0005.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amendment is to:

1. Revise Annex 0200000 Spec Item 2.16 under Solicitation Section C;

2. Replace Solicitation Section F w ith revised Section F;

3. Provide changes to Solicitation Section L;

4. Upload the incumbent’s CBA;

5. Replace Solicitation Section J Attachments: J-1502000-04. And J-1502000-06; AND

6. Respond to RFI #2

(See BLOCK 14 CONTINUATION PAGE)

1. CONTRACT ID CODE PAGE OF PAGES

J 1 11

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 12-Sep-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N40080-13-R-1608

X 9B. DATED (SEE ITEM 11)

09-Aug-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 2 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

12-Sep-2013

CODE

NAVAL FACILITIES ENG COMMAND

1314 HARWOOD ST

WASHINGTON DC 20374

N40080 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N40080-13-R-1608

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

1. Changes to Section C: Revise Annex 0200000 Spec Item 2.16. Changes are highlighted in red:

PERFORMANCE WORK STATEMENT

2.16 IDIQ Work IDIQ work is identified in each applicable annex or sub-annex. IDIQ work may consist of Unit Priced Tasks (UPT) Work (non-negotiated) and Unit Priced Labor (UPL) Work (negotiated). The Contractor shall perform all IDIQ task work as ordered by the KO per Section G and DoD EMALL requirements in Section H. IDIQ work will consist of Unit Priced Tasks and Unit Priced Labor Work which may be ordered by the Government as separate items or in combinations of items from the Schedule of Indefinite Quantity Work (Bid Schedule) in Section B on an as needed basis. Contractor shall conduct IDIQ work for complex 2 (WHCA) at properties / locations WHCA occupies within a 125 mile radius from Joint Base Anacostia-Bolling (JBAB).

2. Solicitation Section F is revised in its entirety as follows:

SECTION F: DELIVERIES OR PERFORMANCE

REPORTS

Annex/ Sub-annex

Spec Item

Report Title

Date of Submission Submit to Due Date/Frequency

0200000 2.2.1 Request to Work Outside Government’s Regular Working Hours. (If the KO accepts the request, the KO will notify the KTR. If the KO responds with review comments, then incorporate the KO’s comments and resubmit request via email.

Continue this cycle until the KO notifies the KTR of Government acceptance.)

At least seven calendar days prior to requested day

KO &

PAR

As Needed/ Paper or Electronic/ Yes

02000000 2.3.3 Permits and Licenses At least seven calendar days prior to requested day.

KO &

PAR

As Needed/ Paper or Electronic/ Yes

02000000 2.3.4 Insurance Within 15 calendar days after award.

KO Before start of work/ Paper/ Yes

Sub-annex

Submission Submit to Due Date/Frequency

02000000 2.3.4.1 Certificate of Insurance 30 Days Prior to Cancellation and/or Change

KO As Needed/ Paper or Electronic/ Yes

02000000 2.4.4 Government-Furnished Equipment (GFE)

Within 60 days after award if required by the

KO.

KO As Needed/ Paper or Electronic/ Yes

02000000 2.6.3 Service Interruptions Within 30 calendar days after award.

KO Contractor shall notify the KO, affected tenants, and customers within 30 calendar days.

02000000 2.6.5 Quality Management System

(QMS)

Within 15 calendar days after award.

KO 15 calendar days before each year of contract.

02000000 2.6.5.1 QC Inspection Five calendar days of completion/ter mination of the contract

KO &

PAR

File shall be turned over to the KO within five calendar days of completion/terminati on of the contract.

02000000 2.7.1 Key Personal Organization Chart Within 15 calendar days after award.

KO 15 calendar days before each year of contract.

02000000 2.9 Safety Requirements Within 15 calendar days after award.

KO 15 calendar days before each year of contract.

02000000 2.9.2 Safety Certifications Within 15 calendar days after award.

KO Prior to start of work and as old certifications expire.

02000000 2.9.4 Accident and Damage Report ASAP not later than four hours after event.

KO As Needed.

0200000 2.10.2 Spill Prevention, Containment, and Clean-up. Report all spills on Government property and street sites, caused by the Contractor, in a manner that complies with applicable Federal, District of Columbia, state, and local laws and regulations or otherwise stated herein, and the installation spill control plan.

