RFP_30227-00725_Amd_4.pdf

This is Amendment #4 to Request for Proposals #30227-00725 issued by the State of Tennessee Administrative Office of the Courts (AOC) for a Statewide Case Management System (CMS) and eFiling Application. The amendment updates the RFP schedule of events and confirms revised timelines for the procurement process. Key deadlines include a response submission deadline of September 22, 2025 at 4:30 p.m. Central Time, with cost proposal opening and scoring on September 23, 2025. Technical response evaluations are scheduled for completion by November 3, 2025, followed by oral presentations for the top three ranked respondents scheduled for November 12-14, 2025. Negotiation with selected vendors is planned for November 19 through December 3, 2025, with the State's Notice of Intent to Award expected on December 5, 2025 at 2:00 p.m. The protest period concludes on December 12, 2025, with contract signature deadline set for January 31, 2026. The procurement seeks a comprehensive commercial off-the-shelf (COTS) Software as a Service (SaaS) solution to replace disparate case management systems across Tennessee's 95 counties and 32 judicial districts, serving approximately 400 courts with an estimated 238 clerks and 319 judges as internal users. The contract term is 120 months with potential 12-month renewal options.

Amendment #4 establishes an effective date upon release, with all other RFP terms and conditions remaining in full force and effect. The amendment includes a Pre-response Conference on August 6, 2025 at 1:00 p.m. and two rounds of written questions and comments with state responses scheduled for August 15/29, 2025 and September 5/12, 2025, respectively. The RFP does not explicitly state the total project budget in this amendment, though the related opportunity indicates the State expects to fund implementation, software licensing, hosting, and ongoing maintenance. No specific set-asides, incumbent information, or pricing terms are detailed in this amendment document.