N4008025R2233 Amendment 0001.pdf

N40080-25-R-2233 Regional 8(a) Custodial Services

AMENDMENT 0001

The purpose of this amendment is to:

a. Correct Proposal Due date to Tuesday, March 2, 2026.

b. Change Site Visit date to February 17, 18, and 19, 2026. RSVP by Thursday, February 12, 2026.

c. Change RFI cutoff date to Monday, February 23, 2026.

d. Correct and add content of Section M: Pricing Factor.

e. Correct content of Section M: Factor 2, Corporate Experience.

f. Correct content of Section M: Factor 3, Safety.

See highlights for changes and corrections.

Combined Synopsis/Solicitation in accordance with FAR 5.207 and FAR 12.603

(1) Action Code: 561720 -- Custodial Services

(2) Date: 02/09/2026

(3) Year: 2025

(4) Contracting Office ZIP Code: 20374-5018

(5) Product or Service Code: S210, Housekeeping Services

(6) Contracting Office Address: Naval Facilities Engineering Systems Command (NAVFAC) Washington.1314 Harwood Street, Building 212, Washington, D.C., 20374-5018

(7) Subject: Regional 8(a) Custodial Services, Naval District Washington (NDW) Region

(8) Proposed Solicitation Number: N4008025R2233

(9) Closing Response Date: 03/02/2026

(10) Contact Point or Contracting Officer:

Shonn Gilkes, Contract Specialist, shonn.m.gilkes.civ@us.navy.mil James H. Waite, Contracting Officer, james.h.waite.civ@us.navy.mil

(11) Contract Award and Solicitation Number: TBD and N40080-25-R-2233

(12) Contract Award Dollar Amount: TBD

(13) Line-Item Number(s):

CLIN DESCRIPTION PERIOD OF PERFORMANCE

0001 BASE PERIOD RECURRING WORK 1 JUN 2026 – 31 MAY 2027

0002 BASE PERIOD NON-RECURRING WORK 1 JUN 2026 – 31 MAY 2027

0003 OPTION PERIOD 1 RECURRING WORK 1 JUN 2027 – 31 MAY 2028

0004 OPTION PERIOD 1 NON-RECURRING WORK 1 JUN 2027 – 31 MAY 2028

0005 OPTION PERIOD 2 RECURRING WORK 1 JUN 2028 – 31 MAY 2029

0006 OPTION PERIOD 2 NON-RECURRING WORK 1 JUN 2028 – 31 MAY 2029

0007 OPTION PERIOD 3 RECURRING WORK 1 JUN 2029 – 31 MAY 2030

0008 OPTION PERIOD 3 NON-RECURRING WORK 1 JUN 2029 – 31 MAY 2030

0009 OPTION PERIOD 4 RECURRING WORK 1 JUN 2030 – 31 MAY 2031

0010 OPTION PERIOD 4 NON-RECURRING WORK 1 JUN 2030 – 31 MAY 2031

0011 6 MONTH EXTENSION RECURRING WORK Completed NLT NOV 30, 2031 0012 6 MONTH EXTENSION NON-RECURRING WORK Completed NLT NOV 30, 2031

N4008025R2233 Amendment 0001 Regional 8(a) Custodial Services

(14) Contract Award Date: April 1, 2026

(15) Contractor: TBD UPON AWARD

(16) Description: Regional 8(a) Custodial Services. This work includes custodial services in accordance with the attached Performance Work Statement (PWS).

The Naval Facilities Engineering Command (NAVFAC) of Washington, DC 20374 intends to award a single, firm-fixed-priced Indefinite Delivery Indefinite Quantity (IDIQ) as a Competitive 8(a) set aside, using FAR Part 12, Acquisition of Commercial Items and FAR Part 15, Contracting by Negotiation.

The NAICS Code for this procurement is 561720 and the annual size standard is $ 22,000.000.00.

The contract term will be one (1) base year, four (4) twelve (12) month option periods, and a six (6) month option period. Only the base period of the contract will offer a minimum guarantee.

This contract will replace a contract for similar services awarded in 2019 as a firm-fixed priced indefinite delivery-indefinite quantity contract. Information about the current contract and the incumbent contractor (e.g., value of last option exercised, firm name, address, etc.) will be included in the solicitation package.

Requests under the Freedom of Information Act are not required for this information.

Offerors can view and/or download the solicitation, and any attachments, at the System for Award Management (SAM) located at https://sam.gov under “Contract Opportunities” when it becomes available.

The proposed contract is limited to qualifying 8(a) firms in the Washington Metropolitan Area District Office of the Small Business Administration. The Government will not consider offers from other than 8(a) firms or 8(a) firms outside of the Washington Metropolitan Area District Office. 8(a) firms that are not serviced by the Washington Metropolitan Area District Office but have a bona fide place of business (as defined by SBA) within the geographic area served by the Washington Metropolitan Area District Office are also eligible to submit offers. An 8(a) firm not serviced by the Washington Metropolitan Area District Office must consult its servicing District Office regarding the establishment of a bona fide place of business or status of a previously established bona fide place of business. All other firms are deemed ineligible to submit offers.

The solicitation utilizes source selection procedures which require offerors to submit a technical proposal, past performance and experience information, and a price (or cost) proposal for evaluation by the Government.

There will be a nonrefundable charge for the solicitation package.

