REVISED SPECIFICATIONS 11-13-2024_corrected.pdf

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS S3A

2021-208 / Oak Creek Youth Correctional Facility

PROJECT TITLE PAGE

00 0101

SECTION 00 0101

PROJECT TITLE PAGE

PROJECT MANUAL

FOR

OAK CREEK YOUTH CORRECTIONAL FACILITY

PROJECT NUMBER 2021-208

PROJECT LOCATION

4400 LOCHNER RD SE

ALBANY, OR 97322

DATE: JUNE 30, 2023 REVISED NOVEMBER 13, 2024

PREPARED BY:

STUDIO 3 ARCHITECTURE, INC.

275 COURT STREET NE

SALEM, OR 97301

END OF SECTION 00 0101

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SEALS PAGE

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SECTION 00 0107

SEALS PAGE

ARCHITECT:

SCOTT MCDONALD, AIA

STUDIO 3 ARCHITECTURE, INC.

275 COURT ST NE

SALEM, OR 97301

P: 503.390.6500

E: SCOTT@STUDIO3ARCHITECTURE.COM

W: WWW.STUDIO3ARCHITECTURE.COM

END OF SECTION 00 0107

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SEALS PAGE

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TABLE OF CONTENTS

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SECTION 00 0110

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

1.01 DIVISION 00 -- PROCUREMENT AND CONTRACTING REQUIREMENTS

A. 00 0101 - Project Title Page B. 00 0107 - Seals Page C. 00 0110 - Table of Contents

SPECIFICATIONS

2.01 DIVISION 01 -- GENERAL REQUIREMENTS

A. 01 1000 - Summary B. 01 2000 - Price and Payment Procedures C. 01 2500 - Substitution Procedures D. 01 3000 - Administrative Requirements E. 01 3113 - Coordination and Control of the Site Work F. 01 3223 - Survey Work During Construction, By Contractor G. 01 3553 - Security Procedures H. 01 4000 - Quality Requirements I. 01 4529 - Laboratory Services J. 01 5000 - Temporary Facilities and Controls K. 01 5526 - Temporary Traffic Control L. 01 5639 - Temporary Tree and Plant Protection M. 01 6000 - Product Requirements N. 01 6116 - Volatile Organic Compound (VOC) Content Restrictions

1. 01 6116.01 - Accessory Material VOC Content Certification Form O. 01 7000 - Execution and Closeout Requirements P. 01 7419 - Construction Waste Management and Disposal Q. 01 7610 - Temporary Protective Coverings R. 01 7800 - Closeout Submittals

2.02 DIVISION 02 -- EXISTING CONDITIONS

A. For Site Preparation and Earthwork, see Division 31 B. For Pavements and Site Improvements, see Division 32 C. For Site Utilities, see Division 33 D. 02 4100 - Site Demolition and Salvage

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2.03 DIVISION 03 -- CONCRETE

A. 03 0516 - Underslab Vapor Barrier - Stego Industries B. 03 1000 - Concrete Forming and Accessories C. 03 2000 - Concrete Reinforcing D. 03 3000 - Cast-in-Place Concrete

2.04 DIVISION 04 -- MASONRY (NOT USED)

2.05 DIVISION 05 -- METALS

A. 05 1200 - Structural Steel Framing B. 05 5000 - Metal Fabrications C. 05 5133 - Metal Ladders

2.06 DIVISION 06 -- WOOD, PLASTICS, AND COMPOSITES

A. 06 1000 - Rough Carpentry B. 06 1753 - Shop-Fabricated Wood Trusses C. 06 1800 - Glued-Laminated Construction D. 06 2000 - Finish Carpentry E. 06 4100 - Architectural Wood Casework

2.07 DIVISION 07 -- THERMAL AND MOISTURE PROTECTION

A. 07 2100 - Thermal Insulation B. 07 2726 - Fluid-Applied Membrane Air Barriers - Prosoco C. 07 4113 - Metal Roof Panels D. 07 5400 - Thermoplastic Membrane Roofing E. 07 6200 - Sheet Metal Flashing and Trim F. 07 7200 - Roof Accessories G. 07 9200 - Joint Sealants

2.08 DIVISION 08 -- OPENINGS

A. 08 1113 - Hollow Metal Doors and Frames B. 08 1416 - Flush Wood Doors C. 08 4313 - Aluminum-Framed Storefronts D. 08 5413 - Fiberglass Windows E. 08 7100 - Door Hardware F. 08 7113 - Power Door Operators G. 08 8000 - Glazing

2.09 DIVISION 09 -- FINISHES

A. 09 0561 - Common Work Results for Flooring Preparation

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B. 09 2116 - Gypsum Board Assemblies C. 09 2400 - Cement Plastering D. 09 3000 - Tiling E. 09 5100 - Acoustical Ceilings F. 09 6500 - Resilient Flooring G. 09 6813 - Tile Carpeting H. 09 9113 - Exterior Painting I. 09 9123 - Interior Painting

2.10 DIVISION 10 -- SPECIALTIES

A. 10 2600 - Wall and Door Protection B. 10 2800 - Toilet, Bath, and Laundry Accessories

2.11 DIVISION 11 -- EQUIPMENT (NOT USED)

2.12 DIVISION 12 -- FURNISHINGS

A. 12 2400 - Window Shades - MechoShade Systems B. 12 3600 - Countertops

2.13 DIVISION 13 -- SPECIAL CONSTRUCTION (NOT USED)

2.14 DIVISION 14 -- CONVEYING EQUIPMENT (NOT USED)

2.15 DIVISION 15 -- RESERVED (NOT USED) (FOR MECHANICAL, SEE DIVISIONS 21, 22,

AND 23)

