PWS Services - DCFT 1720085.pdf

PERFORMANCE WORK STATEMENT (PWS)

Repair Base Fire Alarm System

31 JAN 2024

PART I: GENERAL INFORMATION.

1. Introduction/ Description Services. This is a non-personal services contract to remove or modify the existing fire alarm panels and replace them at all locations throughout the 183d Wing.

The contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and non-personal services necessary to perform the fire alarm system replacement as defined in this performance work statement.

1.1 Background. Work is to be performed on an Air National Guard base. All contract personnel and vehicles will be subject to search. The system replacement is needed because the existing system is in a state of disrepair and is connected to the base security system causing it to not meet state and federal code. The new system shall be designed and installed according to the latest laws, regulations, and codes.

1.2 Objectives. Contractor shall be responsible for removing the existing system from the facilities listed below and installing new addressable system as described in this document.

Newer equipment in facilities listed below will need to be modified to connect to the new base system. The Contractor is also responsible for providing shop drawings that are prepared, reviewed, and signed by a certified Fire Protection Engineer, as well as installing and testing the new alarm system.

- Equipment to be removed: Buildings 1, 8, 15, 16, 18, 20, 23, 25, 26, 34, 36, 40, 46, 48, 50,

(2) hush houses and (2) munitions storage

- Equipment to be modified: Buildings 17, 19, 237

1.3 Scope. The contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services to remove, modify, design, install, and test a new fire alarm system throughout the 183d Wing. Central monitoring stations will be located in the Base Defense Operations Center (BDOC) in Building 25 and the alternate/redundant will be located in the Command Post in Building 48. The new system must be compatible with the Monaco Enterprises D21 system. The contractor shall comply with applicable federal, regional, state, and local laws, commercial standards, IBC, ANG

ETL 15-01-03, UFC 3-600-01, UFC 4-021-01, NFPA, and reference criteria.

Attachments: 183d Wing Map, Existing system photos by facility.

1.4 Period of Performance. The period of performance shall be for 180 days or less from the acknowledged Notice to Proceed.

1.5 Quality Control. The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which the company assures that work complies with the requirement of the contract. The contractor’s Quality Control Plan shall be delivered with your proposal and submitted again to the Contracting Officer (KO) and

Contracting Officer’s Representative (COR) within 10 working days after award. After acceptance of the quality control plan the contractor shall receive the Contracting Officer’s acceptance in writing of any proposed change to his QC program.

1.6 Quality Assurance. The Contracting Officer’s Representative (COR) shall evaluate the contractor’s performance under this contract in accordance with this PWS and applicable clauses in the contract award. This is a one-time non-severable service.

1.7 Contracting Officer’s Representative (COR). The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration.

1.8 Hours of Operation. The offices where the services will be conducted are usually open between the office hours of 7:30 AM and 5:00 PM Monday through Friday with alternating

Fridays off. The contractor shall plan to perform their services between those hours. If the facility is closed during Federal holidays or during inclement weather, the contractor shall be notified. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

1.8.1. Holidays. Please check with the KO or COR for any additional holidays other than listed here. The following are recognized Federal Holidays:

1.8.1.1 New Year’s Day

1.8.1.2 Martin Luther King Jr’s Birthday

1.8.1.3 President’s Day

1.8.1.4 Memorial Day

1.8.1.5 Juneteenth

1.8.1.6 Independence Day

1.8.1.7 Labor Day

1.8.1.8 Columbus Day

1.8.1.9 Veterans Day

1.8.1.10 Thanksgiving Day

1.8.1.11 Christmas Day

1.8.2 Work Outside Normal Hours of Operation. When the Contractor desires to work other than the aforementioned times, he shall submit a written request to the KO for approval, and written approval thereof shall be required prior to proceeding with work. The request shall be submitted at least five (5) workdays prior to the proposed performance of work. The request shall indicate the day/days, time/amount of work, and reason why permission should be granted to perform work during nonstandard hours. Approval for work to be performed during nonstandard time will be given only in cases of necessity.

1.9 Place of Performance. The work will be performed at the 183d Wing, 3101 J. David Jones

Parkway, Springfield, IL 62707.

1.10 Type of Contract. This will be a Firm Fixed Price contract.

1.11 Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the KO or COR.

The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Security Forces. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, USAF, ANG, and/or local policy. Should the Force Protection Condition

(FPCON) change, the Government may require changes in contractor security matters or processes.

