J-1601000 Utility Management - Amend 0010.pdf

SECTION J

DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

TABLE OF CONTENTS

ATTACHMENT

NUMBER ATTACHMENT TITLE

J-1601000-01 Definitions And Acronyms J-1601000-02 References And Technical Documents J-1601000-03 Historical Utility Service Order Workloads J-1601000-04 Attributes Required for Utility Maps J-1601000-05 Utility Outage Reporting Requirements J-1601000-06 Utility Asset Tagging Guidance J-1601000-07 Specification Attributes J-1601000-08 Utility Asset Inventory UEM-DI Meter Group And Direct Condition Rating

Guidance J-1601000-09 UEM-DI Meter Group And Direct Condition Rating Guidance

ATTACHMENT J-1601000-01

DEFINITIONS AND ACRONYMS

Definition/Acronym Description Assessment A general term referring to either a survey or inspection of a facility to determine condition.

Asset A general term used to refer to an item, such as a component, system, building or facility, that is managed by an automated data management program, e.g., UICAP.

Business Process Management System (BPMS)

A web-based tool that provides a systematic method for the management of business processes, common practices, and process quality improvements that produce and support the most efficient and effective delivery of NAVFAC’s products and services.

Customer Average Interruption Duration Index

(CAIDI)

Customer average interruption duration in minutes per year. The electrical reliability benchmark is 60 minutes per year.

Facility Related Control System

Facility-related control systems are a subset of control systems that are used to monitor and control equipment and systems related to DoD real property facilities (e.g., building control systems, utility control systems, electronic security systems, and fire and life safety systems).

Industrial Control System Most specifically a control system which controls an industrial process.

Sometimes also used to refer to other types of control systems, particularly utility control systems such as electrical, gas, or water distribution systems. ICS includes PLCs, field sensors, field actuators, meters, transducers, relays, protection relays, contactors, electrical current, potential transformers, etc.

Integrated Maintenance Plan IMP is a recurring state-of-the-art, reliability-centered inspection, testing, maintenance and repair program that determines best practices for managing the functions and consequences of failures of facilities equipment and system components. IMP encompasses accepted commercial practices, including reactive, preventive, predictive and proactive maintenance, into one optimal program. The IMP approach gives the Contractor full responsibility to maintain systems and equipment and perform repairs whenever necessary to ensure equipment and systems are operational and remain in a constant state of readiness.

In-house Performed by Government employees.

Inspection A rigorous, detailed assessment of the condition of a facility performed to generate a fundable scope and cost estimate for prioritization and funding of maintenance and repair.

Job or Work Order An authorization for work that requires planning and estimating and has an individual line of accounting for financial and performance evaluation.

Planned Utility Outage A Planned Utility Outage is a scheduled utility service interruption at or before the utility service point affecting at least one occupied facility, pier, or berth. The Service/Trouble Desk personnel gather pertinent information from customers prior to the outage event and from the field after the event, and then they record the outage event in the Maximo™ Work Order Outage Log. These events require planning and coordination with customers at a minimum of 10 days for routine (and 3 to 4 days for urgent requests) in advance of the outage. Planned utility outages that occur without notification to proceed (after a request to defer the outage cannot be met) are reclassified as unplanned utility outages. Deferred outages are reserved for critical facilities that would sustain severe mission impact if an outage were to occur.

Reportable Utility Outage A reportable utility outage is defined as a loss of NAVFAC delivered utility services to an occupied facility, pier or berth that is greater than 5 minutes in duration. Utility system failures that do not cause a disruption of services to occupied facilities, piers, or berths are not considered an outage.

Supervisory Control And Data Acquisition (SCADA)

A version of telemetry commonly used in wide-area industrial applications, such as electrical power generation and distribution and water distribution, which includes supervisory control of remote stations as well as data acquisition from those stations over a bidirectional communications link.

System Average Interruption Duration Index (SAIDI)

SAIDI is defined as the average duration of interruptions per consumer during the year. It is the ratio of the annual duration of interruptions (sustained) to the number of consumers. If duration is specified in minutes, SAIDI is given as consumer minutes. [SAIDI = Total duration of sustained interruptions in a year / Total number of consumers]. SAIDI is an Installation level metric that is the yearly average outage duration for the average customer served at a particular Installation.