Immediately After any Oil, Fuel, Chemical, or Hazardous Material, Hazardous Waste Spill

KO As Needed/ Paper or Electronic/ No

02000000 2.10.6 Asbestos Containing Material

(ACM)

Verbally within 1 Hour after discovery.

KO Follow-up with written notification within 24 hours..

02000000 2.17.1 Mobilization Plan With Technical Proposal

KO By 12:01 AM of the contract commencement date

02000000 2.17.3 De-mobilization Plan 120days prior to the

KO 120 days prior to the expiration of the

Sub-annex

Submission Submit to Due Date/Frequency expiration of the contract contract

1502000 2.4 Records and Reports 60 calendar days after award.

KO 60 days after each year of contract award.

1502000 3.2 3.4.6 3.4.9

Preventive Maintenance (PM) Program

Monthly KO/PAR Yearly/Monthly

1502000 3.3.7 Pavement Joint Inspection Within 30 calendar days after award.

KO/PAR 30 days after each year of contract award.

1502000 3.4.1 Classified Material Destructor Within 30 calendar days after award.

KO/PAR 30 days after each year of contract award.

1502000 3.4.2 Interior and Exterior Lighting Systems

Within 30 calendar days after award.

KO/PAR 30 days after each year of contract award.

1502000 3.4.3.1 HVAC Water Treatment Services Within 30 calendar days after award.

KO/PAR 30 days after each year of contract award.

1502000 3.4.3.2 Boiler Water Testing and Treatment Services

Within 30 calendar days after award.

KO/PAR 30 days after each year of contract award.

1502000 3.4.5 Boiler and HVAC Equipment Checks and daily logs

Within 30 calendar days after award.

KO/PAR 30 days after each year of contract award.

1502000 3.4.8 Fire Protection Certification and Training

Within 30 calendar days after award.

KO Within five calendar days of any changes and within 24 hours upon request from

KO.

1502000 3.4.11

UPS Systems Maintenance Within 10 working days following the inspection.

KO/PAR Yearly/Monthly

1502000 3.4.12 Generator Maintenance Within 14 working days following the inspection.

KO/PAR Yearly/Monthly

1502000 3.4.13 Underground Tank Maintenance Within 10 working days following the inspection.

KO/PAR Yearly/Monthly

1502000 3.4.14 Lightning Protection Systems Within 10 working days following the inspection.

KO/PAR Yearly

1501030 3.1 Aviation Fuel Preventive Within 15 KO/PAR Monthly reports

Sub-annex

Submission Submit to Due Date/Frequency

Maintenance (PM) Program calendar days after award.

submitted by 15th of each month.

1503010 3.1 Scheduled Janitorial Services Within 30 calendar days after award.

KO/PAR 30 days after each year of contract award.

1503020 2.4.1 Business Licensing Pest Control Proof of licensing shall be provided prior to contract award.

KO 30 days after each year of contract award.

1503020 2.4.2 Certification 15 days prior to the start of work.

KO 15 days prior to the start of work.

1503020 2.4.3 Permits Five days prior to the start of any work that requires permits.

KO Five days prior to the start of any work that requires permits.

1503020 2.6 Equipment 15 days prior to start of work

KO After every 50 hours of use

1503050 3.1.2 Grounds Debris Removal Within 30 calendar days after award.

KO/PAR 30 days after each year of contract award.

1503050 3.1.3 Shrub and Hedge Maintenance Within 30 calendar days after award.

KO/PAR 30 days after each year of contract award.

1503050 3.1.4 Plant and Bed Maintenance Within 30 calendar days after award.

KO/PAR 30 days after each year of contract award.

1503050 3.1.5 Tree Maintenance Within 30 calendar days after award.

KO/PAR 30 days after each year of contract award.

3. Section L – Changes are highlighted in red:

FROM:

L1. PROPOSAL PREPARATION INSTRUCTIONS:

b. Proposal Organization and Number of Copies.

