J_1(a)10_Status_Reports_Requirements_17_Oct.pdf

NNA16555182R ATTACHMENT J.1(a)10

October 17, 2016

Status Reports Requirements

Core Requirements Description Due Date

4.1 Supply

Management

Monthly Status Report – Fuel usage by individual customer organization

5th work day of each month

4.2 Equipment

Management Support

Monthly Status Report – (i.e. Productivity report)

5th work day of each month

4.3 Property Disposal

Support

Monthly Status Report –

4.4 Janitorial

Services

Monthly Status Report – Janitorial services performed in facilities/buildings

5th work day of each month

4.4 Janitorial

Services

Janitorial supplies/materials/equipment- Quarterly Prepare and submit a listing of purchases completed for all janitorial supplies/materials and equipment. Complete with qty., type and cost.

This report shall be submitted no later than the twentieth day following each quarter following the reporting period.

Electronic Distribution:

Task Manager, Code JSL, M/S

255-2 COR, Code JSL-M/S 255-3

4.5 Refuse and

Recyclable Materials

Collection, Removal and Disposal

Monthly Status Report – Refuse and Recycle disposal services for specific buildings.

4.5 Refuse and

Recyclable Materials

Collection, Removal and Disposal

Recycle plan shall be developed and approved by the COR prior to execution

As needed.

4.5 Refuse and

Recyclable Materials

Collection, Removal and Disposal

Composting program plan shall be developed and approved by the

COR prior to execution

As needed.

4.6 Shipping, Receiving, Mail

Service Center, Warehousing and Re-

Distribution

Monthly Status Report –

4.6 Shipping, Receiving, Mail

Service Center, Report of Outbound/Inbound Shipments (all carriers) Quarterly Report

Electronic Distribution:

Warehousing and Re-

Distribution

This Quarterly Report shall contain, at a minimum, item description, Shipment Quantity, Item Pieces and Unit Cost and Shipping Cost and shall be in an excel spreadsheet. Submission shall be made within 3 days following the reporting period.

Task Manager, M/S 255-3

COR, M/S 255-3

Financial Mgmt. 203/18 and NSSC

Receiving, Mail

Service Center, Warehousing and Re-

Distribution

Mail Report (expenditures) This Quarterly Report shall contain mail processing, meter activity, mail center activity and permit mailings. Submission shall be made NLT the tenth (10) day of

January, April, July, and October for periods ending December, March, June and September.

Quarterly Report

Task Manager, M/S 255-3 and/or

COR, M/S 255-3

Receiving, Mail

Service Center, Warehousing and Re-

Distribution

Simplified Mail Accountability Reporting Tool (SMART

(expenditures) The annual report (expenditures) shall contain everything paid to mail service providers for postage, shipping, fuel surcharges, and packaging for fiscal year ending. Submission shall be made NLT December tenth (10) day of each year or as requested by HQ

Quarterly Report

Electronic Distribution:

Task Manager, M/S 255-3

COR, M/S 255-3

4.7 Fleet

Management

Services

Motor Vehicle Cost Per Mile - Quarterly Complete and submit a

Quarterly Motor Vehicle Cost Per Mile Report in accordance with

NPD 6000.1B.

no later than the twelfth (12) day following each quarter

Electronic Distribution:

Task Manager, Code JSL, M/S

255-3 COR, Code JSL-M/S 255-3

4.7 Fleet

Management

Services

Bureau of Automotive Repair (BAR) Form 79-19 and 79-21 -

Report of California State Required Fuel Smog and Smoke

Test - Annually Complete and submit Form 79-19 (Letter of

Response) and 79-21 (Annual Reporting Transmittal) or an equivalent form prescribed by the Bureau of Automotive Repair no later than the last business day of December each year.

Electronic Distribution:

Task Manager, Code JSL, M/S

255-3 COR, Code JSL-M/S 255-3

4.7 Fleet

Management

Services

Federal Automotive Statistical Tool (FAST) Report - Annually

Complete and submit a report via the fastweb website

(https://fastweb.inel.gov/), Department of Energy web-based FAST report IAW NFS 1852.223-76 no later than October 15th of each year or as requested by HQ.

Electronic Distribution:

Task Manager, Code JSL, M/S

255-3 COR, Code JSL-M/S 255-3

4.7 Fleet

Management

Services

EPAct 701 Waivers and EISA 246 - Annually Complete and submit data call reporting via the fastweb website

(https://fastweb.inel.gov/), Department of Energy web-based FAST report IAW NFS 1852.223-

76 no later than June 10th of each year or as requested by HQ.

Electronic Distribution:

Task Manager, Code JSL, M/S

255-3 COR, Code JSL-M/S 255-3

4.7 Fleet

Management

Services

Vehicle Inspection Report - Weekly Complete and submit a consolidated Vehicle Inspection Report of vehicle inspections performed during a week.

