SOW - Doc D4 - Electronic Operation and Maintenance Support Info.docx

SECTION 01 78 24.00 20

FACILITY ELECTRONIC OPERATION AND MAINTENANCE SUPPORT INFORMATION (eOMSI)

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

1.2 DEFINITIONS AND ABBREVIATIONS

1.2.1 eOMSI Manual

Manual (PDF file) provided by the Contractor that includes, but is not limited to, product information, a facility description with photos, and a list of primary facility systems.

1.2.2 eOMSI Facility Data Workbook (FDW)

A Microsoft Excel file containing required facility information populated by the Contractor.

1.2.3 Systems

The words "system", "systems", and "equipment", when used in this document refer to as-built systems and equipment.

1.2.4 Computer Assisted Design and Drafting (CADD)

Electronic Computer Assisted Design and Drafting graphic software program that is used to create facility design contract documents and Record Drawings.

1.2.5 KTR

An abbreviation for "Contractor."

1.2.6 Applicable

Where called out in the specification, applicable or applicability will be determined by agreement between the contractor and the Government representative acting on behalf of the Contracting officer. If any disagreements arise, the contracting officer will determine whether a section or sections of this specification are applicable for the project.

1.3 EOMSI MEETINGS

1.3.1 Post-Award Kickoff Meeting

Be prepared to discuss the following during this meeting:

a. eOMSI Manual and eOMSI Facility Data Workbook Development Meetings

b. Processes and methods of gathering eOMSI Manual and eOMSI Facility Data Workbook information during construction.

c. The eOMSI Submittals schedule. Include the eOMSI submittal schedule on the project Construction Schedule.

d. Electronic eOMSI Facility Data Workbook file for Contractor's use and completion.

1.3.2 eOMSI Manual and Facility Data Workbook Coordination Meeting

Facilitate a meeting after the Post-Award Kickoff Meeting prior to the submission of the eOMSI Progress Submittal. Meeting attendance must include the Contractor's designated eOMSI Manual and Facility Data Workbook Preparer, Designer of Record (DOR) if applicable, and Quality Control Manager, the Commissioning Authority (CxA)as applicable, and the Government's Design Manager (DM), Contracting Officer's Representative, and NAVFAC Public Works (PW) Facilities Management Division (FMD). Include any Mechanical, Electrical, and Fire Protection Sub-Contractors.

The purpose of this meeting is to reach a mutual understanding of the scope of work concerning the contract requirements for eOMSI and coordinate the efforts necessary by both the Government and Contractor to ensure an accurate collection, preparation and timely Government review of eOMSI.

1.3.3 Facility Turnover Meeting

Contractor will include eOMSI in NAVFAC Red Zone (NRZ) facility turnover, or once project has reached substantial completion to be determined by contracting officer.

1.4 SUBMITTAL SCHEDULING

1.4.1 eOMSI, Progress Submittal

Submit the Progress submittal when construction is approximately 50 percent complete, to the Contracting Officer for approval. Provide eOMSI Manual Files (Bookmarked PDF) and eOMSI Facility Data Workbook (Excel). Include the elements and portions of system construction completed up to this point.

The purpose of this submittal is to verify progress is in accordance with contract requirements as discussed during the eOMSI Coordination Meeting. Field verify a portion of the eOMSI information in accordance with paragraph

FIELD VERIFICATION.

1.4.2 eOMSI, Pre-final Submittal

Submit the 100 percent submittal of the eOMSI Pre-final Submittal to the Contracting Officer for approval within 60 calendar days of the Beneficial Occupancy Date (BOD). This submittal must provide a complete, working document that can be used to operate and maintain the facility. Any portion of the submittal that is incomplete or inaccurate requires the entire submittal to be returned for correction. Any discrepancies discovered during the Government's review of eOMSI Progress submittal must be corrected prior to the Pre-final submission.

The eOMSI Pre-final Submittal must include eOMSI Manual Files (Bookmarked PDF) and eOMSI Facility Data Workbook (Excel).

1.4.3 eOMSI, Final Submittal

Submit completed eOMSI Manual Files (Bookmarked PDF) and eOMSI Facility Data Workbook (Excel). The Final submittal is due at BOD. Any discrepancies discovered during the Government's review of the Pre-final eOMSI submittal, including the Field Verification, must be corrected prior to the Final eOMSI submission.

1.5 UNITS OF MEASURE

Provide eOMSI utilizing the units of measure required by the RFP for the facility.

1.6 SUBMITTALS

Government approval is required for submittals with a "G" designation; submittals not having a "G" designation are for Contractor Quality Control approval. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government.

Submit the following:

eOMSI, Progress Submittal; G eOMSI, Pre-final Submittal; G eOMSI, Final Submittal; G

PART 2 PRODUCTS

2.1 EOMSI FILES FORMAT

Format eOMSI manuals and files in accordance with acceptable industry practice. Include a complete electronically linked operation and maintenance directory. Provide four electronic copies of the eOMSI Manuals to the Contracting Officer for approval.

Provide eOMSI Facility Data Workbook on compact disks (CD) or data digital versatile disk (DVD) disks in (EXCEL) format.

2.1.1 eOMSI Manual Organization

Organize the eOMSI Manuals into two parts: 1) Product and Drawing Information, and 2) Facility Information. Bookmark the PDF files for easy access to the information.

a. Bookmark Product and Drawing Information documents in an organized manner, and provide a table of contents.

b. Bookmark Facility Information to at least one level lower than the major system.

2.1.2 eOMSI Manual CD or DVD Disk Label and Disk Holder or Case

2.2 EOMSI MANUAL

2.2.1 Product and Drawing Information

Provide an organized record of the facility products, materials, equipment, and minimum information necessary to operate the facility. Provide Product and Drawing Information for the systems in the final constructed facility.

2.2.1.1 O&M Data

As a minimum, provide the approved O&M Data, submitted in the technical specification sections that has been approved by the Govt. or if a contractor approved submittal, the quality control manager for the project.

2.2.1.2 Record Drawings

Provide an electronic, PDF copy of the Record Drawings, prepared in accordance with project SOW as required in the RFP.

ADMINISTRATIVE REQUIREMENTS.

2.2.1.3 Utility Record Drawings as applicable.

Using Record Source Drawings, show and document details of the actual installation of the utility systems; annotate and highlight the eOMSI information. Provide Utility Record Drawings in PDF format. Provide the following drawings at a large enough scale to differentiate designated isolation units from surrounding valves and switches.

a. Utility Schematic Diagrams - Provide a one line schematic diagram for each utility system such as power, water, wastewater, and gas/fuel. Schematic diagram must show from the point where the utility line is connected to the mainline up to the 1.5-meter (five-foot) connection point to the facility.

Indicate location or area designation for route of transmission or distribution lines; locations of duct banks, manholes/ hand holes or poles; isolation units such as valves and switches; and utility facilities such as pump stations, lift stations, and substations.

b. Enlarged Connection and Cutoff Plans - Provide enlarged floor plans that provide information between the 1.5 meter (five foot) utility connection point and where utilities connect to facility distribution. Enlarge floor plans/ elevations of the rooms where the utility enters the building and indicate on these plans locations of the main interior and exterior connection and cutoff points for the utilities. Also enlarge floor plans / elevations of the rooms where equipment is located. Include enough information to enable someone unfamiliar with the facility to locate the connection and cutoff points. Indicate designations such as room number, panel number, circuit breaker, or valve number, of each utility and equipment connection and cutoff point, and what that connection and cutoff point controls.

2.2.2 Facility Information

Provide the following in Facility Information:

2.2.2.1 General Facility and System Description

Describe the function of the facility. Detail the overall dimensions of the facility, number of floors, foundation type, expected number of occupants, and facility Category Code. List and generally describe all the facility systems and any special building features (for example, HVAC Controls, Sprinkler Systems, Cranes, Elevators, and Generators). Include photographs marked up and labeled to show key operating components and the overall facility appearance.

2.2.2.2 Basis of Design as applicable

Include the Basis of Design that shows the basic design scope of work, assumptions and the original intentions of the Designer of Record (DOR). Identify the site utility design goals, objectives, design load limits, assumptions, and system features that are critical to the operation and maintenance of the systems.

2.2.2.3 Floor Plans

Provide uncluttered, legible 29.9 by 43.2 cm (11 by 17 inches) floor plans. Include room numbers, type or function of spaces, and overall facility dimensions on the floor plans. Do not include items such as construction instructions, references, or frame numbers.

2.2.2.4 Floor Coverings, Wall Surfaces, and Ceiling Surfaces

Provide a table that lists by room number (including hallways and common spaces), the type, and area of finish, manufacturer's product name, identifying number, and color. Include a facility summary of the total area for each type of space and floor, wall, or ceiling finish in the table.

2.2.2.5 Windows

Provide a table that lists by room number (including hallways and common spaces), the type of window, window size, number of each size and type, special features, manufacturer's product name, identifying number, and color. The table must include a facility summary of the total number for each type and size of window.

2.2.2.6 Roofing

Provide the total area of each type of roof surface and system. Provide the name of the roofing product and system; manufacturer's, supplier's, and installer's names, addresses, and phone numbers; manufacturer's product name, identifying number, and color. For each type of roof, provide a recommended inspection, maintenance and repair schedule that details checkpoints, frequencies, and prohibited practices. List roof structural load limits.