2.16 DIVISION 16 -- RESERVED (NOT USED) (FOR ELECTRICAL, SEE DIVISIONS 25, 26, 27, 28, AND 29)

2.17 DIVISION 17 -- RESERVED (NOT USED)

2.18 DIVISION 18 -- RESERVED (NOT USED)

2.19 DIVISION 19 -- RESERVED (NOT USED)

2.20 DIVISION 20 -- RESERVED (NOT USED)

2.21 DIVISION 21 -- FIRE SUPPRESSION (NOT USED)

2.22 DIVISION 22 -- PLUMBING

A. 22 0000 - General Requirements for Plumbing B. 22 0517 - Sleeves and Sleeve Seals for Plumbing Piping C. 22 0519 - Meters and Gauges for Plumbing Piping D. 22 0523 - General-Duty Valves for Plumbing Piping E. 22 0529 - Hangers and Supports for Plumbing Piping and Equipment F. 22 0719 - Plumbing Piping Insulation G. 22 1005 - Plumbing Piping

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H. 22 1006 - Plumbing Piping Specialties I. 22 3000 - Plumbing Equipment J. 22 4000 - Plumbing Fixtures

2.23 DIVISION 23 -- HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC)

A. 23 0000 - General Requirements for HVAC B. 23 0529 - Hangers and Supports for HVAC Piping and Equipment C. 23 0593 - Testing, Adjusting, and Balancing for HVAC D. 23 0713 - Duct Insulation E. 23 3100 - HVAC Ducts and Casings F. 23 3300 - Air Duct Accessories

2.24 DIVISION 24 -- RESERVED (NOT USED)

2.25 DIVISION 25 -- INTEGRATED AUTOMATION (NOT USED)

2.26 DIVISION 26 -- ELECTRICAL

A. 26 0000 - Common Work Results for Electrical B. 26 0509 - Equipment Wiring C. 26 0519 - Low-Voltage Electrical Power Conductors and Cables D. 26 0526 - Grounding and Bonding for Electrical Systems E. 26 0529 - Hangers and Supports for Electrical Systems F. 26 0533 - Raceways and Boxes for Electrical Systems G. 26 0544 - Sleeves and Sleeve Seals for Electrical Raceways and Cabling H. 26 0553 - Identification for Electrical Systems I. 26 0923 - Lighting Control Devices J. 26 0925 - Digital Lighting Controls K. 26 2413 - Switchboards L. 26 2416 - Panelboards M. 26 2713 - Electricity Metering N. 26 2726 - Wiring Devices O. 26 2813 - Fuses P. 26 2816 - Enclosed Switches and Circuit Breakers Q. 26 3323 - Central Battery Equipment for Emergency Lighting R. 26 4300 - Surge Protective Devices S. 26 5100 - Lighting

2.27 DIVISION 27 -- COMMUNICATIONS

A. 27 0529 - Hangers and Supports for Communications Systems

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B. 27 0533.13 - Conduit for Communications Systems C. 27 1000 - Structured Cabling

2.28 DIVISION 28 -- ELECTRONIC SAFETY AND SECURITY

A. 28 1000 - Access Control B. 28 2000 - Video Surveillance C. 28 3111 - Building Intrusion Detection D. 28 4600 - Fire Detection and Alarm

2.29 DIVISION 29 -- RESERVED (NOT USED)

2.30 DIVISION 30 -- RESERVED (NOT USED)

2.31 DIVISION 31 -- EARTHWORK

A. 31 0100 - Trench Surface Restoration B. 31 1100 - Clearing and Grubbing C. 31 2300 - Excavation, Fills and Subgrade Preparation D. 31 2333 - Trench Excavation and Backfill E. 31 2500 - Erosion and Pollution Control

2.32 DIVISION 32 -- EXTERIOR IMPROVEMENTS

A. 32 1123 - Aggregate Base Rock B. 32 1216.13 - Hot Mixed Asphalt Concrete (HMAC) Pavements C. 32 1600 - Concrete Curbs and Sidewalks D. 32 3313 - Site Bicycle Racks E. 32 8400 - Planting Irrigation F. 32 9113 - Soil Preparation G. 32 9200 - Turf and Grasses H. 32 9300 - Plants

2.33 DIVISION 33 -- UTILITIES

A. 33 0513 - Concrete Manholes B. 33 4200 - Storm Sewer System C. 33 4413.13 - Catch Basins, Inlets & Junction Structures

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2.34 DIVISION 34 -- TRANSPORTATION (NOT USED)

2.35 DIVISION 35 -- WATERWAY AND MARINE CONSTRUCTION (NOT USED)

2.36 DIVISION 36 -- RESERVED (NOT USED)

2.37 DIVISION 37 -- RESERVED (NOT USED)

2.38 DIVISION 38 -- RESERVED (NOT USED)

2.39 DIVISION 39 -- RESERVED (NOT USED)

END OF SECTION 00 0110

2.40 DIVISION 40 -- PROCESS INTEGRATION (NOT USED)

2.41 DIVISION 41 -- MATERIAL PROCESSING AND HANDLING EQUIPMENT (NOT

USED)2.42 DIVISION 42 -- PROCESS HEATING, COOLING, AND DRYING EQUIPMENT

(NOT

USED)

2.43 DIVISION 43 -- PROCESS GAS AND LIQUID HANDLING, PURIFICATION AND

STORAGE EQUIPMENT (NOT USED)