This report is due no later than first business day following the reporting period. Electronic

Distribution:

https://fastweb.inel.gov/ https://fastweb.inel.gov/

Task Manager, Code JSL, M/S

255-3 COR, Code JSL-M/S 255-3

4.7 Fleet

Management

Services

Equipment Operations Certification - Monthly Submit two (2) copies of all required equipment certifications

No later than one (1) week following completion of each certification.

Electronic Distribution:

Task Manager, Code JSL, M/S 255-

3 COR, Code JSL-M/S 255-3

4.7 Fleet

Management

Services

GSA Mileage Report - Monthly Submit a hard copy GSA web-based Monthly Motor Vehicle Mileage Usage Report.

This Mileage Report is due no later than the last business day of each month. Electronic Distribution:

Task Manager, Code JSL, M/S

255-3 COR, Code JSL-M/S 255-3

4.7 Fleet

Management

Services

Vehicle Productivity Report - Monthly Submit a monthly vehicle

EXTRA FLEET® database system report

No later than the third business day following the receipt of FuelMaster information provided by the

Government for month being reported. Electronic Distribution:

Task Manager, Code JSL, M/S

255-3 COR, Code JSL-M/S 255-3

4.7 Fleet

Management

Services

Motor Pool Hazardous Materials Inventory Report – Annually

Conduct an annual inventory of the Motor Pool hazardous material.

The results of this inventory shall be submitted for consolidation of a report required under SOW Section C-9.2 F of this contract.

as of December 31

Electronic Distribution:

Task Manager, Code JSL, M/S

255-3 COR, Code JSL-M/S 255-3

4.7 Fleet

Management

Services

ACAP Shuttle Bus Usage Report - Quarterly Provide a written report, which includes a bar graph depicting passenger usage of the ACAP system by month.

This report is due no later than the fifth working day following the reporting period.

Electronic Distribution:

Task Manager, Code JSL, M/S

255-3 COR, Code JSL-M/S 255-3

4.7 Fleet

Management

Services

Vehicles and Equipment Assigned to Other Contractors-

Monthly Prepare and submit a list of vehicles and equipment assigned to other contractors.

This report is due no later than the fifth working day following the reporting period.

Electronic Distribution:

Task Manager, Code JSL, M/S

255-3 COR, Code JSL-M/S 255-3

4.7 Fleet

Management

Services

Energy Fuel Report - Quarterly Prepare and submit a fuel report of non-highway vehicles and equipment, which were excluded in the FAST reporting.

This report shall be submitted no later than the twentieth day following each quarter following the reporting period.

Electronic Distribution:

Task Manager, Code JSL, M/S

255-3 COR, Code JSL-M/S 255-3

4.7 Fleet

Management

Services

Vehicle Parts/Equipment- Quarterly Prepare and submit a listing of purchases completed for all vehicle/equipment. Complete with qty., type and cost.

This report shall be submitted no later than the twentieth day following each quarter following the reporting period.

Electronic Distribution:

Task Manager, Code JSL, M/S

255-3 COR, Code JSL-M/S 255-3

4.8 Business Office

Support

Monthly Status Report – Brief summary of work accomplished during the reporting period

5th work day of each month

4.8 Business Office

Support

Report of customer surveys Semi-Annually

4.9 NASA Ames

Conference Center

(NACC) Support

Monthly Status Report on facility requests, occupancy, usage and any IT security breaches or damages to facility or equipment

10th work day of each month

4.9 NASA Ames

Conference Center

(NACC) Support

Complete and submit report on any injuries/accidents Immediately after incident

4.10 Reproduction

Services

As required by the Contracting Officer and COR

5.1 Unplanned Within

Scope Tasks For

Work Not Exceeding

$3,000.00

TBD TBD

5.2 Graphics

Services

As required by the Contracting Officer and COR

5.3 Unplanned Within

Scope Tasks For

Unscheduled Support

Services

TBD TBD

SAMPLE REPORTS

CDRL #1 - Motor Vehicle Cost Per Mile – Quarterly

CDRL #2 - Bureau of Automotive Repair (BAR) Form 79-19 and 79-21 - Report of California

State Required Fuel Smog and Smoke Test - Annually

CDRL #3 - Federal Automotive Statistical Tool (FAST) Report – Annually

CDRL #5 - Vehicle Inspection Report - Weekly

Daily/Weekly Inspection Log

Reporting Period

Work Area /

Vehicle

Wk 1 Wk 2 Wk 3 Wk 4 Wk 5 Daily

Inspection

Checklist

Notes /

Comments Date Date Date Date Date

Shipping /

Receiving

NA-0013, Cat

Forklift

NA-0102, Prime

Mover Lift

Moving Services

NA-0086, Hyster

Forklift

NA-0570, Mack

Trk

NA-0578, Mack

Property

Disposal

G42-53581, Ford

F-150

NA-0103, Prime

Mover Lift

Mail Service

Center

NA-0077,

Daihatsu

NA-0080,

NA-0081,

Motorpool

NA-0517, Lil Bird

Shuttle

NA-0518, Lil Bird

Shuttle

NA-0589,

Thomas Bus

G43-1163G, Svc

NA-0618, Intl

Tow Trk

Merchant Information

Merchant Name NASA-AMES RESEARCH CENTER

Merchant Vendor ID

Merchant Settlement: WEX

Merchant Email

Version 1.0

Current File Total: 512.44

Transaction Information

Transaction Date

(M/D/YYYY)

