Attachment_2_-_RRH_Budget_Report.xlsx

This is a Rapid Rehousing (RRH) Budget Report template prepared by Pinellas County Human Services in Florida for the 26-0449-RFP solicitation. The RFP seeks qualified organizations to fill two distinct roles: a Rapid Rehousing Service Provider (RRSP) responsible for direct client engagement, housing navigation, case management, and service coordination, and a Rapid Rehousing Fiscal Administrator (RRFA) responsible for managing and dispersing financial assistance. The program targets a minimum of 60 households annually with estimated capacity for 85-100 homeless families and individuals. Contract awards may be made to one or multiple organizations, with each role evaluated independently. The proposal deadline is April 21, 2026, at 3:00 p.m. via the OpenGov procurement portal, with questions due by April 7, 2026, at 10:00 a.m. No site visits or pre-bid conferences are scheduled. The initial contract term is thirty-six months from award with options for two additional twelve-month renewal periods if all parties agree and pricing remains unchanged.

The budget template requires proposers to include a Cost-of-Living Adjustment (COLA) to account for annual increases in expenses due to inflation and market shifts, ensuring financial sustainability and fair compensation. Pinellas County has allocated a total budget of $1,340,000 for the RRH Program, consisting of up to $600,000 for direct client financial assistance and approximately $740,000 for program operations, with approximately $588,600 designated for the RRSP and $155,250 for the RRFA. The contract is funded on a cost-reimbursement basis for actual, allowable, and allocable costs. The RRFA must process approximately $90,000 in monthly average expenditures and handle payments for approximately 45 households per month with average assistance of $2,000 per household. Fiscal payment processing must occur within three to five business days of receiving complete documentation, with 95 percent of eligible payments issued within required timeframes. The budget template includes line items for personnel expenses (including FTE, annual salary, fringe benefits), operational expenses (communications, direct services, food, indirect costs, insurance, professional fees, rent/lease, repairs/maintenance, supplies/equipment, training/development, transportation, and utilities), and program fees.