1.11.1 COMSEC/IT Security. All communications with DoD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.11.2 AT Level 1 Awareness Training. All contractor employees requiring access to Air

Force/Air National Guard bases, facilities, and controlled access areas shall complete Level 1

AT/FP (Anti-Terrorim/Force Protection) training. Training is provided by Security Forces to contractors that are issued a Contractor Access Badge. Contractors and subcontractors not receiving a Contractor Access Badge are still required to complete Level 1 AT/FP training within

30 days after the contract start date and within 30 calendar days of new employees commencing performance. Certificates shall be submitted by the Contractor to the KO and COR within 15 days after completion of training. Level 1 AT is available at https://atlevel1.dtic.mil/at.

1.11.3 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.12 Safety.

1.12.1 Base and Safety Regulations. These requirements are in addition to those referenced during the pre-construction conference. The Contractor shall comply with all applicable provisions of Air Force regulations and directives pertaining to security, safety, fire, traffic, and personnel clearances insofar as they pertain to the Contractor’s activities on Abraham Lincoln

Capital Airport. The Contractor shall be responsible for providing, placing, and removing all barricades and safety devices during his activities.

1.12.2 Caution vehicle operators to avoid intrusion on the runway or flight line. Yield to all emergency vehicles including security police, fire department, ambulance, and ambulance buses when their red lights and/or sirens are operating. Provide personnel to direct traffic when

Contractor operated vehicles block one or both lanes of a two-lane road.

https://atlevel1.dtic.mil/at

1.12.3 If a mishap involves injury or death to Contractor personnel and/or damage to Air Force property as a result of Contractor operation, the Contractor shall notify the KO and COR. The

COR will contact the Wing Safety Office on normal workdays or the Security Police at any other time. Any safety related problems encountered during the contract period should be reported to the COR who will advise Wing Safety. In case of life threatening emergency, dial 911 to reach the Security Police, Fire Department, or ambulance. Emergency treatment for serious or life-threatening injuries is available in the City of Springfield.

1.12.4 The Contractor shall ensure compliance with contract and OSHA provisions. Contractor will ensure all application, material handling, and associated equipment shall conform to and be operated in conformance with OSHA safety requirements. Contractor will advise government whenever work is expected to be hazardous to Government, employees, and/or operators.

1.13 Fire Prevention Standards. The contractor shall comply with all applicable federal, state, local, and installation policies and procedures for fire prevention which may be obtained from the KO or COR.

1.14 Security Requirements. Contractor personnel performing work under his contract must submit a consent for background check and meet the requirements for a base contractor’s badge.

1.15 Special Qualifications and Certifications. The contractor is responsible for ensuring all personnel that operate any type of vehicle on base have a current driver’s license. Contractor shall abide by all EPA, Federal, State, and Local rules, regulations and laws. Contractor shall be certified with the State of Illinois and be a licensed operator / applicator. Contractor shall provide copies of license and Insurance to the Base Civil Engineers office.

1.16 Post Award Meeting/Periodic Status Meetings. After award the Contractor, Contracting

Officer, and COR will have meeting to clarify PWS and contract requirements such as deliverable products, and delivery schedules, special contract clauses, quality control/assurance procedures, invoicing and billing procedures, local regulations or access requirements, and/or environmental, safety and health requirements. Periodic update/status meetings to review contractor performance may be scheduled.

PART II

DEFINITIONS AND ACRONYMS

2. Definitions & Acronyms.

2. 1 Definitions.

Quality assurance – Those actions taken by the government to assure services meet the requirements of the statement of work.

2.2 Acronyms.

ANG Air National Guard

AT/FP Anti-Terrorism/Force Protection

COMSEC Communication Security

COR Contracting Officer Representative

DoD Department of Defense

EPA Environmental Protection Agency

KO Contracting Officer

POC Point of Contact

PWS Performance Work Statement

PART III

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. Government Furnished Items & Support

3.1 Support. The Government will not provide support.

3.2 Facilities. The Government will not provide any facilities. Areas for equipment and tool laydown will be coordinated through the COR.

3.3 Equipment. The Government will not provide any equipment.

3.4 Materials. The Government will not provide any materials or supplies.

3.5 Utilities. The Contractor shall be permitted to connect to the GOVERNMENT’S existing utility system (water, electric, and sewer). The CONTRACTOR will be required to pay for connection of all utilities. The Contractor shall be permitted the use of all reasonably required amounts of utilities (water, electric, and sewer) from the GOVERNMENT’s existing system outlets.

3.5.1 In addition to requirements contained in FAR Clause 52.236-14, “Availability and Use of

Utility Services,” temporary utility connections shall be at the Contractor’s expense and installation shall include metering and be subject to the approval of the Contracting Officer and the COR. The Contractor shall provide telephone and other services required for the work.

