Attachment_2_-_RRH_Budget_Report.xlsx

This is a Rapid Rehousing (RRH) Budget Report template prepared by Pinellas County Human Services in Florida for use in proposal submissions related to the 26-0449-RFP Rapid Rehousing Fiscal Administration & Service Provider Collaborative Program. The budget template is designed to facilitate cost estimation for organizations responding to this competitive procurement seeking qualified providers to fill two distinct roles: a Rapid Rehousing Service Provider (RRSP) responsible for direct client engagement, housing navigation, case management, and service coordination, and a Rapid Rehousing Fiscal Administrator (RRFA) responsible for managing and dispersing financial assistance. The RFP targets a minimum of 60 households annually with estimated service capacity of 85-100 homeless families and individuals. Proposal submissions are due April 21, 2026, at 3:00 p.m. via the OpenGov procurement portal, with questions due by April 7, 2026. The initial contract term will be thirty-six months from award with two optional twelve-month renewal periods if all parties agree and pricing remains unchanged. No site visits or pre-bid conferences are scheduled.

The budget template accommodates five fiscal years (the initial three-year term plus two optional renewal years) and requires proposers to include Cost-of-Living Adjustments (COLA) in their budgets to safeguard salaries and benefits against inflation and ensure financial sustainability. The template separates Personnel Expenses (including position title, FTE, annual salary, fringe benefits, and total personnel costs) from Operational Expenses (including communications, direct services, food, indirect costs, insurance, program fees, professional services, rent/lease, repairs/maintenance, supplies/equipment, training/development, transportation, and utilities). Pinellas County has allocated a total budget of $1,340,000 for the RRH Program, consisting of up to $600,000 for direct client financial assistance and approximately $740,000 for program operations, with approximately $588,600 designated for the RRSP and $155,250 for the RRFA. The contract operates on a cost-reimbursement basis for actual, allowable, and allocable costs, with the RRFA managing approximately $90,000 in monthly average expenditures and processing payments for approximately 45 households per month with an average assistance of $2,000 per household monthly.