Government Responses to RFIs 23FEB26.pdf

N4008025R2233 Regional 8(a) Custodial Services RFIs Due February 23, 2026

1. We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

GOVERNMENT RESPONSE: Per the Amendment, this restriction has been removed from item 16 of the Combined Synopsis/Solicitation (paragraph 5). This is a re-compete procurement to replace contract N4008019D0306, which was awarded on September 6, 2019, to incumbent contractor NJS Joint Venture, LLC, at a value of $21,758,153.00.

2. Current service provider details and annual contract value.

GOVERNMENT RESPONSE: This is a re-compete procurement to replace contract N4008019D0306, which was awarded on September 6, 2019, to incumbent contractor NJS Joint Venture, LLC, at a value of $21,758,153.00.

3. The Service Contract Act (SCA),1 as implemented by FAR 22.1008-2, requires contracting officers to incorporate complete copies of relevant predecessor CBAs into solicitations for successor contracts requiring similar work. The CBAs provided did not include wages and required benefits as required by FAR Clause FAR 22.1008-2. As a general rule, a contracting agency must give sufficient detail in a solicitation to enable offerors to compete on a relatively equal basis. Some of the CBAs provided have expired.

Will the Government please provide the current wages and benefits of the union employees to remove any unfair competitive advantage? Section H.10 Wage Determinations and CBAs; Section J – J-0200000-02 Wage Determinations (and listed CBAs).

GOVERNMENT RESPONSE: The CBAs for Carderock (LIUNA) and Dahlgren (AFGE) are currently expired and we have not received notice of intention to negotiate at this time. The last addendums (A and B) received for LIUNA are enclosed in this amendment.

4. Which union covers:

Public Works Department (PWD) Washington?

Public Works Department (PWD) South Potomac?

Public Works Department (PWD) Patuxent River?

Public Works Department (PWD) Annapolis?

Section H.10 – CBAs by location

GOVERNMENT RESPONSE: There is no CBA for Patuxent River; see the associated wage determination, J-0200000-02 WD 2015-4279 Rev. 29 Patuxent.pdf. Regarding Annapolis, this requirement has no association with Annapolis. Otherwise, the unions are listed and enclosed in the original RFP on SAM.gov and/or PIEE:

Public Works Department (PWD) Washington J-0200000-02 CBA-2025-261 USNO Washington.pdf

Service Employees Internation Union (SEIU), AFL-CIO Local 32BJ, effective April 1, 2024 through March 30, 2027 (CBA-2025-261, USNO Washington)

J-0200000-02 CBA-2022-180 Carderock.pdf Laborers’ Internation Union of North America (LIUNA), effective February 22, 2021 through February 21, 2024 (CBA-2022-180, Carderock Washington DC) EXPIRED

Public Works Department (PWD) South Potomac J-0200000-02 CBA-2025-260 Indian Head.pdf Transport Workers Union of America (TWUA), AFL-CIO Local 525, effective October 1, 2024 through September 30, 2027 (CBA-2025-260, NSWC Indian Head)

J-0200000-02 CBA-2022-182 Dahlgren.pdf American Federation of Government Employees (AFGE), AFL-CIO Local 2096, effective April 1, 2021 through March 30, 2024 (CBA-2022-182, NSWC Dahlgren)

EXPIRED

5. Copy of CBA or website/Current hourly wage rates.

GOVERNMENT RESPONSE: The CBAs are enclosed in the original RFP. See SAM.gov and/or PIEE for the following:

J-0200000-02 CBA-2025-261 USNO Washington.pdf Service Employees Internation Union (SEIU), AFL-CIO Local 32BJ, effective April 1, 2024 through March 30, 2027 (CBA-2025-261, USNO Washington)

J-0200000-02 CBA-2025-260 Indian Head.pdf Transport Workers Union of America (TWUA), AFL-CIO Local 525, effective October 1, 2024 through September 30, 2027 (CBA-2025-260, NSWC Indian Head)

