0004.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

(1) Post the minutes and sign-in sheet from the pre-proposal conference/site visit held 26 August 2013;

(2) Post Attachment C. Corporate Experience Questionnaire and Attachment D. Past Performance Questionnaire;

(3) Provide changes to Solicitation Section B;

(4) Provide changes Solicitation Section F; and

(5) Respond to RFI #1

(SEE BLOCK 14 CONTINUATION PAGE)

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 06-Sep-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N40080-13-R-1608

X 9B. DATED (SEE ITEM 11)

09-Aug-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 2 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

06-Sep-2013

CODE

NAVAL FACILITIES ENG COMMAND

1314 HARWOOD ST

WASHINGTON DC 20374

N40080 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N40080-13-R-1608

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

1. The following documents from the pre-proposal conference/site-visit held 26 August 2013 have been uploaded:

The following have been added by full text:

Sign In Sheet

Agenda

Meeting Minutes

PowerPoint Presentation

Section J of the original RFP.

2. B16. Submittals is deleted from Solicitation Section B in its entirety.

3. The following is added to Solicitation Section F

02000000 2.6.5 Quality Management System

(QMS)

Within 15 calendar days after award.

KO 15 calendar days before each year of contract.

4. Respond to RFI #1

1. General RFP Personnel Requirements – Since the Government provided the existing Collective Bargaining Agreements between JB&B Associate, Inc. and International Union of Operating Engineers, Local 99 and the Service Employees International Union Local 32BJ, is it the Government’s intent that the personnel identified in those Agreements be union employees. If not, can all personnel required under this effort be non-union?

RESPONSE: Yes, personnel must be identified in the CBA(s). Refer to FAR 52.222-41(f)

2. RFP Section B10 Contract Line Items - This section requests that only an inflation rate be provided in decimal form. Section M 3(1) requests unit pricing for the ELINs to include the Base plus Option Years.

Does the Government want both an inflation/deflation rate and unit pricing for the Option Years?

RESPONSE: The Government requires both inflation rates when prices for option year(s) increase and a deflation rate if/when option year(s) decrease.

3. RFP Section B16 – Government is requesting that a Quality Control Plan and Safety Plan be submitted “along with the Price Proposal”. Our experience has been that these plans are submitted with the Technical Proposal. Please Clarify.

RESPONSE: Section B16 is revised to read: The QC Plan and Safety Plan submittals will be required 15 days after contract award.

4. RFP Section C Personnel Requirements 2.7.1.2 – Is the Quality Control Manager required to be on-site?

RESPONSE: NO, the QC Manager is not required to be on site.

5. RFP Section J Attachment J0200000-08 – This Attachment specifies that a Secret Clearance with “Yankee White” approval is required for personnel working on this contract. Attachment J0200000-09 specifies that a Top Secret Clearance with “Yankee White” approval is required. Does the Higher Level Clearance take precedence or are there personnel who need only Secret? In addition can there be personnel without clearances, who are escorted by cleared personnel?

RESPONSE: Refer to amendment 0003, General Information: A Facility Clearance of TOP SECRET is required and personnel are required to obtain and maintain a TOP SECRET clearance. Also refer to Annex 0200000 Section C, Spec Item 2.8.6.

6. RFP Section J Attachment J1503050-02 and 04 – Please provide these site maps which were not provided.

Response: See the uploaded attachments J1503050-02 and 04

7. RFP Section L6 – Does the Government want the Financial Data requested to be submitted in a sealed envelope separate from the Technical and Price Proposals?

Response: See revised Section L6, Financial Data must be submitted in sealed envelopes marked in the bottom right corner “Solicitation N40080-13-R-1608, DO NOT OPEN IN MAILROOM.”

8. RFP Section L6 – This section specifies that the Offeror furnish a detailed projected monthly “cash flow analysis” for the first year of this contract. Please provide additional guidance detailing the Government’s expectation as to what should be presented with this monthly “cash flow analysis.

Response: The Government will not provide a sample Cash Flow Analysis. Consult your accountant

9. RFP Section M3.(a).(1).(b) Solicitation Submittal Requirements This paragraph requests that a completed Section B, Contract Line Item Numbers be submitted. Since this section was provided in “.pdf”, please provide Section B in Microsoft Word or Excel. Section M.2 paragraph 4 requires all pricing be submitted in Microsoft Word or Excel.

Response: The Government will accept PDF files for the following pricing proposal.

a) Narrative description of the prices proposal and any underlying assumptions that influenced its preparation.

b) Narrative detailing the linkage of the proposal price with the proposed level of effort of work in Factor 2 Technical/Management Approach.

c) Narrative of rationale for the inflation rates applied to each option years pricing

d) Completed Section B, Contract Line Item Numbers (CLINs)

10. RFP Section M3.b.(2).(a).(v).c) Quality Management System and M3.b.(3).(a).(iii) Technical Approach to Safety – Can discussion of these sections be referenced back to the Quality Control and Safety Plans that will be submitted if they are sufficiently addressed in the plans?

