RFP 2026-1600-0117 Amendment #1.pdf

This is Amendment #1 to Request for Proposals 2026-1600-0117 issued by the State of Alaska Department of Health, Division of Public Health, CDPHP Section Support. The amendment addresses questions submitted by potential offerors and directs all respondents to review the attached "RFP 2026-1600-0117 - Questions and Answers.pdf" document for clarifications. Offerors must acknowledge receipt of this amendment using Submittal Form A - Offeror Information. The amendment was issued in May 2026. The original solicitation deadline for proposals is May 8, 2026 at 2:00 p.m. Alaska Standard Time, with a mandatory live system demonstration scheduled for May 11-20, 2026. A Notice of Intent to Award is anticipated by May 27, 2026, and contract execution is expected by June 10, 2026. The contract term is five years with potential month-to-month extensions thereafter, subject to legislative appropriation and Attorney General approval.

The solicitation seeks a qualified contractor to design, implement, and maintain a secure, scalable, cloud-based Legal Matter Management System (LMMS) for the Department of Law's Civil Division, which operates 19 sections across seven geographic locations serving 289 staff members and approximately 250+ concurrent users. The contract is structured as time and materials with fixed hourly rates, with a total allocated budget of $8 million, and proposals exceeding this amount are deemed non-responsive. Required qualifications include a minimum of three years' experience providing cloud-based systems to public-sector entities with 289 or more active users and demonstrable experience with complex LMMS implementations and ProLaw data migrations. The system must operate within FedRAMP Moderate or High security environments, integrate with Microsoft 365 and the Alaska Court System's TrueFiling platform, and maintain all Civil Division data within United States data centers. Professional liability insurance of $1 million or greater is required. Evaluation criteria include functional and technical requirements (250 points), experience and qualifications (125 points), understanding of the project (125 points), management plan and methodology (125 points), product demonstration (125 points), contract cost (150 points), and Alaska Offeror Preference (up to 100 points). The Procurement Officer is R. Todd Webster, who can be contacted at (907) 268-4847 or russell.webster@alaska.gov.