J.1(b)_5_Core_Task_Orders.pdf

Attachment J.1(b)5 – Contract Task Order #0001 Logistics Management Services (LMS)

RFP Number NNA16555182R

PART I – TASK ORDER INITIATION

Task Title: Supply Management Services SOW Reference(s): Attachment A, Statement of Work, Task No.: Task Mod. No.: Date:

Task Requester: Extension: Mail Stop:

Period of Performance From: To:

SECTION 508, Electronic and Information Technology Accessibility Compliance (EITAC):

This task does not include EIT items OR This task does include EIT items; ARC 789 or equivalent is attached. (See http://section508.arc.nasa.gov/.)

Upon receipt of this task order request, the contractor shall review the task requirement(s) and inform the Government, as part of its task order/modification response, any discrepancies between standards initially cited and those the contractor proposes to deliver to the Government. Examples of discrepancies include ODCs for which some other standard might be or become applicable and, as a result, require citation in the task order, as well as any cited standards that the contractor believes is not applicable (provide rationale).

NOTE: If, by mischance, the task, including any ODC of the task, should not meet an applicable standard not cited by the requester, it is the requester, not the contractor who is at fault; and, the requester must find a way (e.g., by modifying the task request) to bring the task into compliance. In such cases, the requester shall complete a revised ARC Form 789 (or equivalent) before the task order/modification is approved.

Affirmative Procurement

The item(s) being purchased are NOT on any of the EPA’s Comprehensive Procurement Guideline lists. OR The item(s) are on the EPA’s Comprehensive Procurement Guideline lists AND

They meet the minimum recycled/recovered content. Or A waiver signed by the designated Environmental Program Manager is attached. (See http://www.epa.gov/cpg/products.htm.)

Background Description (may be continued on additional pages)

Task Background

ARC’s general supply management function includes purchasing and managing Stores Stock, Program Stock and Standby Stock.

Material Management Initiative (MMI), or any future NASA-prescribed system for supply management, is used to account for and track the 3 stock programs from receipt of item to turn-in for disposal, including inventory management, archival documentation, processing property losses, cataloging, and distributing all requested and system-generated management reports. Support, implement and track via RFID system when applicable.

As required by CTO, the Contractor shall operate ARC’s general supply and warehousing function including purchasing, pick-up, delivery, shipping, receiving, storing, binning, issuing, data entry, cataloging and managing stores stock and commodities.

Historical Data:

Stores Stock: Approximately 47 - (Office supplies, e.g., forms not otherwise available electronically, binders, NASA letterhead, envelopes, etc.; flags; gases; dry ice; etc.)

Standby Stock: Approximately 160 - Emergency Supplies, (e.g., sleeping cots, gas masks, tents, first aid kits, etc.) tables and chairs, etc.

Program Stock: Anticipated increase in Program Stock.

Specific hours with performance of the task order are 7:30am – 4:30pm, Monday – Friday. If the contractor is required to work on Saturdays, Sundays, holidays, or outside the hours specified above, they must obtain prior approval from the CO/COR.

Rules and regulations

ARC’s Supply stores stock, program stock and standby stock are managed IAW 10 U.S.C. Chapter 145, Cataloging and Standardization, 10 U.S.C. 2451-2458 (Department of Defense), FAR Part 45, 48 CFR Part 45 (Government Property), NASA FAR Supplement Parts 1845 and 1852, (Government Property), 41 CFR Chapter 101 (Federal Property Management Regulations), NPD

4200.1 (Equipment Management), NPD 7500.1(Program and Project Logistics Policy), NPR 4100.1 (NASA Materials Inventory Management Manual), NPD 4100 (Supply Support and Material Management Policy) NPR 4300.1 (Personal Property Disposal Manual), NASA Financial Management Manual Chapter 9250 (Property Accounting), Section H clause entitled “Contractor Purchasing”

Statement of Requirements/Task Description (may be continued on additional pages):

All work shall be performed in accordance with the contract Statement of Work (Attachment J.1(a)1) sections 4.1. Services provided under this task shall be in accordance with all applicable laws and regulations. Specific task actions to support this functional area are as follows: (see page 3):

PERFORMANCE ASSESSMENT FACTORS

(also see Procurement Requirements Summary section of this task order for task-specific details) http://section508.arc.nasa.gov/ http://www.epa.gov/cpg/products.htm

Factor Description

Overall Management Performance in attracting, developing, and retaining professional and management staff that meet the requirements of the contract. Contractor's management policies and procedures (including intellectual property management, organizational conflicts of interest, management and protection of data, handling of data and export control).

Quality Quality of the work performed under the contract or task order.

Timeliness Timeliness of completing the contract or task order milestones and submitting deliverables.

Price Optimal allocation of resources.

PART I – TASK ORDER INITIATION SIGNATURES

COR Contracting Officer

PART II – TASK ORDER PLAN PROPOSAL AND APPROVAL SUMMARY

Performance Period: to Contractor Task Leader:

This Request: Original Modification

PRIOR TOTAL

TASK VALUE

THIS REQUEST

TASK VALUE

CUMULATIVE TOTAL

TASK VALUE Site/Program Manager CATEGORIES

LABOR HOURS

LABOR

(BURDENED)

ODC (BURDENED)

COR SUBCONTRACTING

TOTAL:

NOTE: APPROPRIATE DOCUMENTATION MUST BE PROVIDED WITH THE TASK PLAN FOR SUBCONTRACT REVIEW.

