RFP_30227-00725_Amd_6.pdf

This document is Amendment #6 to Request for Proposals #30227-00725 issued by the State of Tennessee's Administrative Office of the Courts for a Statewide Court Case Management System (CMS) and eFiling Application. The RFP seeks a comprehensive commercial off-the-shelf SaaS solution to replace disparate case management systems across Tennessee's 95 counties and 32 judicial districts, serving approximately 400 Trial Courts including Circuit, Chancery, Criminal, Probate, General Sessions, and Juvenile Courts with 238 clerks and 319 judges as internal users. The amendment updates the RFP schedule of events with revised deadlines: the Notice of Intent to Respond deadline is August 8, 2025; written questions and comments deadlines are August 15, 2025 and September 5, 2025; the response deadline is September 22, 2025 at 4:30 p.m. Central Time; technical response evaluations are scheduled for completion by November 3, 2025; oral presentations for the top three ranked respondents will occur November 12-14, 2025; negotiation is scheduled for November 26 through December 10, 2025; and the Notice of Intent to Award will be released December 11, 2025. The contractor signature deadline is January 31, 2026, following a protest period ending December 18, 2025.

The amendment does not address pricing terms, set-asides, incumbent information, or specific funding amounts. The RFP indicates the state expects to pay for implementation, software licensing, hosting, and ongoing maintenance over a 120-month contract term with potential 12-month renewal options. The solution must integrate with multiple state agencies including the Department of Correction, Department of Revenue, Department of Safety, State Comptroller's Office, and Tennessee Bureau of Investigations, and must support 26 distinct data exchange mechanisms utilizing various formats such as CSV, Fixed Length, SQL, API, and JSON. Implementation is planned in phases with a go-live between October 2025 and early 2026, and the CMS provider must serve as the prime contractor with the option to partner with a separate eFiling vendor as a subcontractor.