S02_Request for SF330s (Qualifications) - NLRPB - Amended 01.05.24 - Revision 1.pdf

Request for SF330s (Qualifications)

VA Office of Construction and Facilities Management (CFM) ‐ Central Region is issuing this public announcement for Request for SF330s (RFI: CFM‐24‐000013). This is not a request for a fee proposal.

The request is for Architect/Engineer (A/E) services for a North Little Rock Project Book.

Set‐Aside: 100% set‐aside for Service‐Disabled Veteran‐Owned Small Businesses (SDVOSBs)

Contract Type: Firm‐Fixed‐Price

Estimated Magnitude of Contract: between $1,000,000.00 and $2,500,000.00

Please note: the firm selected shall have an experienced multi‐disciplinary team in either the governmental or commercial sector for projects of this magnitude or larger.

NAICS Code: 541330: Engineering Services

Size Standard: $25.5 Million

1. PROJECT DESCRIPTION: This project is for professional AE services to investigate and analyze existing conditions and mission need; provide recommendations; prepare programming (VA‐1391) documents for recommended projects to address seismic deficiencies by repair or replacement; and prepare a

PROJECT BOOK to detail key information necessary for starting design and/or request for proposal

(RFP) package development for design‐build execution, including recommendations for execution strategy, phasing/sequencing, cost, and schedule for the following Projects. Services to be provided include investigation, coordination, data collection & analysis, development of recommendations with supporting justification, preparation of programming documentation, estimating, preparation of project book(s), other services as described in this solicitation, and presentation for the following projects:

1. Project 598‐423 Correct Critical Seismic Deficiencies in Building 22 (Firehouse)

2. Project 598‐424 Correct Critical Seismic Deficiencies in Building 39 (Patient Dormitory)

3. Project 598‐417 Correct Seismic and Structural Deficiencies in Building 66 (Clinical Support)

4. Project 598‐420 Correct Seismic and Structural Deficiencies in Building 69 (Boiler Plant)

Furthermore, this effort is to study existing conditions and mission needs to determine the best course of action for correcting the seismic deficiencies in the four (4) buildings included in this effort. These buildings are known to be seismically and functionally deficient and are considered high risk and in need of study for development of corrective action plans that result in projects that can be approved, funded, and executed with minimal disruption to the Healthcare Center’s mission. The buildings are located within the North Little Rock (Eugene J. Towbin) VA Healthcare Center campus at 2200 Fort

Roots Drive, North Little Rock, AR 72114.

The intent of the seismic study is to gather and analyze relevant information to develop recommendations and programming (VA‐1391) documentation that detail scopes and anticipated total project cost for submission to the Strategic Capital Investment Planning (SCIP) board for approval to fund and execute a repair or replacement project to resolve the seismic issues associated with each building.

Further, the intent of developing PROJECT BOOKs for each project is to compile pre‐design project information through 1) the evaluation of existing, relevant information currently retained by VA (i.e.

– GFI) and 2) A/E investigative efforts to ensure the SCIP Business Case Project Description developed by the A/E is complete and accurate. The PROJECT BOOKs will be collections of pre‐design information inclusive of an independent A/E team analysis that will result in a reliable Project Requirements

Definition and be the foundation of all subsequent design efforts.

Though this effort covers multiple projects, the single contract is meant to coordinate amongst these, and other identified projects within the healthcare campus site. The A/E shall deliver separate Project

Book deliverables for each of the four projects which will result in their own scope, cost, and schedule, although many of the tasks in the full statement of work will be very similar or identical for each of the separate projects.

Coordination of the four project books with all identified planned projects within the site is a requirement to ensure that the projects are executable with minimal mission disruption, delay, or additional cost.

The prior proposed SCIP action plans have the following project descriptions (NOTE: These are not meant to be the final project descriptions and are provided for information only):

Project 598‐423 Correct Critical Seismic Deficiencies in Building 22 (Firehouse) Building 22 Firehouse was constructed in 1901. This project will make the necessary structural corrections and recommended structural modifications to Critical Building 22 for seismic reinforcement to resolve Facility Condition Assessment deficiencies. Building 22 is a concrete framed building with unreinforced masonry bearing walls and is currently ranked number 34 in the VA's

Seismic High Risk Buildings List. The building is listed in the VA Seismic Inventory Phase 6 and is NOT exempt. It is a critical building and it carries a High‐Risk Code. Repair by replacement or renovation is required to mitigate the seismic structural and seismic non‐structural deficiencies.