Task Requester Branch Chief COR

Site/Program Manager Contracting Officer

Contract No.: Contract Title:

Task No.: Task Mod. No.: Task Title:

PART III – TASK ORDER CLOSEOUT

Final Cost Date Completed Site/Program Manager Task Requester COR

CONTINUATION

Statement of Requirements/Task Description:

Additional services, within the overall scope of this task order, may requested by a Task Requestor via a Service Request (SR). Task actions to support this functional area are specified as follows:

4.1. Specific task actions to support this functional area are as follows:

4.1.1 Supply Services Support

Maintain established stores, program, and standby stock; cataloging IAW with applicable regulations, as cited in the above Task Background and make information readily available for data calls, monthly reports and/or COR/designee review

Utilize and maintain the MMI database system in supply management.

Receive and conduct train-the trainer instructions as needed, using the MMI database system in supply management

Support purchasing and leasing of materials, warehousing/organizing/distribution (i.e., ordering all categories of program/project stock; space hardware, flight hardware, Hazmats, compressed gasses, cylinders, track (via barcode if possible) motor vehicle fuel, office supplies other parts or components requested by programs/projects)

4.1.2 Stores Stock, Program Stock and Standby Stock Support

Ensure received materials are timely entered and data is current

Submit request to GSA for any deletions or additions of item identification or management data in the catalog, and track and change requests

Schedule and conduct an annual physical inventory of program stock and standby stock

Conduct an annual review, justify and photograph all items for the continued retention in custodial storage. The Contractor shall conduct periodic reviews to ensure that hazardous materials are not stored in custodial storage areas.

Specific Task Deliverables

Number Description Due Date

1 Monthly Status Report – Fuel usage by individual customer organization 5th work day of each month as required by Task

Manager

Performance Requirements Summary

Requirements Summary of Service Performance Threshold Method of Surveillance

4.1.1 Acquisition Services

Support

Control stock IAW Federal, state and local regulations

95% compliance with regulations

Review of logs, reports, and other relevant documentation

4.1.2 Stores, Program Stock

and Standby Stock Support

Maintain and establish store, program, and standby stock cataloging IAW with applicable guides, and custodial storage.

Maintain overall performance in cataloging and receiving

Review of logs, reports, and other relevant documentation

Costumer complaint

DEFINITIONS

Area Utilization Officer: General Services Administration (GSA) regional representative responsible for promoting the maximum utilization of excess personal property.

“As-is” Condition: The present state of an object at the time it is evaluated, given, received, or exchanged.

Bench Stock: A stock that is low cost, repetitively used, including consumption type supplies and repair parts, established at or near points of consumption/use to ensure continuous and uninterrupted operations.

Bench stock is generally restricted to maintenance, repair, and fabrication type activities.

Excess Property: Personal property, which is determined to be unnecessary to the needs and discharge of the responsibilities of an individual, organization, installation, or contractor.

Federal Supply Classification (FSC): A system developed in the Federal Cataloging System for use in classifying items of supply. The structure of the FSC consists of groups subdivided into classes within each group. Each class covers a relatively homogeneous area of commodities with respect to physical or performance characteristics, or the items included are usually requisitioned or issued simultaneously.

Federal Standard Requisitioning and Issue Procedure Field Service (FEDSTRIP): Field service is defined as providing field mobile scheduled and unscheduled maintenance for equipment that, because of design or immobility, cannot economically be delivered to the repair facility.

Government Property: All property owned by, or leased to, the Government or acquired by the Government.

Latent Defects: Latent defects are defects that are present in a hidden or undeveloped state and are not visible or apparent at the time of inspection, but which become obvious or come into being at some future time.

Military Standard Requisitioning and Issue Procedure (MILSTRIP): Uniform procedures to requisition, issue, laterally distribute, and return of DOD material.

Material Management Initiative (MMI): to track issues, receipts and inventory of store stock/program stock and standby stock

Personal Property: Property of any kind, including equipment, materials, and supplies, but excluding real property.

Physical Inventory: The process of physically sighting and counting quantities of materials held in inventory by an installation, reconciling the count with the recorded balance, and processing the necessary documents to adjust the inventory records and the financial accounts.

Program Stock: Material acquired by direct purchase, by issue from stock for a specific program or project, or material stored at the request of a program or project.

Standby Stock: Material held to support emergencies.

Stores Stock: Material being held in inventory by the Center that is repetitively procured, stored, and issued on a recurring demand basis.

LIST OF ACRONYMS

AIB Associated Industries for the Blind FCS Federal Catalog System FEDSTRIP Federal Standard Requisitioning and Issue Procedure GSA General Services Administration IAGP Installation-Accountable Government Property IAM Integrated Asset Management MILSTRIP Military Standard Requisitioning and Issue Procedure N-PROP Web-based front end application of IAM system module for property management NSN National Stock Number ROD Report of Discrepancy SEMO Supply and Equipment Management Officer

Attachment J.1(b)5 – Core Task Order #0002

RFP Number NNA1655182R

Task Title: Equipment Management Support SOW Reference(s): Attachment A, Statement of Work, Task No.: Task Mod. No.: Date:

Task Requester: Extension: Mail Stop:

Period of Performance From: To:

SECTION 508, Electronic and Information Technology Accessibility Compliance (EITAC):

This task does not include EIT items OR This task does include EIT items; ARC 789 or equivalent is attached. (See http://section508.arc.nasa.gov/.)

Upon receipt of this task order request, the contractor shall review the task requirement(s) and inform the Government, as part of its task order/modification response, any discrepancies between standards initially cited and those the contractor proposes to deliver to the Government. Examples of discrepancies include ODCs for which some other standard might be or become applicable and, as a result, require citation in the task order, as well as any cited standards that the contractor believes is not applicable

(provide rationale).

NOTE: If, by mischance, the task, including any ODC of the task, should not meet an applicable standard not cited by the requester, it is the requester, not the contractor who is at fault; and, the requester must find a way (e.g., by modifying the task request) to bring the task into compliance. In such cases, the requester shall complete a revised ARC Form 789 (or equivalent) before the task order/modification is approved.

Affirmative Procurement

The item(s) being purchased are NOT on any of the EPA’s Comprehensive Procurement Guideline lists. OR

The item(s) are on the EPA’s Comprehensive Procurement Guideline lists AND

They meet the minimum recycled/recovered content. Or

A waiver signed by the designated Environmental Program Manager is attached. (See http://www.epa.gov/cpg/products.htm.)

Background Description (may be continued on additional pages)

ARC is required to implement NASA Policy Directive and NASA Procedural Requirements establishing a viable Equipment Management program that outlines processes for managing Ames property. The NASA Enterprise Applications Competency Center (NEACC) Integrated Asset Management (IAM) Property, Plant and Equipment (PP&E) system module and its web-based front-end system, N-PROP (Equipment) is used for equipment management. Equipment system reports are generated via Business Objects (BOBJ) and/or SAP. Support ARC RFID implementation and maintenance initiative as needed.

Equipment Management Support Personnel and Property Custodian support is performed in accordance with NPR 4200.1, NASA Equipment Management Procedural Requirements and NPR 4200.2, Equipment Management Manual for Property Custodians. This support is in general and applies to both support types which includes affixing NASA decals, providing assistance in the preparation of documents (e.g., NF 598, Survey Report; ARC-66, Request for Shipping; NF 892 Property Pass and Removal Permit, NF893, Equipment Loan Agreement etc…)

Specific hours with performance of the task order are 7:30am – 4:30pm, Monday – Friday. If the contractor is required to work on Saturdays, Sundays, holidays, or outside the hours specified above, they must obtain prior approval from the CO/COR.

Rules and Regulations

NASA Policy Directive (NPD) 4200.1- Equipment Management

NASA Procedural Requirements (NPR) 4200.1 – NASA Equipment Management Procedural Requirements;

NASA Procedural Requirements (NPR) 4200.2 – Equipment Management Manual for Property Custodians;

Ames Policy Directive (ADP) 4200.2-Management of Controlled Equipment

Tools NASA Enterprise Applications Competency Center (NEACC); Integrated Asset Management (IAM) Property, Plant and Equipment (PP&E) System Module (web-based front-end systems); N-PROP (Equipment), Equipment system reports are generated via Business Objects (BOBJ).

Statement of Requirements/Task Description (may be continued on additional pages):

All work shall be performed in accordance with the contract Statement of Work (Attachment J.1(a)1) sections 4.2. Services provided under this task shall be in accordance with all applicable laws and regulations. Specific task actions to support this functional area are as follows:

(see page 3):

PERFORMANCE ASSESSMENT FACTORS

(also see Procurement Requirements Summary section of this task order for task-specific details)

Factor Description

Overall Management Performance in attracting, developing, and retaining professional and management staff that meet the requirements of the contract. Contractor's management policies and procedures (including intellectual property management, organizational conflicts of interest, management and protection of data, handling of data and export control).

Quality Quality of the work performed under the contract or task order.

Timeliness Timeliness of completing the contract or task order milestones and submitting deliverables.

TASK VALUE

THIS REQUEST

TASK VALUE

CUMULATIVE TOTAL

TASK VALUE Site/Program Manager CATEGORIES

LABOR HOURS

Additional services, within the overall scope of this task order, may be requested by a Task Requestor via a Service Request (SR). Task actions to support this functional area are specified as follows:

4.2. Task actions to support this functional area are specified as follows:

4.2.1 Property Administrative Specialist (PAS) Equipment Management Support Personnel (EMSP):

In conjunction with Ames’ Property Management Office, Property Administrative Specialist personnel are responsible for identifying, categorizing, classifying, tagging and coding all existing, newly acquired Center equipment. Before a equipment record is created, these personnel shall review and record the valid manufacturer, model number, and standard item name.

Reviewing requests for changes to equipment records in the NASA PP&E System submitted by property custodians and ensuring that appropriate supporting documentation is attached.

Assist property custodians and assigned users in the proper procedures and documentation of equipment actions such as: formal loans, transfers, borrows, excesses, repairs, storage, modifications or cannibalizations, fabrications, found on stations, and survey reports for lost, damaged, destroyed, or stolen Government property.

