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N40080-25-R-2233 Regional 8(a) Custodial Services
Combined Synopsis/Solicitation in accordance with FAR 5.207 and FAR 12.603
(1) Action Code: 561720 -- Custodial Services
(2) Date: 01/27/2026
(3) Year: 2025
(4) Contracting Office ZIP Code: 20374-5018
(5) Product or Service Code: S210, Housekeeping Services
(6) Contracting Office Address: Naval Facilities Engineering Systems Command (NAVFAC) Washington.1314 Harwood Street, Building 212, Washington, D.C., 20374-5018
(7) Subject: Regional 8(a) Custodial Services, Naval District Washington (NDW) Region
(8) Proposed Solicitation Number: N4008025R2233
(9) Closing Response Date: 02/19/2026
(10) Contact Point or Contracting Officer:
Shonn Gilkes, Contract Specialist, shonn.m.gilkes.civ@us.navy.mil James H. Waite, Contracting Officer, james.h.waite.civ@us.navy.mil
(11) Contract Award and Solicitation Number: TBD and N40080-25-R-2233
(12) Contract Award Dollar Amount: TBD
(13) Line-Item Number(s):
| CLIN |
| DESCRIPTION |
| PERIOD OF PERFORMANCE |
| 0001 |
| BASE PERIOD RECURRING WORK |
| 1 JUN 2026 – 31 MAY 2027 |
| 0002 |
| BASE PERIOD NON-RECURRING WORK |
| 1 JUN 2026 – 31 MAY 2027 |
| 0003 |
| OPTION PERIOD 1 RECURRING WORK |
| 1 JUN 2027 – 31 MAY 2028 |
| 0004 |
| OPTION PERIOD 1 NON-RECURRING WORK |
| 1 JUN 2027 – 31 MAY 2028 |
| 0005 |
| OPTION PERIOD 2 RECURRING WORK |
| 1 JUN 2028 – 31 MAY 2029 |
| 0006 |
| OPTION PERIOD 2 NON-RECURRING WORK |
| 1 JUN 2028 – 31 MAY 2029 |
| 0007 |
| OPTION PERIOD 3 RECURRING WORK |
| 1 JUN 2029 – 31 MAY 2030 |
| 0008 |
| OPTION PERIOD 3 NON-RECURRING WORK |
| 1 JUN 2029 – 31 MAY 2030 |
| 0009 |
| OPTION PERIOD 4 RECURRING WORK |
| 1 JUN 2030 – 31 MAY 2031 |
| 0010 |
| OPTION PERIOD 4 NON-RECURRING WORK |
| 1 JUN 2030 – 31 MAY 2031 |
| 0011 |
| 6 MONTH EXTENSION RECURRING WORK |
| Completed NLT NOV 30, 2031 |
| 0012 |
| 6 MONTH EXTENSION NON-RECURRING WORK |
| Completed NLT NOV 30, 2031 |
(14) Contract Award Date: April 1, 2026
(15) Contractor: TBD UPON AWARD
(16) Description: Regional 8(a) Custodial Services. This work includes custodial services in accordance with the attached Performance Work Statement (PWS).
The Naval Facilities Engineering Command (NAVFAC) of Washington, DC 20374 intends to award a single, firm-fixed-priced Indefinite Delivery Indefinite Quantity (IDIQ) as a Competitive 8(a) set aside, using FAR Part 12, Acquisition of Commercial Items and FAR Part 15, Contracting by Negotiation.
The NAICS Code for this procurement is 561720 and the annual size standard is $ 22,000.000.00.
The contract term will be one (1) base year, four (4) twelve (12) month option periods, and a six (6) month option period. Only the base period of the contract will offer a minimum guarantee.
This contract will replace a contract for similar services awarded in 2019 as a firm-fixed priced indefinite delivery-indefinite quantity contract. Information about the current contract and the incumbent contractor (e.g., value of last option exercised, firm name, address, etc.) will be included in the solicitation package. Requests under the Freedom of Information Act are not required for this information.
Offerors can view and/or download the solicitation, and any attachments, at the System for Award Management (SAM) located at https://sam.gov under “Contract Opportunities” when it becomes available.
The proposed contract is limited to qualifying 8(a) firms in the Washington Metropolitan Area District Office of the Small Business Administration. The Government will not consider offers from other than 8(a) firms or 8(a) firms outside of the Washington Metropolitan Area District Office. 8(a) firms that are not serviced by the Washington Metropolitan Area District Office but have a bona fide place of business (as defined by SBA) within the geographic area served by the Washington Metropolitan Area District Office are also eligible to submit offers. An 8(a) firm not serviced by the Washington Metropolitan Area District Office must consult its servicing District Office regarding the establishment of a bona fide place of business or status of a previously established bona fide place of business. All other firms are deemed ineligible to submit offers.
The solicitation utilizes source selection procedures which require offerors to submit a technical proposal, past performance and experience information, and a price (or cost) proposal for evaluation by the Government.