J-0200000-02 CBA-2022-180 Carderock.pdf Laborers’ Internation Union of North America (LIUNA), effective February 22, 2021 through February 21, 2024 (CBA-2022-180, Carderock Washington DC) EXPIRED

J-0200000-02 CBA-2022-182 Dahlgren.pdf American Federation of Government Employees (AFGE), AFL-CIO Local 2096, effective April 1, 2021 through March 30, 2024 (CBA-2022-182, NSWC Dahlgren)

EXPIRED

6. Will the government please provide the seniority list for each CBA?

GOVERNMENT RESPONSE: The seniority list is made available upon award of the contract to the successor. The number of employees the incumbent use for the requirement is considered proprietary information.

7. Will the Government please provide the average seniority of the employees or an assumption that all contractors can use to price vacation time in their proposals to remove any unfair advantages the incumbent may have? Section H.10 Wage Determinations and CBAs; Section J – J 0200000 02 Wage Determinations (and CBAs list).

GOVERNMENT RESPONSE: This question is unclear as written and cannot be answered.

8. Is there a CBA in place at the Patuxent River locations?

GOVERNMENT RESPONSE: There is no Collective Bargaining Agreement on record for Patuxent River.

9. Please provide the updated CBA for Carderock? Or at a minimum, please provide Addendum A.

GOVERNMENT RESPONSE: There is no updated CBA for Carderock or an Addendum A as of the date of this amendment.

10. Please provide the updated CBA for Dahlgren.

GOVERNMENT RESPONSE: The CBA Dahlgren was enclosed in the RFP posting on Feb 9.

See document J-0200000-02 CBA-2022-182 Dahlgren.pdf.

11. Will the government please open Q&A for a second round after the first-round questions are all answered.

GOVERNMENT RESPONSE: There is no intent to enter into a second round of questions.

12. Given the requirement for secret clearance for a facility in regard to the Indian Head location, does the government anticipate an amendment CBA for Indian Head to satisfy this requirement?

GOVERNMENT RESPONSE: The negotiation of the CBA is between the incumbent and the union.

13. In the combined synopsis solicitation, please can you provide Spec Item #2-4.

GOVERNMENT RESPONSE: This question is unclear as written and cannot be answered.

14. The PWS for Custodial Services appears to be missing in large part. The section stops at Section 1.1. Will the Government please provide this section in its entirety? Section C – 1503010 Custodial, page 42

GOVERNMENT RESPONSE: The Amendment shall include Annex 1503010 C Custodial in its entirety, along with Annex 0100000 C General Information, and Annex 0200000 C Management and Administration.

15. Will the government please provide the amount of Non-recurring work that is performed each year under this contract? Can you please break out per location?

GOVERNMENT RESPONSE: The Amendment shall include Annex 1503010 C Custodial in its entirety, along with Annex 0100000 C General Information, and Annex 0200000 C Management and Administration. See J-0200000-07 BLANK ELINS.xlsx for a break-down of each location and each inventory under J-1503010-07.

16. Amendment 0001 moved the site visits to Tuesday–Thursday, February 17–19, 2026, and extended the final questions deadline to Monday, February 23, 2026, but left the proposal due date of Monday, March 2, 2026, unchanged. Given this compressed timeline, the Government may not have sufficient time to issue responses to site-visit-driven questions, and Offerors may not have adequate time to incorporate those answers into their proposals. Will the Government please extend the proposal due date to at least three weeks after publication of the final Q&A? Section L – Instructions to Offerors

GOVERNMENT RESPONSE: All extensions to proposal due dates are submitted via Amendments. Please follow SAM.gov for all Amendments.

17. The solicitation references Factor 4: Past Performance (Exhibit C Past Performance) and states in part … a completed Past Performance Questionnaire (PPQ) (Exhibit C Past Performance) form must be submitted for each project the offeror includes in its proposal for this Factor 2. Q. In reviewing the solicitation attachment it appears Exhibit C has not been provided with the solicitation. Will Exhibit C be provided for Compliance.

