activities of interest and identify annual goals/activities/focus areas to inform annual FBHW coalition workplan.

e) Facilitate the development of an annual FBHW coalition workplan with Specific, Measurable, Attainable, Realistic and Timebound (SMART) activities.

f) Research and disseminate various professional development opportunities specific to the field of faith-based health and wellness.

g) Allocate and distribute at least $20,000 to selected coalition agencies providing professional development and annual workplan activity implementation in the field of faith-based health and wellness promotion and program development, as budget allows.

PART C: Section Project Communication Support Deliverables

C1: Tobacco Prevention and Control (TPC) Unit Communication Support

Consists of the following tasks:

1) Developing and distributing twice-monthly newsletter (specific for TPC Unit). Activities include but are not limited to: collecting content from TPC team members and partners; formatting and editing content from various partners for consistent voice and style; managing the listserv;

distributing the newsletter. (Approximately 1-2 hours of activity per week is anticipated.)

2) Developing and maintaining an online resource webpage (specific for TPC Unit).

a) Developing, hosting, and maintaining a simple online resource webpage that houses TPC training materials (e.g. slide decks, recorded trainings, list of upcoming trainings available to partners, etc.).

C2: CDPHP As-Needed Communication & Mailing Support

Consists of the following tasks:

1) Developing and designing section communication materials, such as program summaries, data reports, and fact sheets, etc. (as needed and as budget and contract capacity allow). This task will serve as a backup for CDPHP’s internal design team if/when internal team’s workload is at capacity.

a) Note: All materials that will be published online must be Americans with Disabilities Act (ADA) web-accessible communication materials. During the term of this contract, the contractor’s work must be compliant with the most current Web Content Accessibility Guidelines required by the State of Alaska Accessibility Policy. In 2026, all of the department’s content (pages, documents, videos, etc.) that’s available online must meet the Web Content Accessibility Guidelines (WCAG) 2.1 A/AA requirements. Failure or inability of the contractor to produce online materials that are compliant with these standards may result in the contract being terminated for non-compliance.

2) Providing as-needed CDPHP material mailers/communications support (e.g. fielding community partners’ material request emails, organizing and sending material mailings). Approximately 300 material mailing requests per year.

C3: Alaska Breastfeeding Coalition (ABC) Website Content Maintenance & Update Support:

1) Using ABC’s existing web platform, provide support to maintain and update the ABC website content (https://www.alaskabreastfeeding.org/) with accurate information and up-to-date resources. A detailed ABC Existing Website Content Maintenance and Updates Support workplan will be developed in partnership with ABC leadership annually based on ABC’s needs and vendor’s capacity.

https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.w3.org%2FWAI%2FWCAG22%2Fquickref%2F%3Fcurrentsidebar%3D%2523col_customize%26versions%3D2.1%26levels%3Daaa&data=05%7C02%7Ckatie.reilly%40alaska.gov%7Ce0b1301aacf14bb1b3bb08de68fd3f0f%7C20030bf67ad942f7927359ea83fcfa38%7C0%7C0%7C639063634044213914%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=mA%2FdtWHlL6s2RuK9kHUPLcAEIoZ%2BlryAy%2BgJ3t%2BQzZA%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.w3.org%2FWAI%2FWCAG22%2Fquickref%2F%3Fcurrentsidebar%3D%2523col_customize%26versions%3D2.1%26levels%3Daaa&data=05%7C02%7Ckatie.reilly%40alaska.gov%7Ce0b1301aacf14bb1b3bb08de68fd3f0f%7C20030bf67ad942f7927359ea83fcfa38%7C0%7C0%7C639063634044213914%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=mA%2FdtWHlL6s2RuK9kHUPLcAEIoZ%2BlryAy%2BgJ3t%2BQzZA%3D&reserved=0 https://www.alaskabreastfeeding.org/

PART D: Grant Research, Writing, and Technical Assistance Project Deliverables D1: Physical Activity and Nutrition (PAN)-Related Bi-Weekly Funding Opportunity Summaries Consists of the following tasks:

1) Conducting bi-weekly (every two weeks), systematic scans for relevant PAN-related funding opportunities. Criterion for relevance will be co-developed between CDPHP program management and vendor/contract team. In year 1 of the contract, relevance will be more narrowly defined as funding opportunities that support evidence-based physical activity and nutrition promotion projects. Future project years may include a more broadly defined CDPHP-related criterion for funding opportunities to include in scans and summaries.