There will be a nonrefundable charge for the solicitation package.
(17) The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform custodial services at PWD Washington, DC; PWD South Potomac (including Indian Head, MD, and Dahlgren, VA); PW Patuxent River, MD.
(18) Place of Contract Performance: Naval District Washington (NDW)
(19) Set-aside Status: Competitive 8(a)
The sources sought notice ACQR #6043695 for this procurement was posted on May 23, 2024 on SAM, at https://sam.gov and a market survey was conducted that included an assessment of relevant qualifications and capabilities of potentially qualified firms. As a result of the market research analysis, a determination was made to set aside this procurement under the FAR 19.805, Competitive 8(a). The NAVFAC Washington small business office concurs with this decision.
This is a COMBINED SYNOPSIS/SOLICITATION NOTICE for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested. A written solicitation (SF 1449) will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE ISSUED.
This combined synopsis/solicitation SHALL be posted on the Procurement Integrated Enterprise Environment (PIEE) located at https://piee.eb.mil. The solicitation number for this procurement is N4008025R2233. The solicitation is being issued as a request for proposal (RFP). This solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2025-05 and Defense Acquisition Regulations (DFARS) Revised 15 August 2024. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at this address:
FAR: https://www.acquisition.gov/content/regulations
DFARS: https://www.acq.osd.mil/dpap/dars/dfarspgi/current/
This Request for Proposal (RFP) is being solicited using an 8(a) competitive procurement in accordance with FAR Subpart 19.8, under FAR PART 15 Contracting by Negotiation. The solicitation is being issued under the North American Industry Classification System Code (NAICs) 561720, Custodial Services. The size standard for NAICS code 561720 is $22,000,000 in size standards in millions of dollars. This solicitation will result in an performance based Firm-Fixed Price (FFP), Indefinite Delivery/Indefinite Quantity (IDIQ) contract with work ordered by the issuance of Task Orders. The terms of the contract will be for one (1) base year, four (4) twelve (12) month option periods, and a six (6) month option period.
Naval Facilities Engineering Systems Command (NAVFAC) Washington requests responses from qualified Small Business Administration 8(a) sources capable of providing custodial services in to various facilities throughout the Naval District Washington region (NDW). The Contractor shall furnish all labor, management, supervision, transportation, tools, material, and equipment required to perform custodial services outlined below and described in this Performance Work Statement (PWS) at various locations within a 100-mile radius of the Washington Navy Yard. The PWS includes provisions for recurring work and non-recurring work. The total duration of the contract shall not exceed sixty-six (66) months. The guaranteed minimum for the entire contract period (including options, if exercised) will be satisfied with the award of a task order. There is no maximum not-to-exceed quantity per year.
MAXIMUM NOT TO EXCEED AMOUNT FOR THE ENTIRE CONTRACT PERIOD (INCLUDING OPTIONS, IF EXERCISED) FOR LABOR, TRAVEL, AND ODC’S IS NOT-TO-EXCEED THE TOTAL OF ALL CLINS IN THE SCHEDULE.
The following FAR, DFARS, provisions and clauses are applicable to this procurement:
52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (Oct 2025)
The selected offeror must submit a complete copy of the above-mentioned representations and certifications. Please refer to Section K - Representations, certifications, and other statements of offerors or respondents in the solicitation document.
N4008025R2233 Regional 8(a) Custodial Services
Contents
| Section A | 2 |
| Section B | 2 |
| Section C | 6 |
| Section E | 6 |
| Section F | 41 |
| Section G | 47 |
| Section H | 47 |
| Section I | 52 |
| Section J | 71 |
| Section K | 72 |
| Section L | 79 |
| Section M | 82 |
Section A
SECTION A SOLICITATION/CONTRACT FORM
A.1 Contract Title Regional 8(a) Custodial Services Contract for Naval District Washington.
A.2 Type of Contract This acquisition will result in the award of Indefinite Delivery-Indefinite Quantity (IDIQ) performance-based contract that is comprised of both Recurring Work and Non-Recurring Work Items.
A.3 Competition Requirements/Set-Aside This procurement is an 8(a) Small Business set-aside in accordance with FAR 19.805-1.
A.4 NAICS CODE
The NAICS code assigned to this procurement is 561720 - Custodial Services, having a small business size standard of $22 Million. Refer to Section K, Representations, Certifications, and Other Statements of Offerors.
A.5 Request for Proposal (RFP) Files It is the sole responsibility of the Offeror to obtain the RFP files, along with any amendments, from the Procurement Integrated Enterprise Environment (PIEE) located at https://piee.eb.mil. OFFERORS ARE ADVISED TO CHECK THE AFOREMENTIONED WEBSITE ON A REGULAR BASIS AS RFP DOCUMENTS COULD UPDATE DAILY.
