Non-Competitive_Oversight_Committee_Justification_Form.docx

This is a Non-Competitive Oversight Committee Justification Form related to Pinellas County Human Services' Request for Proposal 26-0449-RFP for a Rapid Rehousing Fiscal Administration and Service Provider Collaborative Program in Florida. The solicitation seeks qualified organizations to fill two distinct but coordinated roles: a Rapid Rehousing Service Provider responsible for direct client engagement, housing navigation, case management, and service coordination, and a Rapid Rehousing Fiscal Administrator responsible for managing and dispersing financial assistance. The RRH program targets a minimum of 60 households annually with estimated service capacity of 85-100 homeless families and individuals. The proposal deadline is April 21, 2026, at 3:00 p.m. via the OpenGov procurement portal, with questions due by April 7, 2026, at 10:00 a.m. No site visits or pre-bid conferences are scheduled. Contract awards may be made to one or multiple organizations, with the initial contract term of thirty-six months from award and options for two additional twelve-month renewal periods if all parties agree and pricing remains unchanged.

Pinellas County has allocated a total budget of $1,340,000 for the RRH Program, consisting of up to $600,000 for direct client financial assistance and approximately $740,000 for program operations, with approximately $588,600 designated for the Rapid Rehousing Service Provider and $155,250 for the Fiscal Administrator. Contracts are funded on a cost-reimbursement basis for actual, allowable, and allocable costs. The Fiscal Administrator must process fiscal payments within three to five business days and maintain 95 percent of eligible payment issuance within required timeframes, managing approximately $90,000 in monthly average expenditures for approximately 45 households per month with average assistance of $2,000 per household monthly. Successful contractors must comply with mandatory compliance requirements including notarized attestations, foreign country affidavits, human trafficking affidavits, E-Verify requirements, maintain specified insurance coverage, provide annual financial audits or Form 990s, participate in the Pinellas Homeless Management Information System, and retain all records for five years after final payment.