RFP 2026-1600-0117 Amendment #2.pdf

This is Amendment #2 to Request for Proposals 2026-1600-0117 issued by the State of Alaska Department of Health, Division of Public Health, CDPHP Section Support. The amendment addresses questions submitted by potential offerors and incorporates responses to inquiries from the current solicitation period. Proposals must be submitted by email to 03procurement@alaska.gov no later than 2:00 p.m. Alaska Standard Time on May 8, 2026, with a mandatory live system demonstration scheduled for May 11-20, 2026. A Notice of Intent to Award is anticipated by May 27, 2026, and contract execution is expected by June 10, 2026. The contract is structured as time and materials with compensation at fixed hourly rates, with a total allocated budget of $8 million and a contract term of five years with potential month-to-month extensions thereafter, subject to legislative appropriation and Attorney General approval.

The project seeks a qualified contractor to design, implement, and maintain a secure, scalable, cloud-based Legal Matter Management System to replace the current ProLaw legacy on-premises system across 19 sections of the Alaska Department of Law, Civil Division, serving 289 staff members across seven geographic locations. No incumbent vendor is identified for this modernization initiative. The system must operate within FedRAMP Moderate or High security environments, integrate with Microsoft 365 applications, the State's Integrated Resource Information System (IRIS), and the Alaska Court System's TrueFiling platform, with all data maintained within United States data centers. Required qualifications include a minimum of three years' experience providing cloud-based systems to public-sector entities with 289 or more active users and demonstrated experience with complex Legal Matter Management System implementations and data migrations from ProLaw. Proposals are evaluated on functional and technical requirements (250 points), experience and qualifications (125 points), understanding of the project (125 points), management plan and methodology (125 points), product demonstration (125 points), contract cost (150 points), and Alaska Offeror Preference (up to 100 points), with professional liability insurance of $1 million or greater required.