Section B
SECTION B SUPPLIES OR SERVICES AND PRICES/COSTS
B.1. Contract Term The performance of this contract is for a 12-month base period, four (4) 12-month option periods, and a 6-month extension in accordance with FAR 52.217-8, for a not to exceed 66 months from the start date of the initial period of performance. The Government has the option to extend the term of the contract in accordance with Section I, Contract Clauses, FAR clause 52.217-9 Option to Extend the Term of the Contract.
B.2 Contract Price Information All pricing associated with this contract will be expressed in U.S. dollars.
B.3 Contract Line Items, Contract Exhibit Line Items and SubCLINs A Contract Line-Item Number (CLIN) consists of four numeric digits and identifies separately identifiable supplies or services. An Exhibit Line-Item Number (ELIN) consists of four alphanumeric characters and is a form of separately identifiable line items for the purposes of ordering and pricing. Offerors shall enter unit prices and amounts for Contract Line Items (CLINs) and Exhibit Line Items (ELINs) as indicated in the schedules and any accompanying exhibits. Please note: Government generated excel formulas are NOT guaranteed to be accurate. It is the Offeror's responsibility to ensure excel formulas used to calculate pricing are correct. All numeric entries are limited to no more than two (2) decimal places (e.g. $1.05, 9.75%, or 5.50). ELIN pricing for recurring services shall be applied as the cost basis for the increase/decrease of any recurring quantities from a specified ELIN and for non-recurring quantities of the same. In the event there is a difference between the unit price and the extended total amount, the unit price will be upheld as the intended offer and the total of the CLIN and/or ELIN will be recomputed to take into account the change in the contract ELINs. If the Offeror provides a total amount for an ELIN, but fails to enter the unit price, the total amount divided by the ELIN quantity will be held to be the intended unit price.
B.4 Fully Loaded Pricing Prices provided shall be fully loaded and no other allocations, fees, overheads, G&A, insurance, taxes, profits or any other markups shall be applied when an option is exercised, or work is ordered for pre-priced work. Costs for technical specifications in Annexes 0100000 and 0200000 shall be considered overhead; therefore, their costs shall be allocated and included throughout the prices quoted for all other technical specifications.
B.5 Mobilization, Phase-In, and/or Phase-Out Phase-In and Phase-Out periods are each 30 days. Pricing shall include applicable Mobilization, Phase-In, and/or Phase-Out costs. There are no separately priced CLIN for such costs; offerors may distribute these costs however the Offeror chooses in its proposal.
B.6 Indefinite Quantity Individual Contract Line-Item Quantities Quantities listed for non-recurring ELINs are estimates only. Additional quantities may be ordered as long as the total not-to-exceed (NTE) value for all non-recurring services is not exceeded
B.7 Bidding Unit Prices for Labor Any work included in the scope of this contract that cannot be identified in advance in sufficient detail to be included as Recurring Work Items is considered Non-Recurring Work.
The Contractor shall enter, in the unit price bid space, the unit price for performing composite labor. The composite labor price shall include all direct and indirect costs associated with performing an hour of work. The composite labor price should be the Contractor's hourly craft wage adjusted to allow for the Offeror's workforce productivity (i.e., the Contractor's estimate of how its' workforce will perform in relation to the Means Facilities Cost and data and/or the Engineered Performance Standards). The Composite Labor Rate shall include all costs for preparation of the cost proposal, job preparation, travel, pre-expended bin materials and supplies, ordering and stockpiling job material, additional material handling, items of equipment necessary to perform work (i.e. bucket truck, lifting equipment, staging, etc.), equipment set up time, lift time, craft delay allowance, profit, tools, equipment, field and home office overhead, clerical support, supervision, inspection, fees, taxes, licenses, bonds, permits, insurance, etc.
B.8 Unit Price Adjustments in Option Periods This solicitation incorporates Service Contract Act (SCA) Wage Determination(s). The Wages are incorporated for the Base Period of performance only. If an Option Period is exercised, the most current SCA Wage Determination(s) for that Option Period will be incorporated into the. The contractor warrants, by submission of its proposal, that the price does not include any contingency for future wage increases.
| CLIN |
| Supplies/Services |
| Estimated Quantity |
| Unit |
| Unit Price |
| Amount |
| 0001 |
| Base Period Recurring Work FFP |
Regional 8(a) Custodial Services IAW Performance Work Statement and all applicable attachments.
Task
| 0002 |
| Base Period Non-Recurring FFP |
| 0003 |
| OPTION PERIOD 1 RECURRING FFP |
| 0004 |
| OPTION PERIOD 1 NON-RECURRING FFP |
| 0005 |
| OPTION PERIOD 2 RECURRING FFP |
| 0006 |
| OPTION PERIOD 2 NON-RECURRING FFP |
| 0007 |
| OPTION PERIOD 3 RECURRING FFP |
| 0008 |
| OPTION PERIOD 3 NON-RECURRING FFP |
| 0009 |
| OPTION PERIOD 4 RECURRING FFP |
| 0010 |
| OPTION PERIOD 4 NON-RECURRING FFP |
| 0011 |
| 6 MONTH EXTENSION RECURRING FFP |
| 0012 |
| 6 MONTH EXTENSION NON-RECURRING FFP |
B.9 Maximum Not to Exceed (NTE) The maximum NTE value of an ordering period is the total of all the CLINs in that ordering period. The maximum or NTE value of the contract is the total value of all CLINs in the Schedule. Orders shall not be made that exceed the maximum NTE value for any ordering period and/or the NTE value of the contract.