Project 598‐424 Correct Critical Seismic Deficiencies in Building 39 (Patient Dormitory)

Building 39 Psychiatric Residential Rehab Dormitory was constructed in 1907. This project will make the necessary structural corrections and recommended structural modifications to Essential building

39 for seismic reinforcement to resolve Facility Condition Assessment deficiencies. Building 39 is a concrete framed building with unreinforced masonry bearing walls and is currently ranked number

31 in the VA's Seismic High Risk Buildings List. The building is listed in the VA Seismic Inventory Phase

6 and is NOT exempt. It is an Essential building, and it carries a High‐Risk Code. Repair by replacement or renovation is required to mitigate the seismic structural and seismic non‐structural deficiencies.

Project 598‐417 Correct Seismic and Structural Deficiencies in Building 66 (Clinical Support)

Building 66 Outpatient Clinic was constructed in 1944. This project will address the various seismic deficiencies for structural, non‐structural, and equipment support for Building 66. Building 66 is a concrete framed building with unreinforced masonry infill walls and is currently ranked number 28 in the VA's Seismic High Risk Buildings List. The building is listed in the VA Seismic Inventory Phase 6 and is NOT exempt. It is a critical building and it carries a High‐Risk Code. This project will also address the seismic issues and any associated required remediation to the laboratory space, pharmacy space, and other critical clinical areas in Building 66. This project will make Building 66 self‐sufficient so that it is no longer relies on Building 170. Repair by replacement or renovation is required to allow completion of the seismic structural and will also include seismic non‐structural work.

Project 598‐420 Correct Seismic and Structural Deficiencies in Building 69 (Boiler Plant)

Building 69 Boiler Plant was constructed in 1936. This project will make necessary structural corrections and recommended structural modifications to critical building 69 for seismic reinforcement to resolve Facility Condition Assessment deficiencies. Building 69 is a concrete framed building with unreinforced masonry bearing walls and is currently ranked number 14 in the VA's

Seismic High Risk Buildings List. The building is listed in the VA Seismic Inventory Phase 6 and is NOT exempt. It is a critical building and it carries a High‐Risk Code. Repair by replacement or renovation is required to mitigate the seismic structural and seismic non‐structural deficiencies.

The VA’s North Little Rock Campus is a Historic District and several, if not all, of the affected buildings (22, 39, 66, & 69) may be contributing and/or have historic significance. The Project Book study will include identification of need for asbestos abatement, hazardous material mitigation and site restoration. The determination of need for landscape and other exterior revisions associated with site work, utility feeds, cabling and impact moves are also included within the scope of this contract effort for the projects. The study will also address facility condition deficiencies to include fixing non‐compliant physical security conditions and mission critical mandates.

The study shall result in development of VA‐1391 Strategic Capital Investment Planning (SCIP) documents for the purposes of evaluating and approving projects to address the seismic deficiencies associated with these four buildings (22, 39, 66, and 69). The study shall also produce a project book, for each separate project, that confirms existing conditions; confirms mission requirements associated with the buildings to be studied; confirms workload and develops space programs for affected services that may be impacted by renovation or replacement; identifies courses of action to address the seismic deficiencies in each building (i.e. repair or repair by replacement); estimates costs and schedules associated with potential alternatives; identifies any special requirements (such as temporary swing space, increases or required upgrades to campus utility infrastructure, or other potential impact requirements) associated with alternatives; and makes recommendations for the best path forward to facilitate execution of projects while minimizing disruption to ongoing healthcare operations.

Period of Performance: 270 Calendar Days after Notice to Proceed.

BASIS FOR AWARD: The first phase of the award process is the Request for SF330s (Qualifications). A technical review and assessment will be performed by the AE Evaluation Board to determine the three highest qualified firms based upon the evaluation factor responses described below. The CO will then issue an RFP (to the best qualified firm) and upon a determination of fair and reasonable pricing, a contract will be awarded.

