LMS_Industry_Day_July_12 _2016.pdf

Industry Day

Logistics Managment Services

(LMS)

RFP NNA16555182R

July 12, 2016

Safety and Concierge

• In the event of an emergency, there are two exits on either side in the back of the room.

• The nearest building exit is located downstairs and to the right as you exit this auditorium. There is one exit in front of the building.

• Restrooms are located outside the auditorium on the right.

• Barcelona Café is located in Bldg 3 on Severyns Avenue between

North and South Akron Road

• Ames Cafeteria is located at N235 on King Road

Agenda 8:00 AM Registration

9:00 AM Procurement Information Franco Cuevas

9:20 AM LMS Technical Monica Mendoza

10:00 AM Break/ Submit Questions Offerors

10:10 AM Questions Due Offerors

10:30 AM Questions and Answers Monica Mendoza

10:45 AM Tour Front Of N245

01:30 PM One-on-One Sessions

Purpose

The purpose of this pre-proposal conference is to provide potential offerors with an opportunity to obtain a better understanding of the Government’s requirements.

General Guidance

• These slides are not to be interpreted as a comprehensive description of all requirements of the solicitation.

• To the extent there are any inconsistencies between this briefing and the solicitation, the solicitation governs.

• Nothing said here today should be construed as a revision unless subsequently confirmed in the Final RFP.

• A communications blackout will be invoked following issuance of the final RFP.

• During the Blackout period, all communications with industry concerning this acquisition shall only be with the Contracting Officer.

Questions

• Following the presentation, all questions must be presented in writing and will be answered orally as time permits. All questions will be posted with a definitive official answer.

• There are Question Forms (4x6 cards) at the sign-in table that may be used to write your questions.

• All questions related to the Draft RFP shall be submitted in writing no later than July 15, 2016 to:

franco.a.cuevas@nasa.gov

Electronic Files

• Link to Logistics Management Services status and updates of

Federal Business Opportunities (FBO) Page:

https://fbo.gov/ (search NNA16555182R)

• The solicitation and any documents related to NNA16555182R, including Interested Parties list, are available at the above website.

• These charts and the Industry Day Attendance List and questions and answers will be posted to the above website.

https://fbo.gov/

Freedom of Information Act (FOIA)

Requests

• Direct FOIA requests electronically to:

foia@arc.nasa.gov

• No proprietary information can be disclosed

• URL to NASA ARC FOIA Webpage and Electronic Reading

Room:

http://www.nasa.gov/centers/ames/business/foia/index.html

LMS Procurement Information

• 8(a) Competition

• Contract Type: Firm Fixed Price (FFP) Core and IDIQ, one T&M IDIQ task

• NAICS Code: 561210: Facility Support Services

• Size Standard: $38.5M

• Period of Performance: 5 years

• Phase In (45 days) Aug 16, 2017 – Sept 30, 2017

• Base Period Oct 1, 2017 – Aug 31, 2019

• Option 1 – Sept 1, 2019 – Aug 30, 2020

• Option 2 – Sept 1, 2020 – Aug 30, 2021

• Option 3 – Sept 1, 2021 – Aug 15, 2022

LMS Procurement Information (cont’d)

• This will be a Price Performance Trade Off (PPTO)

“Past Performance is approximately equal to Price”

Past Performance (Volume I)

• The Past Performance Factor consists of the following:

1) L.11(a)(3), Past Performance (Volume I)

The Offeror shall include a list of no more than four (4) relevant prime contracts (including government and industry contracts), each in excess of $5,000,000 total contract value for the prime and no more than four (4) relevant major subcontracts for each of the subcontractors in excess of $100,000 total contract value, completed no more than three (3) years ago or ongoing, similar in size as well as comparable in scope, and complexity to the requirements of this solicitation.

2) L.11(a)(5)Past Performance Questionnaires are located -Section J(b), Attachment 4

Note: The Government reserves the right to collect and review any additional past performance information.

Price (Volume II)

• Price Proposals shall be submitted using Government provided pricing templates described below. The templates are included as Attachment J.1(b)3, Pricing Template Workbook.

