Full_RFP.pdf

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until 02:00 PM local time 10 Sep 2013

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230 - 236 X H 237 - 245 marcus.sims@navy.mil

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

DO-C2 1 241

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N40080 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 4 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and

WNY Bldg 212, Mail Room 104 conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

MARCUS M. SIMS 202-685-3204

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 11

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

12 - 109 J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

110 - 113 114 - 116

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 117 - 120 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 121 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

122 - 137

PART II - CONTRACT CLAUSES

NAVAL FACILITIES ENG COMMAND WASHINGTON

1314 HARWOOD ST SE, LDG 212, 4TH FLOOR

WASHINGTON NAVY YARD DC 20374

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

138 - 225

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

09 Aug 2013

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N40080-13-R-1608

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 Each Base Year FFP

FFP

FOB: Destination

NET AMT

0002 Each Base Year IDIQ

0003 Each OPTION Option Year 1 FFP

0004 Each OPTION Option Year 1 IDIQ

0005 Each OPTION Option Year 2 FFP

0006 Each OPTION Option Year 2 IDIQ

0007 Each OPTION Option Year 3 FFP

0008 Each OPTION Option Year 3 IDIQ

0009 Each OPTION Option Year 4 FFP

0010 Each OPTION Option Year 4 IDIQ

Exhibit A

FFP

See Attached J-0200000-11 Exhibit A Base Year Firm Fixed-Price Exhibit Line Item Numbers (ELINs)

Exhibit B

FFP

See Attached J-0200000-11 Exhibit B Base Year IDIQ Exhibit Line Item Numbers (ELINs)

Exhibit C

FFP

See Attached J-0200000-11 Exhibit C Option Year 1 Firm Fixed-Price Exhibit Line Item Numbers (ELINs)

Exhibit D

FFP

See Attached J-0200000-11 Exhibit D Option Year 1 IDIQ Exhibit Line Item Numbers (ELINs)

Exhibit E

FFP

See Attached J-0200000-11 Exhibit E Option Year 2 Firm Fixed-Price Exhibit Line Item Numbers (ELINs)

Exhibit F

FFP

See Attached J-0200000-11 Exhibit F Option Year 2 IDIQ Exhibit Line Item Numbers (ELINs)

Exhibit G

FFP

See Attached J-0200000-11 Exhibit G Option Year 3 Firm Fixed-Price Exhibit Line Item Numbers (ELINs)

Exhibit H

FFP

See Attached J-0200000-11 Exhibit H Option Year 3 IDIQ Exhibit Line Item Numbers (ELINs)

Exhibit J

FFP

See Attached J-0200000-11 Exhibit J Option Year 4 Firm Fixed-Price Exhibit Line Item Numbers (ELINs)

Exhibit K

FFP

See Attached J-0200000-11 Exhibit K Option Year 4 IDIQ Exhibit Line Item Numbers (ELINs)

GENERAL INFORMATION

B1. CONTRACT TITLE: Facility Support Service (FSS) for the White House Communications Agency (WHCA) and Marine Helicopter Squadron One (HMX-1)

B2. TYPE OF CONTRACT: This is a combination Firm-Fixed Price (FFP) and Indefinite Delivery Indefinite

Quantity (IDIQ) contract.

B3. MININUM GUARANTEE: The Firm-Fixed Price base year portion of the contract is the minimum guarantee. Refer to Section H – Special Contract Requirement, NFAS 5252.216-9313 MINIMUM AND

MAXIMUM QUANTITIES.

B4. COMPETITION REQUIREMENTS: The proposed contract listed here is 100 percent small business set-aside. The Government will only accept offers from small business concerns.

B5. NAICS CODE: 561210 with a small business size standard of $35,500,000. Refer to On-Line Representations and Certifications Applications (ORCA) via https://www.sam.gov/portal/public/SAM) (FAR 52.219-1 Small Business Program Representation (May 2004)).

B6. WAGE DETERMINATION: Service Contract Act (SCA) Wage Determination is included in this solicitation.

B7. CONTRACT TERM: This requirement is for a performance based contract with an anticipated period of performance of a 12-month base period and four 12-month option periods, for a total not to exceed 60 months. The Government reserves the right to have a reduced base year. Offers shall be submitted for the performance of work for a period of one year. The contractor is cautioned to recognize that the initial term of the contract may be for a period of less than one year. In the event that the period of performance is less than one year, the Government will reduce the individual line item quantities to reflect work remaining in the contract term and no other adjustments to the pro-rated contract price will be made.

The Government has the option to extend the term of the contract in accordance with the “Option to Extend the Term of the Contract” (NFAS 5252.217- 9301) as specified in this solicitation. If the Government does not award a follow-on contract in time, the Government may require the Contractor to continue performance for an additional period up to six months under the Option to Extend Services clause.

B8. PERIOD OF PERFORMANCE:

Base Period: 01 April 2014 through 31 March 2015

Option Year 1: 01 April 2015 through 31 March 2016 Option Year 2: 01 April 2016 through 31 March 2017 Option Year 3: 01 April 2017 through 31 March 2018 Option Year 4: 01 April 2018 through 31 March 2019

B9. CLINs: Description of the basic contract line items (CLINs), and option CLINs:

CLIN Description CLIN 0001 Base Period Firm Fixed Price CLIN 0002 Base Period Indefinite Quantity CLIN 0003 OY1 Firm Fixed Price CLIN 0004 OY1 Indefinite Quantity CLIN 0005 OY2 Firm Fixed Price CLIN 0006 OY2 Indefinite Quantity CLIN 0007 OY3 Firm Fixed Price CLIN 0008 OY3 Indefinite Quantity CLIN 0009 OY4 Firm Fixed Price CLIN 0010 OY4 Indefinite Quantity

For purposes of evaluating offers for award, the Government will utilize the pricing submitted for the base period AND all option periods.

B10. CONTRACT LINE ITEMS (CLINs) AND CONTRACT SUBLINE ITEMS (SLINs)

a. Offerors shall enter unit prices for Exhibit Line Items Number (ELINs) for the Firm-Fixed Price Base Year and IDIQ Base Year. Offerors shall also enter a proposed inflation rate for out year pricing *Inflation shall be submitted as a decimal (e.g. 1.01 inflation rate would indicate a 1% increase year to year), whereas 0.99 = 1% decrease year to year). This inflation rate will be utilized for all modifications throughout the contract period unless another rate is agreed upon both parties for any future ELIN items.

b. In the event there is a difference between the unit price and the extended total amount, the unit price will be held to be the intended bid and the total of the CLIN, SLIN and Exhibits Line Items (ELINs) will be recomputed accordingly. The CLIN, which included this SLIN, will also be recomputed to take into account the changes in the contract SLINs or ELINs. If the offeror provides a total amount for a CLIN, SLIN, or ELIN, but fails to enter the unit price, the total amount divided by the CLIN, SLIN or ELIN quantity will be held to be the intended unit price.

c. The Schedule of Firm Fixed Price Work and the Schedule of Indefinite Quantity Work (See B.9 for description of CLINs) will be used as the basis for deductions in accordance with NFAS 5252.246-

9303, “CONSEQUENCES OF CONTRACTOR’S FAILURE TO PERFORM REQUIRED SERVICES,”

Section E.

B11. INDEFINITE QUANTITY INDIVIDUAL CONTRACT LINE ITEM QUANTITIES

Once the estimated quantities for individual line items shown in the Schedule have been ordered, additional quantities may be ordered as long as the overall not-to-exceed (NTE) amount of the contract per year is not exceeded and the Contractor agrees by signing the task order.

B12. UNIT PRICE ADJUSTMENTS IN OPTION PERIODS:

The Contracting Officer will make price adjustments for applicable workers subject to the Service Contract Act in accordance with FAR Clause 52.222-43 Fair Labor Standards Act and Service Act-Price Adjustment (Multiple Year and Option Contracts). The Contracting Officer will make no adjustment in contract price for applicable workers subject to the Davis-Bacon Act in accordance with FAR Clause 52.222-32 Davis-Bacon Act-Price Adjustment (Actual Method).

B13. GOVERNMENT PURCHASE CARD: Indefinite Quantity work may be ordered at the prices offered in one of two ways: 1) by the issuing activity using a DD Form 1155 “Order for Supplies and Services”, or 2) by an authorized Government user via a Government Purchase Card (GPC through the DoD Emall. When receiving DoD Emall orders against Section B, the contractor shall provide the supplies and services at the offered price without additional markup or handling fee.

B14. CONTRACTOR SUPPORT OF ELECTRONIC FACILITIES SUPPORT CONTRACTING (E-

FSC):

This procurement allows for the use of DoD EMALL for issuing orders. Refer to Section H, Special Contract Requirement.

B15. PROPOSAL DELIVERY:

NOTICE TO OFFEROR :Due to increased security at all military installations, Offerors who do not currently have a valid Contractor’s ID and Vehicle Decal issued by the Department of Defense (DoD), must allow sufficient time to obtain a one-day pass to permit entry to the base. In accordance with Washington Navy Yard security regulations, all prospective visitors and contractor personnel are hereby notified that in order to obtain a one-day visitor’s pass the person must present their driver’s license and vehicle registration and/or rental car contract. Personnel and vehicle one-day passes must be obtained at the Visitor’s Office located at 11th St. & O St. SE, Washington, DC 20374. It is imperative that potential offeror adhere to this notice in order to avoid delay in submitting your proposal. Also, be advised by this notice that the level of security at Washington Navy Yard may change at any time. As the level of security heightens, the amount of time required to gain access to the Washington Navy Yard also increases.

B16. Submittals:

Along with the Price Proposal, the offeror must submit a Quality Control Plan and Safety Plan by the proposal due date.

B17. BID SCHEDULE: To be completed via Attachment J-0200000-11 ELINs

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Table of Contents Annex 1 – General Information

Spec Item

Title

1 GENERAL INFORMATION

1.1 OUTLINE OF SERVICES

1.2 PROJECT LOCATION

1.3 BACKGROUND INFORMATION

1.4 VERIFICATION OF WORLOAD AND CONDITIONS

1.5 RELATED INFORMATION

1.6 NAVY APPROACH TO SERVICE CONTRACTING

1.6.1 PARTNERING PHILOSOPHY

1.6.2 CONTRACTOR’S KNOWLEDGE

1.6.3 INDUSTRY BEST PRACTICES

1.7 STANDARD TEMPLATE

1.8 NAVY PBSC APPROACH

1.9 TECHNICAL PROPOSAL CERTIFICATION

0100000 – General Information Spec Item Title Description 1 General Information

1.1 Outline of Services Except where otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, incidental engineering, and other items necessary to provide the services outlined below and described in this Performance Work Statement (PWS) at Complex 1 and Complex 2, Joint Base Anacostia - Bolling, Washington, D.C. The work is to be performed via a combination firm-fixed price (FFP) and indefinite delivery-indefinite quantity (IDIQ).

The PWS is organized into annexes. Annex 1 is "General Information". Annex 2 contains the on-site project management and administration requirements. Annexes 3 through 18 contain the technical requirements.

Annex 1 General Information Annex 2 Management and Administration Annex 3 Command and Staff (NA) Annex 4 Public Safety (NA) Annex 5 Air Operations Annex 6 Port Operations (NA) Annex 7 Ordnance (NA) Annex 8 Range Operations (NA) Annex 9 Health Care Support (NA) Annex 10 Supply (NA) Annex 11 Personnel Support (NA) Annex 12 Morale, Welfare and Recreation Support (NA) Annex 13 Galley (NA) Annex 14 Housing (NA) Annex 15 Facilities Support Annex 16 Utilities (NA) Annex 17 Base Support Vehicles and Equipment (NA) Annex 18 Environmental (NA)

1.2 Project Location The work shall be performed at various locations and could vary from location to location. The following is an example of the dispersion of work at the various locations.

(1) Aviation Fuel Support Maintenance: Complex 1

(2) Maintenance and Repair of Elevators: Complex 2

(3) Maintenance and Repair Services for Emergency Generator Units: Complex 1 and Complex 2

(4) Maintenance and Repair for HVAC Equipment: Complex 1 and Complex 2

(5) Janitorial: Complex 1 and Complex 2

(6) Pest Control Services: Complex 1 and Complex 2

(7) Grounds Maintenance: Complex 1 and Complex 2

(8) Pavement Sweeping and Snow Removal Services: Complex 1 and Complex 2

1.3 Background

Information

The title of this procurement is, “Facility Support Service (FSS) for the White House Communications Agency (WHCA) and Marine Helicopter Squadron One (HMX-1).”

The Contractor provides aviation fuel support to Complex 1 and facility investment services, janitorial, pest control, grounds maintenance, pavement sweeping and snow removal to Complexes 1 and 2 located on the Anacostia Naval Annex, Washington, D.C. The combination of high-level clients and mission critical facilities creates a challenging environment.

Potential Offerors shall note that the Naval Facilities Engineering Command places great emphasis on robust safety, quality and work management processes that must be accounted for in the contractor’s proposal.

1.4 Verification of

Workload and Conditions

Throughout the PWS, the workload data is generally referred to as being located in Section J. Section J provides data such as maps, floor plans, and tables to represent the type, quantity and location of services to be provided. However, offerors are encouraged to visit the project site during the site visit for Offerors and to visit the resources section at JBAB bldg 370 during normal business hours as part of its due diligence to assess the nature of work and conditions under which work is to be performed.

1.5 Related Information There are four types of Related Information that can be found in the Description and Related Information columns of the specification as follows:

Informational Notes as used throughout this PWS provides additional information to Offerors to be used in developing a thorough understanding of the work to be performed in this contract. Any block of text marked “Informational Notes” throughout Annexes 1 through 18 is subject to this disclaimer. Offerors may not rely upon the "Informational Notes" as material representations of the Government. Information provided in "Informational Notes" does not create a contractual requirement on either party to this contract.

Clarifying Information describes client expectations in a more detailed manner than the Performance Objective and Performance standard alone.

Constraining Information describes limitations to the work performed to meet the Performance Objective and Performance Standard.

Requirement Information further describes client requirements associated with each Performance Objective.

1.6 Navy Approach to

Service Contracting

The Department of Navy (DoN) spends over $1 billion in annual obligations to meet global requirements for facility operations and maintenance provided through Facility Support Contracts (FSC) and additional billions to provide other base operations support services (OBOS). The Head of the Contracting Activity (HCA) of the Naval Facilities Engineering Command (NAVFAC) has focused increased attention on re-engineering FSC contracts in response to customer and industry feedback, budget constraints, and the impact of a variety of contracting, program management and financial management regulations. The Navy also supports the following principles:

1.6.1 Partnering Philosophy The first principle is that the Navy views its contractors as partners and not just abstract service providers. The Navy wants its contractors to succeed because partners' success drives the Navy's successful mission completion. Within the bounds of acquisition policy the Navy intends to work to find solutions that will be beneficial to both the Government and its partners.

1.6.2 Contractor's

Knowledge

The second principle is that the Navy will receive insightful management from its contractors. This management will include the knowledge, skills, authority and willingness to use contractor resources to find better ways of serving Navy clients’ strategic and operational goals and objectives. The Navy's use of performance-based objectives evidences this principle. Although performance work statements will typically contain several levels of performance assessment, the Navy wants its contractors to exercise maximum discretion within bounds of prudent risk management to adjust processes and resources needed to reach specified objectives at the highest performance level.

1.6.3 Industry Best

Practices

The third principle is that the Navy will adopt industry best commercial practices and maintain state-of-the-art service delivery. It is the Navy's and contractor's responsibility as partners to reach this goal. To that end, the Navy's emphasis will be in evaluating performance objectives (end results).

1.7 Standard Template Key to implementing a programmatic approach is using a standard template that ensures Navy-wide consistency yet affords appropriate tailoring to meet local needs. This contract conforms to the standard template and has been tailored for this solicitation.

NAVFAC intends to use this template-based approach for future service contracts.

Offerors should develop an understanding of the template as part of performing due diligence in reaching an understanding of the Navy’s requirements and expectations.

The standard template contains 18 standard annexes. Annex 1 will always contain information that is relevant to the entire scope of the contract. Annex 2 contains on-site project management and administration requirements that are relevant to the entire scope of the contract. Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Within each technical annex, the organization of information and requirements are also standardized. Specification item 1 will always contain General Information. Specification item 2 will always contain the management and administrative requirements. Specification item 3 will always contain the Firm Fixed-Price (FFP) requirements. Specification item 4 will always contain the Indefinite Delivery-Indefinite Quantity (IDIQ) requirements. All costs associated with Annexes 1 and 2 and Specification items 1 and 2 must be priced and distributed within Specification Item 3 of Annexes 3 through 18.

