RFP_32701-25-414_Amendment_2.pdf

This Amendment 2 document updates the RFP Schedule of Events for RFP # 32701-25-414, issued by the State of Tennessee Department of Environment and Conservation for a State Revolving Loan Fund Program Data Management System. The amendment revises key dates and confirms the project timeline. The Pre-Response Conference is scheduled for November 21, 2025, at 10:00 a.m. (Central Time), with a Notice of Intent to Respond deadline of November 24, 2025, at 2:00 p.m. Written questions and comments are due by December 3, 2025, at 2:00 p.m., with the State providing responses by December 30, 2025. The Response Deadline is January 16, 2025, at 2:00 p.m. Technical response evaluations will be completed by February 12, 2026, followed by respondent oral presentations scheduled for February 23-24, 2026, from 8:00 a.m. to 4:30 p.m. The State will open and score cost proposals on February 26, 2026, at 2:00 p.m., with negotiation occurring February 27 through March 5, 2026. The Notice of Intent to Award will be released on March 6, 2026, at 2:00 p.m., with the protest period ending March 13, 2026. The contractor signature deadline is March 18, 2026, at 2:00 p.m. The contract term is 60 months with a maximum estimated liability of $4,000,000.

The amendment confirms that all other terms and conditions of the original RFP remain in full force and effect. No new pricing information, set-asides, or funding sources are specified in this amendment document. Contractors must meet stringent technical requirements including SOC 2 Type 2 compliance, annual penetration testing, disaster recovery with four-hour Recovery Point Objectives, and comprehensive insurance coverage including $10,000,000 in Technology Professional Liability/Cyber Liability. All state data must be hosted within the continental United States with access limited to U.S.-based resources. The procurement supports approximately 40 internal users and 600 external users across Tennessee municipalities, utility districts, and water authorities, requiring integration with existing state platforms including MyTN and FileNet.