2.44 DIVISION 44 -- POLLUTION CONTROL EQUIPMENT (NOT USED)

2.45 DIVISION 45 -- INDUSTRY-SPECIFIC MANUFACTURING EQUIPMENT (NOT USED)

2.46 DIVISION 46 -- WATER AND WASTEWATER EQUIPMENT (NOT USED)

2.47 DIVISION 47 -- RESERVED (NOT USED)

2.48 DIVISION 48 -- ELECTRICAL POWER GENERATION (NOT USED)

2.49 DIVISION 49 -- RESERVED (NOT USED)

APPENDIX

3.01 OYA INFORMATION SYSTEMS - TECHNICAL SERVICES PROCEDURE STATEMENT

3.02 SECURITY TECHNOLOGY PROGRAM CONSTRUCTION AND RENOVATION MATRIX

3.03 OYA INFORMATION SERVICES PATCH CABLE COLOR STANDARD

DIVISION 01 - GENERAL REQUIREMENTS S3A

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SUMMARY

01 1000

SECTION 01 1000

SUMMARY

PART 1 GENERAL

1.01 PROJECT

A. Project Name: Oak Creek Youth Correctional Facility New Parole and Probation Building

B. Owner's Name: Oregon Youth Authority.

C. Architect's Name: Studio 3 Architecture, Inc.

D. The Project consists of the construction of a new Probation/Parole Facility in Albany, Oregon.

1.02 DESCRIPTION OF WORK

A. Scope of work is indicated on drawings.

1.03 OWNER OCCUPANCY

A. Owner intends to occupy the Project upon Substantial Completion.

B. Cooperate with Owner to minimize conflict and to facilitate Owner's operations.

C. Schedule the Work to accommodate Owner occupancy.

1.04 CONTRACTOR USE OF SITE AND PREMISES

A. Construction Operations: Limited to areas noted on Drawings.

1. Locate and conduct construction activities in ways that will limit disturbance to site.

B. Provide access to and from site as required by law and by Owner:

1. Emergency Building Exits During Construction: Keep all exits required by code open during construction period; provide temporary exit signs if exit routes are temporarily altered.

2. Do not obstruct roadways, sidewalks, or other public ways without permit.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION - NOT USED

END OF SECTION 01 1000

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SUMMARY

01 1000

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PRICE AND PAYMENT PROCEDURES

01 2000

SECTION 01 2000

PRICE AND PAYMENT PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedures for preparation and submittal of applications for progress payments.

B. Change procedures.

C. Procedures for preparation and submittal of application for final payment.

1.02 SCHEDULE OF VALUES

A. Use Schedule of Values Form: AIA G703.

B. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit draft to Architect for approval.

C. Forms filled out by hand will not be accepted.

D. Include separately from each line item, a direct proportional amount of Contractor's overhead and profit.

E. Revise schedule to list approved Change Orders, with each Application For Payment.

1.03 APPLICATIONS FOR PROGRESS PAYMENTS

A. Payment Period: Submit at intervals stipulated in the Agreement.

B. Use Form AIA G742 and AIA G743.

C. Electronic media printout including equivalent information will be considered in lieu of standard form specified; submit sample to Architect for approval.

D. Forms filled out by hand will not be accepted.

E. For each item, provide a column for listing each of the following:

1. Item Number.

2. Description of work.

3. Scheduled Values.

4. Previous Applications.

5. Work in Place and Stored Materials under this Application.

6. Authorized Change Orders.

7. Total Completed and Stored to Date of Application.

8. Percentage of Completion.

9. Balance to Finish.

10. Retainage as indicated in Supplemented General Conditions to the Contract.

F. Execute certification by signature of authorized officer.

G. Use data from approved Schedule of Values. Provide dollar value in each column for each line item for portion of work performed and for stored products.

H. List each authorized Change Order as a separate line item, listing Change Order number and dollar amount as for an original item of work.

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I. Submit one electronic and three hard-copies of each Application for Payment.

J. When Architect requires substantiating information, submit data justifying dollar amounts in question. Provide one copy of data with cover letter for each copy of submittal. Show application number and date, and line item by number and description.

1.04 MODIFICATION PROCEDURES

A. Submit name of the individual authorized to receive change documents and who will be responsible for informing others in Contractor's employ or subcontractors of changes to Contract Documents.

B. For minor changes not involving an adjustment to the Contract Sum or Contract Time, Architect will issue instructions directly to Contractor.

C. For other required changes, Architect will issue a document signed by Owner instructing Contractor to proceed with the change, for subsequent inclusion in a Change Order.

1. The document will describe the required changes and will designate method of determining any change in Contract Sum or Contract Time.

2. Promptly execute the change.

D. For changes for which advance pricing is desired, Architect will issue a document that includes a detailed description of a proposed change with supplementary or revised drawings and specifications, a change in Contract Time for executing the change with a stipulation of any overtime work required and the period of time during which the requested price will be considered valid. Contractor shall prepare and submit a fixed price quotation within 7 days.

E. Contractor may propose a change by submitting a request for change to Architect, describing the proposed change and its full effect on the work, with a statement describing the reason for the change, and the effect on the Contract Sum and Contract Time with full documentation. Document any requested substitutions in accordance with Section 01 6000.

F. Computation of Change in Contract Amount: As specified in the Agreement and Conditions of the Contract.

1. For change requested by Architect for work falling under a fixed price contract, the amount will be based on Contractor's price quotation.

2. For change requested by Contractor, the amount will be based on the Contractor's request for a Change Order as approved by Architect.

G. Substantiation of Costs: Provide full information required for evaluation.

1. On request, provide the following data:

a. Quantities of products, labor, and equipment.

b. Taxes, insurance, and bonds.

c. Overhead and profit.

d. Justification for any change in Contract Time.

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e. Credit for deletions from Contract, similarly documented.

H. Execution of Change Orders: Owner will issue Change Orders for signatures of parties to this Contract.

I. After execution of Change Order, promptly revise Schedule of Values and Application for Payment forms to record each authorized Change Order as a separate line item and adjust the Contract Sum.

1.05 APPLICATION FOR FINAL PAYMENT

A. Prepare Application for Final Payment as specified for progress payments, identifying total adjusted Contract Sum, previous payments, and sum remaining due.