Property Administrative Specialist personnel will ensure the proper functioning of the Center’s Equipment Management Program within the SAP Data Base and all associated data base operations. Authorized SAP roles with proper access will be required to complete the following: creating, updating, and deactivating equipment records in the Agency’s Personal Property and Equipment (PP&E) System. PAS personnel will review supporting documentation for accuracy and completeness in completing change requests submitted by Organizational Property Custodians, Equipment Users, Ames’ Equipment Manager or SEMO, and/or from the JSL Functional Lead for Supply, Property and Transportation, etc.

Conduct user training as necessary

Attend monthly property custodian, Functional Control Board (FCB) & Logistics Expert User monthly meeting, Contractor Property custodian meetings

Attend survey board meetings as required.

File supporting records subsequently microfiche, microfilmed, or stored electronically shall be stored in accordance with NPR 1441.1, NASA Records Retention Schedules.

The PAS will manage approximately 1000 line items. As an inventory team member will physically inventories assigned accounts and then assists with the 100% inventory for the Center.

Reports to the Center’s Property Management Officer

Area Utilization Officer: General Services Administration (GSA) regional representative responsible for promoting the maximum utilization of excess personal property.

“As-is” Condition: The present state of an object at the time it is evaluated, given, received, or exchanged.

4.2.1.1 Center Annual Inventory:

In conjunction with Ames’ Property Management Office, Property Administrative Specialist personnel will participate in preparing the Center for its annual inventory activity which includes: running reports, producing the inventory schedule, advertise/market Ames’ inventory information and schedule, prepare initial inventory notifications for management, and creating inventory files.

Perform these physical inventory tasks on an annual basis:

Complete inventory scanning of all decalled equipment at Ames Research Center on a yearly basis. The number of decaled items is approximately 19,000 items As required, assist property custodians in completing inventory scanning As required, attend inventory meetings with account owners scheduled for inventory Resolve inventory discrepancies, such as overages/underages with the account owners

4.2.2 Property Custodian Support Personnel

Responsible for identifying, categorizing, classifying, tagging all existing, newly acquired Center equipment. Before the record is created, the PC shall review valid manufacturer, model number, and standard item name.

Review requests for changes to equipment records in the PP&E System requested by end-users or fellow property custodians and ensure that appropriate supporting documentation is attached.

Reporting un-tagged controlled equipment including fabricated equipment found in their assigned area(s)

Ensuring that proper documentation is completed for cannibalization requests.

Cooperating in physical inventories of controlled equipment and assisting in follow-up actions.

Identifying controlled equipment no longer needed and coordinating disposition with users.

Ensuring that missing or stolen equipment is investigated, documented, and reported using the NF598

Ensuring that prior to retirement, transfer, or resignation of an employee, all equipment is properly transferred.

Co-located and assigned to external organizational codes and reports directly to that Task Requestor.

4.2.2.1 Center Annual Inventory:

In preparation for Annual Inventory:

Conduct division walkthroughs

Assist end users in processing excess property

Follow up on expired loans, and process renewals as necessary

Physically scan all assigned items within the organization as scheduled

Provide scanned data to Inventory Team Lead for uploading to SAP (PP&E) system

Resolve inventory discrepancies, such as overages/underages with organizational users.

Prepare the appropriate documentation to complete equipment reconciliation during inventory such as (i.e. survey, cannibalization/modification, decontrol etc)

4.2.4 Database Maintenance

Utilize the N-PROP Equipment System in completing data entry on assigned equipment records in the IAM PP&E database.

Receive and conduct User Training and/or Train-the-Trainer instructions as required, using the N-PROP Equipment System.

Automatic Release Date (ARD): The date established by the PDO and Contractor to indicate the wide utilization screening/donation/sales periods.

Capital Equipment: An item of equipment with an acquisition cost of one hundred thousand dollars ($100,000.00) or more, that has an estimated service life of two (2) years or more, which will not be consumed in an experiment, and which most generally will be identified as an independently operable item.

Case File Number: An eight (8) digit alphanumeric character assigned to all usable property, whether controlled or non-controlled, received as excess by the Contractor and assigned via NPDMS. The last three (3) digits in an ARC Case File Number represent the serial number unique to each piece of usable property received by Disposal.

Common Area: A designated area not assigned to any one tenant (occupant).

Condition Code: An alpha or alphanumeric code designation indicating the physical condition of property.

Controlled Equipment: All equipment with an acquisition cost of five thousand dollars ($5,000) and above, or items designated by the holding installation as sensitive equipment (Appendix C, NPR 4200.1F) with an acquisition cost of five hundred dollars ($500) or more, that has an estimated service life of two (2) years or more, which will not be consumed or expanded in an experiment.

Control Number: A 12-digit number assigned to Block 1 of Standard Form (SF) 120 (Report of Excess Personal Property) when reporting excess property (including ADPE) to GSA. The first six digits represent the Unit Identification Code (UIC) assigned by GSA. The UIC is unique to each government agency. The code assigned by GSA to Ames Research Center is 809101.

The next four digits represent the date the SF 120 is prepared and the last two represent the serial number assigned locally by NASA Ames Research Center. This serial number starts with 01 for the first SF 120 prepared in a calendar year and continues consecutively until the last SF 120 is prepared for that year.

Defect: A defect is composed of one (1) or more documented deficiencies of unsatisfactory work performance caused by either poor performance or non-performance.