(17) The Contractor shall provide all labor, management, supervision, tools, material, and equipment required to perform custodial services at PWD Washington, DC; PWD South Potomac (including Indian Head, MD, and Dahlgren, VA); PW Patuxent River, MD.

(18) Place of Contract Performance: Naval District Washington (NDW)

(19) Set-aside Status: Competitive 8(a)

The sources sought notice ACQR #6043695 for this procurement was posted on May 23, 2024 on SAM, at https://sam.gov and a market survey was conducted that included an assessment of relevant qualifications and capabilities of potentially qualified firms. As a result of the market research analysis, a determination was made to set aside this procurement under the FAR 19.805, Competitive 8(a). The NAVFAC Washington small business office concurs with this decision.

https://sam.gov/ https://sam.gov/

N4008025R2233 Amendment 01

This is a COMBINED SYNOPSIS/SOLICITATION NOTICE for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested. A written solicitation (SF 1449) will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE ISSUED.

This combined synopsis/solicitation SHALL be posted on the Procurement Integrated Enterprise Environment (PIEE) located at https://piee.eb.mil. The solicitation number for this procurement is N4008025R2233. The solicitation is being issued as a request for proposal (RFP). This solicitation document incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2025-05 and Defense Acquisition Regulations (DFARS) Revised 15 August 2024. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at this address:

FAR: https://www.acquisition.gov/content/regulations

DFARS: https://www.acq.osd.mil/dpap/dars/dfarspgi/current/

This Request for Proposal (RFP) is being solicited using an 8(a) competitive procurement in accordance with FAR Subpart 19.8, under FAR PART 15 Contracting by Negotiation. The solicitation is being issued under the North American Industry Classification System Code (NAICs) 561720, Custodial Services. The size standard for NAICS code 561720 is $22,000,000 in size standards in millions of dollars. This solicitation will result in an performance based Firm-Fixed Price (FFP), Indefinite Delivery/Indefinite Quantity (IDIQ) contract with work ordered by the issuance of Task Orders. The terms of the contract will be for one (1) base year, four (4) twelve (12) month option periods, and a six (6) month option period.

Naval Facilities Engineering Systems Command (NAVFAC) Washington requests responses from qualified Small Business Administration 8(a) sources capable of providing custodial services in to various facilities throughout the Naval District Washington region (NDW). The Contractor shall furnish all labor, management, supervision, transportation, tools, material, and equipment required to perform custodial services outlined below and described in this Performance Work Statement (PWS) at various locations within a 100-mile radius of the Washington Navy Yard. The PWS includes provisions for recurring work and non-recurring work. The total duration of the contract shall not exceed sixty-six (66) months. The guaranteed minimum for the entire contract period (including options, if exercised) will be satisfied with the award of a task order. There is no maximum not-to-exceed quantity per year.

MAXIMUM NOT TO EXCEED AMOUNT FOR THE ENTIRE CONTRACT PERIOD (INCLUDING OPTIONS,

IF EXERCISED) FOR LABOR, TRAVEL, AND ODC’S IS NOT-TO-EXCEED THE TOTAL OF ALL CLINS IN

THE SCHEDULE.

The following FAR, DFARS, provisions and clauses are applicable to this procurement:

52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (Oct 2025)

The selected offeror must submit a complete copy of the above-mentioned representations and certifications. Please refer to Section K - Representations, certifications, and other statements of offerors or respondents in the solicitation document.

https://piee.eb.mil/ https://www.acquisition.gov/content/regulations https://www.acq.osd.mil/dpap/dars/dfarspgi/current/

Contents

Section B

Section L

Section M

Section B

SECTION B SUPPLIES OR SERVICES AND PRICES/COSTS

B.1. Contract Term The performance of this contract is for a 12-month base period, four (4) 12-month option periods, and a 6-month extension in accordance with FAR 52.217-8, for a not to exceed 66 months from the start date of the initial period of performance. The Government has the option to extend the term of the contract in accordance with Section I, Contract Clauses, FAR clause 52.217-9 Option to Extend the Term of the Contract.

B.2 Contract Price Information All pricing associated with this contract will be expressed in U.S. dollars.

B.3 Contract Line Items, Contract Exhibit Line Items and SubCLINs A Contract Line-Item Number (CLIN) consists of four numeric digits and identifies separately identifiable supplies or services. An Exhibit Line-Item Number (ELIN) consists of four alphanumeric characters and is a form of separately identifiable line items for the purposes of ordering and pricing. Offerors shall enter unit prices and amounts for Contract Line Items (CLINs) and Exhibit Line Items (ELINs) as indicated in the schedules and any accompanying exhibits. Please note: Government generated excel formulas are NOT guaranteed to be accurate. It is the Offeror's responsibility to ensure excel formulas used to calculate pricing are correct. All numeric entries are limited to no more than two (2) decimal places (e.g. $1.05, 9.75%, or 5.50). ELIN pricing for recurring services shall be applied as the cost basis for the increase/decrease of any recurring quantities from a specified ELIN and for non-recurring quantities of the same. In the event there is a difference between the unit price and the extended total amount, the unit price will be upheld as the intended offer and the total of the CLIN and/or ELIN will be recomputed to take into account the change in the contract ELINs. If the Offeror provides a total amount for an ELIN, but fails to enter the unit price, the total amount divided by the ELIN quantity will be held to be the intended unit price.