GOVERNMENT RESPONSE: Please refer to Exhibit C, Past Performance is enclosed in this amendment.

18. I saw the RFP that was released yesterday and wanted to connect to see if you’re able to share additional details — specifically portfolio size, locations, scope of work, and timeline considerations. Also, is there a scheduled walk-through for any of the sites?

GOVERNMENT RESPONSE: The RFP enclosed information for the site visit in Section L.

Amendment 0001, posted on February 9, 2026 changed Site Visit date to February 17, 18, and 19, 2026.

19. Please confirm if the site visits from February 17 – February 19 were mandatory or not.

Are the site visits scheduled for February 17th, 18th, and 19th mandatory?

GOVERNMENT RESPONSE: Please refer to Question 18.

20. Are there any requirements for Mandatory Sources of Supply or Service IAW FAR Clause 52.208-9? Section I – FAR 52.208-9 Contractor Use of Mandatory Sources of Supply or Services

GOVERNMENT RESPONSE: There are no requirements for Mandatory Sources of Supply or Service IAW FAR Clause 52.208-9, therefore this clause is removed.

21. The Solicitation contains a geographic restriction that appears to have been included in error. Specifically, the Solicitation limits competition to “qualifying 8(a) firms in the Washington Metropolitan Area District Office of the Small Business Administration,” and states that the Government “will not consider” offers from firms outside the Washington Metropolitan Area District Office. This restriction appears to be inconsistent with the Small Business Act, 15 U.S.C. § 637(a), and the implementing regulations at 13 C.F.R. § 124.501(g) and (k), which authorize geographic restrictions only for 8(a) construction contracts. The subject requirement does not appear to be a construction contract.

Additionally, 13 C.F.R. § 124.507(c)(2) provides that, “Except for construction contracts, all eligible Participants regardless of location may submit offers in response to competitive 8(a) solicitations.” Based on the above, please confirm whether the Government intends to remove the geographic restriction from the Solicitation.

GOVERNMENT RESPONSE: Per the Amendment, this restriction has been removed from item 16 of the Combined Synopsis/Solicitation (paragraph 7).

STAFFING

22. Current staffing numbers and shift-wise deployment.

GOVERNMENT RESPONSE: Please refer to Factor 2, Corp Experience, Complexity.

23. Is there any need of Day Porters? Please share location-wise numbers, if applicable.

GOVERNMENT RESPONSE: Please refer to Section C, 1503010 Spec item 3.1

24. Do you require Day Porters at any of the facilities? If so, how many are required?

GOVERNMENT RESPONSE: Please refer to Section J, 1503010 Spec item 3.1 Service level standards.

25. Will the Government allow dual hatting of key positions?

GOVERNMENT RESPONSE: Please refer to Section C, 0200000 Spec item 2.7.1

26. Please confirm that the government will assist in getting Clearance for staff that need clearance in the buildings that they service?

GOVERNMENT RESPONSE: Please refer to Section C, 0200000 Spec item 2.8.7

27. Will the Government require companies to provide employees with uniforms?

GOVERNMENT RESPONSE: Please refer to Section C, 0200000 Spec item 2.7.2.2

28. Will the Government require company logos on the uniforms?

GOVERNMENT RESPONSE: Please refer to Section C, 0200000 Spec item 2.7.2.2

FLOORING

29. Please share total square feet area break up per floor type e.g. tiled, carpeted, hard, wooden, terrazzo etc.

GOVERNMENT RESPONSE Please refer to Section J 1503010-07 Custodial inventory.

30. Will the Government please provide the amount of carpet (square footage) in each building requiring floor care?

GOVERNMENT RESPONSE: Please refer to Section J 1503010-07 Custodial Inventory.

31. Will the Government please provide the amount of hard surface flooring (square footage) in each building requiring floor care?

GOVERNMENT RESPONSE: Please refer to Section J 1503010-07 Custodial Inventory.