1. Volume 1: Technical Proposal - submit one (1) original and four (4) copies in 8-1/2 x 11 format, font size 10. Proposals shall be submitted in three ring binders and tabbed appropriately by major evaluation factor. In addition, submit two (2) complete copies of the technical proposal on

CDs. The document should be Adobe Acrobat files (pdf format). No pen and ink changes are allowed. Page limit is one hundred twenty five (125) sheets (either single-sided or double-sided) total for Volume 1: Technical Proposal. Submission over this page limit will NOT be evaluated.

L2. NOTICE TO OFFERORS:

a. Proposal Organization and Number of Copies.

Your acquisition points of contact for this project are Contract Specialist Marcus Sims at 202-685-8262, or email marcus.sims@navy.mil and Contracting Officer James Waite at 202-685-3141, or email james.h.waite@navy.mil.

The proposals and all copies shall be MAILED or hand-carried to the address and POC shown below:

NAVFAC Washington Attn: Marcus Sims 1314 Harwood Street SE, Bldg 212, First Floor Mail Room Washington Navy Yard Washington, DC 20374

Proposals must be received no later than 16 September 2013, 2:00 P.M local time (EST).

If hand-delivering, please deliver to the first floor mailroom of BLDG 212 at the Washington Navy Yard. Visitors will first need to obtain a visitor’s pass at the Visitor Office by entering the O St, SE and 11th St, SE gate.

Facsimile copies and email copies will NOT be accepted.

Please allow SUFFICIENT TIME for your proposal to be received prior to the proposed closing time.

Technical and Price proposals shall be submitted in sealed envelopes/boxes marked in the bottom right corner “Solicitation N40080-13-R-1608, DO NOT OPEN IN MAILROOM.”

**All proposals must be received prior to the due date and time. Any proposals submitted after the time set for receipt will be stamped with the date and hour of receipt and held unopened until after award.

The file shall be documented in accordance with FAR 14.304-4.

TO:

L1. PROPOSAL PREPARATION INSTRUCTIONS:

b. Proposal Organization and Number of Copies.

1. Volume 1: Technical Proposal - submit one (1) original and four (4) copies in 8-1/2 x 11 format, font size 10. Proposals shall be submitted in three ring binders and tabbed appropriately by major evaluation factor. In addition, submit two (2) complete copies of the technical proposal on CDs. The document should be Adobe Acrobat files (pdf format). No pen and ink changes are allowed. Page limit is one hundred twenty five (125) sheets (either single-sided or double-sided) total for Volume 1: Technical Proposal. Submission over this page limit will NOT be evaluated.

Offerors are also to submit form DD 254. Please see FBO for the blank DD 254 that shall be submitted along with the Technical Proposal.

L2. NOTICE TO OFFERORS:

a. Proposal Organization and Number of Copies.

Your acquisition points of contact for this project are Contract Specialist Marcus Sims at 202-685-8262, or email marcus.sims@navy.mil and Contracting Officer James Waite at 202-685-3141, or email james.h.waite@navy.mil.

The proposals and all copies shall be MAILED or hand-carried to the address and POC shown below:

NAVFAC Washington Attn: Marcus Sims 1314 Harwood Street SE, Bldg 212, First Floor Mail Room Washington Navy Yard Washington, DC 20374

Proposals must be received no later than 11 October 2013, 2:00 P.M local time (EST).

If hand-delivering, please deliver to the first floor mailroom of BLDG 212 at the Washington Navy Yard. Visitors will first need to obtain a visitor’s pass at the Visitor Office by entering the O St, SE and 11th St, SE gate.

Facsimile copies and email copies will NOT be accepted.

Please allow SUFFICIENT TIME for your proposal to be received prior to the proposed closing time.

Technical and Price proposals shall be submitted in sealed envelopes/boxes marked in the bottom right corner “Solicitation N40080-13-R-1608, DO NOT OPEN IN MAILROOM.”

**All proposals must be received prior to the due date and time. Any proposals submitted after the time set for receipt will be stamped with the date and hour of receipt and held unopened until after award.

The file shall be documented in accordance with FAR 14.304-4.