B. Application for Final Payment will not be considered until the following have been accomplished:

1. All closeout procedures specified in Section 01 7000.

C. 2. All closeout procedures specified in Exhibit 8 to the Contract.

PART 2 PRODUCTS - NOT USED

END OF SECTION 01 2000

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SUBSTITUTION PROCEDURES

01 2500

SECTION 01 2500

SUBSTITUTION PROCEDURES

PART 1 GENERAL

1.01 SECTION INCLUDES

A. Procedural requirements for proposed substitutions.

1.02 DEFINITIONS

A. Substitutions: See General Conditions for definition.

1.03 REFERENCE STANDARDS

A. CSI/CSC Form 1.5C - Substitution Request (During the Bidding/Negotiating Stage);

Current Edition.

B. CSI/CSC Form 13.1A - Substitution Request (After the Bidding/Negotiating Phase);

Current Edition.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 GENERAL REQUIREMENTS

A. A Substitution Request for products, assemblies, materials, and equipment constitutes a representation that the submitter:

1. Has investigated proposed product and determined that it meets or exceeds the quality level of the specified product, equipment, assembly, or system.

2. Agrees to provide the same warranty for the substitution as for the specified product.

3. Agrees to provide same or equivalent maintenance service and source of replacement parts, as applicable.

4. Agrees to coordinate installation and make changes to other work that may be required for the work to be complete, with no additional cost to Owner.

5. Waives claims for additional costs or time extension that may subsequently become apparent.

B. Document each request with complete data substantiating compliance of proposed substitution with Contract Documents. Burden of proof is on proposer.

1. Note explicitly any non-compliant characteristics.

C. Content: Include information necessary for tracking the status of each Substitution Request, and information necessary to provide an actionable response.

1. Forms indicated in the Project Manual are adequate for this purpose, and must be used.

D. Limit each request to a single proposed substitution item.

1. Submit an electronic document, combining the request form with supporting data into single document.

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3.02 SUBSTITUTION PROCEDURES DURING PROCUREMENT

A. Submittal Time Restrictions:

1. Instructions to Bidders specifies time restrictions and the documents required for submitting substitution requests during the bidding period.

B. Submittal Form (before award of contract):

1. Submit substitution requests by completing CSI/CSC Form 1.5C - Substitution

Request. See this form for additional information and instructions. Use only this form; other forms of submission are unacceptable.

3.03 SUBSTITUTION PROCEDURES DURING CONSTRUCTION

A. Submittal Form (after award of contract):

1. Submit substitution requests by completing CSI/CSC Form 13.1A - Substitution Request (After Bidding/Negotiating). See this form for additional information and instructions. Use only this form; other forms of submission are unacceptable.

B. Submit request for Substitution for Convenience within 14 days of discovery of its potential advantage to the project, but not later than 14 days prior to time required for review and approval by Architect, in order to stay on approved project schedule.

1. In addition to meeting general documentation requirements, document how the requested substitution benefits the Owner through cost savings, time savings, greater energy conservation, or in other specific ways.

2. Document means of coordinating of substitution item with other portions of the work, including work by affected subcontractors.

3. Bear the costs engendered by proposed substitution of:

a. Owner's compensation to the Architect for any required redesign, time spent processing and evaluating the request.

C. Substitutions will not be considered under one or more of the following circumstances:

1. When they are indicated or implied on shop drawing or product data submittals, without having received prior approval.

2. Without a separate written request.

3.04 RESOLUTION

A. Architect may request additional information and documentation prior to rendering a decision. Provide this data in an expeditious manner.

B. Architect will notify Contractor in writing of decision to accept or reject request.

1. Architect's decision following review of proposed substitution will be noted on the submitted form.

3.05 ACCEPTANCE

A. Accepted substitutions change the work of the Project. They will be documented and incorporated into work of the project by Change Order, or similar instruments provided for in the General Conditions of the Contract.

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3.06 CLOSEOUT ACTIVITIES

A. See Section 01 7800 - Closeout Submittals, for closeout submittals.

B. Include completed Substitution Request Forms as part of the Project record.

END OF SECTION 01 2500

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ADMINISTRATIVE REQUIREMENTS

01 3000

SECTION 01 3000

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.01 SECTION INCLUDES

A. General administrative requirements.

B. Preconstruction meeting.

C. Site mobilization meeting.

D. Progress meetings.

E. Construction progress schedule.

F. Submittals for review, information, and project closeout.

G. Number of copies of submittals.

H. Requests for Interpretation (RFI) procedures.

I. Submittal procedures.

1.02 GENERAL ADMINISTRATIVE REQUIREMENTS

A. Comply with requirements of Section 01 7000 - Execution and Closeout Requirements for coordination of execution of administrative tasks with timing of construction activities.

B. Make the following types of submittals to Architect:

1. Requests for Information (RFI).

2. Requests for substitution.

3. Shop drawings, product data, and samples.

4. Test and inspection reports.

5. Design data.

6. Manufacturer's instructions and field reports.

7. Applications for payment and change order requests.

8. Progress schedules.

9. Coordination drawings.

10. Correction Punch List and Final Correction Punch List for Substantial Completion.

11. Closeout submittals.

PART 2 PRODUCTS - NOT USED

PART 3 EXECUTION

3.01 PRECONSTRUCTION MEETING

A. Schedule meeting after Notice of Award.

B. Attendance Required:

1. Owner.

2. Architect.

3. Contractor.

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4. Contractor's Superintendent..

C. Agenda:

1. Execution of Owner-Contractor Agreement.

2. Distribution of Contract Documents.

3. Submission of list of subcontractors, list of products, schedule of values, and progress schedule.

4. Designation of personnel representing the parties to Contract and Architect.

5. Procedures and processing of field decisions, submittals, substitutions, applications for payments, proposal request, Change Orders, and Contract closeout procedures.