B.4 Fully Loaded Pricing Prices provided shall be fully loaded and no other allocations, fees, overheads, G&A, insurance, taxes, profits or any other markups shall be applied when an option is exercised, or work is ordered for pre-priced work. Costs for technical specifications in Annexes 0100000 and 0200000 shall be considered overhead; therefore, their costs shall be allocated and included throughout the prices quoted for all other technical specifications.

B.5 Mobilization, Phase-In, and/or Phase-Out Phase-In and Phase-Out periods are each 30 days. Pricing shall include applicable Mobilization, Phase-In, and/or Phase-Out costs. There are no separately priced CLIN for such costs; offerors may distribute these costs however the Offeror chooses in its proposal.

B.6 Indefinite Quantity Individual Contract Line-Item Quantities

Quantities listed for non-recurring ELINs are estimates only. Additional quantities may be ordered as long as the total not-to-exceed (NTE) value for all non-recurring services is not exceeded

B.7 Bidding Unit Prices for Labor Any work included in the scope of this contract that cannot be identified in advance in sufficient detail to be included as Recurring Work Items is considered Non-Recurring Work.

The Contractor shall enter, in the unit price bid space, the unit price for performing composite labor. The composite labor price shall include all direct and indirect costs associated with performing an hour of work. The composite labor price should be the Contractor's hourly craft wage adjusted to allow for the Offeror's workforce productivity (i.e., the Contractor's estimate of how its' workforce will perform in relation to the Means Facilities Cost and data and/or the Engineered Performance Standards). The Composite Labor Rate shall include all costs for preparation of the cost proposal, job preparation, travel, pre-expended bin materials and supplies, ordering and stockpiling job material, additional material handling, items of equipment necessary to perform work (i.e. bucket truck, lifting equipment, staging, etc.), equipment set up time, lift time, craft delay allowance, profit, tools, equipment, field and home office overhead, clerical support, supervision, inspection, fees, taxes, licenses, bonds, permits, insurance, etc.

B.8 Unit Price Adjustments in Option Periods This solicitation incorporates Service Contract Act (SCA) Wage Determination(s). The Wages are incorporated for the Base Period of performance only. If an Option Period is exercised, the most current SCA Wage Determination(s) for that Option Period will be incorporated into the. The contractor warrants, by submission of its proposal, that the price does not include any contingency for future wage increases.

CLIN Supplies/Services Estimated Quantity

Unit Unit Price Amount

0001 Base Period Recurring Work FFP Regional 8(a) Custodial Services IAW Performance Work Statement and all applicable attachments.

Task

0002 Base Period Non-Recurring FFP Regional 8(a) Custodial Services IAW

0003 OPTION PERIOD 1 RECURRING FFP

Regional 8(a) Custodial Services IAW

0004 OPTION PERIOD 1 NON-RECURRING

FFP

Regional 8(a) Custodial Services IAW

0005 OPTION PERIOD 2 RECURRING FFP

Regional 8(a) Custodial Services IAW

0006 OPTION PERIOD 2 NON-RECURRING

FFP

Regional 8(a) Custodial Services IAW

0007 OPTION PERIOD 3 RECURRING FFP

Regional 8(a) Custodial Services IAW

0008 OPTION PERIOD 3 NON-RECURRING

FFP

Regional 8(a) Custodial Services IAW

0009 OPTION PERIOD 4 RECURRING FFP

Regional 8(a) Custodial Services IAW

0010 OPTION PERIOD 4 NON-RECURRING

FFP

Regional 8(a) Custodial Services IAW

0011 6 MONTH EXTENSION RECURRING FFP

Regional 8(a) Custodial Services IAW

0012 6 MONTH EXTENSION NON-

RECURRING FFP

Regional 8(a) Custodial Services IAW

B.9 Maximum Not to Exceed (NTE) The maximum NTE value of an ordering period is the total of all the CLINs in that ordering period. The maximum or NTE value of the contract is the total value of all CLINs in the Schedule. Orders shall not be made that exceed the maximum NTE value for any ordering period and/or the NTE value of the contract.

Capacity Reporting under Section G requires the Contractor to notify the Government before capacity is reached.

Any change to the NTE value of an ordering period and/or contract will be authorized by a modification.

B.10 Minimum Guarantee The Minimum Guarantee for this contract will be satisfied by issuance of the funding task order for recurring requirements in the base period of performance. Task orders for the base period will be issued with available funds, and subsequent modifications to the base period task orders will be issued by the respective ACO for each PWD under the contract based on DFARS --7007, Limitation of Governments Obligation.

Where a minimum guarantee applies, a task order for the minimum guarantee will be issued concurrently with the award of the basic contract.

B.11 FedMall and Government Commercial Purchase Card (GCPC) Orders for non-recurring services may be placed through FedMall by an authorized Government Commercial Purchase Card (GCPC) user. The Contractor is required to obtain FedMall access and ensure ELIN schedules are updated to support orders for non-recurring services. When receiving an order through FedMall, the Contractor shall provide the services at the applicable ELIN price without additional markup or handling fee. The FedMall Supplier Portal provides registration information and access to Web Based Training: https://www.suppliers.fedmall.mil. See sections F and G for further details on ordering and reporting.

https://www.suppliers.fedmall.mil/

Section L SECTION L Instructions to Offerors

ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (SEP 2023)

(tailored pursuant to FAR 12.302(d)

SUBJECT: REQUEST FOR PROPOSAL (RFP) - REGIONAL 8(a) CUSTODIAL SERVICES

NAICS: 561720

NOTE 1: FUNDING IS SUBJECT TO AVAILABILITY OF FUNDS (SEE FAR 52.232-18,

INCLUDED HEREIN).