4. The incumbent’s CBA is uploaded in accordance with Paragraph 3, Amendment 0001:

J-0200000-12 CBA-SEIU Local 32BJ 10.1.2010-9.30.2013 J-0200000-12 CBA-IUOE Local 9910.1.2010-9.30.2013

5. ATTACHMENT J-1502000-04 and ATTACHMENT J-1502000-06 are deleted and replaced as follows:

ATTACHMENT J-1502000-04

SYSTEMS AND EQUIPMENT INVENTORY FOR PM PROGRAM - COMPLEX 1

Please see attached pdf. file for SYSTEMS AND EQUIPMENT INVENTORY FOR PM

PROGRAM COMPLEX 1

ATTACHMENT J-1502000-06

SYSTEMS AND EQUIPMENT INVENTORY FOR PM PROGRAM – COMPLEX 2

Please see attached pdf. file for SYSTEMS AND EQUIPMENT INVENTORY FOR PM

PROGRAM COMPLEX 2

6. RFI #2

42. Question: There is still, apparently, no Attachment D in the Solicitation documents. In Amendment003, posted Sept. 4th, this Attachment is referred to under two different names. There is a reference near the top of page 5 under Corporate Experience/Factor 1 that says “the offeror shall complete the Corporate Experience Questionnaire included as Attachment D.” Then on page 10 it says “A copy of the blank Past Performance Questionnaire to be used for requesting client references is included as Attachment D.” Is Attachment D going to be a form that we use to do our own Corporate Experience write-up, or will it be the Past Performance Questionnaire that we send to our customer to fill out? Or is the same form to be used for both purposes? Please clarify.

Response: Refer to Amendment 0004

43. Question: We cannot locate a form DD254 anywhere in the Solicitation documents. Will you be issuing a DD254 for this proposal submission? Please provide or clarify.

Response: Refer to revised Solicitation Section L and see uploaded DD 254.

44. Question: Section M.3(b)(4)(a), page 244: The last paragraph in this section states, “A copy of the blank Past Performance Questionnaire to be used for requesting client references is included as Attachment D”. There is no included Attachment D in any of the solicitation documents. Would the government please provide a blank copy of Past Performance Questionnaire Attachment D?

45. Question: Is the fuels portion a new requirement to this solicitation?

Response: There aren’t any fueling operations for this procurement.

46. Question: what are the requirements of operating hours for Marine 1 fueling manning?

Response: There aren’t any fueling operations for this procurement.

47. Question: Reference: Solicitation page 239, under sub- item (ii), the statement “For each project, the offeror shall complete the Corporate Experience Questionnaire included as Attachment C.” This form (Attachment “C”) does not appear to be in the solicitation. Would the Government please provide the Attachment “C” form?

48. Question: Reference: Solicitation page 244, under sub- item (a), the statement “A copy of the blank Past Performance Questionnaire to be used for requesting client references is included as attachment D.”

This form (Attachment “D”) does not appear to be in the solicitation.

Would the Government please provide the Attachment “D” form?

49. Question: Reference: Solicitation page 233, under section titled Section L, L.6 Financial

Information, item “a.” which reads “Furnish financial statements from the Offeror and Subcontractor(s) for the last two (2) years.”

Will the Government please clarify if we are using a subcontractor to perform a relatively small portion of the work such as a generator Load Test or PM, do we have to submit the information on each subcontractor that may be performing work such as described?

Response: PM is a major part of the requirement, and the Government will require Furnish financial statements from the Offeror and Subcontractor(s) for the last two (2) years as stated in Solicitation Section L.6

50. Question: Reference: Solicitation page 237, under item 1, the statements which read as follows:

“The solicitation requires the evaluation of price and the following non-cost/price factors: PRICE NON- COST/PRICE FACTORS:Factor 1– Technical/Management Approach Factor 2 – Corporate Experience Factor 3 – Safety Factor 4 – Past Performance on Recent, Relevant Projects” Also reference solicitation page 238, item b(1) Factor 1, Corporate Experience.

Would the Government please clarify Whether Factor 1 is Technical / Management Approach or Corporate Experience, and also provide the same clarification for Factor 2?

Response: Refer amendment 0003

51. Question: Reference: Solicitation page 233 under L. Financial Information, the following statements: Although Financial Information will not be considered under the Technical Evaluation Factors, it shall be considered part of the responsibility determination. The following information shall be submitted separately with the offeror’s proposal:”

Would the Government please clarify whether Financial Statements should be included in the Price Proposal Volume?