1.8 Navy PBSC Approach The Navy’s approach to performance-based service contracting (PBSC) includes four component parts which are 1) performance outcomes, 2) measurable standards, 3) consideration of incentives, and 4) performance assessment plan.

1.9 Technical Proposal

Certification The contractor warrants that its proposal incorporated herein by reference including, but not limited to, proposed approaches, staffing, methodology, or work plans, will meet the performance objectives set forth in this contract during execution thereof. The contractor is not excused from meeting such performance objectives in the event such proposal proves inadequate as conceived or executed to meet such performance objectives. The contractor understands that it bears all of the cost and performance risk associated with adopting acceptable additional (and/or alternative) means or methods of meeting the performance objective.

C-0200000-MANAGEMENT AND ADMINISTRATION

SPEC ITEM TITLE

2 MANAGEMENT AND ADMINISTRATION

2.1 DEFINITIONS AND ACRONYMS

2.1.1 CONTRACTING OFFICER (KO)

2.1.2 CONTRACTOR

2.1.3 CONTRACTOR REPRESENTATIVE

2.1.4 DIRECT MATERIAL COSTS

2.1.5 FACILITY

2.1.6 FREQUENCY OF SERVICE

2.1.7 MAINTENANCE AND REPAIR

2.1.8 MEANS REPAIR AND REMODELING COST DATA

2.1.9 OPERATION AND MAINTENANCE AND SUPPORT INFORMATION (OMSI)

2.1.10 PERFORMANCE ASSESSMENT

2.1.11 PERFORMANCE ASSESSMENT REPRESENTATIVE (PAR)

2.1.12 PRE-EXPENDED BIN MATERIALS AND SUPPLIES

2.1.13 QUALITY CONTROL

2.1.14 RESPONSE TIME

2.1.15 UNIT PRICE LABOR (UPL) HOUR

2.2 GENERAL INFORMATION

2.2.1 GOVERNMENT REGULAR WORKING HOURS

2.2.1.1 OBSERVED FEDERAL HOLIDAYS

2.2.1.2 RESTRICTION TO CONTRACTOR WORKING HOURS

2.2.2 WAGE DETERMINATION

2.3 GENERAL ADMINISTRATIVE REQUIREMENTS

2.3.1 REQUIRED CONFERENCES AND MEETINGS

2.3.2 PARTNERING

2.3.3 PERMITS AND LICENSES

2.3.4 INSURANCE

2.3.4.1 CERTIFICATE OF INSURANCE

2.3.4.2 MINIMUM INSURANCE AMOUNTS

2.3.5 PROTECTION OF GOVERNMENT PROPERTY

2.3.6 NAVY MARINE CORPS INTERNET (NMCI)

2.3.7 ACCESS TO WORK AREAS

2.3.8 INSTRUCTIONS, DIRECTIVES, AND REFERENCES

2.3.9 INVOICING PROCEDURES

2.3.10 ACCIDENT REPORTING FORMS

2.4 GOVERNMENT-FURNISHED PROPERTY, MATERIALS AND SERVICES

2.4.1 GOVERNMENT FURNISHED FACILITIES (GFF)

2.4.2 GOVERNMENT FURNISHED UTILITIES

2.4.3 GOVERNMENT FURNISHED MATERIALS

2.4.4 GOVERNMENT FURNISHED EQUIPMENT (GFE)

2.5 CONTRACTOR FURNISHED ITEMS

2.6 MANAGEMENT

2.6.1 WORK CONTROL

2.6.2 WORK SCHEDULE

2.6.3 SERVICE INTERRUPTIONS

2.6.4 GOVERNMENT’S COMPUTERIZED MAINTENANCE MANAGEMENT SYSTEMS (CMMS)

2.6.5 QUALITY MANAGEMENT SYSTEM (QMS)

2.6.5.1 QC INSPECTIONS

2.7 PERSONNEL REQUIREMENTS

2.7.1 KEY PERSONNEL

2.7.1.1 PROJECT MANAGER (PM)

2.7.1.2 QUALITY CONTROL MANAGER (QCM)

2.7.2 EMPLOYEE REQUIREMENTS

2.7.2.1 EMPLOYEE APPEARANCE

2.7.2.2 EMPLOYEE CONDUCT

2.7.2.3 REMOVAL OF EMPLOYEES

2.7.2.4 PROOF OF CITIZENSHIP

2.8 SECURITY REQUIREMENTS

2.8.1 EMPLOYEE LISTING

2.8.2 VEHICLES

2.8.3 PASSES AND BADGES

2.8.4 ACCESS TO BUILDINGS

2.8.5 ACCESS ARRANGEMENTS

2.8.6 SECURITY CLEARANCES

2.9 SAFETY REQUIREMENTS

2.9.1 SAFETY INSPECTIONS AND MONITORING

2.9.2 SAFETY CERTIFICATIONS

2.9.3 ACCIDENT REPORTING

2.9.4 DAMAGE REPORTING

2.9.5 FIRE PROTECTION

2.10 ENVIRONMENTAL PROTECTION

2.10.1 DISPOSAL

2.10.1.1 NON-HAZARDOUS WASTE DISPOSAL

2.10.1.2 HAZARDOUS WASTE DISPOSAL

2.10.2 SPILL PREVENTION, CONTAINMENT, AND CLEAN-UP

2.10.3 HAZARDOUS MATERIAL USE

2.10.4 PROTECTION OF ENDANGERED AND THREATENED SPECIES (FLORA AND FAUNA)

2.10.5 NOISE CONTROL

2.10.6 ASBESTOS CONTAINING MATERIAL (ACM)

2.11 DISASTER PREPAREDNESS

2.12 ENERGY MANAGEMENT

2.13 TECHNICAL LIBRARY

2.14 WARRANTY MANAGEMENT

2.15 FFP WORK PROCEDURES

2.15.1 WORK RECEPTION

2.15.2 NOTIFICATION TO THE GOVERNMENT FOR WORK ABOVE THE FFP LIMITATIONS

2.15.3 FFP EXHIBIT LINE ITEM NUMBERS (ELINS)

2.16 IDIQ WORK

2.16.1 UNIT PRICE TASK WORK (NON-NEGOTIATED)

2.16.1.1 ACCEPTANCE AND PERFORMANCE

2.16.1.2 INVOICING AND RECEIVING PAYMENT

2.16.2 UNIT PRICE LABOR WORK (NEGOTIATED)

2.16.2.1 IDIQ PREPARATION OF PROPOSALS

2.16.2.1.1 LABOR REQUIREMENTS

2.16.2.1.2 MATERIAL REQUIREMENTS

2.16.2.2 ISSUANCE OF FINAL TASK ORDER

2.16.3 IDIQ ELINS

2.17 CONTRACTOR TRANSITION

2.17.1 MOBILIZATION PLAN

2.17.2 MOBILIZATION

2.17.3 DE-MOBILIZATION PLAN

2.17.4 DEMOBILIZATION

C-0200000 – MANAGEMENT AND ADMINISTRATION

SPEC ITEM TITLE DESCRIPTION

2 MANAGEMENT AND

ADMINISTRATION

2.1 DEFINITIONS AND ACRONYMS SEE J-0200000-01 FOR ACRONYMS.

2.1.1 CONTRACTING OFFICER (KO) THAT INDIVIDUAL WITH THE AUTHORITY TO ENTER INTO,

ADMINISTER, AND/OR TERMINATE CONTRACTS AND MAKE

RELATED DETERMINATIONS AND FINDINGS. THE TERM

INCLUDES CERTAIN AUTHORIZED REPRESENTATIVES OF THE

CONTRACTING OFFICER ACTING WITHIN THE LIMITS OF THEIR

AUTHORITY AS DELEGATED BY THE CONTRACTING OFFICER.

2.1.2 CONTRACTOR THAT ENTITY OR ITS REPRESENTATIVE RESPONSIBLE FOR THE

DELIVERY OF THE SERVICES OR MATERIALS SPECIFIED IN THIS

CONTRACT, AS DESIGNATED BY CONTRACT AWARD. THE TERM

CONTRACTOR AS USED HEREIN REFERS TO BOTH THE PRIME

CONTRACTOR AND ANY SUBCONTRACTORS. THE PRIME

CONTRACTOR SHALL ENSURE THAT SUBCONTRACTORS COMPLY

WITH THE PROVISION OF THIS CONTRACT.

2.1.3 CONTRACTOR REPRESENTATIVE THAT INDIVIDUAL APPOINTED BY THE CONTRACTOR, EITHER

ORALLY OR IN WRITING, WHO HAS BEEN ASSIGNED

RESPONSIBILITY FOR EXECUTING THE REQUIREMENTS OF THIS

CONTRACT.

2.1.4 DIRECT MATERIAL COSTS THE ACTUAL VENDOR INVOICE CHARGES FOR MATERIALS USED

FOR PERFORMANCE OF WORK UNDER THIS CONTRACT. DIRECT

MATERIAL COSTS SHALL INCLUDE TRANSPORTATION CHARGES

WHEN SUCH CHARGES ARE INCLUDED ON THE INVOICE BY THE

VENDOR, AS WELL AS ANY DISCOUNTS ALLOWED FOR PROMPT

PAYMENT AND DISCOUNTS OR REBATES FOR CORE VALUE OR

SALVAGE VALUE THAT ACCRUE TO THE CONTRACTOR. WHEN

QUESTIONS ARISE CONCERNING THE COST OF MATERIALS,

MATERIAL COSTS WILL BE BASED ON THE LOWEST OF QUOTES

PROVIDED BY THE CONTRACTOR FROM AT LEAST THREE

DIFFERENT COMMERCIAL VENDORS FOR THE DIRECT MATERIAL

COST. THE GOVERNMENT RETAINS THE RIGHT TO OBTAIN

ADDITIONAL QUOTES IN QUESTIONABLE SITUATIONS. THE

LOWEST PRICE WILL BE USED.

2.1.5 FACILITY A BUILDING OR STRUCTURE, TO INCLUDE INSTALLED AND

SUPPORT EQUIPMENT, DESIGNED AND CREATED TO SERVE A

PARTICULAR FUNCTION.

2.1.6 FREQUENCY OF SERVICE ANNUAL (A). SERVICES PERFORMED ONCE DURING EACH 12-

MONTH PERIOD OF THE CONTRACT AT INTERVALS OF 335 TO 395

DAYS.

BIENNIAL (B). SERVICES PERFORMED ONCE DURING EACH 24-

MONTH PERIOD OF THE CONTRACT AT INTERNALS OF 670 TO 790

DAYS.

DAILY (D5). SERVICES PERFORMED ONCE EACH CALENDAR

DAY, MONDAY THROUGH FRIDAY, INCLUDING HOLIDAYS

UNLESS OTHERWISE NOTED.

DAILY (D7). SERVICES PERFORMED ONCE EACH CALENDAR

DAY, SEVEN DAYS PER WEEK, INCLUDING WEEKENDS AND

HOLIDAYS.

MONTHLY (M). SERVICES PERFORMED 12 TIMES DURING EACH

12-MONTH PERIOD OF THE CONTRACT AT INTERVALS OF 28 TO

31 CALENDAR DAYS.

QUARTERLY (Q). SERVICES PERFORMED FOUR TIMES DURING

EACH 12-MONTH PERIOD OF THE CONTRACT AT INTERVALS OF 80

TO 100 CALENDAR DAYS.

SEMIANNUAL (SA). SERVICES PERFORMED TWICE DURING EACH

12-MONTH PERIOD OF THE CONTRACT AT INTERVALS OF 160 TO

200 CALENDAR DAYS.

SEMIMONTHLY (SM). SERVICES PERFORMED 24 TIMES DURING

EACH 12-MONTH PERIOD OF THE CONTRACT AT INTERVALS OF 14

TO 16 CALENDAR DAYS.

THREE TIMES MONTHLY (3M). SERVICES PERFORMED 36 TIMES

DURING EACH 12 MONTH PERIOD OF THE CONTRACT AT

INTERVALS OF 10 TO 12 CALENDAR DAYS.

THREE TIMES WEEKLY (3W). SERVICES PERFORMED THREE

TIMES A WEEK, SUCH AS MONDAY, WEDNESDAY, AND FRIDAY.

TWICE WEEKLY (2W). SERVICES PERFORMED TWICE A WEEK,

SUCH AS MONDAY AND THURSDAY OR TUESDAY AND FRIDAY.

WEEKLY (W). SERVICES PERFORMED 52 TIMES DURING EACH

12-MONTH PERIOD OF THE CONTRACT AT INTERVALS OF SIX TO

EIGHT CALENDAR DAYS.

2.1.7 MAINTENANCE AND REPAIR THE PRESERVATION OR RESTORATION OF A PIECE OF

EQUIPMENT, SYSTEM, OR FACILITY TO SUCH CONDITION THAT IT

MAY BE EFFECTIVELY USED FOR ITS DESIGNATED PURPOSES.

MAINTENANCE/REPAIR MAY BE ADJUSTMENT, OVERHAUL,

REPROCESSING, OR REPLACEMENT OF CONSTITUENT PARTS OR

MATERIALS THAT ARE MISSING OR HAVE DETERIORATED BY

ACTION OF THE ELEMENTS OR USAGE, OR REPLACEMENT OF THE

ENTIRE UNIT OR SYSTEM IF BEYOND ECONOMICAL REPAIR.

2.1.8 MEANS REPAIR AND REMODELING

COST DATA

A DATA COLLECTION AND ORGANIZATION SYSTEM DEVELOPED

BY R. S. MEANS COMPANY WHICH CAN BE USED TO PREPARE

ACCURATE, DEPENDABLE CONSTRUCTION ESTIMATES AND

BUDGETS IN A VARIETY OF WAYS. THE CONTRACTOR SHALL USE

THE LATEST EDITION. MATERIAL PRICES ARE BASED ON A

NATIONAL AVERAGE AND COMPUTED LABOR COSTS ARE BASED

ON A 30-CITY NATIONAL AVERAGE. DATA HAS BEEN TARGETED

FOR RESIDENTIAL, COMMERCIAL, AND INDUSTRIAL

REPAIR/REMODELING PROJECTS. AN ESTIMATE PREPARED USING

THIS DATA IS CALLED A "MEANS ESTIMATE"; DATA MAY SIMPLY

BE REFERRED TO AS "MEANS".

2.1.9 OPERATION AND MAINTENANCE

AND SUPPORT INFORMATION

(OMSI)

OMSI IS A SET OF CONSULTANT-PREPARED DATA MANUALS

THAT CONTAIN DETAILED, AS-BUILT TECHNICAL INFORMATION

THAT DESCRIBES THE EFFICIENT, ECONOMICAL AND SAFE

OPERATION, MAINTENANCE AND REPAIR OF A FACILITY, PLANT,

EQUIPMENT OR SYSTEM THROUGHOUT ITS LIFE CYCLE.

GENERALLY PREPARED FOLLOWING COMPLETION OF NEW

CONSTRUCTION FACILITY OR MAJOR FACILITY UPGRADE.

OMSI’S TYPICALLY INCLUDE STAFFING AND BUDGETING

INFORMATION, SUPPLY SUPPORT INCLUDING CRITICAL SPARE

PARTS, OPERATING PROCEDURES, TROUBLESHOOTING AND

DIAGNOSTIC GUIDES, EXTENDED WARRANTY DATA,

MAINTENANCE TASK FREQUENCIES AND DOCUMENTATION,

TECHNICAL DATA, REPAIR PROCEDURES AND MANUFACTURER’S

PRODUCT DATA.

2.1.10 PERFORMANCE ASSESSMENT A METHOD USED BY THE GOVERNMENT TO PROVIDE SOME

MEASURE OF CONTROL OVER THE QUALITY OF PURCHASED

GOODS AND SERVICES RECEIVED. THE CONTRACTOR SHALL

RESPOND TO ANY ISSUE CONCERNING PERFORMANCE

ASSESSMENT WITHIN 10 WORKING DAYS OF RECEIPT. AS PART

OF IT PERFORMANCE ASSESSMENT PROGRAM, THE GOVERNMENT

WILL USE THE CONTRACTOR PERFORMANCE ASSESSMENT

REPORT (CPAR) FORM TO EVALUATE THE CONTRACTOR’S

PERFORMANCE AT THE CONCLUSION OF THE BASE YEAR AND

EACH SUBSEQUENT OPTION PERIOD. REFER TO J-0200000-02.

2.1.11 PERFORMANCE ASSESSMENT

REPRESENTATIVE (PAR)

THAT INDIVIDUAL DESIGNATED BY THE KO TO BE RESPONSIBLE

FOR THE MONITORING OF CONTRACTOR PERFORMANCE.

