RFP_30227-00725_Amd_5.pdf

This document is Amendment #5 to Request for Proposals #30227-00725 issued by the State of Tennessee Administrative Office of the Courts for a Statewide Court Case Management System (CMS) and eFiling Application. The RFP seeks a comprehensive commercial off-the-shelf Software as a Service solution to replace disparate case management systems across Tennessee's 95 counties and 32 judicial districts, serving approximately 400 Trial Courts including Circuit, Chancery, Criminal, Probate, General Sessions, and Juvenile Courts with 238 clerks and 319 judges as internal users. The amendment updates the RFP schedule of events, establishing key dates including a Pre-response Conference on August 6, 2025, two rounds of written questions and comments with deadlines of August 15 and September 5, 2025, a Response Deadline of September 22, 2025 at 4:30 p.m. Central Time, State completion of technical evaluations by November 3, 2025, and oral presentations for the top three ranked respondents scheduled for November 12-14, 2025. The State Notice of Intent to Award is scheduled for December 5, 2025, with a protest period ending December 12, 2025. The contractor signature deadline is January 31, 2026, and the contract term encompasses 120 months with potential 12-month renewal options.

Amendment #5 does not introduce changes to pricing terms, set-asides, or funding requirements previously established in the base RFP. The amendment is effective upon release and all other terms and conditions of the RFP not expressly amended remain in full force and effect. The schedule reflects a phased implementation with a planned go-live between October 2025 and early 2026, though the total project budget and specific pricing details are not explicitly stated in this amendment document. The State anticipates paying for implementation, software licensing, hosting, and ongoing maintenance, with the solution required to integrate with multiple state agencies and 26 distinct data exchange mechanisms utilizing various data formats including CSV, Fixed Length, SQL, API, and JSON.