Response: Financial Statements should be included in the Price Proposal Volume.

52. Question: Reference: Solicitation page 237, item 2, the sentence which reads as ollows:

Volume 2: Price Proposal - Submit one (1) original and one (1) copy of the price proposal in a three ring binder. Submit on one (1) CD, a complete copy of the price proposal. Documents should be in Microsoft Word or Excel. Please do not submit Adobe Acrobat files. With the Price Proposal files to be included on the Price Proposal CD typically containing the SF33, Amendments, Schedule B, Representations and Certifications, and Financial Statements, none of which are available in MS Word or Excel, would the Government allow the PFD format only files to be included on the Price Proposal CD in PDF format? If not, where would the Government prefer that these files be included?

53. Question: There seems to be two Annex 1503010 – Janitorial. The first begins on page 73 of the RFP; the second, page 82. They appear to be duplicates; are they? If not, which one takes precedence?

Please clarify.

Response: Page 73 and 82 are duplicates.

54. Question: Section L1.a.2 Teaming Arrangements – This section defines a teaming arrangement as either two or more companies form a joint venture or a prime agrees with one or more companies to have them act as its subcontractor. Can a prime (small business) team with a subcontractor who is considered large? If so, are there any restrictions on how much effort the large business can perform?

Response: Refer to FAR 52.219-14 Limitations on Subcontracting.

55. Question: Will 11 x 17 pages (fold out pages) be acceptable and will they be counted as 1 (one) page or 2 (two) pages within the proposal?

Response: refer to Solicitation Section L for page size requirements.

56. Question Section M (1) – Non-cost/price factors shows Factor 1 as the Technical Management/Approach and Factor 2 as Corporate Experience. However, Section M.3.b. Technical Factors has Factor 1 as Corporate Experience and Factor 2 as Technical Management Approach. Can the Government please clarify the order of Evaluation Factors for Award?

Response: Refer to Amendment 0003

57. Question: The referenced Attachment C, Corporate Experience Questionnaire, is not included with the Solicitation package. Can the Government please provide Attachment C?

Response: Refer to amendment 0004

58. Question: The solicitation makes reference to Attachments C and D, but there is no reference to either an Attachment A or B. Are there Attachments A and B associated with this solicitation? If so, can the Government please provide them?

Response: There aren’t any attachments A and B for offerors to submit.

59. Question: The referenced Attachment D is not included with the Solicitation package. Can the Government please provide Attachment D?

Response: Refer to amendment 0004

60. Question: Performance recognition documents can be quite lengthy with regards to page count.

Will the Government please exclude performance recognition documents; awards; award fee determinations; customer letters of commendation; etc. from the page count?

Response: The page count of 125 sheets is concrete and will not change. Refer to Solicitation

Section L

61. Question: Section L does not indicate the duration of the transition period nor does Section C (0200000, Spec. Item 2.17) provide a timeframe. Can the Government please clarify the duration of the transition period?

Response: Refer to Solicitation Section M Factor 2 Technical / Management Approach, Phase-In

Transition Plan.

62. Question: The requirements are very clear as to the Facility and Personnel clearances to support this effort; however, how long does the Government anticipate it will take for the Small Business contractor Key Management Personnel (KMP) to receive a PSP approval? Upon contract award (if awarded to a Small Business not already in possession of PSP approved personnel), will the Government automatically initiate the appropriate facility clearance verification through DISCO, and initiate the PSP approval process for the KMPs

Response: Refer to Amendment 0002

63. Question: Relevant Corporate experience is defined as: Experience as the prime contractor with facility support services performed in the following areas: Facility Investment services, aviation fuel support services, janitorial services, grounds services, pest control services, street sweeping and snow removal services and Administrative areas of similar size, scope and complexity to this requirement performed within the last five years preceding the release date of the solicitation. Does this mean and or is it acceptable for the offeror (Prime) to have Teammates (Subcontractors) that collectively demonstrate within their proposal “relevant” Corporate experience in Facility Investment services, aviation fuel support services, janitorial services, grounds services, pest control services, etc? Can the government please clarify?

Response: Refer to Solicitation Section L1. PROPOSAL PREPARATION INSTRUCTIONS: