Non-Competitive Oversight Committee Justification Form Summary

This is a Non-Competitive Oversight Committee Justification Form document associated with Pinellas County Human Services' RFP 26-0449 for Rapid Rehousing (RRH) Program operations in Florida. The form is designed to document justification for non-competitive procurement decisions and requires completion of project/purchase name, total budget estimate, engagement duration, project manager identification, and requisitioning department information. The related RFP solicits proposals for two distinct roles: a Rapid Rehousing Service Provider (RRSP) responsible for direct client engagement, housing navigation, case management, and service coordination for households experiencing homelessness, and a Rapid Rehousing Fiscal Administrator (RRFA) responsible for managing and dispersing financial assistance. The program targets a minimum of 60 households annually with service capacity of 85-100 homeless families and individuals. The proposal deadline is April 21, 2026, at 3:00 p.m. via the OpenGov procurement portal, with questions due by April 7, 2026, at 10:00 a.m. No site visits or pre-bid conferences are scheduled. The initial contract term is thirty-six months from award with options for two additional twelve-month renewal periods, contingent upon mutual agreement and unchanged pricing.

Pinellas County has allocated a total budget of $1,340,000 for the RRH Program, consisting of up to $600,000 for direct client financial assistance and approximately $740,000 for program operations, with approximately $588,600 designated for RRSP and $155,250 for RRFA, funded on a cost-reimbursement basis for actual, allowable, and allocable costs. The RRFA must process fiscal payments within three to five business days of receiving complete documentation and maintain 95 percent eligible payment issuance within required timeframes, managing approximately $90,000 in monthly average expenditures and processing payments for approximately 45 households per month with average assistance of $2,000 per household monthly. Contract awards may be made to one or multiple organizations, with evaluation based on qualifications (250 points), experience with target population (100 points), approach and statement of work (250 points), deliverables (200 points), compensation (150 points), and exceptions to the RFP (50 points). All responding organizations must comply with mandatory requirements including notarized Common Carrier Attestations, Foreign Country of Concern Affidavits, Human Trafficking Affidavits, Florida Division of Corporations registration, specified insurance coverage, E-Verify compliance, and Pinellas County Standard Terms and Conditions, with Pinellas County retaining full monitoring and audit rights.