Amendment_1__NNA16555182_LMS.pdf

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

Amendment No. One (1) See Block 16C N/A

6. ISSUED BY CODE JAC 7. ADMINISTERED BY (If other than Item 6)

CODE JAC

NASA Ames Research Center Acquisition Branch for Mission Support Moffett Field, CA 94035-0001

Franco Cuevas, Mail Stop 213-18 Phone: 650-604-4522 Email: franco.a.cuevas@nasa.gov

8. NAME AND ADDRESS OF CONTRACTOR (No. Street, county, State and ZIP: Code) () 9A. AMENDMENT OF SOLICITATION NO.

X

NNA16555182R

To All Prospective Offerors 9B. DATED (SEE ITEM 11)

11/3/2016

10A. MODIFICATION OF

CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CAGE CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning one (1) copy of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATA SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and data specified.

12. Accounting and Appropriation Data (if required)

N/A

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

() A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN

ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return__1_ copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This Amendment No. One (1) to the Final Request for Proposal (RFP) is issued to amend the RFP as a result of questions received.

Please note section L.13(a)(4)(d), “Each Offeror shall provide a list of contracts and appropriate points of contact to include name, phone number, and email address from whom the Offeror’s team has requested past performance questionnaires to the NASA Ames Research Center Contracting Officer via e-mail to franco.a.cuevas@nasa.gov no later than 15 days prior to the Past Performance (Volume II) proposal due date.”

The proposal due date is extended to 1:00 PM local time on November 23, 2016.

(See pages 2-5)

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Franco Cuevas, Contracting Officer 15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign)

BY ___________________________________________

(Signature of Contracting Officer)

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE COMPUTER GENERATED

FAR (48 CFR) 53.243 Prescribed by GSA

NNA16555182R Amendment One (1) Page 2 of 3

1) Proposal due date is extended to 1:00 PM local time on November 23, 2016.

2)

a) Section L.11(b)(1) and L.11(b)(6) of the RFP are amended to include the “(.xlsx) format” for acceptable Excel file formats.

b) In section L.12, paragraph (b) of the RFP the following wording is added to the end, “Notes are acceptable. No new material shall be included that is not already documented in the slides.”

c) In section L.12, paragraph (b) of the RFP the following wording is added to the end, “For slide headers and footers, the offeror can use text other than black and background other than white.”

d) In Section L.12(h) of the RFP, the paragraph stating, “…the past performance discussion requirements identified in Section L, Paragraph L.12(a).” is corrected to, “…the past performance discussion requirements identified in Section L, Paragraph L.13(a).”

e) In section L.13(a)(3)(ii) of the RFP the following wording is added, “Attachment J.1(b)8 Past

Performance Work Matrix (Chart L.11-1) shall be a hard copy of the Past Performance and shall not be included in the slides. Data on the hard copy chart may be referenced on presentation slides.”

f) In section L.13(a)(3)(iii) of the RFP the following wording is added, “Proposed Work Allocation chart shall be a hard copy of the Past Performance and shall not be included in the slides. Data on the hard copy chart may be referenced on presentation slides.”

g) In M.3(a) of the RFP on the top paragraph of Page M-3, the references “L.11 (a)(4) and L.11(a)(5)” are corrected to references “L.13(a)(4) and L.13(a)(5).”

h) In Paragraph 4.6.2 of the SOW the following wording is added to the 19th bullet (page 21), “The government will provide a system that holds the software and license for the Hazardous Material Management System (HMMS).”

i) In Paragraph 4.7.7 of the SOW the fifth bullet is deleted, “Provide safe, reliable and efficient para-transit services as necessary to/from designated office location and cafeteria. Coordinate the time schedule; ensure open lines of communications are established at all times. Escort the passenger to/from vehicle and provide any assistance with varying needs as necessary. Provide users with schedule of connecting public transportation”.

j) On CDRL #9, block 8 wording is changed from “Contractors who are authorized to conduct their own screening using the NASA Equipment Management System (NEMS) “To “Contractors who are authorized to conduct their own screening using the NASA Integrated Asset Management/ Plant, Property & Equipment system (PP&E).”

k) Attachment J.1 (b) 5 “Graphics Sample” dated November 3, 2016, 5 pages is added to the RFP.

3) RFP Questions and Answers as of November 3, 2016 are as follows:

RFP

Paragraph Number

RFP

Page

Number Question Answer

Part 1 Section B and

Attachment J.1(b) 3

B-1

Section B.1 lists the FFP CLINs x01 through x09 as “1 Job” and there are not quantities or units in the Exhibit 2 FFP PS Excel worksheet. Section G.5 states the “This contract…does provide for partial payments”

Question – Will the Government clarify how the contract will be awarded in regards to the FFP CLINS and will the contractor be able to invoice on a monthly basis?