Capacity Reporting under Section G requires the Contractor to notify the Government before capacity is reached. Any change to the NTE value of an ordering period and/or contract will be authorized by a modification.
B.10 Minimum Guarantee The Minimum Guarantee for this contract will be satisfied by issuance of the funding task order for recurring requirements in the base period of performance. Task orders for the base period will be issued with available funds, and subsequent modifications to the base period task orders will be issued by the respective ACO for each PWD under the contract based on DFARS --7007, Limitation of Governments Obligation.
Where a minimum guarantee applies, a task order for the minimum guarantee will be issued concurrently with the award of the basic contract.
B.11 FedMall and Government Commercial Purchase Card (GCPC) Orders for non-recurring services may be placed through FedMall by an authorized Government Commercial Purchase Card (GCPC) user. The Contractor is required to obtain FedMall access and ensure ELIN schedules are updated to support orders for non-recurring services. When receiving an order through FedMall, the Contractor shall provide the services at the applicable ELIN price without additional markup or handling fee. The FedMall Supplier Portal provides registration information and access to Web Based Training: https://www.suppliers.fedmall.mil. See sections F and G for further details on ordering and reporting.
Section C
SECTION C DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK
C.1 PERFORMANCE WORK STATEMENT (PWS)
All technical annexes associated with this contract will be provided as attachments to this solicitation. See Section J for the complete list of attachments. The proposal presented by the Offeror to whom the award is made will be incorporated, in whole or in part, into the contract at time of award.
C.2 EMERGENCY TASK ORDERS
1. Most Task Orders issued will be definitive (a defined price based on predetermined tasks and quantities). However, under emergency conditions, or when otherwise appropriate, the Contracting Officer may issue non-definitive (lacking definitive tasks or quantities) Task Orders which direct the Contractor upon issuance of the order to proceed with the work immediately. These unilateral orders will specify the work as non-definitive and will contain a maximum (not-to-exceed) dollar amount, against which the Contractor can submit invoices, during contract performance. The contractor shall notify the Contracting Officer once it has reached 50% of the not-to exceed amount so that the Contracting Officer may be prepared to increase this amount without requiring the contractor to stop work. Under no circumstances shall that contractor exceed the not-to-exceed amount without direct authorization from the Contracting Officer. The onsite Government representative has no authority to direct the contractor to do any work that has not been specifically authorized by the Contracting Officer. The final price will be determined through subsequent negotiations.
2. Within two (2) working days from the notice to proceed, the Contracting Officer will conduct a joint scoping meeting with the Contractor to further identify the work and establish Task Order requirements. Following Government acceptance of the detailed scope of work, the Contractor shall prepare and submit a proposal.
3. Following receipt of the Contractor’s proposal, the Government will review the proposal. Upon completion of negotiations, the Contracting Officer will issue a Modification to the Task Order to incorporate the detailed scope of work, other Task Order requirements, and the final Task Order price. Failure to reach an agreement on the final price will be settled in accordance with FAR Clause 52.233-1 DISPUTES (May 2014) – ALTERNATE I (DEC 1991).
N4008025R2233 Regional 8(a) Custodial Services
Section C – 0100000 General Information
0100000 – General Information
| 1.2 |
| Acquisition of Additional Work |
| 1.3 |
| Background Information |
| 1.7 |
| Verification of Workload and Conditions |
| 1.8 |
| Contractor's Knowledge |
| 1.9 |
| Technical Proposal Certification |
0100000 – General Information
| Spec Item |
| Title |
| Description |
| 1.1 |
| Outline of Services |
| Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at various locations within a 100 mile radius of the Washington Navy Yard by means of a combination Recurring Work and Non-Recurring Work. |
The PWS is organized into annexes. Annex 1 is "General Information". Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements. The annex numbers are identified as 1 through 18 in the description column, but the fully expanded annex numbers include seven digits (e.g., Annex 1 expanded number is 0100000 as shown in the header row at the top of this page).
Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff N/A Annex 4 Public Safety N/A Annex 5 Air Operations N/A Annex 6 Port Operations N/A Annex 7 Ordnance N/A Annex 8 Range Operations N/A Annex 9 Health Care Support N/A Annex 10 Supply N/A Annex 11 Personnel Support N/A Annex 12 Morale, Welfare and Recreation Support N/A Annex 13 Galley N/A Annex 14 Housing N/A Annex 15 Facilities Support Sub Annex 1503010 Custodial Annex 16 Utilities N/A Annex 17 Base Support Vehicles and Equipment N/A Annex 18 Environmental N/A
| 1.2 |
| Acquisition of Additional Work |
| The Government reserves the right to acquire additional services at additional locations, within the scope of the annexes and areas included in Spec Item 1.1 Outline of Services, in addition to the services and locations identified in the requirements of this contract. Additional services will be incorporated into the contract in accordance with the CHANGES clause, SECTION I or ordered under the non-recurring work provisions of the contract. Items of work not covered by this contract but within the general intent are considered in the scope of this contract. |
| 1.3 |
| Background Information |
| With the nation’s capital at its heart, the Naval District Washington Region encompasses over 4,000 square miles, including the District of Columbia, Maryland and Virginia. Naval District Washington is responsible for efficiently delivering common operating support services to over 120 mission commands located within the Region. Naval District Washington is the regional provider of common operating support to twenty Naval installations within a one hundred mile radius of the Washington Navy Yard. |
| 1.4 |
| Navy PBSA Approach |
| The Navy’s approach to performance-based service acquisition (PBSA) includes four component parts, which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan. |
| 1.5 |
| Standard Template |
| Key to implementing the PBSA approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. |
The standard template contains 18 standard annexes. Annex 1 will always contain General Information that is relevant to the entire scope of the contract. Annex 2 contains Management and Administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 and their associated sub-annexes contain the General Information, Management and Administration requirements, Performance Objectives, Related Information, and Performance Standards that are relevant to that technical annex. Except where otherwise stated, Annexes 3 through 18 and their associated sub-annex requirements are not relevant to one another. Within each technical annex and sub-annex, the organization of information and requirements are also standardized. Specification Item 1 will always contain General Information. Specification Item 2 will always contain the Management and Administrative requirements. Specification Item 3 will always contain the Recurring Work requirements. Specification Item 4 will always contain the Non-Recurring Work requirements. Requirements and standards for higher level specification items apply to all subordinate specification items, e.g., Specification Item 3 standards apply to all recurring work specification items. Specification Item 3.1 is applicable to all 3.1 subordinate specification items. Specification Items 3.2 and 3.3 are not considered subordinate to 3.1 nor are they considered subordinate to one another. All costs associated with Annexes 1 and 2 and Specification Items 1 and 2 shall be priced, and their price shall be allocated to the Exhibit Line Items.
| 1.6 |
| Related Information |
| There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows: |
Informational Notes as used throughout this PWS provides additional information to offerors’ to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 and their associated sub-annexes are subject to this disclaimer. Offerors’ may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractually binding requirement on either party.
Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.
Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.
Requirement Information further describes client requirements associated with each Performance Objective.
| 1.7 |
| Verification of Workload and Conditions |
| Throughout the PWS, the workload data is generally referred to as being located in Sections C and J. Section C provides data such as descriptions, specifications, and the statement of work. Section J provides data such as system descriptions, maps, floor plans, and tables to represent the type and location of services to be provided. |
All facilities, systems, and assets identified in this contract shall be accepted by the Contractor in "AS-IS" condition. The Contractor is fully responsible for all work up to and including the limits of liabilities specified.
As prescribed in FAR 52.237-1, offerors’ or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.
| 1.8 |
| Contractor's Knowledge |
| The Navy expects to receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level. |
| 1.9 |
| Technical Proposal Certification |
| The Contractor warrants that its proposal incorporated herein by reference will meet or exceed the performance objectives set forth in this contract. |
Section C – 0200000 Management and Administration
0200000 – Management and Administration
| 2 |
| Management and Administration |
| 2.1 |
| Definitions and Acronyms |
| 2.2.1 |
| Government Regular Working Hours |
| 2.2.1.1 |
| Observed Federal Holidays |
| 2.2.1.2 |
| Restriction to Contractor Working Hours |
| 2.2.2 |
| Wage Determinations |
| 2.2.3 |
| Requirements Hierarchy |
| 2.3 |
| General Administrative Requirements |
| 2.3.1 |
| Required Conferences and Meetings |
| 2.3.3.1 |
| Formal Partnering |
| 2.3.3.2 |