The electrical reliability benchmark is 120 minutes per year.

System Average Interruption Frequency Index (SAIFI)

SAIFI is defined as the average number of sustained interruptions per consumer during the year. It is the ratio of the annual number of interruptions to the number of consumers. [SAIFI = Total number of sustained interruptions in a year / Total number of consumers]. SAIFI is an Installation level metric that is the yearly average number of interruption occurrences experienced by a customer served at a particular Installation. The electrical reliability benchmark is two (02) occurrence per year.

Service Point The service point is the point of connection between the serving utility and the facility and is also the ’Point of Demarcation’ where ownership changes. This is the transition between NAVFAC UEM and customer funding for maintenance and repair services on equipment.

Unplanned Utility Outage An Unplanned Utility Outage is an unscheduled utility service interruption at or before the utility service point affecting at least one occupied facility, pier, or berth, and lasting longer than 5 minutes in duration. Service/Trouble Desk personnel enter information from the field about the incident, response, and the repair in a MAXIMO Work Order Outage Log. Facilities experiencing an unplanned utility outage greater than five minutes should contact their Building Monitor or Facility Coordinator who can report the outage to the Service/Trouble Desk.

Utility Investment Strategy The Contractor shall engage in the Navy’s utility investment strategy to provide efficient and effective utilites that directly support warfighter readiness at the lowest possible life cycle cost, while maintaining fully functional capabilities.

Utilities Maintenance Management

The planning, prioritizing, organizing, controlling, reporting, evaluating, and adjusting of utility maintenance operations to support the CNO/NAVFAC utilities policy and objectives and satisfy customers’ facility needs. Defined by the International Facility Management Association as “the practice of coordinating the physical workplace with the people and work of the organization.”

Utility Service Interruption A Momentary Utility Service Interruptions of five minutes or less in duration are not considered a long duration utility outage, and therefore not required to be recorded in the MAXIMO system. NAVFAC Utilities does not provide nor guarantee uninterruptible utility services.

Utilities Infrastructure Condition Assessment Program

(UICAP)

A Navy automated data management program that utilizes historical asset lifecycle data and a structured assessment process to evaluate the condition of utility systems and their components.

AC Alternating Current (electricity) AIS Automated Information System AMI Advanced Metering Infrastructure ANSI American National Standards Institute ArcGIS Geographic Information System (developed by ESRI) BCS Building Control System CAIDI Customer Average Interruption Duration Index CIRCUITS Centralized and Integrated Reporting for the Comprehensive Utilities DI Degradation Index

DDC Direct Digital Control Systems ESRI Environmental Systems Research Institute FPOC Facility Point of Connection FRCS Facility Related Control System GIG Global Information Grid GIS Geospatial Information System ICS Industrial Control Systems IMP Integrated Maintenance Program iNFADS Internet Navy Facilities Assets Data Store SAIDI System Average Interruption Duration Index SAIFI System Average Frequency Interruption Index SCADA Supervisory Control And Data Acquisition STIG Security Technical Implementation Guide WIB Work Induction Board WIS Work Induction System UEM Utilities and Energy Management UEM-DI Utilities and Energy Management Degradation Index UICAP Utility Infrastructure Condition Assessment COF Consequence of Failure LOF Likelihood of Failure UEM Utility Energy Management UFC Unified Facilities Criteria UMIG Utilities Mission Integration Group UCS Utility Control System

ATTACHMENT 1601000-02

REFERENCES AND TECHNICAL DOCUMENTS

Reference Title UFC 3-540-01 Engine-Driven Generator Systems For Backup Power Applications UFC 3-230-01 Water Storage, Distribution, And Transmission UFC 3-501-01 Electrical Engineering UFC 3-550-01 Exterior Electrical Power Distribution MO-221 Utilities Metering MO-321 Facilities Management MO-209 Engineering Criteria UFC 3-501-01 Electrical Engineering UFC 3-550-01 Exterior Electrical Power Distribution UFC 3-560-01 Electrical Safety O&M UFC 4-010-06 Cybersecurity FRCS SECNAV M-5239.3 Department of the Navy Cybersecurity Manual AR 420-49 Heating, Energy Selection and Fuel Storage, Distribution, and Dispensing

Systems NAVFAC P-602 3 Pillars of Energy Security NAVFAC P-603 Utilities Infrastructure Management Manual

ATTACHMENT J-1601000-03

ANNUAL HISTORICAL UTILITY SERVICE ORDER WORKLOAD

Service Order

Type Utility Annex

Electrical Wastewater Water Emergency 15 6 15

Routine 140 10 70

ATTACHMENT J-1601000-04

UTILITY MAP ATTRIBUTES

Refer to MS Excel file “J-1601000-05 Utility Map Attributes Management.xlsx.” for information.

ATTACHMENT J-1601000-05

UTILITY OUTAGE REPORTING REQUIREMENTS

In accordance with the BPMS B-5.2.14 and NAVFAC MAXIMO data requirements provided in Spec Item 2.6.8 in Annex 0200000, the Contractor shall log and track all utility planned and unplanned outages including the following information for work order data related to utility outages:

• Receive service call.

• Create Service Request for the utility outage following the Service Desk Guide for Utility Outages.

• Create Work Order for response by utilities personnel as soon as the outage is reported and/or when the service request is received. Initial Work Order shall be recorded in NAVFAC MAXIMO no later than the close of next business day.

• Utility outage responding personnel will report the number of buildings and pier berths affected by the outage to the Service/Trouble Desk.

• Update outage information and actions taken to restore service on Work Order as information becomes available to include: for example, Master System Affected, Outage Start Date, Number of Buildings Affected, Outage End Date, and outage cause. Once the work is completed, update records to add any missing data within 30 days and prior to work order close-out.

Utility Outage Cause Codes:

Code 0 - False Alarm - A False Alarm, determined not an outage Code 1 - Commercial Power/Utility Loss - Outage caused when commercial service provider fails to supply a NAVFAC utility distribution system, such as a loss of generation Code 2 - Weather - Outage caused by named storms, tornados, lightning strikes, flood, or during a severe weather warning / watch Code 3 - Equipment Failure - Outage caused by failed circuits, transformers, breaks, leaks, etc.

Code 4 - Animal - Outage caused by animal/pest damage from birds, squirrels, reptiles, etc.

Code 5 - Vegetation - Outage caused by vegetation damage not due to severe weather, such as those due to neglecting to maintain of right of ways Code 6 - Foreign Interference - Outage caused by excavation, customer interference, vandalism, etc.

Code 7 - Ship - Outage caused by actions aboard ship or by ship personnel Code 8 - Operational Error - Unplanned outage caused by utilities personnel Code 9 - Navy Power/Utility Loss – Outage by other utility causes, such as planned.

ATTACHMENT J-1601000-06

UTILITY ASSET TAGGING GUIDANCE

The Contractor shall label all utility assets following the format below. All fields indicated align to asset data stored in NAVFAC MAXIMO.

Installation of these tags shall be phased in over the base year to occur as inventory is completed. As equipment is replaced or new equipment installed, the Contractor shall attach new tags and provide an update of all equipment information within the NAVFAC Maximo. The Contractor shall regularly maintain and replace tags found to be damaged, deteriorated, or unreadable. The application for printing barcode labels and instructions is also available in P-603.

All equipment tags used shall be synthetic, durable, resist caustics/acids and abrasion, and shall be water, heat and weather resistant. Tags shall be made of polypropylene, thermal transfer printable labels with a matte finish, with thickness of 2.4 mil. Affixing method with a permanent-all temp adhesive. The dimensions are 2.43 inches by 3 inches to fit into the Zebra Technology International P4T Mobile Thermal Transfer Printer with ink ribbon or similar.

Equipment tags shall match the asset number of the equipment per record in NAVFAC Maximo.

ATTACHMENT J-1601000-07

SPECIFICATION ATTRIBUTES

CLASSIFICATION REQUIRED SPECIFICATION FIELD

Actuator Actuator Type Actuator Rated Pressure Actuator Rated Pressure UOM AirDryer Air Dryer Type Barscreen Bar Screen Type BatterySystem Battery Role BatterySystem Battery Type/Battery Ampere Hour BatterySystem Number Of Batteries Boiler Type ID Boiler National Board No.

Boiler Capacity Boiler Capacity UOM Boiler Primary Fuel Type Boiler Secondary Fuel Type Burner UL Number Burner Fuel Type CapacitorBank Cap Bank Type CapacitorBank Control Type CapacitorBank Install Type CapacitorBank Nominal Voltage CapacitorBank Voltage Class CapacitorBank Total Bank KVAR ChemicalAddtion Chemical Type Chiller Capacity Chiller Capacity UOM Chiller Compressor Type Compressor NFAID Compressor Compressor Type CondensateCollector Steam Condensate Collector Type CondensateCollector Associated Line Type ControlSystem Type ControlSystem Voltage ControlValve Type ControlValve Diameter ControlValve Diameter UOM ControlValve Regulation Type Classification Required Specification Field ControlValve Material DeaeratorAndStorageTank Deaerator Type DeaeratorAndStorageTank Deaerator Capacity DeaeratorAndStorageTank Deaerator Capacity UOM

DeaeratorAndStorageTank Storage Tank Volume DeaeratorAndStorageTank Volume UOM DeaeratorAndStorageTank Tank Material DifferentialRelay Differential Relay Type DifferentialRelay Calibration Date DynamicProtectiveDevice Dyn Pro Dev Type DynamicProtectiveDevice Device Control DynamicProtectiveDevice Voltage Class DynamicProtectiveDevice Interr Mechanism DynamicProtectiveDevice Gang Operated DynamicProtectiveDevice Interr Medium DynamicProtectiveDevice Install Type DynamicProtectiveDevice Nominal Voltage ElectricLine Electric Line Type ElectricLine Circuit Length ElectricLine Length UOM ElectricLine Voltage Class ElectricLine Conductors per Phase ElectricLine Install Type ElectricLine Nominal Voltage ElectricLine Radial Feeder ElectricLine Cable in Conduit ElectricMeter Electric Meter Role ElectricMeter Meter Form ElectricMeter Meter Class ElectricMeter Nominal Voltage ElectricPanel Panel Type ElectricPanel Voltage ElectricPanel Amp Rating ElectricPanel Number Spaces ElectroMechanicalRelay Relay Type ElectroMechanicalRelay IEEE Device No ElectroMechanicalRelay Calibration Date ElectroMechanicalRelay Voltage Class Enclosure Enclosure Type Engine Driven Asset Engine Fuel Type ExpansionJoint Steam Exp Joint Type ExpansionJoint Assoc Line Type ExpansionJoint Diameter ExpansionJoint Diameter UOM ExpansionJoint Material ExteriorLights Exterior Lights Type

ExteriorLights Nominal Voltage ExteriorLights Light Ownership ExteriorLights Wattage ExteriorLights Lamp Type ExteriorLights Quantity Fan Fan Role Filter Filter Type Filter Filter Material Filter Capacity Filter Capacity UOM Filter Rated Flow Filter Rated Flow UOM GearDrive Shaft Alignment GearDrive Rated Power GearDrive Power UOM Generator Rated KW Generator Generator Type Generator Voltage Class Generator Nominal Voltage GreaseTrapAndOilWaterSeparator Pretreatment Device Type GreaseTrapAndOilWaterSeparator System Type GreaseTrapAndOilWaterSeparator Material GritRemoval Grit Removal Type Ground Grounding Device Type Ground Ground Type HeatExchanger Heat Exchanger Role Hydrant Year Manufactured Hydrant Bonnet Color Hydrant Material Hydrant Hydrant Type Hydrant Seat Diameter Hydrant Diameter UOM Instrumentation Instrumentation Type Insulator Insulator Type Insulator Insulator Material Insulator Install Type Insulator Voltage Class IonExchangeUnit Capacity IonExchangeUnit Capacity UOM LVBreakerPanel Install Type LVBreakerPanel Nominal Voltage LVBreakerPanel Wire LVBreakerPanel Rated Ampacity