Removal of temporary connections will also be at Contractor’s expense.

PART IV

CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES.

4. Contractor Furnished Items and Responsibilities.

4.1 General. The contractor shall furnish all supplies, equipment, facilities, vehicles, and services required to perform work under this contract and not listed under PART III of this PWS.

4.2 Secret Facility Clearance. Not applicable

4.3 Materials. The contractor shall furnish all materials and supplies needed to accomplish services outlined in this PWS.

4.3.1 Permits. The Contractor will furnish/obtain all applicable permits for the project.

4.4 Equipment. The contractor shall provide all necessary equipment needed to meet the requirements outlined in this PWS.

4.5 Utilities. If portable sanitary facilities are utilized, said facilities are subject to the approval of the Contracting Officer, through the COR, as to the location, cleanliness, and maintenance.

All temporary sewer/ sanitation facilities shall be self-contained units with both urinals and stool capabilities. The units shall be sufficiently ventilated to control odors and fumes and should be emptied and cleaned at least every week or more often if required by the Contracting Officer.

The door should be self-closing. The exterior color of the unit shall be any color the Contractor desires. Base facilities will not be utilized. The facility will be located behind the construction fence or out of the public view.

PART V

SPECIFIC TASKS

5. Specific Tasks and Work Requirements.

5.1 Fire Alarm System

5.1.1 The Contractor shall remove or modify all existing fire alarm panels at the facilities listed above to include any and all components, not limited to, fire alarm boxes, detectors, appliances, devices, interface devices, transmitters, wire and cable, conduit, etc. to provide a fully functional system.

5.1.2 Provide a new system that meets all state and federal regulations, codes, and UFC’s that is reviewed and stamped by a certified Fire Protection Engineer.

1. Space for the new panels will be available.

2. Desk space will be provided for the central and redundant stations.

3. Pre-fire plans can be provided by the Government if needed.

4. Radio frequency coordination will be available.

5.1.3 Installation of approved alarm system.

1. The installing contractor shall provide qualified NICET Fire Alarm Technicians and

Supervisors to perform the work.

2. The Fire Alarm Technicians performing the work shall be factory trained in installation, adjustment, testing, and operation of specified equipment.

5.1.4 All required testing and reports of system.

5.1.5 Return all existing elements of construction and surfaces to same condition prior to start of work.

5.1.6 Provide labeling and identification tags on all equipment installed or modified and provide reports in a finalized schedule to the government when work is complete.

5.1.7 All required owner training by a factory-authorized service representative to train

Government maintenance personnel to adjust, operate, and maintain the Fire Alarm System, appliances, and devices.

5.1.8 Warranty of 1 year after user acceptance.

System components for this project are listed below and are subject to change based on findings and updated site conditions. This is for bidding purposes only and shall be verified:

1. D-21, or equivalent, System Central – Installed in BDOC, Building 25

2. D-21, or equivalent, System Redundant – Installed in Command Post, Building 48

3. D-21, or equivalent, MNS Key Program

4. D-21, or equivalent, Point Reporting

5. CAT5 cable and all connectors

6. COAX cable and all connectors

7. Fiber optic cable with all connectors

8. Computer Monitors

9. UPS at each D-21

10. Antennas with Mounts at each facility

11. Lightning arrestors where required

5.2 QUALITY ASSURANCE. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this

PWS.

PART VI

TECHNICAL EXHIBITS

6. Technical Exhibit 1-Performance Requirements Summary

TECHNICAL EXHIBT 1-Performance Requirements Summary

Services Objective: The contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to remove, modify, design, install, and test new fire alarm system.

PWS Paragraph Task Performance

Standard

Acceptable Quality

Levels (AQL)

5.1.1 Demolition Contractor shall

remove all existing panels that cannot be modified.

Contractor shall ensure that there is no more than one (1) customer complaints in adherence with this task.

One (1) customer complaints to properly remove existing system.

5.1.2 Design Contractor shall submit

shop drawings that are certified.

Contractor shall ensure that the plans meet all regulations.

Plans will be rejected and will be required to be re-submitted.

5.1.3. Installation Contractor shall install

the new system in accordance with the approved shop drawings.

Contractor shall ensure that new installation is in accordance with approved shop drawings.

0% failure to install according to plan.

5.1.4. Testing Contractor shall test the

newly installed system and submit testing reports for review by the COR.

Contractor shall ensure that system meets all min testing requirements.

5% failure to meet requirements.