Exhibit 1: Proposed Salaries and Wages

Exhibit 2: Fully Burdened Labor Rates Development Template (FBR-DT)

Exhibit 3: Fully Burdened Rates Summary Template (FBR-ST)

Exhibit 4: Summary Price Template (CTOs 001 – 009)

Exhibit 4.1: Summary Price Template (CTO 001)

Exhibit 4.2: Summary Price Template (CTO 002)

Exhibit 4.3: Summary Price Template (CTO 003)

Exhibit 4.4: Summary Price Template (CTO 004)

Exhibit 4.5: Summary Price Template (CTO 005)

Exhibit 4.6: Summary Price Template (CTO 006)

Exhibit 4.7: Summary Price Template (CTO 007)

Exhibit 4.8: Summary Price Template (CTO 008)

Exhibit 4.9: Summary Price Template (CTO 009)

Exhibit 5: Incumbency Assumptions

Exhibit 6: Minor Subcontractor Template

Exhibit 7: Phase-in Template (PIT)

Exhibit 8: Schedule of Subcontracts

Award Without Discussions

• FAR 52.215-1 and NFS 1815.209 allow for award without discussions.

• The Government may award a contract based solely on the initial offers received, without discussion of such offers.

• The Government reserves the right to hold discussions if

Award on the basis of initial offers is determined not to be in the Government’s best interest.

Proposal Preparation

• Proposals should be prepared in accordance with the Final

RFP and written amendments, if any.

• Ensure that all amendments are acknowledged with proposal submission.

• Evaluation of proposals will be in accordance with the Final

RFP.

Acquisition Background:

Small Business

8(a) Small businesses are required to indicate the amount of effort proposed to be done at the prime level.

Planned Schedule

• Draft RFP Released: June 16, 2016

• Industry Day July 12, 2016

• Draft RFP Comments Deadline: July 15, 2016

• Final RFP Release: September 19, 2019

• Proposal Due: October 19, 2016

(30 Days after release of RFP)

• Selection: May 2017

• Date of Award: May 2017

• Effective Date: August 2017

Purpose

The slides that follow provide comprehensive information, and the images depict the facilities that will be used under the contract in addition to the Historical data provided in Attachment J.1(b)6

Mission Statement

The Logistics and Documentation Division;

As a service organization, we will provide world class logistics services for the benefit of our customer’s project and programmatic needs. We are dedicated to offering quality, cost effective solutions and building trustworthy relationships.

Logistics Support Facility

The majority of Logistics

Contractor and Government personnel are housed in

Bldg N255 on De France Ave;

some are collocated with other organizations they are supporting; and others are in N251, N220 and Conference

Center’s, Building 3 and

M152.

Assigned Contractor Office Facility

Location: N255, Second Floor, Room 201

NASA Ames Self-Service Supply Store

(Associated Industries for the Blind (AIB))

Location: North side of N255 next to Shipping and Receiving

Preferred source of supplies and equipment

Supplies and equipment available in store or through catalog order

LMS Functional Areas

Logistics support includes:

1. Supply Management (minimal support)

2. Equipment Management

3. Property Disposal

4. Janitorial

5. Refuse and Recyclable Material Collection, Removal and Disposal

6. Shipping/Receiving/Mail/Warehousing and Re- Distribution

7. Fleet Management

8. Reproduction and Graphics Services

9. Business Office Support

1. Supply Management Location: N255 Warehouse and adjacent storage areas

Supports the management of:

● Stores Stock- Approximately : 31

(Office supplies, e.g., forms not otherwise available electronically, binders, NASA letterhead, envelopes, etc.; flags, gases, dry ice, etc.

1. Supply Management: (cont’d)

Stores Stock

• Location: Adjacent to N255

• Storage areas for chemicals and gases

● Also houses a special shredder used and managed by the Security Office only for classified material

1. Supply Management (cont’d) Standby Stock

• Approximately 158

Emergency Supplies, (e.g., sleeping cots, gas masks, tents, first aid kits, etc.), tables and chairs, etc.