LVBreakerPanel Number Phases LVBreakerPanel Number Spaces LVBreakerPanel Spaces Filled MechanicalMeter Mech Meter Role MechanicalMeter Mech Meter Billing Type MechanicalMeter Remote Read Indicator MechanicalMeter Material MechanicalMeter Meter Type Mixer Mixer Type Motor Motor Type Motor Motor Control Type Motor RPM Motor Rated HP Motor Nominal Voltage Motor Voltage Class OvercurrentRelay Overcurrent Relay Type OvercurrentRelay Calibration Date/Setting of Relay Pipe Service Area Pipe Line Type Pipe Pipe Length Pipe Pipe Length UOM Pipe Material Pipe Pipe GPM PowerInverter Nom. Input Volt.

PowerInverter Nom. AC Volt. Out PowerInverter Cont/Nom Pwr Out./Ampere Pump Type Pump Submersible Indicator Pump Rated Flow Pump Rated Flow UOM Pump Mechanical System Type Pump Material Pump Electrical Power Demand Receptacle Receptacle Type Receptacle Install Type Receptacle Voltage Class Receptacle Nominal Voltage Receptacle Rated Ampacity ReliefValve Type ReliefValve Diameter ReliefValve Diameter UOM ReliefValve Material RotatingBiologicalContactor Capacity

RotatingBiologicalContactor Capacity UOM ShorePowerBox Shore Power Box Type ShorePowerBox Voltage Class ShorePowerBox Nominal Voltage ShorePowerBox Install Type SolidStateRelay Relay Type SolidStateRelay IEEE Device No SolidStateRelay Calibration Date SolidStateRelay Voltage Class Stack Material Stack Height Stack Height UOM Stack Mult. Boilers Stack Mounting System StaticProtectiveDevice Device Type StaticProtectiveDevice Install Type StaticProtectiveDevice Voltage Class SupportStructure Structure Material SupportStructure Supp Struct Type SupportStructure Thermal Support Type SurfaceStructure Structure Material SurfaceStructure Surface Structure Type SwitchUnit Switch Type SwitchUnit Voltage Class SwitchUnit Sw Insul Medium SwitchUnit Nominal Voltage SwitchUnit Gang Operated SwitchUnit Install Type SystemValve Type SystemValve Diameter SystemValve Diameter UOM SystemValve Material Tank Type Tank Material Tank Contents Tank Volume Tank Volume UOM Transformer TransformerType Transformer Rated KVA Transformer Install Type Transformer Nominal HV Transformer HV Protection Transformer Nominal LV

Transformer CoolingType Transformer HSide Taps Trap Type TreatmentProcessStructure Capacity TreatmentProcessStructure Capacity UOM UndergroundStructure Underground Struc Type UndergroundStructure Structure Material VoltageRegulator Volt Reg Type VoltageRegulator Install Type VoltageRegulator Rated KVA VoltageRegulator Nominal Voltage Well Rated Flow Well Rated Flow UOM

ATTACHMENT J-1601000-08

UTILITY ASSET INVENTORY

Refer to MS Excel file “J-1601000-09 Utility Asset Inventory.xlsx.” for information.

ATTACHMENT J-1601000-09 08

UEM-DI METER GROUP AND THE DIRECT CONDITION RATING GUIDANCE

Likelihood Category Degradation Index

Fu lly

F un ct io na l Negligible = 0 No noticeable defects. Some aging or wear may be visible. Fully functional.

Not Likely = 1 Only minor deterioration or defects are evident. Noticeable wear or aging is visible. Fully functional. Minor maintenance may be required.

Possible = 2 Deterioration or defects are evident. Function is not significantly affected. Minor repairs are required.

Fu nc tio n

A ff ec te d

Likely = 3 Serious deterioration or defects in at least some portion of the asset.

Function is significantly affected. Extensive repairs or replacement are required.

Very Likely = 4 Extensive deterioration or defects in the asset. Not functional, barely functional, or beyond repair.