6. Scheduling.

D. Record minutes and distribute copies within two days after meeting to participants, with two copies to Architect, Owner, participants, and those affected by decisions made.

3.02 SITE MOBILIZATION MEETING

A. Attendance Required:

1. Contractor.

2. Owner.

3. Architect.

4. Contractor's superintendent.

5. Major subcontractors.

B. Agenda:

1. Use of premises by Owner and Contractor.

2. Owner's requirements.

3. Construction facilities and controls provided by Owner.

4. Temporary utilities provided by Owner.

5. Survey and building layout.

6. Security and housekeeping procedures.

7. Schedules.

8. Application for payment procedures.

9. Procedures for testing.

10. Procedures for maintaining record documents.

11. Requirements for start-up of equipment.

12. Inspection and acceptance of equipment put into service during construction period.

C. Record minutes and distribute copies within two days after meeting to participants, with two copies to Architect, Owner, participants, and those affected by decisions made.

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3.03 PROGRESS MEETINGS

A. Schedule and administer meetings throughout progress of the work at maximum bi-monthly intervals.

B. Make arrangements for meetings, prepare agenda with copies for participants, preside at meetings.

C. Attendance Required:

1. Contractor.

2. Owner.

3. Architect.

4. Contractor's superintendent.

5. Major subcontractors.

D. Agenda:

1. Review minutes of previous meetings.

2. Review of work progress.

3. Field observations, problems, and decisions.

4. Identification of problems that impede, or will impede, planned progress.

5. Review of submittals schedule and status of submittals.

6. Review of RFIs log and status of responses.

7. Review of off-site fabrication and delivery schedules.

8. Maintenance of progress schedule.

9. Corrective measures to regain projected schedules.

10. Planned progress during succeeding work period.

11. Coordination of projected progress.

12. Maintenance of quality and work standards.

13. Effect of proposed changes on progress schedule and coordination.

14. Other business relating to work.

E. Record minutes and distribute copies within two days after meeting to participants, with two copies to Architect, Owner, participants, and those affected by decisions made.

3.04 CONSTRUCTION PROGRESS SCHEDULE

A. Within 10 days after date of the Contract, submit preliminary schedule defining planned operations for the first 60 days of work, with a general outline for remainder of work.

B. If preliminary schedule requires revision after review, submit revised schedule within 10 days.

C. Within 20 days after review of preliminary schedule, submit draft of proposed complete schedule for review.

1. Include written certification that major contractors have reviewed and accepted proposed schedule.

D. Within 10 days after joint review, submit complete schedule.

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E. Submit updated schedule with each Application for Payment.

3.05 REQUESTS FOR INFORMATION (RFI)

A. Definition: A request seeking one of the following:

1. An interpretation, amplification, or clarification of some requirement of Contract

Documents arising from inability to determine from them the exact material, process, or system to be installed; or when the elements of construction are required to occupy the same space (interference); or when an item of work is described differently at more than one place in Contract Documents.

2. A resolution to an issue which has arisen due to field conditions and affects design intent.

B. Whenever possible, request clarifications at the next appropriate project progress meeting, with response entered into meeting minutes, rendering unnecessary the issuance of a formal RFI.

C. Preparation: Prepare an RFI immediately upon discovery of a need for interpretation of Contract Documents. Failure to submit a RFI in a timely manner is not a legitimate cause for claiming additional costs or delays in execution of the work.

1. Prepare a separate RFI for each specific item.

a. Review, coordinate, and comment on requests originating with subcontractors and/or materials suppliers.

b. Do not forward requests which solely require internal coordination between subcontractors.

2. Prepare in a format and with content acceptable to Owner.

3. Combine RFI and its attachments into a single electronic file. PDF format is preferred.

D. Reason for the RFI: Prior to initiation of an RFI, carefully study all Contract Documents to confirm that information sufficient for their interpretation is definitely not included.

1. Include in each request Contractor's signature attesting to good faith effort to determine from Contract Documents information requiring interpretation.

2. Unacceptable Uses for RFIs: Do not use RFIs to request the following::

a. Approval of submittals (use procedures specified elsewhere in this section).

b. Approval of substitutions (see Section - 01 6000 - Product Requirements)

c. Changes that entail change in Contract Time and Contract Sum (comply with provisions of the General Conditions of the Contract).

d. Different methods of performing work than those indicated in the Contract

Drawings and Specifications (comply with provisions of the General Conditions of the Contract).

3. Improper RFIs: Requests not prepared in compliance with requirements of this section, and/or missing key information required to render an actionable response. They will be returned without a response, with an explanatory notation.

4. Frivolous RFIs: Requests regarding information that is clearly indicated on, or reasonably inferable from, Contract Documents, with no additional input required

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ADMINISTRATIVE REQUIREMENTS

01 3000 to clarify the question. They will be returned without a response, with an explanatory notation.

E. Content: Include identifiers necessary for tracking the status of each RFI, and information necessary to provide an actionable response.

1. Official Project name and number, and any additional required identifiers established in Contract Documents.

2. Owner's, Architect's, and Contractor's names.

3. Discrete and consecutive RFI number, and descriptive subject/title.

4. Issue date, and requested reply date.

5. Reference to particular Contract Document(s) requiring additional information/interpretation. Identify pertinent drawing and detail number and/or specification section number, title, and paragraph(s).

6. Annotations: Field dimensions and/or description of conditions which have engendered the request.

7. Contractor's suggested resolution: A written and/or a graphic solution, to scale, is required in cases where clarification of coordination issues is involved, for example; routing, clearances, and/or specific locations of work shown diagrammatically in Contract Documents. If applicable, state the likely impact of the suggested resolution on Contract Time or the Contract Sum.