Disposal: The process of transferring NASA excess personal property to another Federal Agency, and/or donating, selling, abandoning, or destroying surplus property. This term also applies to the collection and removal of contents/refuse/waste.

Downtime: Downtime is that period of time during the Government’s regular working hours that a unit of equipment is removed from service.

Excess Property: Personal property, which is determined to be unnecessary to the needs and discharge of the responsibilities of an individual, organization, installation, or contractor.

Exchange Sale Property: Personal property, not excess to the needs of the holding installation, but eligible for replacement, which is exchanged or sold in order to apply exchange allowance or proceeds of sale, in whole or part payment, for the replacement of a similar item.

Facility: A term used to encompass land, buildings, structures, and other real property improvements, including utility systems, collateral equipment, or assembly of units of equipment designated for a specific function. The term does not include operating materials, supplies, special function, special test equipment, or non-capitalized equipment. (See NASA Financial Management Manual 9250-32 for criteria for capitalized equipment). The term “facility” is used in connection with land, buildings (facilities having the basic function to enclose usable space), structures (facilities having the basic function of a research or operational activity), and other real property improvements.

Facility Service Manager: A person assigned by the Government that serves as a point of contact for the Center related to problems and issues in a designated area or building for which he/she serves as a representative responsible for relaying information and coordination of activities. A list of Facility Service Managers will be provided to the Contractor by the COR.

Federal Supply Classification: A system developed in the Federal Cataloging System for use in classifying items of supply. The structure of the FSC consists of groups subdivided into classes within each group. Each class covers a relatively homogeneous area of commodities with respect to physical or performance characteristics, or the items included are usually requisitioned or issued simultaneously.

Freeze: Freeze order for Property on a first-come first-serve basis. No item may be frozen for a period exceeding five (5) days.

Government Property: All property owned by, or leased to, the Government or acquired by the Government.

Maintenance: The recurring day-to-day, periodic, or scheduled work required to preserve or restore equipment to such a condition that it may be effectively utilized for its designated purpose. The term includes work undertaken to prevent damage to equipment that otherwise would be more costly to restore.

Non-Controlled Equipment: Term for equipment not designated as sensitive that has an acquisition cost of less than five thousand dollars ($5000.00).

Personal Property: Property of any kind, including equipment, materials, and supplies, but excluding real property.

Physical Inventory: The process of physically sighting and counting quantities of materials held in inventory by an installation, reconciling the count with the recorded balance, and processing the necessary documents to adjust the inventory records and the financial accounts.

Quality Assurance (QA): A method used by the Government to provide some measure of evaluation over the quality of purchased goods and services received.

Quality Control (QC): A method used by the Contractor to control the quality of goods and services produced.

Quality Control Plan (QCP): A plan implemented by the Contractor to help identify, correct, and control problems throughout the entire scope of the Contractor’s own operations.

Rebuilt Components/Assemblies: Components, assemblies, or subassemblies of equipment that have been disassembled and reconstructed using replacement or re-manufactured parts as necessary and reassembled to produce a serviceable product with service life expectancy is at least equal to the original component/assembly.

Repair: Repair is the restoration of a piece of equipment, a system, or a real property facility to such a condition that it may be effectively utilized for its designated purpose(s). Repair may entail overhaul, reprocessing, or replacement of constituent parts or materials that have deteriorated; or replacement of the entire unit or system if beyond economical repair.

Response Time: Response time is defined as the time allowed the Contractor after initial notification of a work requirement to be physically on the premises at the work site with appropriate tools, equipment, and materials, ready to perform the work required.

Special Purpose Mobile Equipment (SPME): Defined as commercially available, equipment that incorporates internal combustion or electric engine power designed for special-purpose use, but not limited to e. g., forklifts, bulldozers, cranes, fire trucks, tractors, air-compressors, electric generators (Mobile), and certain aircraft ground support equipment. In undefined areas the COR/designee will make the final determination as to whether equipment will be treated as

SPME.

Surplus Personal Property: Personal property not required for the needs and the discharge of the responsibilities of all Federal agencies.

Transient Equipment: Equipment belonging to another NASA or GSA Government activity visiting the base on official business or operation in the vicinity of the base and experiencing equipment problems requiring assistance, i.e., refueling, towing, service, or minor repairs

Work Site: The actual site where the work is performed, for example in the building where equipment is being maintained or repaired.

6.2 LIST OF ACRONYMS

ARD Automatic Release Date DLIS Defense Logistics Information System DRMO Defense Reutilization Marketing Office DSPL Web-based front end application of IAM system module for property disposal

ECN Equipment Control Number FCS Federal Catalog System FMR Federal Management Regulation FPMR Federal Property Management Regulation FOS Found on Station FS Federal Specification

FSC Federal Supply Classification GFP Government Furnished Property GSA General Services Administration IAGP Installation-Accountable Government Property IAM Integrated Asset Management NEACC NASA Enterprise Applications Competency Center N-PROP Web-based front end application of IAM system module for property Management

NIPMIS NASA Industrial Property Management Information System NPD NASA Policy Directive NPR NASA Procedural Requirements NSN National Stock Number NSP Not Separately Priced OEM Original Equipment Manufacturer OSHA Occupational Safety and Health Administration PA Property Administrator PDO Property Disposal Officer PLCO Plant Clearance Officer PP&E Property, Plant, and Equipment ROD Report of Discrepancy

SPME Special Purpose Mobile Equipment

Number Description Due Date Submission

1 Monthly Status Report – (i.e. Productivity report)

5th work day of each month as required by Task Manager

Electronic submittal to:

Distribution:

COR, M/S 255-3

Task Manager, M/S 255-3

Requirements Summary of Service Performance

Threshold

Method of Surveillance

4.2.1 – Property

Custodian

Support

Track, inventory and manage all property IAW the current NPR 4200.1

a. Make system records corrections/adjustments within 5 working days

b. Decal all new items that are received with 10 working days

c. Conduct annual user validation during the pre-inventory phase

d. Conduct annual user training, train-the trainer sessions as required

e. Maintain current property loans

f. Conduct physical inventories yearly

Maintain overall performance at 95% in timeliness and data accuracy

95% inventory is accomplished within schedule

Reviews of system records

Customer Surveys

4.2.2 Stores, Program Stock

and Standby

Stock Support

Maintain and establish store, program, and standby stock cataloging IAW with applicable guides.

Maintain overall performance in cataloging and receiving

Review of logs, reports, and other relevant documentation

Customer Surveys

Attachment J.1(b)5 – Core Task Order #0003

Task Title: Property Disposal Management Support SOW Reference(s): Attachment A, Statement of Work, Task No.: Task Mod. No.: Date:

Task Requester: Damon Reid Extension: Mail Stop:

Period of Performance From: To:

SECTION 508, Electronic and Information Technology Accessibility Compliance (EITAC):

This task does not include EIT items OR This task does include EIT items; ARC 789 or equivalent is attached. (See http://section508.arc.nasa.gov/.)

Upon receipt of this task order request, the contractor shall review the task requirement(s) and inform the Government, as part of its task order/modification response, any discrepancies between standards initially cited and those the contractor proposes to deliver to the Government. Examples of discrepancies include ODCs for which some other standard might be or become applicable and, as a result, require citation in the task order, as well as any cited standards that the contractor believes is not applicable (provide rationale).

NOTE: If, by mischance, the task, including any ODC of the task, should not meet an applicable standard not cited by the requester, it is the requester, not the contractor who is at fault; and, the requester must find a way (e.g., by modifying the task request) to bring the task into compliance. In such cases, the requester shall complete a revised ARC Form 789 (or equivalent) before the task order/modification is approved.

Affirmative Procurement

The item(s) being purchased are NOT on any of the EPA’s Comprehensive Procurement Guideline lists. OR The item(s) are on the EPA’s Comprehensive Procurement Guideline lists AND

They meet the minimum recycled/recovered content. Or A waiver signed by the designated Environmental Program Manager is attached. (See http://www.epa.gov/cpg/products.htm.)

This task order provides support for management of excess property and implementation of ARC’s Reutilization Program in accordance with NPR 4300.1, NASA Personal Property Disposal Procedural Requirements; NPR 4310.1, Identification and Disposition of NASA Artifacts; and 41 CFR 102, Federal Property Management Regulation, and NFS 45.6.

The Stevenson–Wydler Technology Innovation Act of 1980 provides for the donation of education related equipment to educational institutions and non-profit organizations; “Computers for Learning” administered by General Services Administration (GSA) for the donations of computer related equipment; and Donation of Surplus Personal Property, State Agency Donations administered by GSA using the Federal Disposal System (FEDS) availability system.

This task order also supports the General Services Agency (GSA) by donating excess property to eligible recipients and conducting sales of excess property; processing of equipment designated for sale/exchange or trade-in of excess property and by educating ARC residents on the proper procedure for all disposal management functions/actions.

Typical Monthly Statistics:

Active DSPL Case Number (typical month to month) 2191 $ 7,121,920.00

Transaction Type (typical amount month to month) # Line Items Acquisition Cost

Utilizing by Generating NASA Center 19 $ 91,822.00

Donation approved by GSA 1 $ 2,336.00

Sold by GSA 73 $ 451,952.00

Abandoned or Destroyed Property 171 $ 291,833.00

Hard Drive Removal/Destruction,(typical month to month activity) Total Computer units inspected 105

Qty of Hard Drives Removed 113 Labor Hours Directly Supporting GSA Sales Process (on average month to month) 184

Specific hours with performance of the task order are 7:30am – 4:30pm, Monday – Friday. If the contractor is required to work on Saturdays, Sundays, holidays, or outside the hours specified above, they must obtain prior approval from the CO/COR

Rules and regulations ARC’s Reutilization Program NPR 4300.1, NASA; Personal Property Disposal Procedural Requirements; NPR 4310.1, Identification and Disposition of NASA Artifacts; 41 CFR 102, Federal Property Management Regulation; NFS 45.6; Stevenson–Wydler Technology Innovation Act of 1980

Statement of Requirements/Task Description (may be continued on additional pages):

All work shall be performed in accordance with the contract Statement of Work (Attachment J.1(a)1) sections 4.3. Services provided under this task shall be in accordance with all applicable laws and regulations. Specific task actions to support this functional area are as follows:

(see page 3):

PERFORMANCE ASSESSMENT FACTORS

(also see Procurement Requirements Summary section of this task order for task-specific details)

Factor Description

Overall Management Performance in attracting, developing, and retaining professional and management staff that meet the requirements of the contract. Contractor's management policies and procedures (including intellectual property management, organizational conflicts of interest, management and protection of data, handling of data and export control).

Quality Quality of the work performed under the contract or task order.

Timeliness Timeliness of completing the contract or task order milestones and submitting deliverables.

TASK VALUE

THIS REQUEST

TASK VALUE

CUMULATIVE TOTAL

TASK VALUE Site/Program Manager CATEGORIES

LABOR HOURS

Additional services, within the overall scope of this task order, may requested by a Task Requestor via a Service Request (SR). Task actions to support this functional area are specified as follows:

Excess Property Receiving, Staging and Warehousing

Obtain proper documents for and photographs of all NASA controlled and non controlled property turned in as excess property.

Manage Request for Excess request as spelled out in the Ames Property Management Procedures ARC.JSL.3.2, “Transfer of Excessed Property into N255 Warehouse”. The procedures defined in ARC.JSL.3.2 ensure that property noted in Request for Excess request is delivered to the N255 Warehouse within three business days. It also defines the procedure for handling outstanding Request for Excess.

Maintain/manage the scrap yard, all scrap and salvage property, abandoned vehicles, including receiving, identifying/classifying, inspecting, staging for redistribution/sale, tracking and reporting

Prepare excess property items for GSA web-based sales/auctions, and make arrangements and/or coordinate with buyers for the disposition/pickup of sold inventory

Support the Computers for Learning (CFL) Program in the staging and processing of computers and computer-related equipment only, as defined in NPR 4300.1. Computer-related equipment is offered through the “Computers for Learning” website process. Support includes reports of final disposition into DSPL using the DSPL data dictionary transfer code, maintain an active school transfer file, and process the donations through the PDO and GSA

1 Monthly Status Report –

5th work day of each month as required by Task

Manager

Requirements Summary of Service Performance Threshold Method of Surveillance

Obtain proper documentation from GSA for equipment transfer, maintain reports of final disposition transfer documents SF122, transfer the equipment as directed by the state agency, and record the disposition into DSPL using the DSPL data dictionary transfer code

File and maintain records in case files including hard copies of N-PROP printout of the excess equipment, ARC 428, and other related documents/registers for each item of excess property received

Report final disposition of donated items to GSA via the DSPL system and prepare Transfer Order Excess Personal

Conduct a yearly wall to wall inventory of the disposal facility Property (SF122)

Stage/lot sales in a timely manner

Work with the Equipment office on times that have been displaced via the transactions electronically in NPROP to DSPL

Record all property dispositions, including sales, in DSPL.

Utilize the Agencies Unicor contract for disposition of e-waste

For all other commodities establish a recycle/scrap contract for disposition

Hard drives shall be destroyed IAW Agency policy with a certified vendor

Remove hard drives and other electronic data storage devices from all property before selling or destroying

Maximize the warehouse space for both the disposal and custodial storage

Disposal of Scrap

Maintain/manage the scrap yard, Lot 127, all scrap and salvage property, abandoned vehicles, including receiving, identifying/classifying, inspecting, staging for redistribution/sale or disposal, tracking and have the information available to the PDO

Exchange/Sales/Trade-In

Conduct agency-wide screening on purchase request items that are designated for sale/exchange or trade in

Report cost of sales as required by NPR 4300.1 (Figure 5-2)

4.3.1 - Excess Property Support

a. Property submitted as excess has proper documentation

b. Make pre-GSA sales preparations, including lotting and staging excess items

95% Overall performance (timeliness and data accuracy)

Review of logs, registers and reports

Customer complaint

Document receipt/acceptance

c. Support for Computer for Learning Program, includes maintaining a log of equipment donated or transferred to schools and other non-profit entities and reporting to GSA of donations

95% Overall performance (timeliness and data accuracy)

Review of records

4.3.2 – Disposal of Scrap Maintain scrap yard 95% Overall performance (timeliness of scrap disposal and site organization)

Site reviews

4.3.3 – Exchange/Sale/ Trade-In a. Process item exchange, sale or trade-in within 1 week or receipt

95% Overall performance (timeliness and data accuracy)

Reviews of records

Area Utilization Officer: General Services Administration (GSA) regional representative responsible for promoting the maximum utilization of excess personal property.

Automatic Release Date (ARD): The date established by the PDO and Contractor to indicate the wide utilization screening/donation/sales periods.

Capital Equipment: An item of equipment with an acquisition cost of one hundred thousand dollars ($100,000.00) or more, that has an estimated service life of two (2) years or more, which will not be consumed in an experiment, and which most generally will be identified as an independently operable item.

Case File Number: An eight (8) digit alphanumeric character assigned to all usable property, whether controlled or non-controlled, received as excess by the Contractor and assigned via NPDMS. The last three

(3) digits in an ARC Case File Number represent the serial number unique to each piece of usable property received by Disposal.

Condition Code: An alpha or alphanumeric code designation indicating the physical condition of property.

Controlled Equipment: All equipment with an acquisition cost of five thousand dollars ($5,000) and above, or items designated by the holding installation as sensitive equipment (Appendix C, NPG 4200.1E) with an acquisition cost of five hundred dollars ($500) or more, that has an estimated service life of two (2) years or more, which will not be consumed or expanded in an experiment.