EVALUATION FACTORS: selection criteria will be based on the following factors, in their relative order of importance in accordance with FAR 36.602‐1 and VAAM M836.602‐1:

Evaluation Factor 1 – Relevant/Specialized Experience (Page Limitation ‐ 1 Page per Project)

Offeror shall provide a Summary Page of its recent, relevant, and specialized experience in Seismic Study

/ Project Book scopes of work (or similar planning effort) showing technical competence which is similar in size, scope, and magnitude to this requirement. Tasks include but not limited to planning, programming, assessment of existing infrastructure, cost estimating, working knowledge of VA standards and requirements, risk assessment, etc. “Relevant” is defined as those task requirements identified in the

Scope of Work in the geographical area. “Recent” is define as services provided within the past 5 (five) years. Offeror shall provide at least 3 (three) projects. Each project shall include the following.

a. Project title, location and detailed narrative describing the scope of services provided including the type of work performed by the offeror and its role in the project (i.e., prime contractor, teaming partner or subcontractor).

b. Project Owner, owner’s point of contact including telephone number and email address.

c. Services & Deliverables provided under the contract/task order

d. Period of Performance, including start and completion dates

e. Total dollar value of the project

Evaluation Factor 2 – Professional Qualifications / Team Qualifications

Offeror shall provide professional qualifications necessary for satisfactory performance of required services and the specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. Additionally, provide a brief explanation of duties to be performed to accomplish the scope of work for each personnel.

At a minimum, describe the professional qualifications, including registrations, licensure, and experience

(including SEISMIC STUDY, Programming Documentation, or PROJECT BOOK experience) of the following disciplines with a desired 5 years of experience for each discipline:

A Senior Healthcare Planner

A Senior Licensed Architect

A Senior Licensed Civil Engineer

A Senior Licensed Structural Engineer (SE)

A Senior Licensed Electrical Engineer

A Senior Licensed Technology Engineer

A Senior Licensed Mechanical Engineer.

A Senior Licensed Plumbing Engineer.

A Senior Cost Estimator.

A Licensed or Certified Environmental Consultant

Please note: the lead designer/professional in each discipline must be registered but does not have to be registered in the Arkansas. It’s highly encouraged for the SF330 response to include an organizational chart showing the proposed team. Additionally, ensure the SF330 response includes the following data about the proposed team members: members name, firm name, office location, proposed team assignment, % of time to be spent on this team, education level/discipline (example: Bachelor of Science – Mechanical

Engineering), State(s) of professional registration, # of years of professional experience, and # of years with the firm. Also, for project managers and design/discipline team leaders, identify the number of teams

(design, consultants, and joint venture partners) they have managed over the past five years.

As a reminder, substitution of personnel must be approved by the Contracting Officer.

Evaluation Factor 3 – Schedule and Capacity

Describe your firm’s and subcontractor’s capacity to accomplish the work in the required time and the ability to adhere to schedules. The narrative shall clearly convey the offeror’s understanding of this requirement as well as the resources committed to ensure timely and successful completion of the work.

Additionally, please provide the following information:

a. List current projects being completed in the firm’s office

b. Describe experience in successfully delivering projects per performance schedule, providing timely construction support, if applicable, and successfully completing multiple projects with similar delivery dates.

c. The AE shall provide details of its current work (public/private) including the duration of the contracts, and how it anticipates on taking on additional work required by CFM.

Evaluation Factor 4 – Past Performance:

Describe past performance on contracts/task orders with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules. Your firm’s past performance narrative shall include, but not limited to, performance for projects submitted under

Evaluation Factor 1. Submit client references (name, number, and email) for those projects listed in

Evaluation Factor 1. The Government reserves the right to also evaluate past performance on previously awarded federal contracts/task orders via CPARS or with any other information available. Additionally, the Government may review the firm’s previous ability to meet the 50% SDVOSB performance requirement on other contracts/task orders. Note: We recommend you contact every reference listed and let them know we may contact them for information. Their timely replies would be appreciated.

Factor 5 – Location in Geographical Area of the Project

Clearly indicate the location(s) where the majority of the off‐site work will take place. Additionally, describe the team’s knowledge of the project’s geographical area. The evaluation board will evaluate the location of the proposed team against the geographical area of the project and knowledge of geological features, climatic conditions, or local construction methods that are unusual or unique that may be applicable to this project.

Factor 6 – Use of SDVOSBs, VOSBs, and Other Types of Small Businesses

Describe the extent in which your firm identifies and commits to using other Service‐Disabled Veteran‐

Owned Small Businesses, Veteran‐owned small businesses, and other types of small businesses as subcontractors.

PLEASE NOTE: The AE Evaluation Board must be provided with complete and accurate information for

ALL evaluation factors above in order to rank interested and eligible firms.

SELECTION PROCESS: in accordance with FAR 36.6 and VAAM M836.6, qualifications will be evaluated using the evaluation factors identified in this Request for SF330s (qualifications). After qualifications have been evaluated, discussions/interviews will be held with three of the most highly qualified firms. After discussions conclude, the evaluation board will evaluate the qualifications of the firms using the same evaluation factors, taking into consideration both the submission and subsequent discussions, to select the most preferred firm from the firms considered to be the most highly qualified. Negotiations will then begin with the most preferred firm.

ELIGIBILITY REQUIREMENTS

Firms must also be registered in Veteran Small Business Certification (VetCert) database (at https://veterans.certify.sba.gov/) at the time of SF330 submission, the time of award, and at the time of contract issuance. Additionally, firms must supply type(s) and amount of insurance along with insurance carrier(s) after contract award.

To be eligible for contract award, a firm must be registered in the System for Award Management (SAM) database. Representations and Certifications must be completed electronically via this site as well.

Register via the SAM Internet site at www.beta.sam.gov or by contacting the SAM Customer Service at 1‐

866‐606‐8220.

All firms will be required to comply with Veteran Affairs Acquisition Regulation 852.219‐73, VA Notice of

Total Set‐Aside for Certified Service‐Disabled Veteran‐Owned Small Businesses.

(http://www.va.gov/oal/library/vaar/vaar852.asp).

SUBMISSION REQUIREMENTS: Responses shall reference the RFI number CFM‐24‐000013 (Request for SF330s – Qualifications) in the subject line of the email submission. Interested firms having the capability to perform this work must submit the completed SF330 form and any other supporting documentation via email to jason.hardy@va.gov. Include the firm’s SAM UEI and DUNS number in SF330, Part II, Block 4. Interested firms should submit their qualifications as follows:

One (1) electronic pdf copy via email:

a. Size limitation is 20MB;

The submissions due date is hereby extended to 01/12/2024 at 3:00 PM Local Time (CST). Submissions received after this date and time will not be considered and will be handled in accordance with FAR

52.215‐1.

Acceptable electronic formats (software) for submission of Qualifications:

(a) Files readable using the current Adobe Portable Document Format (PDF);

(b) Files in Adobe* PDF Files: When scanning documents scanner resolution should be set to

200 dots per inch, or greater;

(c) Standard letter size 8‐1/2 by 11‐inch paper, limited to a maximum of thirty‐five (35), single‐ sided, single‐spaced, and numbered pages as described above. If more than the maximum pages as described in each section above are submitted, the extra pages may not be evaluated. The font for text shall be Times New Roman 12‐point or larger. The submission shall be clear, concise and short; Please note: the 35‐page limit does not include a cover page, past performance supporting documents such as CPARS records, an organizational chart, or the SF330 Part II – General Qualifications form(s) of Subconsultants. However, the SF330 Part II – General Qualifications form of the Prime Contractor is still applicable under the 35‐page count.

(d) Please note that we can no longer accept .zip files due to increasing security concerns.

No Fax Responses will be accepted: RFI questions may be directed only by e‐mail to jason.hardy@va.gov with a deadline of December 15, 2023.

VA Primary Point of Contact:

Jason Hardy Contracting Officer

DISCLAIMER

This Request for SF330s is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Request for SF330s that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Request for SF330s.