1. Supply Management (cont’d) Program Stock (approximately 33): e.g. Critical fasteners, aircraft hardware and parts under various programs, i.e., SOFIA, K2, etc.

2. Equipment Management

ARC currently employs a de-centralized equipment management program, where majority of its organizations manage their own assigned equipment

Systems used:

SAP (NASA Enterprise Applications Competency Center (NEACC)

Integrated Asset Management (IAM), Property, Plant and Equipment (PP&E) system module and its web-based front-end systems, E-quip, DSPL, Asset Trak & Enatrak Capture Transfer

Support includes:

Affixing NASA decals on new equipment acquisitions

Conducting inventory by using RFID

Providing assistance and training to end users in document preparation (i.e., NF 598, Survey Report; ARC-66, Ames Shipping Request; ARC 761, Employee Loan Request; etc.)

2. Equipment Management (cont’d)

Scanners NASA Decals: Numbered and Unnumbered (aka: Silver Bullet)

2. Equipment Management (cont’d)

Conduct Physical Inventories:

– Annual Inventory: 100% wall-to-wall, currently of approximately

18,641 assets, of these assets 72.97% are categorized as Sensitive items and 0.60% are categorized as Capital assets. The following information breaks down the percent inventoried to date in the two categories (sensitive and capital):

– Of the items scanned 13,602 are sensitive items, approximately 12,523 Sensitive Items have been inventoried which is 92.1%

–Of the 112 Capital Assets 104 have been inventoried, which is 92.9%

Example of Equipment with NASA Decal

3. Property Disposal

• Manages ARC’s excess property

• Disposition includes:

– Re-utilization

– Donation

– Sales, via GSA:

http://www.autoauctions.gsa.gov/ http://www.gsa.gov/Portal/gsa/ep/

– Abandonment/Destruction

• Locations: N255 and Lot 127

• Systems:

– SAP (NASA Enterprise Applications Competency Center (NEACC)

Integrated Asset Management (IAM) Property, Plant and Equipment

(PP&E) system module) and its web-based front-end system, DSPL

– Business Warehouse

3. Property Disposal (cont’d)

Location: Designated Disposal Area, N255 Warehouse

Monthly Disposal Activities

Abandon, Destroy and Donate (includes UNICOR e-waste) 264

GSA Sale 45

Generating Center Reutilization 6

Other Federal Agency Xfer 1

Not Assigned 3

4. Janitorial Services

Support includes: Responding to trouble calls and providing routine and special services set forth in the Contract Task

Order for Janitorial Services

See Historical Data in Attachment J.1(b)6 and LMS Statement of

Work

5. Refuse and Recyclable Material

Collection and Disposal Services

• Location: Lot 127

• Average Monthly Collection:

• Refuse/Recyclable Material:

– Number of bins: 100 (various sizes)

– Collected: 92.73 tons

– Collection Points: 71

– Cardboard: 40 Collected: 624 cu yds/month

– Mix Paper Toters: 113 Collected: 6.35 tons/month

– Mix Paper: 10 bales (shredded)

5. Refuse and Recyclable Material

Collection and Disposal Services

Shredder equipment: Used for Non-Classified Material

• Location: Lot 127

6. Shipping, Receiving, Mail Service Center, Warehousing and Redistribution

N255 Warehouse – Includes areas for:

- Disposal - Shipping and Receiving

- Warehousing - Redistribution

Shipping and Receiving Loading Docks Incoming deliveries:

- Offload

- Uncrate as necessary

- Inspect

- Tag Equipment

- Prepare for delivery

- Redistribute

Monthly processes approximately:

•Outgoing shipments: 107

•Incoming deliveries: 258

Shipping and Receiving

Mail Service Center

Location: N255 area, in front of the loading docks

Mail Service Center: Approximately Monthly Count

• Number of Mail Stops: 75

• Number of Incoming Mail: 18,553

(from US Post Office, Moffett Field)