F. Attachments: Include sketches, coordination drawings, descriptions, photos, submittals, and other information necessary to substantiate the reason for the request.

G. RFI Log: Prepare and maintain a tabular log of RFIs for the duration of the project.

1. Indicate current status of every RFI. Update log promptly and on a regular basis.

2. Note dates of when each request is made, and when a response is received.

3. Highlight items requiring priority or expedited response.

4. Highlight items for which a timely response has not been received to date.

5. Identify and include improper or frivolous RFIs.

H. Review Time: Architect will respond and return RFIs to Contractor within seven calendar days of receipt. For the purpose of establishing the start of the mandated response period, RFIs received after 12:00 noon will be considered as having been received on the following regular working day.

1. Response period may be shortened or lengthened for specific items, subject to mutual agreement, and recorded in a timely manner in progress meeting minutes.

3.06 SUBMITTAL SCHEDULE

A. Submit to Architect for review a schedule for submittals in tabular format.

1. Coordinate with Contractor's construction schedule and schedule of values.

2. Format schedule to allow tracking of status of submittals throughout duration of construction.

3. Arrange information to include scheduled date for initial submittal, specification number and title, submittal category (for review or for information), description of item of work covered, and role and name of subcontractor.

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4. Account for time required for preparation, review, manufacturing, fabrication and delivery when establishing submittal delivery and review deadline dates.

3.07 SUBMITTALS FOR REVIEW

A. When the following are specified in individual sections, submit them for review:

1. Product data.

2. Shop drawings.

3. Samples for selection.

4. Samples for verification.

B. Submit to Architect for review for the limited purpose of checking for compliance with information given and the design concept expressed in Contract Documents.

C. Samples will be reviewed for aesthetic, color, or finish selection.

D. After review, provide copies and distribute in accordance with SUBMITTAL

PROCEDURES article below and for record documents purposes described in Section 01 7800 - Closeout Submittals.

3.08 SUBMITTALS FOR INFORMATION

A. When the following are specified in individual sections, submit them for information:

1. Design data.

2. Certificates.

3. Test reports.

4. Inspection reports.

5. Manufacturer's instructions.

6. Manufacturer's field reports.

7. Other types indicated.

B. Submit for Architect's knowledge as contract administrator or for Owner.

3.09 SUBMITTALS FOR PROJECT CLOSEOUT

A. Submit Correction Punch List for Substantial Completion.

B. Submit Final Correction Punch List for Substantial Completion.

C. When the following are specified in individual sections, submit them at project closeout in compliance with requirements of Section 01 7800 - Closeout Submittals and requirements of Exhibit 8 to the Contract:

1. Project record documents.

2. Operation and maintenance data.

3. Warranties.

4. Bonds.

5. Other types as indicated.

D. Submit for Owner's benefit during and after project completion.

3.10 NUMBER OF COPIES OF SUBMITTALS

A. Electronic Documents: Submit one electronic copy in PDF format; an electronically-marked up file will be returned. Create PDFs at native size and right-side up; illegible

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B. Extra Copies at Project Closeout: See Section 01 7800.

C. Samples: Submit the number specified in individual specification sections; one of which will be retained by Architect.

1. After review, produce duplicates.

2. Retained samples will not be returned to Contractor unless specifically so stated.

3.11 SUBMITTAL PROCEDURES

A. General Requirements:

1. Use a separate transmittal for each item.

2. Submit separate packages of submittals for review and submittals for information, when included in the same specification section.

3. Transmit using approved form.

4. Sequentially identify each item. For revised submittals use original number and a sequential numerical suffix.

5. Identify: Project; Contractor; subcontractor or supplier; pertinent drawing and detail number; and specification section number and article/paragraph, as appropriate on each copy.

6. Apply Contractor's stamp, signed or initialed certifying that review, approval, verification of products required, field dimensions, adjacent construction work, and coordination of information is in accordance with the requirements of the work and Contract Documents.

7. Schedule submittals to expedite the Project, and coordinate submission of related items.

a. For each submittal for review, allow 15 days excluding delivery time to and from the Contractor.

b. For sequential reviews involving Architect's consultants, Owner, or another affected party, allow an additional 7 days.

8. Identify variations from Contract Documents and product or system limitations that may be detrimental to successful performance of the completed work.

9. Provide space for Contractor and Architect review stamps.

10. When revised for resubmission, identify all changes made since previous submission.

11. Distribute reviewed submittals. Instruct parties to promptly report inability to comply with requirements.

12. Incomplete submittals will not be reviewed, unless they are partial submittals for distinct portion(s) of the work, and have received prior approval for their use.

13. Submittals not requested will be recognized, and will be returned "Not Reviewed", B. Product Data Procedures:

1. Submit only information required by individual specification sections.

2. Collect required information into a single submittal.

3. Submit concurrently with related shop drawing submittal.

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4. Do not submit (Material) Safety Data Sheets for materials or products.

C. Shop Drawing Procedures:

1. Prepare accurate, drawn-to-scale, original shop drawing documentation by interpreting Contract Documents and coordinating related work.

2. Generic, non-project-specific information submitted as shop drawings do not meet the requirements for shop drawings.

D. Samples Procedures:

1. Transmit related items together as single package.

2. Identify each item to allow review for applicability in relation to shop drawings showing installation locations.

3. Include with transmittal high-resolution image files of samples to facilitate electronic review and approval. Provide separate submittal page for each item image.

3.12 SUBMITTAL REVIEW

A. Submittals for Review: Architect will review each submittal, and approve, or take other appropriate action.

B. Submittals for Information: Architect will acknowledge receipt and review. See below for actions to be taken.

C. Architect's actions will be reflected by marking each returned submittal using virtual stamp on electronic submittals.

1. Notations may be made directly on submitted items and/or listed on appended

Submittal Review cover sheet.