2.1.12 PRE-EXPENDED BIN MATERIALS

AND SUPPLIES

THE MINOR MATERIALS AND SUPPLIES THAT ARE INCIDENTAL TO

THE JOB, FOR WHICH THE TOTAL DIRECT COST OF ANY ONE

MATERIAL LINE ITEM SHOWN ON THE MATERIAL ESTIMATE IS

$10.00 OR LESS. EXAMPLES OF PRE-EXPENDED BIN MATERIALS

AND SUPPLIES INCLUDE, BUT ARE NOT LIMITED TO, SOLDER,

LEAD, FLUX, ELECTRICAL CONNECTORS, ELECTRICAL TAPE,

FUSES, NAILS, SCREWS, BOLTS, NUTS, WASHERS, SPACERS,

MASKING TAPE, SAND PAPER, SOLVENT, CLEANERS,

LUBRICANTS, GREASE, OIL, RAGS, MOPS, GLUE, EPOXY,

SPACKLING COMPOUND, JOINT TAPE, PLUMBERS TAPE AND

COMPOUND, CLIPS, WELDING RODS, AND TOUCH UP PAINT.

2.1.13 QUALITY CONTROL (QC) A METHOD USED BY THE CONTRACTOR TO CONTROL THE

QUALITY OF GOODS AND SERVICES PRODUCED.

2.1.14 RESPONSE TIME THE TIME ALLOWED THE CONTRACTOR AFTER INITIAL

NOTIFICATION OF A WORK REQUIREMENT TO BE PHYSICALLY ON

THE PREMISES AT THE WORK SITE WITH APPROPRIATE

PERSONNEL, TOOLS, EQUIPMENT, AND MATERIALS, READY TO

PERFORM THE WORK REQUIRED.

2.1.15 UNIT PRICED LABOR (UPL) HOUR THE UNIT PRICE BID BY THE CONTRACTOR TO PERFORM ONE

HOUR OF WORK-IN-PLACE. WITH THE EXCEPTION OF DIRECT

MATERIAL AND CONSTRUCTION EQUIPMENT COSTS, THE UNIT

PRICE INCLUDES ALL INDIRECT AND DIRECT COSTS ASSOCIATED

WITH PERFORMING WORK. THE PRICE INCLUDES THE

CONTRACTOR’S HOURLY COMPOSITE TRADE WAGE, ADJUSTED

TO ALLOW FOR WORKFORCE PRODUCTIVITY; COSTS FOR PRE-

EXPENDED BIN MATERIALS, UNION AGREEMENTS, CREW SIZES,

HAND TOOLS, PAYROLL BURDENS AND FRINGES, OVERTIME, JOB

(FIELD) OVERHEAD (INCLUDING CLERICAL SUPPORT,

SUPERVISION, INSPECTION, FEES, TAXES, LICENSES, PERMITS,

AND INSURANCE), GENERAL AND ADMINISTRATIVE (HOME

OFFICE) OVERHEAD, AND PROFIT. ADDITIONALLY, TIME FOR JOB

PREPARATION, SAFETY STANDBY PERSONNEL, AND SIMILAR

INDIRECT LABOR ELEMENTS ARE INCLUDED.

2.2 GENERAL INFORMATION

2.2.1 GOVERNMENT REGULAR WORKING

HOURS

THE GOVERNMENT'S REGULAR WORKING HOURS ARE FROM

0700-1700, FIVE DAYS PER WEEK, MONDAY THROUGH FRIDAY,

EXCEPT OBSERVED FEDERAL HOLIDAYS. EXCEPTIONS TO THE

REGULAR HOURS OF OPERATION ARE DETAILED IN SUBSEQUENT

SECTIONS OF THIS PWS. WORK IN CERTAIN ANNEXES OR SUB-

ANNEXES REQUIRES CONTRACTOR CONTINUOUS OPERATIONS, 24

HOURS A DAY, EVERY DAY OF THE YEAR INCLUDING HOLIDAYS,

I.E. EMERGENCY SERVICE CALLS. THE PERFORMANCE OF OTHER

WORK REQUIREMENTS SHALL BE ACCOMPLISHED WITHIN THE

GOVERNMENT’S REGULAR WORKING HOURS UNLESS THE

SPECIFIC WORK REQUIREMENT SPECIFIED HEREIN NECESSITATES

OTHERWISE. ANY OTHER WORK OUTSIDE GOVERNMENT

REGULAR WORKING HOURS REQUIRES PRIOR KO APPROVAL.

2.2.1.1 OBSERVED FEDERAL HOLIDAYS THE GOVERNMENT OBSERVES THE FOLLOWING HOLIDAYS: NEW

YEAR’S DAY, MARTIN LUTHER KING JR.’S BIRTHDAY,

PRESIDENT’S DAY, MEMORIAL DAY, INDEPENDENCE DAY,

LABOR DAY, COLUMBUS DAY, VETERANS’ DAY,

THANKSGIVING DAY, AND CHRISTMAS DAY.

2.2.1.2 RESTRICTION TO CONTRACTOR

WORKING HOURS

THERE ARE NO RESTRICTIONS TO CONTRACTOR WORKING

HOURS FOR FULLY CLEARED EMPLOYEES. UNCLEARED

EMPLOYEES CANNOT WORK AFTER REGULAR WORKING HOURS,

WEEKENDS OR HOLIDAYS.

2.2.2 WAGE DETERMINATIONS OFFERORS SHOULD INDEPENDENTLY CONFIRM THESE RATES ARE

ACTUALLY SUFFICIENT TO ATTRACT QUALIFIED EMPLOYEES IN

THE WASHINGTON DC AREA. THE INCUMBENT CONTRACTOR’S

WORKFORCE IS SUBJECT TO RATIFIED COLLECTIVE BARGAINING

AGREEMENTS WITH THE INTERNATIONAL UNION OF OPERATING

ENGINEERS, LOCAL 99, AND THE SERVICE EMPLOYEES

INTERNATIONAL UNION, LOCAL 82.

2.3 GENERAL ADMINISTRATIVE

REQUIREMENTS

2.3.1 REQUIRED CONFERENCES AND

MEETINGS

THE CONTRACTOR MAY BE REQUIRED TO ATTEND

ADMINISTRATIVE AND COORDINATION MEETINGS.

2.3.2 PARTNERING TO INCREASE THE LIKELIHOOD OF SUCCESSFUL PERFORMANCE

OF THIS CONTRACT, THE GOVERNMENT REQUIRES COHESIVE

PARTNERSHIPS WITH ITS CONTRACTORS AND SUBCONTRACTORS.

KEY STAKEHOLDERS, INCLUDING THE CLIENTS WHO WILL

RECEIVE SERVICES, PRINCIPAL INDIVIDUALS FROM NAVFAC

WASHINGTON AND CLIENT REPRESENTATIVES WILL BE INVITED

TO PARTICIPATE IN THE PARTNERING PROCESS. KEY MEMBERS

OF THE PRIME AND SUBCONTRACTORS TEAMS, INCLUDING

SENIOR MANAGEMENT PERSONNEL, MUST PARTICIPATE. THE

PARTNERSHIP WILL DRAW ON THE STRENGTH OF EACH

ORGANIZATION IN AN EFFORT TO ACHIEVE QUALITY CONTRACT

SERVICES DONE RIGHT THE FIRST TIME, WITHIN THE CONTRACT

PRICE, AS SCHEDULED AND WITHOUT ANY SAFETY MISHAPS.

THIS LEVEL OF PARTNERING DISCUSSES PARTNERING CONCEPTS

AND BENEFITS AND SHOULD BECOME A PART OF THE PRE-

PERFORMANCE CONFERENCE. THE SENIOR GOVERNMENT AND

CONTRACTOR STAKEHOLDERS PRESENT WILL JOINTLY HOST THE

PARTNERING SESSIONS. THE PARTNERS WILL DETERMINE THE

FREQUENCY OF THE FOLLOW-ON SESSIONS. THE PARTNERING

SESSIONS SHOULD BE HELD AT LOCATIONS AGREED TO BY THE

PARTNERS. THE INITIAL SESSION WILL BE AT LEAST ONE-DAY IN

DURATION AND THE FOLLOW-ON SESSIONS WILL BE AT LEAST

HALF-DAY IN DURATION, HELD AT A MINIMUM ONCE EVERY

THREE MONTHS OR AS AGREED TO BY THE PARTNERS. THE

INITIAL PARTNERING SESSION SHOULD BE HELD AT A NEUTRAL

LOCATION OFF THE INSTALLATION THAT IS ACCEPTABLE TO THE

CONTRACTOR AND TO THE GOVERNMENT. FOLLOW-ON

SESSIONS MAY BE HELD AT LOCATIONS AGREED TO BY BOTH

PARTIES. THE CONTRACTOR SHALL PAY ALL COSTS ASSOCIATED

WITH THE PARTNERING EFFORT INCLUDING FACILITATOR,

MEETING ROOM AND OTHER INCIDENTAL ITEMS. BEFORE THE

PARTNERING SESSION, THE CONTRACTOR SHALL COORDINATE

WITH THE FACILITATOR THE REQUIREMENTS FOR INCIDENTAL

ITEMS (AUDIO-VISUAL EQUIPMENT, TWO EASELS, FLIPCHART

PAPER, COLORED MARKERS, NOTE PAPER, PENS/PENCILS,

COLORED FLASH CARDS, ETC.) AND HAVE THESE ITEMS

AVAILABLE AT THE PARTNERING SESSION. THE CONTRACTOR

WILL COPY DOCUMENTS FOR DISTRIBUTION TO ALL ATTENDEES.

