Amendment_0008.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to:

1. Revise Spec Item 2.6.4 under Solicitation Section C Annex 2 0200000 Management –Adm;

2. Add Spec Items 2.6.4.1, 2.6.4.2, 2.7.3, and 2.9.6. to Solicitation Section C Annex 0200000 Management –Adm;

3. Revise Solicitation Section F- Deliveries;

4. Add Attachments J-0200000-13A, J-0200000-13B, J-0200000-13C, and J-0200000-13D to Solicitation Section J:

5. Delete RFI #4- 87 in its entirety; AND

6. Provide the revised response to RFI #4-121

(SEE BLOCK 14 CONTINUATION PAGE)

1. CONTRACT ID CODE PAGE OF PAGES

J 1 5

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 04-Oct-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N40080-13-R-1608

X 9B. DATED (SEE ITEM 11)

09-Aug-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 2 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

03-Oct-2013

CODE

NAVAL FACILITIES ENG COMMAND

1314 HARWOOD ST

WASHINGTON DC 20374

N40080 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N40080-13-R-1608

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

1. Spec Item 2.6.4 stated under Solicitation Section C Annex 2 0200000 Management –Adm is revised and replaced in its entirety as follows:

FROM:

2.6.4 Government's Computerized

Maintenance Management Systems

(CMMS)

Both Complexes use a manual system for controlling maintenance work requirements. The Contractor shall provide completed work orders to the Government as they are completed on a daily basis.

TO:

2.6.4 Government's Computerized

Maintenance Management Systems

(CMMS)

The data is required for the Government’s use in long term asset management and planning.

Work order and asset data created by the Contractor is recorded in NAVFAC MAXIMO for the HMX Facility and in TMA Systems CMMS software for WHCA for all work performed in 1502000 Facility Investment and maintenance requirements specified in Annex 16 Utilities sub-annexes.

The Contractor shall clearly document and notify the Government of how the information will be submitted and notify the Government in writing when they plan to alter the procedures. Notification of a change in methods shall be provided in writing to the Contracting Officer at least 30 calendar days prior to the change.

2. Spec Items 2.6.4.1, 2.6.4.2, 2.7.3, and 2.9.6. are added to Solicitation Section C Annex 2 0200000 Management –Adm as follows;

2.6.4.1 CMMS for WHCA The WHCA facility uses TMA Systems CMMS for work order and asset management. The Contractor shall provide all required data for TMS Systems CMMS as identified below:

Required data fields for Service Provider Information indicated in J-0200000-12 and Asset Information indicated in J-0200000- 13A shall be provided for all work performed in 1502000, 1602000, and 1603000. Further instructional information detailing the process for submitting the specified information is provided in J-0200000-13B.

DIRECT ENTRY: The Contractor shall manually enter required work order and asset data directly into TMA Systems;

TMA Systems access procedures are provided in J-0200000- 13C. The Contractor shall ensure all information is updated by the end of each workday for all work performed.

2.6.4.2 CMMS for HMX-1 Work order and asset data created by the Contractor is recorded in NAVFAC MAXIMO for all work performed in 1502000 Facility Investment and maintenance requirements specified in Annex 16 Utilities sub-annexes

The information and format for data submission provided in Section J supports long term asset management and facilitates transfer to NAVFAC MAXIMO. These requirements and data format are managed by the FM&S Product Line at the NAVFAC HQ level

The Government uses NAVFAC MAXIMO for work order and asset management. The Contractor shall provide all required data for NAVFAC MAXIMO as identified below:

Required data fields for Service Provider Information indicated in J-0200000-12 and Asset Information indicated in J-0200000- 13A shall be provided for all work performed in 1502000, 1602000, and 1603000. Further instructional information detailing the process for submitting the specified information for Data Reporting is provided in J-0200000-13B.

The Service Provider and Asset Interfaces are used for multiple processes by the Government and the format may be updated annually. As part of the update the Contractor may be asked to modify the file to add/move columns in their submission. The Contractor also shall provide up to 10 extra data elements or columns with as many as 150 characters per element for the Government to define during contract performance at no additional cost to the Government. The Government will provide the Contractor 60 calendar day’s notice of modifications to the Service Provider or Asset Interface file format.

The Contractor shall clearly document and notify the Government of how the information will be submitted and notify the Government in writing when they plan to alter the procedures. Notification of a change in methods shall be provided in writing to the Contracting Officer at least 30 calendar days prior to the change.

FLAT FILE: The Contractor shall electronically record and report compiled service performance data by delimited means of electronic file submission matching the paragraph shown below for flat-file exportation of work order and asset data to

NAVFAC MAXIMO.

The Contractor shall submit the Service Provider Information Report and Asset Information Report in a delimited flat-file following the NAVFAC MAXIMO Data Reporting process described in J-0200000-12 and J-02000000-13C per Section F.

In order to demonstrate the ability to properly format the delimited flat-file, the Contractor shall provide a Sample Delimited Flat-file prior to contract performance per Section F.

Any failures in processing of the delimited flat-file shall be corrected and resubmitted by the Contractor.

2.7.3 Enterprise-wide Contractor

Manpower Reporting Application (eCMRA)

The Contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site.

The contractor is required to completely fill in all required data fields using the following web address:

https://doncmra.nmci.navy.mil.

Per Section F, reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30.

While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://doncmra.nmci.navy.mil.

2.9.6 Monthly On-Site Labor Report The Contractor shall submit a Monthly On-Site Labor Report per Section F. This report is a compilation of employee-hours worked each month for all site workers, both prime and subcontractor.

3. The following deliverables are added to SECTION F - DELIVERIES OR PERFORMANCE:

REPORTS

0200000 2.6.4 Government’s Computerized

Maintenance Management Systems (CMMS)

End of Month KO &

PAR

End of Month/ Monthly

0200000

2.7.3 Contractor Labor Hours

(eCMRA) Report

No later than 31 October

KO Annually for labor executed during the period of performance during each Government fiscal year (FY)

0200000 2.9.6 Monthly On-Site Labor Report Monthly On- Site Labor Report.First work day of each month.

KO Monthly

4. Attachments J-0200000-13A, J-0200000-13B, J-0200000-13C, and J-0200000-13D are added to Solicitation

SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS:

ATTACHMENT NUMBER ATTACHMENT TITLE

J-0200000-13A Service Provider J-0200000-13B Asset File Information J-0200000-13C Asset File Field List J-0200000-13D Asset File Template

ATTACHMENT J-0200000-13A

Service Provider

Please see attached pdf. file for Service Provider

ATTACHMENT J-0200000-13B

Asset File Information

Please see attached pdf. file for Asset File Information

ATTACHMENT J-0200000-13C

Asset File Field List

Please see attached pdf. file for Asset File Field List

ATTACHMENT J-0200000-13D

Asset File Template

Please see attached pdf. file for Asset File Template

5. RFI #4 - 87 provided via Amendment 0007 is deleted in its entirety.

6. The response to RFI#4 -121 provided via Amendment 0007 is revised as follows:

121. Question Who is the Government’s point of contact and what is the procedure to access the resources section (for example, the (NDWINST 3440.17 AND 3440.18) referenced in 0100000, Spec. Item 1.4 the RFP’s General Information

Response: The Performance Assessment Representative (PAR) or Facility Support Contract Manager (FSCM)

121. Question Who is the Government’s point of contact and what is the procedure to access the resources section (for example, the (NDWINST 3440.17 AND 3440.18) referenced in 0100000, Spec. Item 1.4 the RFP’s General Information

Response: The Performance Assessment Representative (PAR), Mr. George McCabe, 202-404- 6963.