D. Architect's and consultants' actions on items submitted for review:

1. Authorizing purchasing, fabrication, delivery, and installation:

a. "Approved", or language with same legal meaning.

b. "Approved as Noted, Resubmission not required", or language with same legal meaning.

1) At Contractor's option, submit corrected item, with review notations acknowledged and incorporated.

c. "Approved as Noted, Resubmit for Record", or language with same legal meaning.

1) Resubmit corrected item, with review notations acknowledged and incorporated. Resubmit separately, or as part of project record documents.

2. Not Authorizing fabrication, delivery, and installation:

a. "Revise and Resubmit".

1) Resubmit revised item, with review notations acknowledged and incorporated.

2) Non-responsive resubmittals may be rejected.

b. "Rejected".

1) Submit item complying with requirements of Contract Documents.

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E. Architect's and consultants' actions on items submitted for information:

1. Items for which no action was taken:

a. "Received" - to notify the Contractor that the submittal has been received for record only.

2. Items for which action was taken:

a. "Reviewed" - no further action is required from Contractor.

END OF SECTION 01 3000

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SECTION 01 3113

COORDINATION AND CONTROL OF THE SITE WORK

PART 1 GENERAL

1.01 SCOPE

A. This section includes coordination and control of the work.

PART 2 PRODUCTS - NOT USED.

PART 3 EXECUTION

3.01 GENERAL

A. Unless otherwise specified or noted on the drawings, all grading, rocking, paving, utility and related work shall conform to Oregon Standard Specifications for Construction - OSSC (ODOT/APWA), 2018 edition, or local jurisdiction standards, whichever is more stringent.

B. Specification Language. Portions of the Specifications may be written in imperative and streamlined form. This imperative language is directed to the Contractor, unless specifically noted otherwise. The works “shall be” or “shall conform with” shall be included by inference where a colon (:) is used within sentences or phrases. Example – Aggregate: ASTM C33.

C. The Contract Documents are complementary and what is called out by any portion of the Contract Documents (drawings, specifications, or contract forms) shall be as binding as if called for by all.

3.02 INTERRUPTION OF SEWER OR WATER SERVICE

A. When work performed by Contractor will impact or interrupt water or sewer utility service to any public or private property, Contractor shall notify all the affected parties prior to the anticipated impact a minimum of 48 hours in advance.

B. In addition, Contractor shall provide door hangers or equivalent a minimum of 24 hours (and a maximum of 48 hours) before such interruption of utility service to all residences, structures or businesses impacted by the work.

C. Contractor is responsible to coordinate with the City staff a minimum of 1 week prior in order to verify area of impact or interruption.

D. In addition to the written notice, a representative of the Contractor shall knock on the front door of all affected residences or businesses on the morning that the work will commence, and attempt to notify the residents or businesses regarding the start of the work.

3.03 WARRANTY INSPECTIONS.

A. In addition to the initial training specified for new equipment & systems, the

Contractor shall provide one (1) field inspection (and coordinate inspection by representatives of major equipment manufacturers) near the end of the first year of service to inspect the equipment, make any necessary adjustments and coordinate for

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01 3113 followup instruction of operating personnel to assure proper performance of the system.

B. These services shall be scheduled with the Owner, and shall be furnished without cost to the Owner.

3.04 EXISTING SURVEY MONUMENTS DISTURBED DURING CONSTRUCTION

A. The Contractor shall be responsible for locating and marking all existing survey monuments of record (including but not limited to property and street monuments) prior to construction.

B. If any survey monuments are removed, disturbed, or destroyed during construction of the project, the Contractor shall retain and pay for the services of a Registered Professional Surveyor licensed in the State of Oregon to reference and replace all such monuments in accordance with ORS 209.150.

C. Each monument shall be replaced within a maximum of 90 days of its being removed, disturbed or destroyed. The surveyor shall notify the County Surveyor in writing of all such monuments replaced, and provide all documentation required by the County Surveyor. All monument replacement work shall be completed prior to final payment by the Owner.

3.05 FIELD RECORD DRAWINGS AND AS-BUILTS

A. The Contractor shall maintain a neatly marked set of full size record drawings showing the locations and depths of all new and existing waterlines, storm and sanitary sewer laterals, buried conduits and other utilities encountered or installed during construction. Drawings shall be kept current with the work as it progresses and shall be subject to inspection by the Owner’s Representative at any time. Failure to keep field record drawings current may result in the issuance of a stop work order or delay in the processing of pay requests until the record drawings are made current.

B. Prior to final payment, the Contractor shall submit a clean set of full size record drawings to the Owner’s Representative. All information shown on the Contractor’s field record drawings shall be subject to verification by the Owner’s Representative.

C. The record drawings shall accurately show all as-built conditions, locations and alignments, and shall include all information required by individual sections herein, as well as the following. If significant errors or deviations are noted by the Owner’s Representative, an as-built survey prepared and stamped by a registered professional Land Surveyor shall be completed at the Contractor’s expense.

1. Sanitary Sewer Services - Length from mainline and depth at property line with side ties to property pin.

2. Water Services - Length from mainline and side tie to property pin.

3. Storm Sewer - Manhole and catch basin stationing and invert elevations.

4. Existing Utilities - Station locations and depth at location where new utilities cross-existing utilities.

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D. As-built information shall be based on the benchmark used for the design survey unless that benchmark was destroyed during construction. If the design survey benchmark was destroyed during construction, an alternate approved benchmark shall be used as the basis for as-built information. The benchmark used as the basis of the as-built information shall be clearly noted on the drawings.

3.06 CONFORMITY WITH DRAWINGS AND ALLOWABLE DEVIATIONS

A. Finished surfaces in all cases shall conform to lines, grades, cross sections and dimensions shown on the approved drawings. Deviations from the approved drawings and working drawings will in all cases be determined by the Owner’s Representative and authorized in writing.

3.07 CONTRACTOR RESPONSIBILITY TO OBTAIN ALL REQUIRED INSPECTIONS

A. The Contractor shall be responsible to ensure that all inspections required by the drawings, contract documents or agencies having jurisdiction are completed by authorized inspectors prior to proceeding with subsequent work which covers or which is dependent on the work to be inspected.

B. Work completed or covered without obtaining required inspections will be considered as unauthorized work as outlined below, and may be ordered removed at the Contractor’s expense. Failure to obtain necessary inspection(s) and approval(s) shall result in the Contractor being fully responsible for all problems and/or corrective measures arising from uninspected work.

3.08 CONTRACTOR RESPONSIBLE TO PROVIDE ACCESS FOR INSPECTIONS

A. Contractor shall be responsible to provide the Owner, Engineer and their subconsultants and representatives with safe and proper access to all portions of the work as necessary for inspection and/or testing purposes (see also applicable General Condition provisions).

B. The Contractor shall be responsible for coordinating and scheduling to provide such inspection access at reasonable times, so as not to interfere with or delay the progress of the work by the Contractor or subcontractors.

3.09 COOPERATION OF CONTRACTOR

A. The Contractor shall conduct his operations so as to interfere as little as possible with those of the Owner, other Contractors, utilities, or any public authority on or near the work. The Owner reserves the right to perform other work (by contract or otherwise) on or near the project during progress of the work. The Owner reserves the right to permit other public bodies, public utility companies and others to do work on or near the project during progress of the work. If a conflict arises, the Owner shall determine when and how the work shall proceed.

B. Claims for delay or inconvenience due to operations by such other parties for work which is specified or referenced in the Contract Documents, or which is shown, noted or referenced on the drawings, will not be allowed.

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3.10 ORAL AGREEMENTS

A. No oral agreement or conversation with any officer, agent or employee of the Owner, either before or after execution of the Contract, shall affect or modify any of the terms or obligations contained in any of the documents comprising the Contract. Any such oral agreement or conversation shall be considered as unofficial information and in no way binding upon the Owner.

3.11 DEFECTIVE OR DAMAGED EQUIPMENT OR MATERIALS

A. All equipment and materials shall be carefully inspected by the Contractor upon arrival at the jobsite for defects or damage (including freight or shipment damage). Unless delivery of defective or damaged equipment or material is rejected by the Contractor and is not unloaded, the Contractor shall immediately notify the Owner’s Representative about any damaged or defective material or equipment delivered to the jobsite.

B. No material or equipment shall be installed which is known to be defective or damaged, without the prior written approval from the Owner’s Representative. Any defective or damaged material or equipment discovered after installation shall be removed and replaced with new material or equipment at the Contractor's expense (in a manner satisfactory to the Owner’s Representative), unless otherwise specifically approved in writing by the Owner’s Representative. Such written approval (pre-installation or post-installation), if granted, shall be based on a written application from the Contractor, as well as documentation from the material/equipment manufacturer and the bonding company, as summarized below.

C. The request for acceptance of any defective or damaged material or equipment shall be submitted in writing by the Contractor to the Owner’s Representative. Such request shall include the following as a minimum (Contractor shall be responsible for obtaining these items prior to submitting the official request for the Owner’s review). Additional requirements may be imposed by the Owner as applicable (at its sole discretion).

1. Written certification from the material or equipment manufacturer that the damage can be repaired to restore the material or equipment to its full, original capacity and function, and that after such repair it will fully comply with all specification requirements and all manufacturer’s recommendations, with no restriction or limitation on any required warranty. The manufacturer’s certification shall include a detailed summary of all proposed repair procedures (as well as the qualifications or certifications required of the party who will complete the repair), as well as a summary of post-repair inspections and tests to be completed by the manufacturer’s representative.

2. Written consent from the Contractor’s surety acknowledging that the surety concurs with the request, and that the provisions of all bonds will remain in full effect and force, without limitation or restriction.

D. Not-withstanding the Owner’s right (at its sole discretion) to accept defective or damaged equipment or materials (subject to completion of acceptable

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01 3113 repairs/inspection/testing), this shall impose no obligation on the Owner to grant such acceptance.

E. If the Owner or the Owner’s Representative decide to reject any defective or damaged material or equipment (before or after submittal of a request by the Contractor), the Contractor shall be responsible to immediately and permanently mark or label the material or equipment as defective, and remove it from the job site within five (5) business days of verbal or written notice by the Owner’s Representative of such rejection.

3.12 REMOVAL OF DEFECTIVE OR UNAUTHORIZED WORK

A. All work that does not conform to the requirements of these Contract Documents shall be considered as unacceptable.

B. Contractor shall immediately remove unacceptable and defective work found to exist prior to acceptance of, or final payment for, the work. Replace with work and materials, which conform to the Contract Documents, or remedy otherwise in an approved manner. This provision shall have full effect regardless of the fact that the unacceptable work may have been done or the defective materials used with the full knowledge of the Inspector.

C. Work done beyond the lines shown on the drawings or ordered, work done without required inspection, or any extra work done without authority will be considered as unauthorized and will not be paid for under the provisions of these Contract Documents. Work so done may be ordered removed at the Contractor’s expense. Work done without lines and grades being given may also be considered as unauthorized and will be subject to rejection.

3.13 UTILITY CONFLICTS

A. The Contractor shall not deviate from the design line and grade stated in these

Contract Documents without the approval of the Owner’s Representative.

B. The Contractor shall be responsible for exposing potential utility conflicts far enough ahead of pipeline construction to make necessary adjustments in grade and alignment of the new work within the recommended limits of pipe and fitting deflection and/or the lines and grades stated in the Contract Documents.