THE FACILITATOR MUST BE ACCEPTABLE TO BOTH THE

CONTRACTOR AND THE GOVERNMENT. THE PARTICIPANTS

SHALL PAY THEIR OWN COSTS FOR MEALS, LODGING, AND

TRANSPORTATION ASSOCIATED WITH PARTNERING. NAVFAC'S

PARTNERING INSTRUCTION (NAVFACINST 11013.40A)

IS PROVIDED AS ATTACHMENT

J-0200000-10 FOR IMPLEMENTATION AT THE

APPROPRIATE LEVEL BASED ON CONTRACT AWARD.

2.3.3 PERMITS AND LICENSES THE CONTRACTOR SHALL OBTAIN ALL REQUIRED PERMITS,

LICENSES, AND AUTHORIZATIONS TO PERFORM WORK UNDER

THIS CONTRACT AND COMPLY WITH ALL THE APPLICABLE

FEDERAL, STATE AND LOCAL LAWS AND REGULATIONS.

PROVIDE EVIDENCE OF SUCH PERMITS AND LICENSES TO THE KO

BEFORE WORK COMMENCES AND AT OTHER TIMES AS

REQUESTED BY THE KO

2.3.4 INSURANCE WITHIN 15 DAYS AFTER AWARD OF THIS CONTRACT, THE

CONTRACTOR SHALL FURNISH THE KO A CERTIFICATE OF

INSURANCE AS EVIDENCE OF THE EXISTENCE OF THE FOLLOWING

INSURANCE COVERAGE IN AMOUNTS NOT LESS THAN THE

AMOUNTS SPECIFIED BELOW IN ACCORDANCE WITH THE FAR

CLAUSE 52.228-5, INSURANCE – WORK ON A

GOVERNMENT INSTALLATION. THIS INSURANCE MUST BE

MAINTAINED DURING THE PERFORMANCE PERIOD.

2.3.4.1 CERTIFICATE OF INSURANCE THE CERTIFICATE OF INSURANCE SHALL PROVIDE FOR AT LEAST

30 DAYS WRITTEN NOTICE TO THE KO BY THE INSURANCE

COMPANY PRIOR TO CANCELLATION OR MATERIAL CHANGE IN

POLICY COVERAGE. OTHER REQUIREMENTS AND INFORMATION

ARE CONTAINED IN THE AFOREMENTIONED INSURANCE CLAUSE.

2.3.4.2 MINIMUM INSURANCE AMOUNTS THE CONTRACTOR SHALL PROCURE AND MAINTAIN, DURING THE

ENTIRE PERIOD OF PERFORMANCE UNDER THIS CONTRACT, THE

FOLLOWING MINIMUM INSURANCE COVERAGE:

COMPREHENSIVE GENERAL LIABILITY: $500,000 PER

OCCURRENCE

AUTOMOBILE LIABILITY: $200,000 PER PERSON, $500,000 PER OCCURRENCE,

$20,000 PER OCCURRENCE FOR PROPERTY

DAMAGE

WORKMEN'S COMPENSATION: AS REQUIRED BY

FEDERAL AND STATE WORKER'S COMPENSATION AND

OCCUPATIONAL DISEASE STATUTES

EMPLOYER'S LIABILITY COVERAGE: $100,000, EXCEPT

IN

STATES WHERE WORKER'S COMPENSATION MAY NOT BE

WRITTEN BY PRIVATE CARRIERS - OTHER AS REQUIRED

BY

STATE LAW

2.3.5 PROTECTION OF GOVERNMENT

PROPERTY

DURING EXECUTION OF THE WORK, THE CONTRACTOR SHALL

PROTECT GOVERNMENT PROPERTY. THE CONTRACTOR SHALL

RETURN AREAS DAMAGED AS A RESULT OF NEGLIGENCE UNDER

THIS CONTRACT TO THEIR ORIGINAL CONDITION AT NO COST TO

THE GOVERNMENT.

2.3.6 NAVY MARINE CORPS INTRANET

(NMCI)

ADDITIONAL INFORMATION ABOUT NMCI MAY BE OBTAINED AT

HTTP://WWW.EDS.COM/NMCI.

2.3.7 ACCESS TO WORK AREAS THE CONTRACTOR SHALL MAKE ALL ARRANGEMENTS THROUGH

THE APPROPRIATE OFFICE NECESSARY TO OBTAIN ACCESS TO

BUILDINGS, FACILITIES AND OTHER WORK AREAS, AND WHEN

NECESSARY, ARRANGE FOR THEM TO BE OPENED AND CLOSED BY

THE CONTROLLING AUTHORITY. THE GOVERNMENT MAY ISSUE

KEYS TO THE CONTRACTOR. THE CONTRACTOR SHALL USE DUE

DILIGENCE AND BE RESPONSIBLE FOR COMPROMISED SECURITY

SYSTEMS TO INCLUDE REPLACEMENT COSTS THAT RESULT FROM

ITS ACTION OR INACTION.

2.3.8 INSTRUCTIONS, DIRECTIVES, AND

REFERENCES

APPLICABLE DEPARTMENT OF DEFENSE (DOD), SECRETARY OF

THE NAVY (SECNAV), CHIEF OF NAVAL OPERATIONS

(OPNAV), AND OTHER DIRECTIVES, INSTRUCTIONS, AND

REFERENCES ARE LISTED IN J-0200000-03.

2.3.9 INVOICING PROCEDURES INVOICING PROCEDURES ARE IDENTIFIED IN SECTION G. SEE J-

0200000-07 FOR INVOICING FORM.

2.3.10 ACCIDENT REPORTING FORMS THE CONTRACTOR SHALL REPORT ALL ACCIDENTS RESULTING IN

DEATH, TRAUMA, LOST WORK HOURS, OCCUPATIONAL DISEASE,

OR DAMAGE TO GOVERNMENT PROPERTY TO THE KO AND TO

THE GOVERNMENT REPRESENTATIVE SAFETY OFFICERS FOR

WHCA AND HMX. VERBAL NOTIFICATION SHALL BE PROVIDED

WITHIN ONE HOUR OF OCCURRENCE. THE CONTRACTOR SHALL

RECORD AND REPORT PROMPTLY TO THE KO ALL AVAILABLE

FACTS RELATING TO EACH INSTANCE OF DAMAGE TO NAVY

PROPERTY OR INJURY TO CONTRACTOR, SUBCONTRACTOR, OR

NAVY PERSONNEL. ACCIDENT REPORTING FORMS WILL BE

PROVIDED BY THE CONTRACTING OFFICER. THE CONTRACTOR

SHALL INFORM THE KO CONCERNING THE STATUS OF THE

EMPLOYEE’S RECOVERY.

2.4 GOVERNMENT-FURNISHED

PROPERTY, MATERIALS AND

SERVICES

IN ACCORDANCE WITH NAVFAC CLAUSE 5252.245-9300,

GOVERNMENT-FURNISHED PROPERTY, MATERIALS

AND SERVICES, AND THE FOLLOWING PARAGRAPHS, THE

GOVERNMENT WILL FURNISH OR MAKE AVAILABLE TO THE

CONTRACTOR CERTAIN GOVERNMENT-OWNED FACILITIES,

UTILITIES, MATERIALS, AND EQUIPMENT FOR USE IN

CONNECTION WITH THIS CONTRACT. REFER TO J-0200000-04.

