Attachment_3_Global_Personal_Abbreviations.pdf
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- Anchorage Municipality, Alaska
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This attachment document from the State of Alaska Department of Law, Civil Division provides illustrative examples of global and personal abbreviations designed for use in the Legal Matter Management System (LMMS) to streamline data entry and enhance operational efficiency. The abbreviation lists serve as system shortcuts that automatically expand into full words or complete sentences, enabling users to populate time-entry narratives, document descriptions, notes, and other text-based fields more rapidly while maintaining consistent language across the platform. Global abbreviations such as A/R (Awaiting Response), ADM (Administrative Work), APPT (Appointment), and LMMS (LMMS Project Work Item) are standardized across all users, while personal abbreviations can be customized by individual staff members to reflect their specific workflows and preferences. Examples of personal abbreviations include ANL (Analysis), ARCH (Archive/Organize Materials), CFG (Configuration Notes/Review), and MGMT-NT (Notes for Management/Leadership), among numerous others covering coordination, drafting, meetings, policy work, research, vendor coordination, and training activities.
This abbreviation reference document supports the broader LMMS implementation project, which aims to replace the Civil Division's legacy ProLaw on-premises system with a modern, cloud-based platform serving approximately 289 staff members across 19 sections in seven geographic locations. The abbreviations facilitate the transition to the new system by providing staff with consistent, efficient methods for documenting legal work across various practice areas including litigation, appellate work, child protection, regulatory matters, legislative support, and collections. By enabling rapid data entry through standardized shortcuts, the abbreviation system helps maintain comprehensive audit logging, timekeeping accuracy, and billing documentation requirements essential to the Civil Division's operations.
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Question #17, Attachment #3
STATE OF ALASKA, DEPARTMENT OF LAW, CIVIL DIVISION
QUESTION #22, ATTACHMENT 3, GLOBAL AND PERSONAL ABBREVIATION LISTS
Here are illustrative examples of global and personal abbreviations used in our current LMMS to streamline data entry. These abbreviations can automatically populate fields such as time-entry narratives, document descriptions, notes, and other text-based areas. By typing just the abbreviation, the system expands it into full word or complete sentences, helping users work faster, and maintain consistent language across the system.
Global Abbreviations Personal Abbreviations A/R = Awaiting Response ANL = Analysis ADM = Administrative Work ARCH = Archive / Organize Materials APPT = Appointment CFG = Configuration Notes / Review BKUP = Backup / Support Work CLN = Cleanup Tasks CAL = Calendaring COORD = Coordination with Stakeholders CNF = Conference DB-CHK = Database Check / Audit CNT = Contact with Client / Counsel DIR-Q = Director Inquiry / Request DRA = Drafting LMMS = LMMS Project Work Item EM = Email MAP = Mapping Fields / Data Map F/U = Follow-Up MGMT-NT = Notes for Management /
Leadership FIL = Filing MGT = Management-Level Work FYI = For Your Information MTG-OPS = Operations Meeting IMPL = Implementation Work OPS = Operations Work INT = Interview PL-SUP = ProLaw Support Task MSG = Message Logged POL-EDT = Policy Editing MTG = Meeting POL-REV = Policy Review NOT = Notice PREP-MTG = Prep Work for Meeting PH = Phone Call REQV = Review Vendor Questions POL = Policy Work RFP = Request for Proposal Work PRP = Preparation / Prep Work RISK = Identified Risk / Issue QC = Quality Check SUPSM = Supervisor Meeting Engagement RCH = Research TKC = Timekeeping Communication REQ = Request TKP = Timekeeping Task REV = Revision / Edit TRAK = Tracking / Monitoring RSP = Response / Respond TST = Testing / Test Case Entry RVW = Review UPD = Update Sent / Completed SCH = Scheduling VND = Vendor Coordination SUM = Summary WKFL = Workflow Design / Updates TC = Team Call / Teleconference TRN = Training VM = Voicemail
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