Response: Refer to revised Section F, the Quality Control and Safety Plan are NOT required at the time of proposal, rather required to be submitted 15 days after contract award.

11. RFP Section M3.b.(4).(a) Solicitation Submittal Requirements – This section specifies that a Past Performance Questionnaire was included in the solicitation. Please provide this form, since one was not available to download from FedBizOps.

Response: Please see uploaded Past Performance Questionnaire Attachment D.

12. Section M paragraph 3(b)(2) (a) (i) on page 239: The statement is made that the transition period will be 90 days. This seems long compared to other similar contracts. Does the Government truly intend to have a 90 day transition period for this contract?

Response: The transition period is 90 day.

13. IDIQ CLINS 002,004,006,008 and 010, pages 2 – 5: A search of the RFP and all attachments does not provide any information as to how to compute the IDIQ dollar amount. Please clarify.

Response: Refer to section 9-4 Section J 0200000-11 ELINS for the ELIN pricing structure.

14. Section B, paragraph 16, page 11: The statement is made that a Quality Control and Safety Plan have to be submitted “by the proposal due date”. Is this a separate submission from the proposal, and is it due with the proposal, or post-award?

Response: Refer to revised Section F, the Quality Control and Safety Plan are NOT required at the time of proposal, rather required to be submitted 15 days after contract award.

15. Section L.7, par. a.4, page 234; L.7, par. 2, page 235; L.7, par. 2.a)(1), page 236; Section M 2., page 237.

Regarding the criteria for award, section L indicates a “Low Price Technically Acceptable (LPTA)” criteria, whereas section M indicates a “Best Value” criteria. Please clarify.

Response: The procurement is LPTA is the “best value” to the Gov’t. Refer to FAR Part 15.

16. Attachment J-0200000-09 White House Communications Agency Security Requirements – How long would it take to clear a person to a Top Secret level with Yankee White approval?

Response: There is not a definite answer; it could take up to 18 months or longer.

17. Attachment J-0200000-09 White House Communications Agency Security Requirements – Is a polygraph required to obtain a Yankee White approval?

Response: Yes

18. Site Visit Safety Personnel - The Government stated at the site visit that the Offeror should include a Full- Time Safety Inspector on-site for this effort. Should this individual be considered Key Personnel and identified as such?

Response: The Government does not require a full time safety inspector on site for this effort. Refer to C- 0200000-MANAGEMENT AND ADMINISTRATION 2.9 Safety requirements.

19. Section C.7 Key Personnel – Does the Government require resumes be submitted for all individuals listed as Key Personnel? If so, does the Government has a specific form and format to fill out?

Response: Refer to C-0200000-MANAGEMENT AND ADMINISTRATION 2.9 for Key Personnel requirement.

20. Section C.17 Contractor Transition – This sections stipulates that the Government will provide for a transition period prior to award should the incumbent be unsuccessful. Section M.3.b(2)(a)(i) Phase-in Transition Plan stipulates this period to be 90 days. Should the incumbent be successful, LB&B would not have costs associated with a transition period. How will the Government evaluate the additional costs incurred during the transition period for an Offeror other than the incumbent?

Response: This questions is not relevant to the Solicitation.

21. Section C.17 Contractor Transition – How does the Successful Offeror recoup costs incurred during this period (1/1/2014 – 3/31/2014) when the contract start date is not until 4/1/2014? Should costs associated with the transition period be broken out separately in the Price Proposal or included in the Base Year Pricing?

Response: Refer to FAR 31.

22. Attachments C – Corporate Experience Questionnaire and D – Past Performance Questionnaire were not available for download from FedBizOps. Please provide attachments C and D.

Response: See attached uploaded documents. Attachments C – Corporate Experience Questionnaire and D

– Past Performance Questionnaire

23. Should Section K Certifications/Representations and signed RFP Amendments be included in the Price Proposal?

Response: Amendments must be submitted as a part of the Technical Proposal.

24. Section L6 requests Financial Data from any Subcontractors. OurSubcontractors have historically been unwilling to submit this information directly to the Prime. Can the Offeror’s Subcontractors submit their Financial Data directly to the Government, if the Data is sealed and marked appropriately for delivery?

Response: Refer to Section L1. PROPOSAL PREPARATION INSTRUCTIONS.

25. M3(b)(4) (a), page 243, states that “If a completed CPARS evaluation is available, it will be submitted with the proposal.” Question: How many years of CPARS should be submitted with the proposal?

Response: Please refer to page 244 Section M Factor 4 PAST PERFORMANCE ON RECENT, RELEVANT PROJECTS; Submit projects that have been performed within the last five years preceding the release date of the solicitation.

26. L 1.1(b) (1), page 231, states that the page limit for the Volume 1: Technical Proposal is 125 pages.

Question: Are the CPRS and PPQ provide in Factor 4 of this Volume counted in this page count?

Response: Refer to amendment 0003 for the revised Section L.