This Request for Proposal is in support of the Naval Facilities Engineering Command (NAVFAC), Washington.

L.1 SPECIFIC REQUIREMENTS:

This requirement will be a Firm-Fixed-Priced (FFP) type contract and an Indefinite Delivery-Indefinite Quantity (IDIQ) vehicle. Performance requirements for this FFP IDIQ are provided in the attached Performance Work Statement (PWS) of this RFP.

NOTICE TO OFFERORS:

a. Your acquisition points of contact for this project are Contract Specialist Shonn Gilkes at shonn.m.gilkes.civ@us.navy.mil and Contracting Officer James Waite at james.h.waite.civ@us.navy.mil.

b. Proposal shall be submitted no later than 1:00 pm (EDT) on Tuesday, March 2, 2026 at https://piee.eb.mil/.

Proposals submitted by mail or hand-carried will not be evaluated. Proposals sent through proprietary or third-party File Transfer Protocol (FTP) sites or DoD SAFE will not be retrieved. It is the responsibility of the Offeror to confirm receipt of proposals. All proposals received after the exact time specified for receipt shall be treated as late submissions and will not be considered except under facts and circumstances allowed by the Federal Acquisition Regulation (FAR).

For instructions on how to post an offer, please refer to the Posting Offer demo:

https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf. It is the Offeror's responsibility to obtain written confirmation of receipt of all electronic files of the full proposal from the Contracting office.

Offerors are responsible for ensuring electronic copies are virus-free and shall run an anti-virus scan before submission. Electronic copies of each volume shall be compatible with the following software products: Adobe Acrobat Reader 11 and Microsoft Office Suite 2016. Narrative portions of the proposal shall be in Adobe Acrobat portable document file (pdf) searchable text format. The Offeror shall not embed sound or video (e.g., MPEG) files into the proposal files. Electronic files shall be clearly identified for each volume, section, and item. Please refer to https://piee.eb.mil/ website for further guidance. Please allow SUFFICIENT TIME for your proposal to be received prior to the proposed closing time.

Price and Non-Price proposals shall be submitted via PIEE and labeled “Proposal - Regional 8(a) Custodial Services N40080-25-R-2233”, as a subject line.

**All proposals must be received by the due date and time. Any proposals submitted after the time set for receipt will be documented with the date and hour of receipt and labeled as “late submission” and will hold unopened until after award.

REQUEST FOR PROPOSALS (RFP) INFORMATION/CLARIFICATION QUESTIONS:

All questions from offerors concerning any aspect of this request for proposal (RFP) must be submitted in writing via email. Prospective offerors are requested to submit written questions specifying the section paragraph of the mailto:shonn.m.gilkes.civ@us.navy.mil mailto:james.h.waite.civ@us.navy.mil https://piee.eb.mil/ https://pieetraining.eb.mil/wbt/sol/Posting_Offer.pdf specification for which clarification is desired. All inquiries will be answered in writing. Telephone questions will not be entertained. Offerors are specifically cautioned that verbal discussions and replies to questions shall not have the effect of changing the provisions of the written RFP.

Prospective offerors are required to review the entire solicitation package before submitting questions. Requests for Information (RFI’s) during the proposal preparation period shall be submitted by email to shonn.m.gilkes.civ@us.navy.mil and james.h.waite.civ@us.navy.mil. RFI’s must be submitted in a Microsoft WORD document and submitted by the Prime Contractor only. Subcontractors with questions must submit them through the Prime Contractor. Please do not send RFIs in an email only, but in a Word document.

The RFI cutoff date is no later than 1:00 PM (EDT) on Monday, February 23, 2026.

SITE VISIT shall be held on Tuesday, Wednesday, and Thursday, February 17, 18, and 19 of 2026.

Pre-Proposal Conference will take place just prior to departure for the first site location, at 9:00 AM on Tuesday, February 17, 2026 at the Washington Navy Yard in Building 212 Conference Room 316. After the pre-proposal conference, departure for first site location will take place. All other site visits will begin at 8:00 AM at Building 212 and leave by 8:15 AM. Itinerary will be provided at the Pre-Proposal Conference.

Scheduled Site Visit Dates: (Only Two People per Contractor) Tuesday, February 17, 2026 PWD Washington and area, following the pre-proposal conference.

Wednesday, February 18, 2026 PWD Indian Head, MD and PWD Dahlgren, VA Thursday, February 19, 2026 PWD Patuxent River, MD

Offerors must provide the following information for each visitor, NO LATER THAN 11:00 AM (EDT) Thursday, February 12, 2026 to John Bean at john.f.bean10.civ@us.navy.mil, Shamina Edwards at shamina.l.edwards.civ@us.navy.mil and Shonn Gilkes at shonn.m.gilkes.civ@us.navy.mil:

Information Needed to Gain Access to Site Visit Locations:

Full Name - First/Middle/Last Date of Birth Citizenship - Yes or No - If no please provide place of birth Driver's License or State Issued ID - State Issued and Expiration Date Company Name

TECHNICAL PROPOSAL SUBMISSION REQUIREMENTS:

The technical proposal submission consists of four (4) separate elements, as follows:

(1) Technical and Management Approach

(2) Corporate Experience

(3) Safety

(4) Past Performance

PROPOSAL INSTRUCTIONS:

VOLUME I – PRICE PROPOSAL PRICE:

(i) Solicitation Submittal Requirements:

Submit one (1) price proposal clearly marked as Volume I - Price Proposal. The evaluated price shall be the sum of the Recurring Work and Non-Recurring Work CLINS for a 12-month Base period and four (4) 12-month Option Periods with a six (6) month option to extend services. Provide the total price for performance of work required by the solicitation for all contract line items, including options as presented in Section B. The Offeror shall submit its Unique Entity ID; Cage Code; Point of Contact; Phone number; and Email Address, and shall propose as follows:

• Text pages 8 ½ x 11 formats, minimum 10-point font, Times New Roman.

• Please acknowledge all solicitation and amendments.

• Price Schedule (include MS Excel version and PDF) J-0200000-07 mailto:shonn.m.gilkes.civ@us.navy.mil mailto:james.h.waite.civ@us.navy.mil mailto:john.f.bean10.civ@us.navy.mil mailto:shamina.l.edwards.civ@us.navy.mil mailto:shonn.m.gilkes.civ@us.navy.mil

• Copy of Online Representation and Certifications and proof of registration in System for Award Management (SAM)

VOLUME II – TECHNICAL PROPOSAL

(i) Solicitation Submittal Requirements:

Submit one (1) technical proposal clearly marked as the Volume II - Technical Proposal. Technical proposals shall be submitted in 8-1/2 x 11-page format; size 10 font Times New Roman, limited to 45 pages, inclusive of all charts, licenses/certifications, forms and other documentation responsive to the solicitation requirements. This includes the three (3) Past Performance Questionnaires/CPARs evaluations. Pages that exceed the maximum 45-page limit for Volume II, Technical Proposals shall not be considered during evaluation of the proposal. Further, no pricing shall be included in the technical proposal. The technical proposal cover page shall be in an 8 ½ x 11 formats submitted in size10 point font and Times New Roman font style. The cover page shall provide:

• Solicitation Number, Solicitation Title, Prime Contractor Name/JV, Address, Phone Number, Unique Entity ID, Cage Code, Point of Contact, phone number, and email address

• Completed SF 1449 signed with all amendments acknowledged.

• Name, title, email, phone and fax number of authorized representative

CLAUSES INCORPORATED BY REFERENCE

52.201-1 Acquisition 360: Voluntary Survey. 2023-09 SEC L 52.204-7 System for Award Management Nov 2024 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-22 Alternative Line-Item Proposal JAN 2017 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services SEP 2023 52.215-1 Instructions to Offerors--Competitive Acquisition NOV 2021 52.222-24 Pre-award On-Site Equal Opportunity Compliance Evaluation FEB 1999 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 JAN 2022 52.232-13 Notice of Progress Payments APR 1984 252.204-7024 Notice on the Use of the Supplier Performance Risk System. MAR 2023

Section M

SECTION M EVALUATION FACTORS FOR AWARD

A. Basis for Award

1. The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract, to negotiate with offerors in the competitive range, and to award the contract to the offeror submitting the lowest priced, technically acceptable offer (LPTA).

2. As stated in the solicitation, the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.

3. The LPTA process is selected as appropriate for this acquisition because the best value is expected to result from selection of the technically acceptable proposal with the lowest evaluated price.

4. An overall non-price factors rating must be at least “ACCEPTABLE” to be eligible for award. An “UNACCEPTABLE” rating in any factor results in the overall non-price factors proposal being rated “UNACCEPTABLE” unless corrected through discussions. An overall non-price factors rating of “UNACCEPTABLE” makes a proposal ineligible for award.

EVALUATION FACTORS FOR AWARD

NOTE: For any elements to be included in the solicitation that are included in the SSP (e.g., evaluation factors, significant subfactors, and relative order of importance, etc.), the solicitation language must be verbatim from the language in the SSP. The evaluation factors for award, basis of evaluation and submittal requirements specified in Sections L and M (or a non-UCF solicitation) of the RFP should be consistent with what is stated in the SSP.

1. The solicitation requires the evaluation of price and the following non-price factors:

Factor 1 – Technical and Management Approach Factor 2 – Corporate Experience Factor 3 – Safety Factor 4 – Past Performance

The distinction between Corporate Experience and Past Performance is Corporate Experience pertains to the types of work and volume of work completed by a contractor that are comparable to the types of work covered by this requirement, in terms of size, scope, and complexity. Past Performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

2. Basis of Evaluation and Submittal Requirements for Each Factor.

(a) Price (Non-technical):

Price shall be submitted on the Microsoft Excel Spreadsheet (Attachment J-0200000-07, ELINs) included in the solicitation. The Offeror shall submit one electronic copy per the instructions provided in the solicitation submittal requirements identified in this solicitation, Section L - Instructions to Offerors. The Price and Non-cost/price Factors shall be submitted in separate files and submitted in Microsoft Excel Spreadsheet and Portable Document Format

(PDF). Price information included in the non-price/technical proposal will not be considered. Likewise, non-price/technical information included in the price proposal will not be considered.

The Offeror is required to submit a complete Price Proposal that includes completion of all contract line items numbers (CLINs) for recurring and nonrecurring as described. All required proposal documents shall be submitted in accordance with DFARS 252.215-7009, Proposal Adequacy Checklist, using attachment J-0200000-07, ELINs and CLINs in Section B of this solicitation (B8. Unit Price Adjustments in Option Periods) in accordance with FAR 15.208.

(i) Proposals and Acknowledgements Offeror shall provide its company name and address, telephone number, acknowledge all amendments in (if applicable), name and title of person authorized to sign and offer date. In addition, Offeror shall provide a cover page with solicitation number, solicitation title, Offeror name, address, phone number, fax number, United Entity Identifier (UEI), CAGE code, Employer Identification Number (EIN), and Federal Tax ID number, Point of Contract (POC), POC phone number, and email address, with its proposal. If a JV, this information should be provided for each member.

(ii) SAM Registration Offeror shall ensure current registration on the SAM Website, www.sam.gov, including Annual Representations and Certifications are complete and updated for this procurement. If a Representation or Certification required by Section K of the RFP is not provided in SAM, include the representation or certification in your price proposal. Proposals submitted by Offerors who do not have an active SAM registration at the time of proposal receipt shall not be considered.

(iii) Sam Contractor Responsibility Offeror shall ensure System for Award Management (SAM) Contractor’s Responsibility Certification as required by FAR 52.209-7, Information Regarding Responsibility Matters.

(iv) VETS-4212 Registration Confirmation of filing of Veterans’ Employment and Training (VETS-4212) for the 2023/2024 filing cycle.

Offeror shall ensure a current VETS-4212 report has been submitted to the Department of Labor (DOL) website, http://www.dol.gov/vets/vets4212.htm, if the Offeror is required to submit. An email confirmation of submission can be requested and received by the Offeror from the DOL website and submitted in the price proposal. If the Offeror is not required to submit a report to VETS-4212, include a brief statement and justification explaining why the Offeror is not required to submit a report. Visit the VETS-4212 website for details concerning if your company is required to submit a VETS-4212 report and to request an email confirmation of submission.

(v) Joint Venture (JV) Agreement (if applicable) If the Offeror is a JV, clearly submit the name of each entity that comprises the JV (Offeror). For each entity, provide the complete name of the firm, address of the entity, Unique Entity Identifier (UEI), CAGE code, Point of Contact (POC), POC phone number, and POC email address. Provide a copy of the signed JV agreement.

NOTE: A small business joint venture Offeror must submit, with its offer, the representation required in paragraph (c) of FAR solicitation provision 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services, and paragraph (c) of FAR solicitation provision 52.219-1, Small Business Program Representations, in accordance with 52.204-8(d) and 52.212-3(b) for the following categories:

(A) Small business;

(B) Service-disabled veteran-owned small business;

(C) Women-owned small business (WOSB) under the WOSB Program;

(D) Economically disadvantaged women-owned small business under the WOSB Program; or

(E) Historically underutilized business zone small business.

ADDITIONAL INFORMATION TO BE SUBMITTED WITH PRICE PROPOSAL PACKAGE:

RESPONSIBILITY DETERMINATION INFORMATION - In order to be eligible for award, the Offeror must be determined responsible in accordance with FAR Part 9, specifically 9.104-1, General Standards. In a separate Tab, the offeror shall provide the following information in the price proposal package:

1. One (1) signed bank reference demonstrating adequate financial resources. If Offeror’s firm has a line of credit

– provide information on how many figures Offeror can borrow against the line of credit (i.e. medium 6 figures

– exact line of credit is not required). (Exhibit A Financial Questionnaire)

2. The latest three complete fiscal year financial statements for the prime contractor, certified by an independent accounting firm, if practicable, or signed by an authorized officer of the organization. Submit evidence of availability of working/operating capital, which will be used for the performance of the resultant contract. For Joint Venture arrangements, submit the latest three complete fiscal year financial statements for each company in the Joint Venture and discuss the financial responsibilities among the companies. The Government may also utilize Dun & Bradstreet reports to evaluate the financial capacity of the Offeror. Offerors may provide proprietary financial statements only via email to shonn.m.gilkes.civ@us.navy.mil and james.h.waite.civ@us.navy.mil in lieu of submitting within the system. Additional information included with financial statements will not be considered.

3. Description of Offeror’s facilities and equipment.

4. Other offeror’s work presently under contract.

Although required to be submitted with offeror’s price proposal, this information’s not evaluated as part of the price proposal. This information forms the basis of your firm’s responsibility determination should your firm be considered for award.

(ii) Basis of Evaluation:

To receive a rating of “Acceptable” for this factor, the narrative must provide an explanation of how the offeror will meet the requirements. The Government will evaluate the feasibility of the offeror’s technical/management approach to provide the full range of support services described in the Performance Work Statement (PWS). Simple statements that the offeror will fulfill the requirements without a detailed description of how an offeror will accomplish the work maybe insufficient to demonstrate that the offeror can perform the contract requirements, which may result in a technical rating of “Unacceptable”. Do not assume the evaluator(s) is/are familiar with the technical approach of your company based on other contracts with this or another agency

The Government will evaluate price based on the total price. Total price consists of the basic requirements and all option items (see Section B of the solicitation). The Government intends to evaluate all options and has included the provision FAR 52.217-5, Evaluation of Options (JUL 1990) in Section M of the solicitation. In accordance with FAR 52.217-5, Evaluation of Options will not obligate the Government to exercise the option(s). Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

(i) Comparison of proposed prices received in response to the RFP.

(ii) Comparison of proposed prices with the IGCE.

(iii) Comparison of proposed prices with available historical information.

(iv) Comparison of market survey results

(b) Technical Factors:

mailto:shonn.m.gilkes.civ@us.navy.mil mailto:james.h.waite.civ@us.navy.mil

1. Factor 1, Technical and Management Approach:

The offeror must submit under this factor all the requested submittal requirements for each item below. Page limits per item will be adhered to and any pages in excess of the page limits per item will not be considered as part of the evaluation of the item. The offeror shall submit the following:

The offeror shall submit a narrative response that clearly demonstrates its understanding of and approach to accomplishing the complexity and magnitude of service requirements set forth in the performance objectives and standards of the Performance Work Statement. Each of the components below must be tabbed in the technical proposal and discussed separately.

A. Phase-In/Phase-Out Transition Plan. Describe what you will do to “startup” and demobilize for the performance of this contract. The phase in transition period is 30 days and the Phase-out transition period is 30 days as per Section L of the solicitation of the RFP. Include a schedule of key events, personnel actions and responsibilities regarding employees at all levels.

B. Workforce Management. Provide an explanation of how the Offeror will organize staff and specify how the offeror plan to retain qualified workers at management and operational levels under the contract. Organizational chart should identify management, key positions and elements of the Offeror’s organization and staffing under this contract.

If subcontractors are used identify their percentage of involvement as they relate to the specific sections of the PWS. Provide resumes showing experience and qualifications stated in Annex 0200000, Spec Item 2.7.1 for the following Key Personnel: Project Manager, Quality Manager, Site Safety Health Officer and Environmental/Energy Manager. Discuss how you will accomplish unscheduled non-recurring requirements and not adversely impact the schedule of recurring effort. (Exhibit D Key Personnel)

C. Organization Chart. Offerors must submit an organizational chart that depicts and describes the requirements of Item (B) Workforce Management of this solicitation.

Provide detailed Staffing Chart depicting levels of authority and chain of command to the lowest level, including subcontractors.

D. Quality Management System: Describe the proposed Quality Control structure and processes to ensure that quality services are provided utilizing appropriate inspection techniques in a specified schedule at each location. The offeror should describe the methodology to identify, track and address performance deficiencies necessary to ensure that quality services are provided in a timely manner. The plan should also address processes necessary to ensure that operating procedures are monitored, changed to correct and prevent performance deficiencies and that personnel are appropriately trained to accomplish operating procedures, including necessary changes.

To receive a rating of “Acceptable” for this factor, the narrative must provide an explanation of how the offeror will meet the requirements. The Government will evaluate the feasibility of the offeror’s technical/management approach to provide the full range of support services described in the Performance Work Statement (PWS). Simple statements that the offeror will fulfill the requirements without a detailed description of how an offeror will accomplish the work maybe insufficient to demonstrate that the offeror can perform the contract requirements, which may result in a technical rating of “Unacceptable”. Do not assume the evaluator(s) is/are familiar with the technical approach of your company based on other contracts with this or another agency

a. Transition Plan. The Government will evaluate the transition plan to ensure it sets forth a schedule to accomplish the transition in 30 days.

b. Workforce Management: This factor evaluates the Offeror’s approach to providing qualified personnel for all workload requirements for all locations. The Government will evaluate the proposed staffing plan to ensure it includes a staffing chart that shows the level of authority, chain of command to the lowest level including subcontractors, the number of productive hours per week or year for each full time and part time employee and the rational for the direct labor hours consistent with the staffing plan. This requirement is met when the Offeror’s proposal provides a workload chart with analysis of the manning levels and personnel mix for all workload requirements in the PWS; demonstrates the offeror has the required security clearances to ensure they will be able to perform work where Secret and Top Secret clearances are required; demonstrates the key personnel meet the qualifications stated in Annex 0200000, Spec Item 2.7.1.

c. An organizational structure that shows the quality manager and/or safety manager reporting to the project manager may be rated Unacceptable.

d. Quality Management System (QMS). The requirement is met when the plan includes a methodology to identify, track and address performance deficiencies necessary to ensure that quality services are provided in a timely manner and processes necessary to ensure that operating procedures are monitored, changed to correct and prevent performance deficiencies and that personnel are appropriately trained to accomplish operating procedures, including necessary changes.

2. Factor 2, Corporate Experience:

The attached project data sheet (Exhibit B Corporate Experience) is MANDATORY and used to submit project information. Except as specifically requested, the Government will not consider information submitted in addition to this form. Individual blocks on this form may be expanded; however, total length for each project data sheet shall not exceed two (2) pages.

In the event the Project Data Sheet exceeds two (2), Offerors will receive evaluation of the two (2) pages and the remainder not be evaluated.

The Offeror must submit three (3) Janitorial services projects that best demonstrates your experience on relevant projects that are similar in size, scope, and complexity to the solicited projects as defined in the chart below. For the purpose of this evaluation, submitted projects must have been completed with-in five years preceding the release of the solicitation (if the contract is ongoing, at least twelve months performance must be completed at the time of release of the solicitation.) All projects submitted must be recent and relevant projects similar in size, scope and complexity to the solicited project. Any projects submitted in excess of the three (3) projects not considered.

- Size: Contract includes base plus option years(s) valued at $8,000,000 or greater per year.

- Scope: Providing janitorial services in accordance with Annex 1503010.

- Complexity: Please demonstrate each of the following:

1. Project must involve management and Janitorial services that included the management of a staff of a minimum of fifty-five (55) personnel who are providing custodial services.

2. Project must involve management, custodial services on a recurring and non-recurring basis at multiple locations in multiple jurisdictions.