Only Contract Line Item Nos. (CLINs) 001 (Phase-In) and 002-009 will be initiated at time of contract award, all other CLINs are options.

Monthly invoices are acceptable.

NNA16555182R Amendment One (1) Page 3 of 3

Number

RFP

Page

Number Question Answer

L.11(b)(1), L.11(b)(6)

L-6 and L-7

The paragraphs state that the Excel files be submitted in (.xls) format, but the Excel file provided have the (.xlsx) extension.

Question – Will the Government confirm that the (.xlsx) format is an acceptable Excel file format for submittal?

The Government confirms that the (.xlsx) and (.xls) are acceptable.

The RFP will be amended to reflect this change.

3 L.12(b) L-8 May the offeror bring notes for personal use during their presentation?

Notes are acceptable. No new material shall be included that is not already documented in the slides.

4 L.12(b) L-8

The RFP states that slide text…must be black on a white/clear background. Can the Government please confirm that, for slide headers and footers, the offeror can use text other than black and background other than white?

For slide headers and footers, the Offeror can use text other than black and background other than white. The RFP will be amended to reflect this change.

5 L.12(b) L-8

Will the Government provide an individual to operate the slide presentation or will the offeror run the presentation?

The Offeror will run the presentation slides on a Government provided computer/projector. The package containing the presentation slides delivered with the proposal will be provided to the Offeror for this purpose.

6 L.12(g) L-9

The table in this section states that the oral presenters will have 5 minutes maximum per clarification response.

Question: Will the orals team have an opportunity to discuss the clarification amongst themselves before the 5 minutes begins.

The orals team may request to have an opportunity to discuss the clarification amongst themselves before the 5 minutes begins.

Clarifications will be a limited exchange, between the Government and an Offeror, that occurs when award on initial proposal is contemplated. It may be used to resolve minor irregularities. No discussions with the Government, as defined by FAR 15.306(d), will be permitted during the oral presentation.

7 L.12(h) L-9

The paragraph states that “…the past performance discussion requirements identified in Section L, Paragraph L.12(a).”

Question – Paragraph L.12(a) does not mention requirements, only discussion the oral presentation materials.

Can the government please clarify what paragraph this is referencing.

The correct reference is L.13(a). The RFP will be amended to reflect this change.

8 L.13(a)(3)(ii) L-11

The paragraph references Attachment J.1(b)8 Past Performance Work Matrix (Chart L.11-1) and asked that it be filled out for no more than four relevant prime contracts (the same four prime contracts discussed).

Question. Is the Work Matrix to be incorporated into the Oral Presentation Slide Presentation or provided in the hard copy version of the Past Performance volume? If is to be included in the Slide Presentation, the matrix will not match the font requirements because of the orientation of the matrix itself.

Please advise.

Attachment J.1(b)8 Past Performance Work Matrix (Chart L.11-1) shall be a hard copy of the Past Performance and shall not be included in the slides. Data on the hard copy chart may be referenced on the presentations slides. The RFP will be amended to reflect this change.

L.13(a) (3)(iii)

L-13

The paragraph references Chart L.11-2, Proposed Work Allocation.

Question. Is the Proposed Work Allocation chart to be incorporated into the 30-slide Oral Presentation or provided in the hard copy version of the Past Performance volume?

Please advise.

Proposed Work Allocation chart shall be a hard copy of the Past Performance and shall not be included in the slides. Data on the hard copy chart may be referenced on the presentations slides. The RFP will be amended to reflect this change.

10 M.3(a) M-2

M.3(a) states that …”pertinent work experience on the part of subcontractor will only be considered for SOW areas in which the subcontractor is proposed to performed on this contact.”

Question: How much weight are you going to put on the prime contractor compared to the subcontractor?

Past performance information provided in accordance with RFP section L.13 (a) will be evaluated as define in section M.3(a). The Offerer shall be cognizant of the restraints in clause 52.219-14

LIMITATIONS ON SUBCONTRACTING

NNA16555182R Amendment One (1) Page 4 of 3

Number

RFP

Page

Number Question Answer

11 M.3(a) M-2

In the first paragraph of page M-3, it states, “The Government will evaluate the Offeror's past performance record for meeting technical performance, contract management, and other contract performance. The Government shall also assess the Past Performance Questionnaires and Past Performance narrative for each reference provided by the Offeror as described in Section L.11 (a)(4) and Section L.11 (a)(5).”

Question: We are unable to locate Sections L.11(a)(4) and L.11(a)(5). Please clarify.

References sections L.11 (a)(4) and L.11(a)(5) are corrected to reference sections L.13(a)(4) and L.13(a)(5). The RFP will be amended to reflect this change.

J.1(a)1, SOW 4.6.2

SOW

page

SOW Paragraph 4.6.2, Inbound Mail, Receiving, Warehousing and Re-Distribution, 8th bullet, states that the contractor shall “…entered into Hazardous Material Management System (HMMS) within 1 day of receival.”

Question: Is the government going to provide a system that holds the software and license for HMMS?

The government will provide a system that holds the software and license for HMMS. The SOW will be amended to include this information.

J.1(a)1, SOW 4.7.1

SOW

page

SOW Paragraph 4.7.1, Vehicle/Equipment Maintenance Support, 5th bullet states, “management off-site repair services, smoke and smog inspection services for Special Purpose Mobile Equipment (SPME) …”

Question: Does the government expect the contractor to replace all electric vehicles and SPME's batteries beyond its shelf life?

The Offerer shall not propose on electric vehicles and SPME's batteries maintenance, repair or replacement. Battery replacement may be added as an IDIQ task order under the contract.

J.1(a)1, SOW 4.7.7, 5th bullet

SOW

page

The 5th bullet discusses the requirement for providing para-transit services.

Question: Is it the government’s intent to have the contractor provide para transit services by utilizing a government vehicle? If so, is there a dedicated government vehicle for this requirement or does the contractor have to lease or purchase this vehicle?

This requirement will be deleted from the SOW. If needed, the requirement may be added as an IDIQ task order in the future. The SOW will be amended to reflect this change.

J.1(a)1, SOW

4.7.7.1

SOW

page

SOW Paragraph 4.7.7.1, Bicycle Repair and Lockers, 2nd bullet states, “Maintain current inventory of bike lockers,,,”

Please clarify if the contractor must replace lockers that are no longer economically repairable Please provide the number of lockers for this requirement?

No, the contractor does not need to replace bicycle lockers.

Historically there are about 120 bicycle lockers on the center that shall be maintained.

J.1(a)1, SOW 4.8

SOW

page

SOW Paragraph 4.8, Business Office Support (Core Requirement).

Question: Will the government provide a plug in number for this section considering the complexity and lack of historical data?

Historically this effort has been performed by one (1) WYE and includes $8,000 dollars for ODCs.

17 J.1(a)1, SOW 4.9 and 4.10

SOW

page through

Will the government provide clarification on what the difference between Core and Non-Core FFP Option considering this particular RFP is a FFP/IDIQ/T&M contract?

Only Contract Line Item Nos. (CLINs) 001 (Phase-In) and 002-009 will be initiated at time of contract award. All other CLINs are non-core FFP Options.

J.1(a)3, CDRL

Reference to Property Management Records Report, 1852.245–71 Installation-accountable Government Property.

Question: Does this required report include all items purchased as part of the FFP element for janitorial supplies and automotive parts?

Per attachment Attachment J.1(a) 10 and clause 1852.245-70 this reporting is required.

NNA16555182R Amendment One (1) Page 5 of 3

Number

RFP

Page

Number Question Answer

J.1(a)3, CDRL

Reference to Report of Centrally Reportable Equipment (DD Form 1419) (NASA 1852.245-70).

Question: NASA Equipment Management System (NEMS) no longer exist. Did the government intend to reference N- PROP and DSPL?

The verbiage on CDRL #9 will be changed to reference N-PROP and DSPL. The RFP will be amended to reflect this change.

The Solicitation does not include the CBA and non-CBA seniority list with all their titles. Can you please provide these as promised during the site visit?

During the site visit we stated that we would look into possibly providing this information. Unfortunately, this information is unavailable for distribution.

We would like to request Resumes for current Salaried (Non- CBA) employees?

Resumes for current Salaried (Non-CBA) employees are not available.

Can you provide work sites for event task orders, occasionally held at buildings other than ARC?

Events are exclusively held at ARC and Moffett Field. Some events are held in open areas and sometimes in temporary event tents.

This element of work will be requested under the IDIQ portion of the contract.

What are the normal lead times for Graphic Support projects?

This time and materials element of the contract has a typical lead time of one (1) to five (5) days.

Is approved artwork/copy available for all original concept and executed designs?

5 examples of approved artwork are provided as attachments to the RFP amendment in fbo.gov

Can you provide the number of drivers for the Shuttle Bus schedule routes?

Refer to 4.7 Fleet Management Services of the SOW. Historical data available shows 1 bus in the morning and 2 in the afternoon.

Can you also provide the list of employees. With titles, new wages for each service requirement?

Please refer to attachment J.1 (b) 1 for the extent of details available for this topic.

L.13(a)(3)(iii)

L-11

The instructions specify that past performance work must have been performed within the past three years. Will the Government consider past performance performed within the past five years to allow Contractors a broader range of relevant contract experience that can be used to satisfy the requirements of the RFP?

The government considered the request, and decided to leave the requirement unchanged.

4) All other terms and conditions remain unchanged.

(END OF AMENDMENT ONE)