27. Section M, par.1, page 237; b.(1), page 238; and b.(2), page 239. Factors 1 & 2 are reversed from Section M (1.) to M, b.(1)/b.(2). Please clarify which Factor is Factor 1 and which is Factor 2.

Response: See amendment 0003 for revised Section M.

28. J-0200000-08 states “contractor must have a Secret Facility Clearance”; yet, under J-020000-09 under D – Personnel Security and Access Requirements states “a current Top Secret Facility Clearance is required”.

Would the government please clarify which Facility Clearance is required by the contractor?

Response: Refer to amendment 0003 Section H.

29. Attachment J-0200000-09, on page 151: The successful bidder is required to have Top Secret facility clearance. If two companies form a joint venture (LLC) and both have TS facility clearances and they request a TS clearance for the LLC, does TS facility clearance for the LLC need to be in place prior to the contract start date?

Response: Yes. Refer to Section H amendment 0003. Section C, Annex 0200000 Spec Item 2.8.6.

30. RFP Section J Attachment J0200000-08 – This Attachment specifies that a Secret Clearance with “Yankee White” approval is required for personnel working on this contract. Attachment J0200000-09 specifies that a Top Secret Clearance with “Yankee White” approval is required. Does the Higher Level Clearance take precedence or are there personnel who need only Secret? In addition can there be personnel without clearances, who are escorted by cleared personnel?

Response Refer to amendment 0003, Section H3

31. RFP Section J Attachment J1503050-02 and 04 – Please provide these site maps which were not provided.

Response: See attached uploaded documents

32. RFP Section L6 – Does the Government want the Financial Data requested to be submitted in a sealed envelope separate from the Technical and Price Proposals?

Response: Submit the Financial Data along with the Price Proposal.

33. Section M.1 lists the Non-Cost/Price Factors as “Factor – 1 Technical/Management Approach, Factor 2 – Corporate Experience”; however, M.3.b lists the Technical Factors as “Factor 1, Corporate Experience, Factor 2 Technical/Management Approach”. Will the Government please clarify the intended order of these Non-Cost/Price Factors to facilitate proposal construction and understanding of evaluation importance?

Response: Refer to Amendment 0003 Solicitation Section M.

34. L1.b.1 states “Page limit is one hundred twenty five (125) pages (front and back) total for Volume 1:

Technical Proposal. Submission over this page limit will NOT be evaluated.” Does the Government require all submissions to be printed front and back?

Response: Refer to Amendment 0003 Solicitation Section L1

35. L1.b.1 states “Proposals shall be […] tabbed appropriately by major evaluation factor and subfactors”;

however, M.2 states “Proposals shall be […] tabbed appropriately by major evaluation factor”. Will the Government please clarify how they would like the proposals tabbed? Are tabs to be included in page count? If so, will tabs be counted front and back (2 pages) or as a single page? Given the requirement to provide tabbed sections, if text is only provided on the front side of a page preceding a tab, will the page count as one or two pages? For example, will pages “Intentionally Left Blank” be counted in the page count?

Response: Refer to Amendment 0003 Solicitation Section L1

36. Will the Government please clarify the following page count restrictions: Is the table of contents included in page count? Is the compliance matrix included in page count? Is the Glossary included in page count?

Are CPARs and the first page of the PPQs included in page count?

Response: Any requirement necessary to submit a valid proposal will be counted towards the page limitation.

37. M.3.a states “The evaluated price shall be the sum of the FFP and IDIQ CLINs for the base period, and four

(4) Option Years”. Per M.3.a and Section B (CLINs), will the government please expand upon the difference between providing the government with a firm fixed price and pricing for the IDIQ?

Response: Proposals shall include both FFP and IDIQ for each year Option Year based on the ELIN of each year. Refer to Attachment 9-4 Section J 0200000-11 ELINS. Refer to Spec Item 1.7

38. The RFP requires an explanation of how contractors “will accomplish firm fixed-price work and not adversely impact the IDIQ work”. Will the Government please clarify the discussions desired for this area or provide anticipated operating constraints/challenges related to this requirement?

Response: Refer to FAR 16.2

39. The RFP States: “Experience as the prime contractor with facility support services performed in the following areas: Facility Investment services, aviation fuel support services, janitorial services, grounds services, pest control services, street sweeping and snow removal services and Administrative areas”. Is commercial experience in these areas considered an acceptable representation of past performance/corporate experience?

Response: The Government accepts both commercial and public submissions of past performance/corporate experience as long as the submissions meet the criteria in Solicitation Section M.3.b (4)

40. The RFP states “Along with the Price Proposal, the offeror must submit a Quality Control Plan and Safety Plan by the proposal due date.” Does the Quality Control Plan and Safety Plan get submitted in the price volume? If it is not part of the price proposal, is it part of the page count Response: See Amendment 0004 Solicitation Section B16 that deletes the submission of Quality Control Plan and Safety Plan at the time of award.

41. Can the Government please provide an Attachment D (the first page of the PPQ)?

Response: See uploaded Attachment D, (PPQ)