| Contract Partnering Administration |
| 2.3.3.3 |
| Contract Partnering Session Attendees |
| 2.3.4 |
| Permits and Licenses |
| 2.3.5.1 |
| Certificate of Insurance |
| 2.3.5.2 |
| Minimum Insurance Amounts |
| 2.3.5.3 |
| HIPAA (Health Insurance Portability and Accountability Act) |
| 2.3.6 |
| Protection of Government Property |
| 2.3.7 |
| Directives, Instructions, and References |
| 2.3.8 |
| Invoicing Procedures |
| 2.4 |
| Government-Furnished Items |
| 2.4.1 |
| Government-Furnished Property (GFP) |
| 2.4.2 |
| Government-Furnished Facilities (GFF) |
| 2.4.3 |
| Government-Furnished Vehicles and Equipment |
| 2.4.4 |
| Government-Furnished Utilities |
| 2.5 |
| Contractor-Furnished Items |
| 2.6.1 |
| Safeguarding Information |
| 2.6.2 |
| Dissemination of Information |
| 2.6.9 |
| Quality Management System (QMS) |
| 2.6.9.1 |
| Quality Management (QM) Plan |
| 2.6.9.2 |
| Quality Inspection and Surveillance |
| 2.6.9.3 |
| Quality Inspection and Surveillance Report |
| 2.6.10 |
| Property Management Plan |
| 2.7 |
| Personnel Requirements |
| 2.7.1.1 |
| Project Manager (PM) |
| 2.7.1.2.1 |
| Quality Control Personnel |
| 2.7.1.3 |
| Site Safety and Health Officer (SSHO) |
| 2.7.1.4 |
| Environmental/Energy Manager |
| 2.7.2 |
| Employee Requirements |
| 2.7.2.1 |
| Employee Certification and Training |
| 2.7.2.2 |
| Employee Appearance |
| 2.7.2.4 |
| Identification as Contractor Employee |
| 2.7.2.5 |
| Removal of Employees |
| 2.7.2.6 |
| Proof of Legal Residency |
| 2.7.3 |
| Service Contract Reporting (SCR) |
| 2.8 |
| Security Requirements |
| 2.8.4 |
| Access to Installation |
| 2.8.4.2 |
| DBIDS Credentials |
| 2.8.5 |
| Access to Buildings |
| 2.8.6 |
| Access Arrangements |
| 2.8.6.1 |
| Escort Arrangement for Secured Areas |
| 2.8.7 |
| Security Clearances |
| 2.8.8 |
| Access to Controlled Unclassified Information |
| 2.8.9 |
| Access to Government Information Technology (IT), Operating Technology (OT), and Facility Related Control Systems (FRCS) |
| 2.8.10 |
| Access to Navy Marine Corps Intranet (NMCI) |
| 2.9 |
| Contractor Safety Program |
| 2.9.1 |
| Contractor Safety Requirements |
| 2.9.1.1 |
| Experience Modification Rate (EMR) |
| 2.9.1.2 |
| OSHA Days Away From Work, Restricted Duty, or Job Transfer (DART) Rate |
| 2.9.2 |
| Accident Prevention Plan (APP) |
| 2.9.3 |
| Activity Hazard Analysis (AHA) |
| 2.9.4 |
| Safety and Occupational Health (SOH) Risks and Compliance Plans |
| 2.9.4.1 |
| Alcohol and Drug Abuse Prevention Plan |
| 2.9.4.2 |
| Chemical Hazard Communication Program |
| 2.9.4.3 |
| Confined Space Program |
| 2.9.4.5 |
| Fall Prevention and Protection Plan |
| 2.9.4.6 |
| Pathogen Exposure |
| 2.9.6 |
| Accident and Damage Reporting |
| 2.9.6.1 |
| Accident Reporting and Notification Criteria |
| 2.9.8 |
| Monthly On-Site Labor Report |
| 2.9.9 |
| OSHA Citations and Violations |
| 2.9.10 |
| Safety Inspections and Monitoring |
| 2.9.11 |
| Safety Certification |
| 2.9.13 |
| Emergency Medical Treatment |
| 2.10 |
| Environmental Management and Sustainability |
| 2.10.1 |
| Energy Management Program |
| 2.10.1.1 |
| Water Conservation Plan |
| 2.10.1.2 |
| Energy Efficient Products |
| 2.10.2 |
| Environmental Protection |
| 2.10.2.3 |
| Solid Waste Management and Recycling |
| 2.10.2.4 |
| Non-Regulated Waste Disposal |
| 2.10.2.5 |
| Regulated Waste Disposal |
| 2.10.2.7 |
| Spill Prevention, Containment, and Clean-up |
| 2.10.2.8 |
| Hazardous Material Management |
| 2.10.2.9 |
| Protection of Endangered and Threatened Species (Flora and Fauna) |
| 2.10.2.12 |
| Asbestos Containing Material (ACM) |
| 2.10.3 |
| Sustainable Procurement and Practices |
| 2.10.3.1 |
| Environmentally Preferable Products |
| 2.10.3.2 |
| Use of Recovered Materials |
| 2.10.3.3 |
| Use of Biobased Products |
| 2.11 |
| Disaster Preparedness |
| 2.14 |
| Recurring Work Procedures |
| 2.14.1 |
| Recurring Work Preparation of Proposals |
| 2.14.2 |
| Notification to the Government for Work Above the Recurring Work Limitations |
| 2.14.3 |
| Recurring Work Exhibit Line Item Numbers (ELINs) |
| 2.15.1 |
| Unit Priced Task (UPT) Work (Non-Negotiated) |
| 2.15.1.1 |
| Acceptance and Performance |
| 2.15.1.2 |
| Invoicing and Receiving Payment |
| 2.15.2 |
| Unit Priced Labor (UPL)Work (Negotiated) |
| 2.15.2.1 |
| Non-recurring Work Preparation of Proposals |
| 2.15.2.1.1 |
| Labor Requirements |
| 2.15.2.1.2 |
| Material and Equipment Requirements |
| 2.15.2.2 |
| Issuance of Final Task Order |
| 2.15.3 |
| Non-Recurring Work ELINS |
0200000 - Management and Administration
| Spec Item |
| Title |
| Description |
| 2 |
| Management and Administration |
| 2.1 |
| Definitions and Acronyms |
| Definitions and Acronyms are listed in J-0200000-01. |
| 2.2.1 |
| Government Regular Working Hours |
| The Government's regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal holidays. Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. Work in certain annexes or sub-annexes require Contractor continuous operations, 24 hours a day, every day of the year including holidays. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours must be authorized by the KO prior to commencement of work. |
| 2.2.1.1 |
| Observed Federal Holidays |
| The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. |
| 2.2.1.2 |
| Restriction to Contractor Working Hours |
| If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours per Section F. Excludes work to be performed during specified hours. |
Custodial services at Patuxent River, Building 2272 is to be performed from 5:00 pm to 9:00 pm. Janitorial services in secure areas will be performed from 6:00 am to 9:00 am. Escort will be provided. Service to be provided Monday through Friday, excluding Holidays in accordance with class of service.