2.4.1 GOVERNMENT-FURNISHED

FACILITIES (GFF)

THE GOVERNMENT FURNISHED FACILITIES ARE SHOWN IN

ATTACHMENT J-020000-04. IF THE CONTRACTOR REQUIRES

ADDITIONAL SPACE, TEMPORARY STORAGE (CONNEX, POD,

ETC.) MAY BE USED WITH GOVERNMENT COORDINATION AND

APPROVAL. OSGR MAY DESIGNATE SPACE, IF APPROVED.

2.4.2 GOVERNMENT-FURNISHED

UTILITIES

THE GOVERNMENT WILL FURNISH POTABLE WATER, SEWAGE,

RESTROOM FACILITIES, HEAT, ELECTRIC CURRENT, AT EXISTING

OUTLETS AND RESTRICTED TELEPHONE SERVICE (LOCAL CALLS)

FOR THE WORK TO BE PERFORMED UNDER THE CONTRACT AT NO

COST TO THE CONTRACTOR. THE GOVERNMENT WILL PROVIDE

FUEL FOR FACILITY HEATING EQUIPMENT.

2.4.3 GOVERNMENT-FURNISHED

MATERIALS (GFM)

THE GOVERNMENT WILL NOT PROVIDE ANY MATERIALS TO THE

CONTRACTOR.

2.4.4 GOVERNMENT-FURNISHED

EQUIPMENT (GFE)

THE GOVERNMENT FURNISHED EQUIPMENT IS SHOWN IN

ATTACHMENT J-020000-04. THE GOVERNMENT WILL PROVIDE

THE CONTRACTOR THE PROPERTY LISTED FOR USE ONLY UNDER

THIS CONTRACT. PROPERTY IS PROVIDED IN AN “AS IS”

CONDITION. THE GOVERNMENT WILL NOT REPLACE ANY OF THE

LISTED ASSETS, AND THE CONTRACTOR SHALL BE RESPONSIBLE

FOR PROVIDING ALL EQUIPMENT, MATERIALS, AND SERVICES

REQUIRED TO FULFILL THE REQUIREMENTS OF THIS CONTRACT.

THE CONTRACTOR SHALL SIGN CUSTODY RECORDS. THE

CONTRACTOR SHALL PREPARE, CERTIFY, AND SUBMIT A

DETAILED FINAL GOVERNMENT PROPERTY INVENTORY REPORT

WITHIN 60 CALENDAR DAYS AFTER CONTRACT START DATE.

THE CONTRACTOR SHALL ENSURE THAT THE GOVERNMENT

PROPERTY INVENTORY REPORT IS JOINTLY APPROVED BY THE

KO AND THE CONTRACTOR. THE CONTRACTOR SHALL

MAINTAIN PROPERTY CUSTODY RECORDS IN A CURRENT STATUS.

GOVERNMENT WILL PROVIDE A CLEANING/SWEEPING MACHINE,

(ZANBONI), FOR USE IN COMPLEX I HANGER BAYS.

2.5 CONTRACTOR-FURNISHED ITEMS EXCEPT FOR ITEMS IDENTIFIED AS GOVERNMENT FURNISHED, THE CONTRACTOR SHALL PROVIDE ALL EQUIPMENT, MATERIALS, PARTS, SUPPLIES, COMPONENTS, AND FACILITIES TO PERFORM

THE REQUIREMENTS OF THIS CONTRACT. THE KO MAY INSPECT

CONTRACTOR-FURNISHED ITEMS FOR ADEQUACY AND

COMPLIANCE WITH CONTRACT REQUIREMENTS. INADEQUATE OR

UNSAFE ITEMS SHALL BE REMOVED AND REPLACED BY THE

CONTRACTOR AT NO COST TO THE GOVERNMENT. MATERIALS

CONTAINING ASBESTOS, LEAD, AND PCB’S SHALL NOT BE

BROUGHT ON SITE. THE KO MAY AT ANY TIME REQUIRE

SAMPLES, MATERIAL SAFETY DATA SHEETS (MSDS),

MANUFACTURER’S DATA CUT SHEETS OF MATERIALS USED IN

THIS CONTRACT.

2.6 MANAGEMENT THE CONTRACTOR SHALL MANAGE THE TOTAL WORK EFFORT

ASSOCIATED WITH THE SERVICES REQUIRED HEREIN TO MEET

THE PERFORMANCE OBJECTIVES AND STANDARDS. SUCH

MANAGEMENT INCLUDES BUT IS NOT LIMITED TO PLANNING,

SCHEDULING, COST ACCOUNTING, REPORT PREPARATION,

ESTABLISHING AND MAINTAINING RECORDS, AND QUALITY

CONTROL. THE CONTRACTOR SHALL PROVIDE STAFF WITH THE

NECESSARY MANAGEMENT EXPERTISE TO ASSURE

PERFORMANCE OBJECTIVES AND STANDARDS ARE MET.

2.6.1 WORK CONTROL THE CONTRACTOR SHALL IMPLEMENT ALL NECESSARY WORK

CONTROL PROCEDURES TO ENSURE TIMELY ACCOMPLISHMENT

OF WORK REQUIREMENTS, AS WELL AS TO PERMIT TRACKING

AND REPORTING OF WORK IN PROGRESS. THE CONTRACTOR

SHALL PLAN AND SCHEDULE WORK TO ASSURE MATERIAL,

LABOR, AND EQUIPMENT ARE AVAILABLE TO COMPLETE WORK

REQUIREMENTS WITHIN THE SPECIFIED TIME LIMITS AND IN

CONFORMANCE WITH THE QUALITY STANDARDS ESTABLISHED

HEREIN. VERBAL SCHEDULING AND STATUS REPORTS SHALL BE

PROVIDED WHEN REQUESTED BY THE KO. A WRITTEN STATUS

REPORT OF ANY ITEM OF WORK MUST BE PROVIDED WITHIN ONE

HOUR OF THE INQUIRY DURING REGULAR WORKING HOURS, AND

BY 0800 THE FOLLOWING WORK DAY FOR INQUIRIES AFTER

REGULAR WORKING HOURS. THE CONTRACTOR SHALL UTILIZE

THE GOVERNMENT FURNISHED COMPUTERIZED TRACKING

SYSTEM TO MANAGE WORK ORDER REQUEST AND DEMANDS.

2.6.2 WORK SCHEDULE THE CONTRACTOR'S WORK SHALL NOT INTERFERE WITH

NORMAL GOVERNMENT BUSINESS. IN THOSE CASES WHERE

SOME INTERFERENCE IS UNAVOIDABLE, THE CONTRACTOR

SHALL MINIMIZE THE IMPACT AND EFFECTS OF THE

INTERFERENCE. THE CONTRACTOR SHALL PROVIDE ADVANCE

ACCESS OF ALL OF ITS WORK SCHEDULES TO THE GOVERNMENT.

THE CONTRACTOR SHALL NOTIFY THE KO OF ANY DIFFICULTY

IN SCHEDULING WORK DUE TO GOVERNMENT CONTROLS.

2.6.3 SERVICE INTERRUPTIONS IF ANY UTILITIES OR OTHER SERVICES MUST BE DISCONTINUED

(EVEN TEMPORARILY) DUE TO SCHEDULED CONTRACT WORK,

THE CONTRACTOR SHALL NOTIFY THE KO, AFFECTED TENANTS,

AND CUSTOMERS WITHIN 30 CALENDAR DAYS. IF THE

DISCONTINUED SERVICE IS DUE TO AN EMERGENCY BREAKDOWN

THE CONTRACTOR SHALL NOTIFY THE KO, AFFECTED TENANTS

AND CUSTOMERS AS SOON AS PRACTICABLE.

2.6.4 GOVERNMENT'S COMPUTERIZED

MAINTENANCE MANAGEMENT

SYSTEMS (CMMS)

BOTH COMPLEXES USE A MANUAL SYSTEM FOR CONTROLLING

MAINTENANCE WORK REQUIREMENTS. THE CONTRACTOR

SHALL PROVIDE COMPLETED WORK ORDERS TO THE

GOVERNMENT AS THEY ARE COMPLETED ON A DAILY BASIS.

2.6.5 QUALITY MANAGEMENT SYSTEM

(QMS)

THE CONTRACTOR SHALL ESTABLISH AND MAINTAIN A

COMPLETE QC PROGRAM IN ACCORDANCE WITH THE

PROVISIONS SPECIFIED HEREIN. THE CONTRACTOR’S QC

PROGRAM SHALL PROVIDE AN EFFECTIVE AND EFFICIENT MEANS

OF IDENTIFYING AND CORRECTING PROBLEMS THROUGHOUT THE

ENTIRE SCOPE OF OPERATIONS. THE CONTRACTOR'S QC

PROGRAM SHALL ADDRESS:

ACCURATE DOCUMENTATION OF WORK PROCESSES,

PROCEDURES, AND OUTPUT MEASURES.