STORAGE

32. Please clarify as per 3.1.3.2 all supplies to be provided by the bidder and if yes, please provide annual consumption quantity by each type.

GOVERNMENT RESPONSE: Please refer to Section C, 1503010, Spec item 1

33. Service period per week is Monday to Friday? Any need for weekend services? Please share the expected service hours/week for each facility in detail.

GOVERNMENT RESPONSE: Please refer to section C, 0200000 Spec items 2.2.1 & 2.2.1.2

34. Will the Government please confirm whether or not there are janitor closets at each location and on each floor of the multi-floor buildings?

GOVERNMENT RESPONSE: Please refer to Section C, 0200000 Spec item 2.4.2 and Section J 0200000-05 Gov’t furnished facilities. Building level details also in J-1503010-07

35. Will the Government please confirm if there is a central storage area available to securely store janitorial materials and supplies?

GOVERNMENT RESPONSE: Please refer to Section C, 0200000 Spec item 2.4.2 & Section J 0200000-05.

36. Will the Government please indicate if there is Government-provided space suitable for an office and storage space that is equipped with phone and data line access? If so, will there be a charge to the Contractor for this space(s)? Does the Government provide the structures/trailers? Is the Contractor responsible for water and electricity?

GOVERNMENT RESPONSE: Please refer to Section C, 0200000 Spec item 2.4.2 & 2.4.4.

37. During the Site Visit, Medical facilities were mentioned, can you please provide the location and building numbers for this service?

GOVERNMENT RESPONSE: Please refer to Section J, maps and inventories.

38. DHA requires all contractors working in medical facilities to have an active CIMS-GB certification. Can you please confirm that this certification will be required?

GOVERNMENT RESPONSE: Please refer to Section C, 0200000 Spec item 2.3.1

39. Will the custodians be required to provide bloodborne pathogen and bodily fluids clean-up?

GOVERNMENT RESPONSE: Please refer to Section C, 1503010, Spec item 2.3.1 Pathogen Exposure.

40. Please share details of the Integrated Solid Waste Management system and the expected role of service provider.

GOVERNMENT RESPONSE: Please refer to Section C, 0200000, Spec item 2.10.2.3

INVENTORY

41. Can the Government please provide full description, by location, of the square footage, number of bathrooms, fixtures, types of flooring, and special materials for each building, preferably by room?

GOVERNMENT RESPONSE: Please refer to Section J 1503010-07 Custodial Inventory.

42. Please share the number Male/ Female washrooms and their facility-wise distribution.

GOVERNMENT RESPONSE: Please refer to Section J, J-1503010 inventories

43. Does the Government own the Restroom dispensers? If Contractor-owned, will the incumbent Contractor be required to remove their dispensers? If the Contractor is required to purchase supplies for the government-owned dispensers, the Government must provide a complete list of government-provided equipment, including make and model, so that bidders can price compatible supplies. Will the Government provide a complete listing of all dispensing equipment?

GOVERNMENT RESPONSE: Please refer to Section C, 1503010, Spec item 3.1.3.2 & Section C, 0200000, Spec items 2.4 & 2.5.

44. Can you please provide the building numbers for each location that will serve as our office and location to store materials?

GOVERNMENT RESPONSE: Please refer to Section C, 0200000 Spec item 2.4.2

45. For all buildings, not including schools, is cleaning performed during normal business hour? Or after hour?

GOVERNMENT RESPONSE: Please refer to Section C, 0200000 Spec items 2.2.1 & 2.2.1.2

46. Will the contractor be issued keys/badges for all the buildings and rooms that require cleaning?

GOVERNMENT RESPONSE: Yes or an escort will be provided.

47. Since the site visit was primarily a windshield tour, will the Government provide pictures or videos of representative bathrooms, showers, flooring, and child development areas?

GOVERNMENT RESPONSE: No pictures or Videos will be provided.