Custodial Services for Youth Centers and Child Care Development Centers will be performed after 5:00 PM.
| 2.2.2 |
| Wage Determinations |
| Wage Determinations are included in J-0200000-02. |
| 2.2.3 |
| Requirements Hierarchy |
| Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1 and so on. |
Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.
| 2.3 |
| General Administrative Requirements |
| 2.3.1 |
| Required Conferences and Meetings |
| The Contractor shall attend administrative and coordination meetings. The Contractor shall provide sign-in sheets and prepare minutes of all meetings and submit per Section F for review and comments. Comments received within two working days shall be incorporated into the minutes and a copy of the final revision shall be submitted per Section F for concurrence. |
2.3.2
Not Used
| 2.3.3 |
| Partnering |
| The Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who may receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and sub-contractor teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps. |
The goal of Partnering is to develop a cohesive team with common purpose, commitment and established communication processes.
| 2.3.3.1 |
| Formal Partnering |
| The initial session should be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award. The initial Partnering Meeting will be at least one day in duration and held at a Government provided facility as designated by the KO – OR – at a neutral location off the installation that is acceptable to the Contractor and to the Government. Follow-on sessions should be scheduled every three to six months and typically last a half day or less. The frequency, duration, and locations of follow-on sessions should be agreed to by both parties during the initial Partnering Meeting. The Contractor shall pay all costs associated with the partnering effort including facilitator, meeting room, and other incidental items. Before the partnering session, the Contractor shall coordinate with the facilitator the requirements for incidental items (audio-visual equipment, computer(s), two easels, flipchart paper, colored markers, note paper, pens/pencils, colored flash cards, etc.) and have these items available at the partnering session. The Contractor will provide copies of any documents used for the Partnering Meeting for distribution to all attendees. The facilitator must be acceptable to both the Contractor and the Government. The participants shall pay their own costs for meals, lodging, and transportation associated with partnering. |
| 2.3.3.2 |
| Contract Partnering Administration |
| Upon award, the ACO or appointed representative (COR) will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. Commence discussions with the Contractor to select a facilitator and location that are acceptable to both partners. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process. Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member. |
All Partnering Meetings will be done at the local PWD level. Partnering Meetings will be headed by the PWD KO or COR.
The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.
| 2.3.3.3 |
| Contract Partnering Session Attendees |
The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.
* President/Vice President
* Project Manager
* Quality Manager
* Site Safety and Health Officer Sub-contractor Reps
| 2.3.4 |
| Permits and Licenses |
| The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state and local laws and regulations. The Contractor shall submit copies of Permits and Licenses per Section F. |
| 2.3.5 |
| Insurance |
| The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period. |
| 2.3.5.1 |
| Certificate of Insurance |
| The Certificate of Insurance shall provide for at least 30 calendar days written notice to the KO by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause. |
| 2.3.5.2 |
| Minimum Insurance Amounts |
| The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage: |
Comprehensive General Liability: $500,000 per occurrence
Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage
Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes
Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers
Other as required by state law or District of Columbia (whichever is applicable).
| 2.3.5.3 |
| HIPAA (Health Insurance Portability and Accountability Act) |
| HIPAA Regulations address security and privacy of “protected health information” (PHI). During the course of providing Janitorial services, the Contractor may have access to PHI. All Contractor employees shall abide by HIPAA regulations. |
| 2.3.6 |
| Protection of Government Property |
| During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of Contractor negligence under this contract to their original condition at no cost to the Government. |
| 2.3.7 |
| Directives, Instructions, and References |
| Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-03. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract. |
| 2.3.8 |
| Invoicing Procedures |
| Refer to Section G for invoicing instructions. |
Invoices shall be submitted in a format compatible with the most recent Government installed Microsoft Office Version (currently 2010). Invoice data shall be capable of being sorted by CLIN, annex/sub-annex, spec item, spec item title, and ELIN/Sub-ELIN.
| 2.3.9 |
| Forms |
| Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included among the Forms in J-0200000-04. |
| 2.4 |
| Government-Furnished Items |
| Except for items identified below as Government-Furnished, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services described in this Performance Work Statement (PWS). |
Government-Furnished Items will be provided in "AS-IS" condition and their use is at the option of the Contractor. The total or partial breakdown or failure of Government-Furnished Items shall not relieve the Contractor of the responsibility to perform the requirements of this contract.
