Amendment #7 to RFP #30227-00725

This document is Amendment #7 to a Request for Proposals issued by the State of Tennessee's Administrative Office of the Courts for a Statewide Court Case Management System (CMS) and eFiling Application. The amendment updates the schedule of events for the procurement, which seeks a comprehensive commercial off-the-shelf (COTS) Software as a Service (SaaS) solution to replace disparate case management systems across Tennessee's 95 counties and 32 judicial districts serving approximately 400 Trial Courts. The RFP was originally issued on July 31, 2025, with a response deadline of September 22, 2025 at 4:30 p.m. central time. Key milestones include a Pre-response Conference on August 6, 2025, two rounds of written questions and comments with deadlines of August 15 and September 5, 2025, respectively, with state responses on August 29 and September 12, 2025. Following response submission, the state will open and score cost proposals on September 23, 2025, complete technical evaluations by November 3, 2025, and conduct oral presentations for the top three ranked respondents from November 12–14, 2025. Negotiation is scheduled for November 26 through December 10, 2025, with a Notice of Intent to Award released on December 16, 2025 at 8:00 a.m. The protest period ends December 22, 2025, and the state will send the contract to the selected contractor on December 23, 2025, with a contractor signature deadline of January 31, 2026. The contract term is 120 months with potential 12-month renewal options.

The amendment does not provide pricing terms, set-aside designations, incumbent information, or specific funding amounts. All other terms and conditions of the original RFP remain in full force and effect per the amendment's language. This amendment became effective upon release on December 15, 2025.