RFP_30227-00725_Amd_4.pdf

This is Amendment #4 to Request for Proposals #30227-00725, issued by the State of Tennessee Administrative Office of the Courts, which updates the schedule of events for the Statewide Court CMS and eFiling Application procurement. The RFP seeks a comprehensive commercial off-the-shelf Software as a Service solution to replace disparate case management systems across Tennessee's 95 counties and 32 judicial districts, serving approximately 400 Trial Courts including Circuit, Chancery, Criminal, Probate, General Sessions, and Juvenile Courts with an estimated 238 clerks and 319 judges as internal users. The amendment confirms key dates including a pre-response conference on August 6, 2025, two rounds of written questions and comments with deadlines of August 15 and September 5, 2025, and a response deadline of September 22, 2025 at 4:30 p.m. Central Time. Technical response evaluations will be completed by November 3, 2025, with oral presentations scheduled for the top three ranked respondents on November 12-14, 2025. Negotiation is scheduled for November 19 through December 3, 2025, with a Notice of Intent to Award anticipated on December 5, 2025 at 2:00 p.m., followed by a protest period ending December 12, 2025. The contract term is proposed at 120 months with potential 12-month renewal options, and the contractor signature deadline is January 31, 2026.

Amendment #4 does not provide specific pricing information, set-asides for disadvantaged enterprises, or incumbent contractor details. The amendment confirms that all other terms and conditions of the original RFP remain in full force and effect and that the revisions contained within the amendment are effective upon release. The implementation is planned to occur in phases with a go-live between October 2025 and early 2026, and the state expects to pay for implementation, software licensing, hosting, and ongoing maintenance, though the total project budget is not explicitly stated in this amendment document.