Attachment_J-0200000-09.pdf

ATTACHMENT J-0200000-09

White House Communications Agency Security Requirements

SECURITY REQUIREMENTS

a. General

1. The contractor shall comply with all security requirements outlined in the National Industrial Security Program Operating Manual (NISPOM) DoD 5220. 22-M, dated February 28, 2006, regarding the protection, safeguarding, dissemination, and processing of all classified information which is developed, generated, and/or received under this contract.

2. The office of primary responsibility for this classification guidance is the White House Military

Office (WHMO) Policy, White House Communications Agency (WHCA) Industrial Security. All inquiries concerning content and interpretation, as well as any recommendations for changes, should be addressed to:

White House Communications Agency Attn: Industrial Security 2743 Defense Blvd SW Anacostia Annex, Washington DC 20373-5815

3. The contractor shall adhere strictly to the unclassified project description without elaboration.

The contractor shall train all cleared employees in the use of the unclassified project description.

There shall be no deviation from the unclassified project description.

b. Security Classification Guidelines

1. Executive Order 12958 of April 17, 1995 (Federal Register, Volume 60, Number 198, dated

October 13, 1995) and the President’s designation of October 13, 1995 (Federal Register, Volume 60, Number 200, dated October 17, 1995) established “TOP SECRET” original classification authority with the Chief of Staff to the President. Pursuant to the provisions of Section 1.4 of Executive Order 12958, the Chief of Staff to the President delegated this authority, by memorandum, dated March 1, 2001, to the Director, WHMO. Classification findings identified in this guide are in accordance with Executive Order 12958 as further amended by Executive Order 13292.

2. All classification levels and markings will be assigned based on various existing security classification guides and regulations, which WHCA INDUSTRIAL SECURITY will make available to the contractor on an as needed basis.

c. Control and Retention of Classified Documents

1. The Contractor shall ensure that only those individuals who have been specifically approved by the contracting officer (KO) for assignment to this contract shall have access to information (classified or unclassified) related to this contract or the execution thereof. Only those individuals approved by the KO for assignment to this contract shall have access to storage containers for classified materials associated with this contract. Classified and For Official Use Only (FOUO) material will be maintained In Accordance With (IAW) NISPOM, dated February 28, 2006 and DoD 5200.1-R, DoD Information Security Program Regulation. The Contractor, with approval authority from the KO, may destroy all classified material IAW the NISPOM. Destruction receipts will be forwarded to the KO. The Contractor shall make no copies of Government-issued classified materials nor shall the Contractor generate classified documents without prior written authorization of the KO.

2. The Contractor shall maintain no copies (classified or unclassified) of technical specifications, design plans, computer hardware/software or other similar materials associated with this contract beyond that point necessary to fulfill its contractual obligations.

d. Personnel Security and Access Requirements

1. The Contractor must have a current Top Secret Facility Clearance issued by the Defense Security Service (DSS) as verified by WHCA Industrial Security. Contractor personnel who will require access to classified documents and/or who will require access to the project site must hold a least a Top Secret clearance granted by the Defense Industrial Security Clearance Office (DISCO) as verified by WHCA Industrial Security, and must be approved for utilization in the Presidential Support Program (PSP, commonly referred to as “Yankee White”) IAW DoD Directive (DoDD) 5210.55, Department of Defense Presidential Support Program, and DoD Instruction (DoDI) 5210.87, Selection of DoD Military and Civilian Personnel and Contractor Employees for Assignment to Presidential Support Activities (PSAs). Initial PSP approval is based upon a Single Scope Background Investigation (SSBI) completed within the preceding 36 months. Only the Director, WHMO Security has the authority to approve contractors nominated for the PSP.

Contact WHCA Industrial Security for PSP processing guidance.

2. Provide WHCA Industrial Security a copy of any documentation sent to DSS or the Office of

Personnel Management (OPM) concerning individuals approved for or in the process of obtaining approval for utilization in the PSP. This includes, but is not limited to, employment terminations, administrative clearance terminations, name changes, marital status changes, and adverse information reports.

3. PSP approvals may require in excess of twelve months for each individual employee. All clearance actions must be complete before individuals can be assigned to this contract and before attempting to gain site access.

4. The Prime Contractor must comply with the requirements of Chapter 7 of the NISPOM for all subcontracts. This includes, but is not limited to, the verification of subcontractor facility clearances and safeguarding capabilities. The use of subcontractors must be approved by the KO, with the concurrence of WHCA Industrial Security. Sponsoring a subcontractor into the PSP must be coordinated through WHCA Industrial Security and the KO.