48. Is the Government amenable to swapping soap and paper product dispensers?

GOVERNMENT RESPONSE: No, the government will not swap out dispensers.

49. Will the prime contractor be required to possess a current ISSA CIMS-GB certification or equivalent at contract start date and maintain ISSA CIMS-GB certification or equivalent throughout the contract period?

GOVERNMENT RESPONSE: Please refer to Section C, 0200000, Spec item 2.6.9

50. Will the Contractor be required to clean walk-off mats? If yes, please provide a count of the on–site walk–off mats.

GOVERNMENT RESPONSE: Please refer to Section C, 1503010, Spec item 3.1.2.3 and Section J, 1503010-07 Custodial Inventory.

51. Building List does not provide sufficient detail to enable offerors to compete on a relatively equal basis. The incumbent has all relevant workload information that should be provided to the Contracting Agency for inclusion in the RFP. Please provide all the following cost-pertinent workload data.

Total Number of PLUMBING FIXTURES: Drinking Fountains, Toilets, Urinals, Waterless, Urinals, Sinks, Showers Total Number of DISPENSERS: Soap, Tissue, Towel Total Number of WASTE Containers: Large and small Trash Cans, recycling bins

GOVERNMENT RESPONSE: Please refer to Section J, 1503010-07 Custodial Inventory.

52. Do the exterior windows require cleaning under the new contract? If so, please provide the total square footage of the exterior windows? Please also provide the total square feet of exterior windows on a second story or higher.

GOVERNMENT RESPONSE: Please refer to Section C, 1503010 Non-Recurring Work – Exterior Window Cleaning

53. Please clarify the requirements for buildings with Kitchenettes, food service outlets, and vending services. Please specify who is responsible for the housekeeping in these areas?

GOVERNMENT RESPONSE: Please refer to Section C, 1503010, Spec item 3.1.1.4 Lunch/Break room cleaning.

54. How many Emergency/Unscheduled Custodial Work hours were paid per year for the last 5 years?

GOVERNMENT RESPONSE: PM does not have that information.

55. Will the Government provide areas in the facilities to install wall-mounted time clocks?

GOVERNMENT RESPONSE: Please refer to Section C, 0200000, Spec item 2.4.2.

56. Is it acceptable for janitorial employees to drive their personal vehicles to their scheduled buildings rather than company service vehicles?

GOVERNMENT RESPONSE: Yes it is acceptable.

57. Is the Contractor required to clean the refrigerators, microwaves, and ice machines located in the break rooms/areas?

GOVERNMENT RESPONSE: Please refer to Section C, 1503010, Spec item 3.1.1.4 Lunch/Break Room Cleaning

58. Is the Contractor required to provide any interior/exterior trash containers, dumpsters, and/or roll-offs? If so, please cite the requirements of each.

GOVERNMENT RESPONSE: No – these are provided by the government.

59. Is the Contractor responsible for cleaning, dumping, and maintaining document shredder(s)?

GOVERNMENT RESPONSE: The contractor is not responsible for maintaining document shredders

60. Are there any snow removal requirements for this contract? If so, is the Contractor required to supply salt and supplies to accomplish these tasks? (i.e., removal of snow and salting of entry ways, etc.)

GOVERNMENT RESPONSE: There is no snow removal requirements. Please refer to section C, 1503010, Spec item 3.1.5

PARKING

61. Ground maintenance, parking lot cleaning and parking lot management, Internal / External window washing, cleaning at height (beyond 10’) and pest control are not part of the current SOW; please confirm.

GOVERNMENT RESPONSE: For Interior glass, please refer to Section C, 1503010 Spec item 3.1.1.6. For Exterior glass refer to Section C, 1503010 Non-Recurring work – Exterior window cleaning

62. How many parking spaces are allocated to the custodial contractor?

GOVERNMENT RESPONSE: General parking is available at the facility. There are no reserved spaces.

63. Will parking be made available for custodial staff at each facility?

GOVERNMENT RESPONSE: Yes – general parking. There are no reserved spaces.