The Contractor shall provide periodic servicing, maintenance, and repair of the Government-Furnished Items accepted for use at no additional cost to the Government. Servicing, maintenance, and repair shall be provided in accordance with the manufacturer’s recommendations. The Contractor shall generate work orders in NAVFAC Maximo per Spec Item 2.6.8 for all servicing, maintenance, and repair activities performed on Government-Furnished Items.
At the completion of the contract, all Government-Furnished Items shall be returned to the Government in the same condition as received, except for reasonable wear and tear. Government-Furnished Items, which becomes worn out due to normal wear and tear, shall be returned to the Government and its replacement shall be the responsibility of the Contractor at no additional cost to the Government. The Contractor shall be responsible for the cost of any repairs or replacement caused by Contractor negligence or abuse.
The Government may inspect Government-Furnished Items at any time and without notice.
| 2.4.1 |
| Government-Furnished Property (GFP) |
| Not Used |
| 2.4.2 |
| Government-Furnished Facilities |
| See J-0200000-05 |
| 2.4.3 |
| Government-Furnished Vehicles and Equipment |
| Not Used |
| 2.4.4 |
| Government-Furnished Utilities |
| The Government will make available water and electricity at existing outlets required for the work to be performed under the contract. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, State, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government. |
The Contractor is responsible for the cost of all utilities at all approved Contractor-owned temporary facilities, at prevailing Naval Station rates. The Contractor will be billed directly for all utilities provided to all Contractor occupied facilities. Utility rates billed to the Contractor will be at the following rates:
1. Electrical - the current rate for electrical services is $111.82 MWH
2. Water - the current rate for water is $13.23 per KGAL
3. Wastewater (Sewage) - the current rate for sewage services is $14.06 per KGAL, based on 100% of the water consumption
Variations in Rates: Utility rates are subject to change. Changes in one or more utility rates shall not be basis for adjustment to the contract price or a claim unless the deviation from the quoted price for a utility rate exceeds 15%. When a utility rate varies by more than 15%, the contract price will be adjusted to reflect the amount the actual charge exceeds the rate quoted; however, the Government will only be liable for the amount of cost exceeding 15% of the rate quoted. For example, if a quoted rate increases by 16%, the Government will only be liable for 1% of the rate increase. Vice versa if the quoted rate decreases by 16%.
| 2.5 |
| Contractor-Furnished Items |
| Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The KO may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government. Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The KO may at any time require Samples, Safety Data Sheets (SDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract. |
| 2.6 |
| Management |
| The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards. Such management includes but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met. |
| 2.6.1 |
| Safeguarding Information |
| The Contractor shall safeguard controlled unclassified information and information associated with Government property in accordance with the latest revision of CNSSI 1253, DoDI 8582.01, NIST SP 800-53, NIST SP 800-171, SECNAV Defense Industrial Base (DIB) Memo, and applicable contract clauses. At a minimum, this information shall be protected at the moderate confidentiality level as defined in NIST SP 800-171. |
Contractor information and data systems that contain information associated with Government property shall comply with DoD Risk Management Framework (RMF).
The Contractor shall develop Plans of Action and Milestones (POA&Ms) per NIST SP 800-171, track accomplishment, and submit to the Government per Section F.
If a cybersecurity incident is encountered or suspected related to any (Contractor or Government) Information Technology (IT) or Operating Technology (OT) systems, including Monitoring and Control Systems, the Contractor shall notify the Government per Section F.
| 2.6.2 |
| Dissemination of Information |
| If certain information cannot be provided to the public, state what information cannot be provided, when it will be provided, and to whom, e.g., DoD policy limits the dissemination of certain information. Instructions, Directives, and References not releasable to the public, e.g., Floor Plans, Maps, Post Orders, and Standard Operating Procedures, will be made available after contract award to the successful offeror with appropriate credentials and a need to know. |
| 2.6.3 |
| Work Reception |
| The Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls and task orders during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours. |
| 2.6.4 |
| Work Control |
| The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the Government. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours. |
The Contractor shall provide work schedules for both Recurring and Non-Recurring Work per Section F. At a minimum, work schedules shall include:
· Description of service(s) to be accomplished
· Location
· Date service(s) are scheduled to be accomplished
| 2.6.5 |
| Work Schedule |
| The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government. The Contractor shall provide written notification of any difficulty in scheduling work due to Government controls, per Section F. At a minimum, the notification shall include the following: |
· The date and time the…
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