Invoice Number

(15 character max)

License Plate (GTAG

#) Odometer

Total Amount ($xx.xx) Product 1 Description

Product 1 Code

No. of Units

Price per Unit

Product 1 Total

5/29/2016 G132555R052616 G132555R 17697 $21.760 Unleaded Regular 1 7.4000 $2.940 21.76

5/30/2016 G132555R053016 G132555R 17789 $19.40 Unleaded Regular 001 6.6000 $2.940 19.40

6/1/2016 G132555R060116 G132555R 17903 $26.17 Unleaded Regular 001 8.9000 $2.940 26.17

6/3/2016 G132555R060316 G132555R 18008 $22.93 Unleaded Regular 1 7.8000 $2.940 22.93

5/29/2016 G620461R052916 G620461R 14579 $10.29 Unleaded Regular 001 3.5000 $2.940 10.29

5/29/2016 G620461R0529161 G620461R 14621 $14.70 Unleaded Regular 001 5.0000 $2.940 14.70

5/30/2016 G620461R053016 G620461R 14651 $8.82 Unleaded Regular 001 3.0000 $2.940 8.82

6/2/2016 G620461R060216 G620461R 14690 $14.70 Unleaded Regular 1 5.0000 $2.940 14.70

6/2/2016 G620461R0602161 G620461R 14737 $13.82 Unleaded Regular 001 4.7000 $2.940 13.82

6/3/2016 G620461R060316 G620461R 14801 $15.58 Unleaded Regular 001 5.3000 $2.940 15.58

6/3/2016 G620461R0603161 G620461R 14844 $11.76 Unleaded Regular 001 4.0000 $2.940 11.76

6/4/2016 G620461R060416 G620461R 14876 $10.29 Unleaded Regular 001 3.5000 $2.940 10.29

6/4/2016 G620461R0604161 G620461R 14924 $14.70 Unleaded Regular 001 5.0000 $2.940 14.70

6/2/2016 G620462R060216 G620462R 7422 $47.92 Unleaded Regular 001 16.3000 $2.940 47.92

5/31/2016 G620463R053116 G620463R 15626 $39.69 Unleaded Regular 001 13.5000 $2.940 39.69

6/2/2016 G620463R060216 G620463R 15736 $32.93 Unleaded Regular 001 11.2000 $2.940 32.93

5/29/2016 G620464R052916 G620464R 15397 $18.23 Unleaded Regular 001 6.2000 $2.940 18.23

5/30/2016 G620464R053016 G620464R 15430 $12.64 Unleaded Regular 001 4.3000 $2.940 12.64

5/31/2016 G620464R053116 G620464R 15494 $22.34 Unleaded Regular 001 7.6000 $2.940 22.34

6/2/2016 G620464R060216 G620464R 15530 $19.11 Unleaded Regular 001 6.5000 $2.940 19.11

6/3/2016 G620464R060316 G620464R 15567 $17.93 Unleaded Regular 001 6.1000 $2.940 17.93

5/31/2016 G620466R053116 G620466R 3218 $36.75 Unleaded Regular 001 12.5000 $2.940 36.75

5/29/2016 G620467R052916 G620467R 3911 $30.58 Unleaded Regular 001 10.4000 $2.940 30.58

6/3/2016 G620468R060316 G620468R 3067 $29.40 Unleaded Regular 001 10.0000 $2.940 29.40

Bike Report from August 8th thru August 12th, 2016

Free Range Bikes: Approximately 65 on center

Bikes Released to students and interns:

All bikes needed to be assembled prior to being allocated.

Shop Hours: Shop Hours

Monday : (6:30am to 9:30am)

Tuesday : (6:30am to 9:30am)

Wednesday : (6:30am to 9:30am)

Thursday : (6:30am to 9:30am)

Also approximately 4 hrs searching base for broken bikes around base.

Parts List:

TMSG1302044 1 TUBE TMSG1301682 1 TUBE

TMSB1302044 2 TUBES TMSB1300480 1 TUBE

TMSII1200104 1 TUBE TMSG1301750 1 WHEEL 1 TUBE

TMSG1301772 1 TUBE 1 SEAT

TMSL1200229 2 TUBES