3. Project must involve Janitorial services that included the management of services for multiple types buildings at multiple locations. Types of buildings include office spaces, restrooms, Child Development Centers, Youth Centers and Food Service areas.

To be evaluated acceptable the offeror must demonstrate at least three (3) recent and relevant projects and collectively demonstrate experience providing custodial services to CDCs, Youth Centers, Food Service Areas, and multiple other types buildings at multiple locations simultaneously.

(3) Factor 3, Safety:

The Offeror shall submit the following information:

The Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate; and Total Case Rate (TCR) for the specified five (5) Calendar Years (CY), as well as a safety narrative, as described below. For a partnership or joint venture, the Offeror shall submit separate DART and TCR rates for the specified five (5) CY for each contractor who is part of the partnership/joint venture;

however, only one safety narrative is required. Any fatalities experienced within this 5-year timeframe must be explained in detail, to include root cause and corrective actions. (Exhibit E Safety Data & Narrative)

NOTE: DART and TCR shall not be submitted for subcontractors

1. DART Rate: Submit five (5) previous complete calendar years’ [CY2021, CY2022, CY2023, CY2024 and CY2025] worth of data (not an overall average). If the Offeror has no DART rate, for any year, affirmatively state so and explain why.

a. DART cases include injuries or illnesses resulting in death, days away from work, and/or restricted work or transfer to another job days beyond the day of injury/illness.

b. Calculation of DART rate: Multiply the total number of DART cases by 200,000, and then divide by the number of employee labor hours worked.

𝑫𝑫𝑫𝑫𝑫𝑫𝑫𝑫 𝑹𝑹𝑹𝑹𝑹𝑹𝑹𝑹 =

Number of DART Incidents x 200,000

Total Number of Employee Labor Hours Worked

2. TCR Rate: Submit five (5) previous complete calendar years’ [CY2021, CY2022, CY2023, and CY2024, CY2025] worth of data (not an overall average). If the Offeror has no TCR rate, for any year, affirmatively state so and explain why.

a. TCR cases include injuries or illnesses resulting in death, days away from work, restricted work or transfer to another job days beyond the day of injury/illness, medical treatment beyond first aid, or loss of consciousness.

b. Calculation of TCR rate: Multiply the total number of TCR incidents by 200,000, and then divide by the number of employee labor hours worked

𝑻𝑻𝑻𝑻𝑻𝑻 𝑹𝑹𝑹𝑹𝑹𝑹𝑹𝑹 =

Number of TCR Incidents x 200,000

Total Number of Employee Labor Hours Worked

3. Technical Approach to Safety: Submit a narrative that addresses the following:

a. Describe the Offeror’ s approach to implementing and executing a Safety Management System (SMS) including Management/Leadership involvement, Employee involvement, Hazard prevention, Hazard control, Worksite analysis, and Safety and health training, to include the standard(s) used to benchmark the SMS.

b. Describe the evaluation process used to select potential subcontractors.

c. Describe the processes of how the Offeror will oversee safety compliance of subcontractors at all levels throughout performance of the contract (to include the Offeror’s own in-house workforce).

d. The Technical Approach to Safety narrative shall be limited to two (2) single-sided pages or one (1) double-sided page.

4. The Government reserves the right to review other available sources (public/Government internal) of information. These may include but are not limited to OSHA data, NAVFAC’s Contractor Incident Reporting System (CIRS), Contractor Performance Assessment Reporting System (CPARS), Electronic Contract Management System (eCMS), etc.

The Government is seeking to determine that the Offeror has consistently demonstrated a commitment to safety and that the Offeror plans to properly manage and implement safety procedures for itself and its subcontractors. To meet the minimum requirements, the Offeror must demonstrate the following:

1. DART rates at or below 2.99

2. TCR Rates at or below 4.49

NOTE: If the Offeror’s rates exceed the established levels above for any of the five years, it will result in a deficiency.

3. Technical Approach to Safety

a. Offeror describes a viable SMS that addresses elements; such as Management/Leadership involvement, Employee involvement, Hazard prevention, Hazard control, Worksite analysis, and Safety and health training, to include the standard(s) used to benchmark the SMS.

b. Offeror describes a methodical process of evaluating subcontractor’s safety performance in their selection process.

c. Offeror describes a logical management plan to hold both themselves and their subcontractors accountable for adhering to the safety requirements of the contract.

4. The Government reserves the right to review other available sources (public/Government internal) of information. These may include but are not limited to OSHA data, NAVFAC’s Contractor Incident Reporting System (CIRS), Contractor Performance Assessment Reporting System (CPARS), Electronic Contract Management System (eCMS), etc.

(4) Factor 4, Past Performance:

Offerors shall provide CPARS for each project submitted for Factor 2, Corporate Experience. IF THERE IS NOT A COMPLETED CPARS EVALUATION, a completed Past Performance Questionnaire (PPQ) (Exhibit C Past Performance) form must be submitted for each project the offeror includes in its proposal for this Factor 2.

a. IF A CPARS EVALUATION IS NOT AVAILABLE and if the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ (Attachment C), which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires submitted directly to the Government's point of contact, John Bean, Contracting Officer’s Representative, john.f.bean.civ@us.navy.mil and Shonn Gilkes, Contracting Specialist, shonn.m.gilkes.civ@u.s.navy.mil prior to proposal closing date.

b. Offerors shall not incorporate by reference into their proposal PPQs or CPARS previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) using all CAGE/DUNS numbers of team…