• Number of Outgoing Mail: 4,583

(from Ames’ staff) Type of

Vehicle used

Mail Service Center: Equipment

X-Ray Machine

Metering Machine

Glove box→

Mail Service Center: Monthly Average

Metered:

- USPS Domestic: 7,689

- USPS International: 283

Systems:

- SAP

- NASA Shared Services Center (NSSC) via Accounts Payable Work Management System (AWMS), https://awms.nssc.nasa.gov

- FedEx Ship Manager

- Centralized Accounting Processing System (CAPS), http://caps.usps.gov/capshome.asp ↑

Metering Machine https://awms.nssc.nasa.gov/ http://caps.usps.gov/capshome.asp

6. Shipping, Receiving, Mail Service

Center, Warehousing and Redistribution Mail Service Center: Equipment

HASLER M2000 - Folder Inserter Packaging Tape Dispenser

Mail Service Center: Equipment

Pitney Bowes Address Printer DA400:

Labeling/Addressing machine for bulk mailing

Mail Service Center: Equipment

Safe for Registered and Classified Mail

Safe for Meter Head

Approximate Monthly Count:

• Moves: Office/ Excess Property 146

• Table and Chairs Set Up: 19

7. Fleet Management Fuel Station

● Location: Next to the Motor Pool, N251

● Systems:

- ExtraFLEET® - used in entering administrative data of vehicle/equipment

- Maximo for Transportation used to manage all fleet assets

(vehicles/trailers/equipment), preventive maintenance and cost

Emergency Shut-Off

The Fuel Usage/Fuel inventory Data is generated through the Veeder Root system, a piece of equipment that constantly monitors the underground fuel storage tank levels

Fuel Station: 161

● Location: Next to Ellis Gate

Fuel Distribution: Diesel/Unleaded

Motor Pool

● Location: Bldg. N251

Wash Bay/Rack

• Location: At the end of Bldg N251

Motor Pool - Location: N251

● NASA Vehicles: 197

● GSA Vehicles: 51

● NASA Equipment: 68

Provides full service

● Vehicle Maintenance

● Safety Inspection

● Vehicle Dispatch

● Employee Checkout (ACAP)

● Road Service

● EPA and Safety Reports

● Bicycle Maintenance

● Bicycle lockers

Motor Pool Vehicle/Equipment Parking Lot

● Location: Across the street from N251, Motor Pool

Motor Pool Vehicle/Equipment Parking Lot

● Location: Across the Street from N251, Motor Pool

- 2 Shuttle Buses (one (1)-32 passenger, one (1)-22-passenger) All retrofitted for disabled passengers

- 1,192 Average Passengers/Month

Motor Pool - Vehicles/Equipment Parking Lot

● Location: Across the street from N251, Motor Pool

Shuttle Bus/ Accessible Van (Wheel Chair Lift)

8. Reproduction and Graphics Design Services

Location: Bldg N220

Reproduction Services Duplicating Facility, Room 200

Reproduction Services Bindery Facility, Room 202

8. Reproduction and Graphics Design Services

9. Business Office Support

On Oct 18, 2014, for the first time since 1997, NASA's Ames opened its gates to the public and shared its world-class space and aeronautics research campus with surrounding communities. An estimated 120,000 visitors attended the event, which featured exhibits highlighting Ames' space missions, a two-mile self-guided walking tour past facilities including huge wind tunnels and Ames' simulated Martian landscape, opportunities to visit with Ames engineers and scientists and family-friendly talks with Ames researchers.

● Special Events

● Manage Enhanced Use Lease Agreements with resident Federal agencies

Gov. Jerry Brown visit NASA Celebrates 75th

Anniversary UTM Conference

Supports:

• Ames Education and Training Program

• NASA HQ’s Training Program

• Special Events

Potential IDIQ Task order: NASA Ames

Conference Center

Rooms: North Wing Room, Ballroom, Patio

Room, etc.

A room may be set up for:

• Employee lunch, with rounds for banquet seating

• Auditorium, with audio-visual equipment

• Classroom style with audio-visual equipment

• Boardroom style with audio-visual support.

• Conference in u-shape.

Questions?