2) Identifying available, upcoming PAN-related funding opportunities for PAN community partners to consider applying for.

3) Summarizing identified upcoming funding opportunities in bi-weekly report (formatted so CDPHP team can email the summaries to community partners via listservs and other forms of electronic communication) for community partner review and submission consideration.

D2: Cancer Coalition-Related Quarterly Funding Opportunity Research & Summaries Consists of the following tasks:

1) Research funding opportunities that align with cancer coalition activities at least quarterly.

2) Draft funding opportunity summaries for Cancer program to disseminate to coalition members.

D3: Successfully Support Writing and Submitting ~10 PAN-Related Funding Applications Consists of the following tasks:

1) (Y1 Only) Co-developing community partner selection criteria with CDPHP project management team. This criterion will help to identify community partners who (1) have well-developed projects that are most relevant to the respective funding opportunities; (2) have the greatest need for grant writing support, and (3) have the best chance of receiving a successful grant award. Criterion will help guide the selection process for the limited number of community partners who receive grant writing support from contractor.

2) Assisting with the organization, timelines, and general development of grant proposals.

Approximately 10 grant proposal submissions per year. However, the total annual number will be dependent upon available budget and vendor/contractor capacity, recognizing that grant proposal development takes varying amounts of time and effort.

3) Submitting funding applications on behalf of community partners, as needed.

D4: Successfully Support Writing and Submitting ~5 Cancer Coalition Partner’s Applications

1) Assisting with the organization, timelines, and general development of grant proposals.

Approximately 5 grant proposal submissions per year. However, the total annual number will be dependent upon available budget and vendor/contractor capacity, recognizing that grant proposal development takes varying amounts of time and effort.

2) Submitting funding applications on behalf of community partners, as needed.

D5: Limited Technical Assistance to Community Partners Receiving Grant Awards

Consists of the following task:

1) Providing various types of technical assistance, as needed, to community partners who have received grant awards as a result of the work tasked in the deliverable PART D3 and D4 above (up to 10-15 community partner agencies per year), as budget and contractor capacity allows. Technical assistance may come in various forms, such as but not limited to: reviewing and summarizing grant award compliance requirements for community partners, to help ensure successful grant implementation and compliance; development of reporting or evaluation templates or tools to support community partner grant compliance, etc. All technical assistance efforts are aimed at supporting the community partner with successful and compliant implementation of grant activities.

PART E: Project Management E1: Overall Project Management

Consists of the following tasks:

1) Participate in Year 1 planning/contract organizing kick off meetings

i) (approximately 4, 1-hour meetings)

2) Participate in monthly project check-in communication (calls/emails) with various project managers/deliverable leads.

3) Participate in Year 2 Annual Planning Conference

i) (approximately 4, 1-hour meetings)

4) Drafting progress reports to accompany invoices.

5) Submitting invoices.

SEC. 3.04 CONTRACT TERM AND WORK SCHEDULE

The length of the contract will be from the date of award, approximately 7/14/2026, through 7/13/2028, with the option to renew for FOUR (4) additional 2-year terms under the same terms and conditions as the original contract.

Renewals will be exercised at the sole discretion of the state.

Any extension of the contract beyond the exercised renewal options will be upon mutual agreement between the State and the contractor and effected with a contract amendment processed by the procurement officer and signed by both parties. All other terms and conditions of the contract, including those previously amended, shall remain in full force and effect. Unless otherwise agreed to by both parties, the procurement officer will provide written notice to the contractor of the intent to cancel an extension at least 30 days before the desired date of cancellation.

SEC. 3.05 CONTRACT TYPE

This contract is a fixed price, professional services contract.

SEC. 3.06 PAYMENT PROCEDURES

The state will make payments based on a negotiated payment schedule, monthly or quarterly and deliverable/project based. Each billing must consist of an invoice and progress report. No payment will be made until the progress report and invoice has been approved by the project director.

SEC. 3.07 CONTRACT PAYMENT

No payment will be made until the contract is approved by the Commissioner of the Department of Health or the Commissioner's designee. The state is not responsible for and will not pay local, state, or federal taxes. All costs associated with the contract must be stated in U.S. currency.