2.2.2.7 HVAC Filters

Provide a table that lists the quantity, type, size, and location of each HVAC filter, manufacturer's product name, and identifying number.

2.2.2.8 Plumbing Fixtures

Provide a table that lists by room number, the number and type of plumbing and bathroom plumbing fixtures (for example, sinks, water closets, urinals, showers and drinking fountains).

2.2.2.9 Lighting Fixtures

Provide a table that lists by room number (including hallways and common spaces), the type of lighting fixture, ballast, number of lighting fixtures, type of lamps and number of lamps, and the manufacturer's product name and the identifying number. The table must include a facility summary of the total number of fixtures of each type and number of lamps of each type.

2.2.2.10 Equipment Listing

Provide a table that lists the major equipment shown on the design equipment schedules. Show the item descriptions, locations, model numbers; and the names, addresses, and telephone numbers of the manufacturers, suppliers, contractors, and subcontractors.

2.2.2.11 System Flow Diagrams

Provide a flow diagram indicating system liquid, air or gas flow during normal operations. Integrate the system components into the diagram. A compilation of non-integrated, flow diagrams for the individual system components are not acceptable.

2.2.2.12 Valve List

Provide a list of all valves associated with the system. Show valve type, identification number, function, location and normal operating position.

2.2.2.13 Riser Diagrams

Provide riser diagrams and settings of equipment.

2.3 EOMSI FACILITY DATA WORKBOOK

An initial, pre-edited draft of the Model & Facility Data Matrix tab within the eOMSI Facility Data Workbook is included as an attachment to the project SOW document. Add, delete, and update Master systems, Systems, and Subsystems that may have changed during construction, or any items that may have been omitted or missed during design as part of the eOMSI project requirements.

Also included in the SOW attachments, complete the KTR Facility Data File tab based on the selection of Mastersystems, Systems, and Subsystems installed. The following tabs are included in the eOMSI Facility Data File Workbook and serve the purpose stated:

a. Instructions Tab: Instructions for completing Model & Facility Data Matrix Tab and KTR Facility Data File Tab. If a discrepancy exists between what is required in this section and the Workbook, the instructions within the workbook take precedence.

b. Model & Facility Data Matrix Tab: - The Matrix lists Required Facility Asset Fields for each SYSTEM and SUBSYSTEM. The Designer of Record selects SYSTEMS and SUBSYSTEMS that are within the project scope, which the Contractor needs to include and populate in KTR Facility Data File tab. The "Required Facility Asset Field Position Numbers," one through seventeen, are pre-populated, and are not editable.

c. Required Facility Asset Fields Tab: Defines the 17 Required Facility Asset Field Position Numbers used in Model and Facility Data Matrix and KTR Facility Data File tabs.

d. KTR Sample Facility Data File Tab: Sample KTR eOMSI facility data file. This tab provides an example of the mandatory fields of equipment installed by the Contractor, and populated in the KTR eOMSI Facility Data File Tab, along with their descriptions.

e. KTR Facility Data File Tab: Required eOMSI facility data file deliverable provided to the Government. Provide a separate and unique new row for each facility component or piece of equipment installed.

PART 3 EXECUTION

3.1 FIELD VERIFICATION

Field verify eOMSI Facility Data Workbook information with Contractor and Government personnel. Include the following personnel in this meeting as applicable: Contractor's eOMSI Manual and Facility Data Workbook Preparer and Quality Control Manager, Commissioning Authority, and the Government Contracting Officer's Representative and NAVFAC PW FMD representative.

Request, and provide, an eOMSI Field Verification Meeting no sooner than 14 calendar days after submission of the Progress eOMSI submittal, and another, no sooner than 14 calendar days after submission of the Pre-final eOMSI submittal. During this meeting, the Government and Contractor will verify that the eOMSI Facility Data Workbook is complete and accurate. Field verify At Government discretion, verify 10-25% of Mastersystems and subsystems for accuracy.

For each of these items, verify that the required facility asset field, as defined in the "Model & Facility Data Matrix" tab, contains the specified data and it is accurate (i.e. item description, manufacturer, model no., serial no.). 100 percent accuracy of eOMSI information is required for successful field verification. If data discrepancies are discovered amongst the Subsystems sampled, resubmit an updated eOMSI FDW, and request a make-up field verification meeting. At the make-up field verification and at Government discretion, up to 75% of the total Subsystems and their associated required facility asset fields can be field verified. Any discrepancies discovered must be corrected prior to next eOMSI Facility Data Workbook Submittal.

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