RFP 2026-1600-0117 Amendment #3.pdf

This is Amendment #3 to RFP 2026-1600-0117 issued by the State of Alaska Department of Health, Division of Public Health, CDPHP Section, responding to questions submitted by potential offerors. The amendment provides answers to inquiries from bidders regarding the Legal Matter Management System (LMMS) procurement. Proposals must be submitted by email to 03procurement@alaska.gov no later than 2:00 p.m. Alaska Standard Time on May 8, 2026. A mandatory live system demonstration is scheduled for May 11-20, 2026, with a Notice of Intent to Award anticipated by May 27, 2026 and contract execution expected by June 10, 2026. The contract term is five years with potential month-to-month extensions thereafter, subject to legislative appropriation and Attorney General approval.

The procurement involves designing, implementing, and maintaining a secure, scalable, cloud-based legal matter management system to replace the legacy ProLaw on-premises platform for the Alaska Department of Law, Civil Division, serving 289 staff members across 19 sections in seven geographic locations. The system must support approximately 300 concurrent users and integrate with Microsoft 365, the State's Integrated Resource Information System (IRIS), and the Alaska Court System's TrueFiling platform, while operating within FedRAMP Moderate or High security environments. Qualified contractors must demonstrate a minimum of three years' experience providing cloud-based systems to public-sector entities with 289 or more active users and support for enterprise-scale systems serving at least five state or federal agencies. The total allocated budget is $8 million with compensation structured as time and materials at fixed hourly rates, and professional liability insurance of $1 million or greater is required. No incumbent vendor is identified for this modernization initiative. Potential offerors who received this solicitation through sources other than directly from the Procurement Officer must register with Jedediah Smith at Jed.smith@alaska.gov to receive subsequent amendments.