Control Number: A 12-digit number assigned to Block 1 of Standard Form (SF) 120 (Report of Excess Personal Property) when reporting excess property (including ADPE) to GSA. The first six digits represent the Unit Identification Code (UIC) assigned by GSA. The UIC is unique to each government agency. The code assigned by GSA to Ames Research Center is 809101. The next four digits represent the date the SF 120 is prepared and the last two represent the serial number assigned locally by NASA Ames Research Center. This serial number starts with 01 for the first SF 120 prepared in a calendar year and continues consecutively until the last SF 120 is prepared for that year.

Disposal: The process of transferring NASA excess personal property to another Federal Agency, and/or donating, selling, abandoning, or destroying surplus property. This term also applies to the collection and removal of contents/refuse/waste.

Excess Property: Personal property, which is determined to be unnecessary to the needs and discharge of the responsibilities of an individual, organization, installation or contractor.

Exchange Sale Property: Personal property, not excess to the needs of the holding installation, but eligible for replacement, which is exchanged or sold in order to apply exchange allowance or proceeds of sale, in whole or part payment, for the replacement of a similar item.

Federal Supply Classification: A system developed in the Federal Cataloging System for use in classifying items of supply. The structure of the FSC consists of groups subdivided into classes within each group.

Each class covers a relatively homogeneous area of commodities with respect to physical or performance characteristics, or the items included are usually requisitioned or issued simultaneously.

Freeze: Freeze order for Property on a first-come first-serve basis. No item may be frozen for a period exceeding five (5) days.

Government Property: All property owned by, or leased to, the Government or acquired by the Government.

Inventory: All material being held by a Center as stores stock, program stock, standby stock, except for that material actually in process of use or consumption.

Inventory Adjustment: A transaction processed to adjust materials inventory record and any imbalances between such records and quantities in stock.

Lotting: The division of the property into reasonably sized groups of similar items in order to promote competitive bidding.

Material: An item that is utilized to produce an end product, or incorporated into, or attached to an end item.

Non-Controlled Equipment: Term for equipment not designated as sensitive that has an acquisition cost of less than five thousand dollars ($5000.00).

Personal Property: Property of any kind, including equipment, materials, and supplies, but excluding real property.

Physical Inventory: The process of physically sighting and counting quantities of materials held in inventory by an installation, reconciling the count with the recorded balance, and processing the necessary documents to adjust the inventory records and the financial accounts.

Rebuilt Components/Assemblies: Components, assemblies, or subassemblies of equipment that have been disassembled and reconstructed using replacement or re-manufactured parts as necessary and reassembled to produce a serviceable product with service life expectancy is at least equal to the original component/assembly.

Redistribution: Reassignment of excess property including transfer of accountability within an installation or contractor; or from one NASA installation or contractor.

Special Purpose Mobile Equipment (SPME): Defined as commercially available, equipment that incorporates internal combustion or electric engine power designed for special-purpose use, but not limited to e. g., forklifts, bulldozers, cranes, fire trucks, tractors, air-compressors, electric generators (Mobile), and certain aircraft ground support equipment. In undefined areas the COR/designee will make the final determination as to whether equipment will be treated as SPME.

Surplus Release Date (SRD): The date established by GSA to indicate the completion of the general Agency reutilization/screening/donation/sales period.

Surplus Personal Property: Personal property not required for the needs and the discharge of the responsibilities of all Federal agencies.

Transient Equipment: Equipment belonging to another NASA or GSA Government activity visiting the base on official business or operation in the vicinity of the base and experiencing equipment problems requiring assistance, i.e., refueling, towing, service, or minor repairs

ARD Automatic Release Date DLA Defense Logistics Agency DRMO Defense Reutilization Marketing Office DSPL Web-based front end application of IAM system module for property disposal

ECN Equipment Control Number FCS Federal Catalog System FPMR Federal Property Management Regulation FSC Federal Supply Classification GSA General Services Administration IAGP Installation-Accountable Government Property IAM Integrated Asset Management IPO Industrial Property Officer N-PROP Web-based front end application of IAM system module for property management

NIPMIS NASA Industrial Property Management Information System NSN National Stock Number OEM Original Equipment Manufacturer OFA Other Federal Agency OGA Other Government Agency PDO Property Disposal Officer PLCO Plant Clearance Officer

PP&E Property Plants and Equipment SEMO Supply and Equipment Management Officer SPME Special Purpose Mobile Equipment SRD Surplus Release Date

Attachment J.1(b)5 – Core Task Order #0004

Task Title: Janitorial Services SOW Reference(s): Attachment A, Statement of Work, Task No.: Task Mod. No.: Date:

Task Requester: Extension: Mail Stop:

Period of Performance From: To:

Task requires contractor access to Government database(s)? No Yes If yes, identify and justify access need:

SECTION 508, Electronic and Information Technology Accessibility Compliance (EITAC):

This task does not include EIT items OR This task does include EIT items; ARC 789 or equivalent is attached. (See http://section508.arc.nasa.gov/.)

Upon receipt of this task order request, the contractor shall review the task requirement(s) and inform the Government, as part of its task order/modification response, any discrepancies between standards initially cited and those the contractor proposes to deliver to the Government.