0006.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Response to RIF#3;

2. Revise Solicitation Section C-0200000 – Management and Administration, Spec Item 2.15.1;

3. Provide changes to Solicitation Section L1. PROPOSAL PREPARATION INSTRUCTIONS, b. Proposal Organization and Number of Copies; and

4. Upload Government issued DD 254.

(See BLOCK 14 CONTINUATION PAGE)

1. CONTRACT ID CODE PAGE OF PAGES

J 1 6

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 27-Sep-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N40080-13-R-1608

X 9B. DATED (SEE ITEM 11)

09-Aug-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 2 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

27-Sep-2013

CODE

NAVAL FACILITIES ENG COMMAND

1314 HARWOOD ST

WASHINGTON DC 20374

N40080 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N40080-13-R-1608

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

The purpose of this amendment is to:

1. Response to RIF#3;

2. Revise Solicitation Section C-0200000 – Management and Administration, Spec Item 2.15.1;

3. Provide changes to Solicitation Section L1. PROPOSAL PREPARATION INSTRUCTIONS, b. Proposal

Organization and Number of Copies; and

4. Upload Government issued DD 254.

1. RFI #3

64. Question: What is the current monthly FFP paid to LB&B for these services?

Response: This questions is not pertaining the Solicitation.

65. Question: 2.6.4 regarding a manual work order system; can the contractor provide a CMMS Response: Refer to revised Solicitation Section C Annex 2 0200000 Management -Adm.

66. Question: Attachment J-0200000-6 has historical service call information for emergency and routine calls. Is historical information available for fire protection calls? If so, please provide.

Response: From Jan 2013 to present:

ANA-91: One ticket used 3/4/13 ANA-398: Five tickets used between 2/7/13 - 9/3/13 ANA-399: One ticket was used 3/26/13.

TOTAL: 7 Tickets

67. Question: Reference: Solicitation, page 74, Section C-1503010 spec item 3.1 – Scheduled Services.

Attachments J-1503010-02 and 03 which specify frequencies of service for individual spaces. The frequencies of services specified on J-1503010-02&03 do not conform to CNIC Levels. The services also do not seem correct in some cases. Example, some spaces with Carpet do not seem to receive Vacuuming Service but get dust mopped. Question: Would the Government please clarify whether the Frequency of Services provided on these Attachments are those desired and required?

Response: Section C 1503010 SPEC ITEM 3.1 Schedule Services and reference Section J 1503010

– 04 CNIC Service Classes

68. Question: When was the last three-year (3) test performed on main electrical switches?

Response: HMX- May 2012. WHCA- The Government does not have this information.

69. Question: When was the last full load test performed on the generators; was it done with a load bank or in-house load?

Response: WHCA-Summer of 2012 with full load bank, HMX- Summer 2012

70. Question: Will NAVFAC permit Annual Infrared Imaging of electrical distribution and electrical panels for preventive maintenance?

Response: Yes

71. Question: When was the last eddy current test performed on the water chiller’s condensers?

Evaporators?

Response: The Government does not have this information

72. Question: Attachment J-1503050-05 listing is a listing of Prestige areas/Improved grounds. Is there a listing of areas for unimproved grounds; how many acres is unimproved still requiring maintenance?

Response: All Grounds Maintenance will be performed at COL III.

73. Question: When were the UPS batteries installed and or replaced, what is the age of the batteries on site?

Response: WHCA-2012. HMX-Replaced 2011.

74. Question: Is the requirement for TS and YW clearance exclusively for individuals employed on-site? Is there a requirement for the contractor’s corporate management to have a secret, TS and YW secret clearance? Do all subcontractor personnel making periodic visits for work require TS and YW clearances or can they be escorted by cleared on-site personnel?

Response: Refer to Amendment 003

75. Question: Attachment J-0200000-06 – Historical Service Calls; All Crafts listed were performed through the incumbent contractor either utilizing their in-house personnel our subcontractors?

Response: Yes.

76. Question: Is the contractor responsible for removal of solid waste from the property?

Response: Yes

77. Question: Is there storage for the contractor’s bulk ice melt? Will the contractor be permitted to e a blend of sand and salt for icing situations?

Response: Refer to Solicitation Section C-1503060, 3.2.1.

78. Question: During the site inspection, various lifts were observed; is any of this equipment government provided?

Response: The government has a Genie Z45 lift at bldg. 399.

79. Question: Reference: RFP, Page 62 of 245, Section C – 1502000 – Facility Investment paragraph 3.3.8, Monthly Meter Readings and Reports, “The Contractor shall read and record data from meters and report consumption information to the Government to facilitate proper utility billing.” Is this requirement applicable for both WHCA and HMX-1?

Response: Yes.

80. Question: Reference: RFP, page 33 of 245, section C-0200000 – Management and Administration, spec item 2.10.2, Spill Prevention, “The contractor shall contain, clean up, and report all spills on government property in a manner that complies with applicable federal, state, and local laws and regulations or otherwise stated herein, and the installation spill control plan at no cost to the government”.

Is spill containment at no cost to the government to include those not caused by the contractor?

Response: The Government will pay for their own spills; the contractor still may be required to support the initial clean up.

81. Question: Reference: RFP, page 36 of 245, section C-0200000 – Management and Administration, spec item 2.15.1, Work Reception, “Emergency service calls shall be responded to within 10 minutes and shall be continuously worked until the emergency is eliminated”. Can the government clarify the emergency service calls shall be response time? Does this 10 minute response time apply to normal working hours, or 24 hours per day? Does the contact require someone to be on site within 10 minutes?