A SYSTEMATIC PROCEDURE FOR ASSESSING COMPLIANCE WITH

PERFORMANCE OBJECTIVES AND STANDARDS.

ACCURATE DOCUMENTATION OF QUALITY INSPECTIONS

CONDUCTED THROUGHOUT THE EXECUTION OF WORK.

ASSESSMENT-DRIVEN CORRECTIVE ACTIONS AND PROCESS

ADJUSTMENTS AS APPROPRIATE IN A TIMELY MANNER.

2.6.5.1 QC INSPECTION THE CONTRACTOR SHALL ESTABLISH AND MAINTAIN AN

INSPECTION SYSTEM IN ACCORDANCE WITH THE FAR CLAUSE

52.246-4, INSPECTION OF SERVICES – FIXED PRICE, TO

ENSURE THAT THE WORK PERFORMED CONFORMS TO THE

CONTRACT REQUIREMENTS. THE CONTRACTOR SHALL MAINTAIN

A FILE OF ALL SCHEDULED AND PERFORMED QC INSPECTIONS,

INSPECTION RESULTS, AND DATES AND DETAILS OF CORRECTIVE

AND PREVENTIVE ACTIONS. THE FILE SHALL BE THE PROPERTY

OF THE GOVERNMENT AND MADE AVAILABLE DURING THE

GOVERNMENT’S REGULAR WORKING HOURS. THE FILE SHALL

BE TURNED OVER TO THE KO WITHIN FIVE CALENDAR DAYS OF

COMPLETION/TERMINATION OF THE CONTRACT.

2.7 PERSONNEL REQUIREMENTS THE CONTRACTOR SHALL COMPLY WITH THE PERSONNEL

REQUIREMENTS STATED BELOW.

2.7.1 KEY PERSONNEL

2.7.1.1 PROJECT MANAGER (PM) THE CONTRACTOR SHALL PROVIDE TO JBAB AN EXCLUSIVE

PROJECT MANAGER FOR THIS CONTRACT. THE PM MUST HAVE

RELEVANT EXPERIENCE AT A COMPARABLE LEVEL OF

RESPONSIBILITY IN PROJECTS OF SIMILAR SIZE, SCOPE AND

COMPLEXITY. THE PM OR ALTERNATE SHALL HAVE FULL

AUTHORITY TO ACT FOR THE CONTRACTOR ON ALL CONTRACT

MATTERS RELATING TO THIS CONTRACT. THE PM OR

ALTERNATE SHALL BE ON-SITE DURING THE GOVERNMENT'S

REGULAR WORKING HOURS AND SHALL BE AVAILABLE ON-SITE

WITHIN ONE HOUR AFTER THE GOVERNMENT'S REGULAR

WORKING HOURS.

2.7.1.2 QUALITY CONTROL MANAGER

(QCM)

THE CONTRACTOR SHALL PROVIDE A QCM WHO SHALL HAVE

FULL AUTHORITY AND RESPONSIBILITY FOR ASSURING

PERFORMANCE OBJECTIVES AND STANDARDS IDENTIFIED IN THIS

CONTRACT ARE MET.

2.7.2 EMPLOYEE REQUIREMENTS THE CONTRACTOR SHALL PROVIDE EXPERIENCED, QUALIFIED,

AND CAPABLE PERSONNEL TO PERFORM THE WORK IN THIS

CONTRACT. PERSONNEL SHALL BE FULLY KNOWLEDGEABLE OF

ALL SAFETY AND ENVIRONMENTAL REQUIREMENTS ASSOCIATED

WITH THE WORK THEY PERFORM. PERSONNEL SHALL SPEAK,

READ, AND COMPREHEND ENGLISH TO THE EXTENT THAT THEY

CAN READ AND UNDERSTAND PRINTED REGULATIONS, DETAILED

WRITTEN ORDERS, OPERATING PROCEDURES, TRAINING

INSTRUCTIONS AND MATERIALS.

2.7.2.1 EMPLOYEE APPEARANCE THE CONTRACTOR SHALL ENSURE THAT ALL EMPLOYEES

PRESENT A PROFESSIONAL APPEARANCE THAT IS APPROPRIATE

FOR THEIR POSITION. THE KO RESERVES THE RIGHT TO

DETERMINE THE ACCEPTABILITY OF ANY CLOTHING WORN. ALL

CONTRACTOR/SUBCONTRACTOR EMPLOYEES WORKING UNDER

THIS CONTRACT SHALL BE IDENTIFIED BY A DISTINCTIVE

NAMEPLATE, EMBLEM, OR PATCH ATTACHED IN A PROMINENT

PLACE ON AN OUTER GARMENT. EMPLOYEE IDENTIFICATION

SHALL NOT BE SUBSTITUTED FOR STATION REQUIRED PASSES OR

BADGES.

2.7.2.2 EMPLOYEE CONDUCT CONTRACTOR EMPLOYEES SHALL CONDUCT THEMSELVES IN A

PROPER, EFFICIENT, COURTEOUS AND BUSINESSLIKE MANNER.

2.7.2.3 REMOVAL OF EMPLOYEES CONTRACTOR EMPLOYEES SHALL CONDUCT THEMSELVES IN A

PROPER, EFFICIENT, COURTEOUS AND BUSINESSLIKE MANNER.

2.7.2.4 PROOF OF CITIZENSHIP NO EMPLOYEE OR REPRESENTATIVE OF THE CONTRACTOR WILL

BE ADMITTED TO THE SITE OF WORK UNLESS SATISFACTORY

PROOF OF CITIZENSHIP IS FURNISHED, OR, IF AN ALIEN, LEGAL

RESIDENCY WITHIN THE UNITED STATES IS CONFIRMED.

2.8 SECURITY REQUIREMENTS THE CONTRACTOR SHALL COMPLY WITH ALL FEDERAL, STATE,

AND LOCAL SECURITY STATUTES, REGULATIONS, AND

REQUIREMENTS. THE CONTRACTOR SHALL BECOME

ACQUAINTED WITH AND COMPLY WITH ALL GOVERNMENT

REGULATIONS AS POSTED, OR AS REQUESTED BY THE KO WHEN

REQUIRED TO ENTER A GOVERNMENT SITE. THE CONTRACTOR

SHALL ENSURE THAT ALL SECURITY/ENTRANCE CLEARANCES

ARE OBTAINED. REFER TO J-0200000-08 AND J-0200000-09

FOR SPECIFIC SITE SECURITY REQUIREMENTS.

FAILURE TO SAFEGUARD ANY CLASSIFIED INFORMATION THAT

MAY BE RECEIVED BY THE CONTRACTOR OR ANY PERSON UNDER

HIS CONTROL IN CONNECTION WITH WORK UNDER THIS

CONTRACT, MAY SUBJECT THE CONTRACTOR, ITS AGENTS OR

EMPLOYEES TO CRIMINAL LIABILITY UNDER 18 UNITED STATES

CODE, SECTIONS 793 AND 798. DISCLOSURE OF INFORMATION

RELATING TO THE SERVICES PROVIDED UNDER THIS CONTRACT

TO ANY PERSON NOT ENTITLED TO RECEIVE IT IS PROHIBITED.

ALL INQUIRIES, COMMENTS OR COMPLAINTS ARISING FROM ANY

MATTER OBSERVED, EXPERIENCED, OR LEARNED AS A RESULT OF

OR IN CONNECTION WITH THE PERFORMANCE OF THIS

CONTRACT, THE RESOLUTION OF WHICH MAY REQUIRE THE

DISSEMINATION OF OFFICIAL INFORMATION SHALL BE DIRECTED

TO THE COMMAND SECURITY MANAGER VIA THE KO.

DEVIATIONS FROM OR VIOLATIONS OF ANY SECURITY

REQUIREMENT PROVISIONS THAT ARE SPECIFIED OR REFERENCED

IN THIS SECTION MAY, IN ADDITION TO ALL OTHER CRIMINAL

AND CIVIL REMEDIES, PROVIDED BY LAW SUBJECT THE

CONTRACTOR TO TERMINATION FOR DEFAULT. INDIVIDUALS

INVOLVED IN…