5. The Contractor must review his work assignments to ensure that sufficient numbers of DISCO-cleared and PSP-approved personnel are available in the required trades to execute the work required by the contract within the time specified for completion.

e. Continuing Evaluation Program

1. IAW DoD 5200.2-R, DoD Personnel Security Program Regulation, the Contractor shall establish procedures for a continuing evaluation of the suitability of cleared personnel for assignment to this contract. Although this list is not all inclusive, as a minimum the Contractor shall observe and report to WHCA Industrial Security any indications of changes in the following characteristics or behavior that might be relevant to an individual’s continued suitability for assignment to this contract:

a) Attitude on the job or job performance

b) Special personal problems or family pressures

c) Undue pressure or emotional strain

d) Signs of excessive use of alcohol, use of drugs, or abuse of prescribed medications

e) Change in physical ability to perform assigned duties

f) Indications of bizarre or deviate behavior

g) Frequent minor involvement with law enforcement agencies or other signs of irresponsibility

h) Changes in financial status such as sudden or unexplainable affluence or heavy indebtedness

i) Changes in marital status such as marriage to a foreign national.

2. The Contractor shall ensure that each individual selected for assignment to this contract is instructed that the ultimate responsibility for remaining suitable for continued assignment to, detail to, or employment in such duties as required for this contract rests with the individual.

Accordingly, each individual should be encouraged to seek appropriate guidance and assistance on any personal problem or situation that may have a possible bearing on his or her suitability for continued utilization.

f. Portable Electronic Devices (PEDs)

The use of personal and/or contractor-provided PEDs (i.e., laptop computers, electronic handheld organizers, cellular phones, PDAs) is governed by the WHCA PED policy, which will be made available to the contractor upon receipt of a written request.

g. Public Release of Information

1. The contractor shall make NO public disclosure related to this bid, contract, or purchase order without the prior written approval of WHCA Industrial Security. The Contractor shall insert the substance of this paragraph in each subcontract and purchase order related to this project.

2. In addition to the prohibitions outlined in paragraph 2-100c of the NISPOM, the contractor will not use its association with WHMO/WHCA in any type of literature, promotions, dvertisements, website, etc. This includes, but is not limited to, association with the White House, White House Military Office, White House Communications Agency, Joint Projects Office, Special Programs Office, Policy, Plans, and Requirements, Camp David, Air Force One, Marine One, Naval Support, Facility Thurmont, and associated terms such as Presidential Support Program or Yankee White.

WHCA PSP REQUIREMENTS

a. For assignment in a Presidential Support Program (PSP) Category II position, personnel must have a SSBI completed within the last 36 months and at a minimum, a Top Secret clearance done within the last 48 months.

b. Subject will undergo suitability screening for PSP pursuant to DoDD 5210.55 and DoDI 5210.87 which includes:

1. Filling out security screening questionnaire with consent for authorization to accomplisha credit check

2. A credit check

3. Verification of clearance

4. Interview (telephone or in person) by certified security specialist

5. Review of SSBI/SBPR to determine suitability for presidential support

c. Once personnel are approved for PSP, subject will in process and is required to sign briefing forms and nondisclosure statement (SF312). Failure to sign appropriate forms and nondisclosure agreement will delay in processing personnel and prohibit personnel from access and accomplishing assigned duties at WHCA, which may result in being released from the Agency.

d. Subject is bound by all policies and procedures set forth for PSP and performing assigned duties at WHCA (briefed during in processing). Also, subject is solely responsible to maintain his/her suitability for PSP. If personnel cannot maintain suitability for PSP, he/she faces immediate release from the Agency.

1. Should subject violate any of these requirements, he/she faces denial for PSP and/or release from the Agency

2. Any derogatory information found on the subject that cannot be mitigated will result in denial for PSP processing and /or release from the Agency. This has no effect on the contract; contract requirements must still be met by contracting company.

3. WHCA has 100% disclosure policy. All personnel assigned must disclose suitability changes to their COR and Industrial Security Office as they occur.

e. Daily operations of WHCA personnel and mission are not to be discussed outside of the Agency, disclosed to unauthorized personnel, and strictly prohibited for public release and use on company website for any type of publicity. No exceptions.

f. Companies will not advertise their level of facility clearance on company website or award/contractual information with WHCA under no circumstances. No exceptions.