Response: Refer to Solicitation Section C-0200000 – Management and Administration, spec item

2.15.1, Work Reception. Emergency responds time has been changed to 30 Minutes.

82. Question: Reference: RFP, Page 151 of 245, Attachment J-02000009 WHCA Security Requirements – Paragraph d. Personnel Security and Access Requirements, “The contractor must have a current Top Secrete Facility Clearance issued by the Defense Security Service (DSS) as verified by WHCA Industrial Security. Contractor personnel who will require access to classified document and/or who will require access to the project site must hold at least a Top Secret clearance granted by the Defense Industrial Security Clearance Office (DISCO) as verified by WHJCA Industrial Security and must be approved for utilization in the Presidential Support Program (PSP, commonly referred to as “Yankee White”) IAW DoD Directive (DoD) 5210.55, Department of Defense Presidential Support Program and DoD Instruction (DoD) 5210.87, Selection of DoD Military and Civilian Personnel and Contractor Employees for Assignment to Presidential Support Activities (PSAs).” And Attachment 0200000-08 General Security Requirements – Complex 1 and Complex 2, JBAB Security requirements: - “Due to the classified nature of this contract, all Contractor personnel assigned to the contract shall hold a SECRET personnel security clearance granted by the Defensive Investigative Service Clearance Office. Can the government verify that the contractor and all employees are required to have “Top Secret “, “Yankee White” clearance in the performance of this contract? Is the contractor required to verify current Top Secrete Facility Clearance, and approved for utilization in the Presidential Support Program (PSP, commonly referred to as “Yankee White”) in the proposal submittal? For the duration of the approval process, 10 to 14 months, is the contractor expected to provide an escort to all personnel who do not have a current Top Secrete and Yankee White clearance.

Response: Refer to amendment 0004. All employees must have the clearance prior to arrival on site.

No one is allowed on site while their clearance is in process.

83. Question: Can the contractor’s Project Manager also serve as the Quality Control Manager under the revisions of Management and Administration 2.7.1 ? Can the contractor’s Quality Control Manager act as the Project Manager is his absence under the provisions of Management and Administration Spec. Item 2.7.1

Response: Project manager and QC manager are considered as key personnel (Spec 0200000-2.7.1) and will be counted as two separate positions

84. Question Section M.3(b)(1)(a)(i) of the RFP states “Offerors shall submit THREE corporate experience examples.” However, there is no mention of a limit for Past Performance References. Please clarify if there is a limit for Past Performance References s submitted by the Offeror for this solicitation.

Response: Refer to FACTOR 4 – PAST PERFORMANCE ON RECENT, RELEVANT

PROJECTS; “Past Performance Questionnaire (PPQ) included in the solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for corporate experience.”

85. Question: We cannot locate a form DD254 anywhere in the Solicitation documents. Will you be issuing a DD254 for this proposal submission? Please provide or clarify.

Response: Refer to revised Solicitation Section L and see uploaded Gov’t issued DD 254 for this solicitation. The Contractor IS NOT to submit a DD 254.

86. Question: Please identify for the Trades/Crafts for this effort which current contract employees are union or non-union.

Response: Refer to uploaded attachment “Trade/Craft”

2. Changes to Section C: Revise Annex 0200000 Spec Item 2.15.1. Changes are highlighted in red:

2.15.1 Work Reception The Contractor shall establish a work reception function with the capability to receive and respond to service calls. The hours of operation for this function shall coincide with the regular working hours. Work requests shall be either routine or emergency in nature. Routine service calls shall be assigned a completion time of 2, 4, 15 or 30 calendar days, and shall be completed within the assigned time period. Emergency service calls shall be responded to within 30 minutes and shall be continuously worked until the emergency is eliminated.

3. Section L, L1. PROPOSAL PREPARATION INSTRUCTIONS, b. Proposal Organization and Number of Copies is revised as follows:

From:

L1. PROPOSAL PREPARATION INSTRUCTIONS:

b. Proposal Organization and Number of Copies.

1. Volume 1: Technical Proposal - submit one (1) original and four (4) copies in 8-1/2 x 11 format, font size 10. Proposals shall be submitted in three ring binders and tabbed appropriately by major evaluation factor. In addition, submit two (2) complete copies of the technical proposal on CDs. The document should be Adobe Acrobat files (pdf format). No pen and ink changes are allowed. Page limit is one hundred twenty five (125) sheets (either single-sided or double-sided) total for Volume 1: Technical Proposal. Submission over this page limit will NOT be evaluated.

Offerors are also to submit form DD 254. Please see FBO for the blank DD 254 that shall be submitted along with the Technical Proposal.

To:

L1. PROPOSAL PREPARATION INSTRUCTIONS:

b. Proposal Organization and Number of Copies.

1. Volume 1: Technical Proposal - submit one (1) original and four (4) copies in 8-1/2 x 11 format, font size 10. Proposals shall be submitted in three ring binders and tabbed appropriately by major evaluation factor. In addition, submit two (2) complete copies of the technical proposal on

CDs. The document should be Adobe Acrobat files (pdf format). No pen and ink changes are allowed. Page limit is one hundred twenty five (125) sheets (either single-sided or double-sided) total for Volume 1: Technical Proposal. Submission over this page limit will NOT be evaluated.