For agreements over $500,000, under no conditions will the state be liable for the payment of any interest charges associated with the cost of the contract. Payment for agreements under $500,000 for the undisputed purchase of goods or services provided to a state agency, will be made within 30 days of the receipt of a proper billing or the delivery of the goods or services to the location(s) specified in the agreement, whichever is later. A late payment is subject to 1.5% interest per month on the unpaid balance. Interest will not be paid if there is a dispute or if there is an agreement that establishes a lower interest rate or precludes the charging of interest.

SEC. 3.08 ELECTRONIC PAYMENTS

The State of Alaska prefers vendors receive payment via Electronic Funds Transfer (EFT). The contractor may review information concerning the EFT process and access the Electronic Payment Agreement Form for Vendors at the following link: https://doa.alaska.gov/dof/vendor.html.

Any single contract payment of $1 million or higher must be accepted by the contractor via Electronic Funds Transfer

(EFT).

, absent the contractor’s request, effect the above CPI price adjustment on a contract renewal amendment.

SEC. 3.09 LOCATION OF WORK

The location(s) the work is to be performed, completed and managed is at the contractor’s location.

The state will not provide workspace for the contractor. The contractor must provide its own workspace.

https://doa.alaska.gov/dof/vendor.html

Travel will NOT be required for work on this contract. There are some deliverables that require IN PERSON MEETINGS.

The state WILL NOT pay for or otherwise compensate the vendor for travel outside of the state of Alaska (to or from Alaska).

SEC. 3.10 SUBCONTRACTORS

Subcontractors may be used to perform work under this contract. If an offeror intends to use subcontractors, the offeror must complete the Submittal Form identified in Section 4.02 of this RFP.

An offeror's failure to provide this information with their proposal may cause the state to consider their proposal non-responsive and reject it.

Subcontractor experience shall be considered in determining whether the offeror meets the requirements set forth in Submittal Form G– Mandatory Requirements. Offerors must be specific in Submittal Form G as to which subcontractor(s) defined in Submittal Form H– Subcontractors they are citing to meet the specific requirement listed in Submittal Form G.

If a proposal with subcontractors is selected, the state may require a signed written statement from each subcontractor that clearly verifies the subcontractor is committed to provide the goods or services required by the contract.

The substitution of one subcontractor for another may be made only at the discretion and prior written approval of the project director or procurement officer.

Note that if the subcontractor will not be performing work within Alaska, they will not be required to hold an Alaska business license.

SEC. 3.11 JOINT VENTURES

Joint ventures will not be allowed.

SEC. 3.12 RIGHT TO INSPECT PLACE OF BUSINESS

At reasonable times, the state may inspect those areas of the contractor's place of business that are related to the performance of a contract. If the state makes such an inspection, the contractor must provide reasonable assistance.

SEC. 3.13 F.O.B. POINT

All goods purchased through this contract will be F.O.B. final destination. Unless specifically stated otherwise, all prices offered must include the delivery costs to any location within the State of Alaska.

SEC. 3.14 CONTRACT PERSONNEL

Any change of project team members or subcontractors named in the proposal must be approved, in advance and in writing, by the project director or procurement officer. Changes that are not approved by the state may be grounds for the state to terminate the contract.

SEC. 3.15 INSPECTION & MODIFICATION - REIMBURSEMENT FOR UNACCEPTABLE

DELIVERABLES

The contractor is responsible for the completion of all work set out in the contract. All work is subject to inspection, evaluation, and approval by the project director. The state may employ all reasonable means to ensure that the work is progressing and being performed in compliance with the contract. The project director or procurement officer may instruct the contractor to make corrections or modifications if needed to accomplish the contract’s intent. The contractor will not unreasonably withhold such changes.

Substantial failure of the contractor to perform the contract may cause the state to terminate the contract. In this event, the state may require the contractor to reimburse monies paid (based on the identified portion of unacceptable work received) and may seek associated damages.

SEC. 3.16 CONTRACT CHANGES - UNANTICIPATED AMENDMENTS

During the course of this contract, the contractor may be required to perform additional work. That work will be within the general scope of the initial contract. When additional work is required, the project director will provide the contractor a written description of the additional work and request the contractor to submit a firm time schedule for accomplishing the additional work and a firm price for the additional work.