Amendment #5 to RFP #30227-00725 – Statewide Court CMS and eFiling Application

This is Amendment #5 to the Request for Proposals issued by the State of Tennessee Administrative Office of the Courts for a Statewide Case Management System (CMS) and eFiling Application. The amendment updates the schedule of events for this major procurement. The RFP was originally issued on July 31, 2025, with a response deadline of September 22, 2025 at 4:30 p.m. Central Time. Key milestones include a pre-response conference on August 6, 2025, two rounds of written questions and comments periods (closing August 15 and September 5, 2025), and state responses scheduled for August 29 and September 12, 2025. The state will open and score cost proposals on September 23, 2025, complete technical evaluations by November 3, 2025, and conduct oral presentations with the top three ranked respondents November 12–14, 2025. Negotiation is scheduled for November 26–December 3, 2025, with the Notice of Intent to Award released on December 5, 2025 at 2:00 p.m. The protest period ends December 12, 2025, the state will send the contract to the selected contractor on December 23, 2025, and the contractor signature deadline is January 31, 2026. The procurement proposes a 120-month contract term with potential 12-month renewal options.

The RFP seeks a commercial off-the-shelf SaaS solution to consolidate approximately 14 disparate case management systems currently operating across Tennessee's 95 counties and 32 judicial districts, serving approximately 400 courts with 238 clerks and 319 judges as primary users. The solution must support Trial Courts including Circuit, Chancery, Criminal, Probate, General Sessions, and Juvenile Courts, providing statewide consistency while allowing local flexibility, with robust security and interoperability requirements. Implementation is planned in phases with go-live between October 2025 and early 2026. The amendment does not address pricing, set-asides, incumbent information, or specific funding sources, as it serves solely to update the procurement schedule.