amendment_0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to

1. Revise Annex 0200000 Spec Item 2.8.3 and Spec Item 2.8.6 under Solicitation Section C;

2. Add Item H.3 to Solicitation Section H;

3. Provide changes to Solicitation Section L; AND

4. Revise Solicitation Section M.

(See BLOCK 14 CONTINUATION PAGE)

1. CONTRACT ID CODE PAGE OF PAGES

J 1 10

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 03-Sep-2013

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X N40080-13-R-1608

X 9B. DATED (SEE ITEM 11)

09-Aug-2013

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 2 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

22-Aug-2013

CODE

NAVAL FACILITIES ENG COMMAND

1314 HARWOOD ST

WASHINGTON DC 20374

N40080 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N40080-13-R-1608

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

The following items are applicable to this modification:

1. Changes to Section C: Revise Annex 0200000 Spec Item 2.8.3 and Spec Item 2.8.6 Changes are highlighted in red:

2.8.3 Passes and Badges All Contractor employees shall obtain the required employee and vehicle passes. All Contractors shall have RapidGate to access the Base at the expense of the Contractor. Each employee shall wear the RapidGate badge over the front of the outer clothing. When an employee leaves the Contractor's service, the employee's pass and badge shall be returned immediately to the appropriate government agency, HMX, WHCA, and JBAB security offices.

2.8.6 Security Clearances The Contractor shall obtain all required Facility Clearance and personnel Security Clearances prior to commencement of work.

The Contractor shall ensure that a list of all personnel with Security Clearances is maintained current, including clearances that are pending. Refer to J-020000-08

2. The following item is added to Solicitation Section H:

H3. SECURITY INFORMATION NEEDED TO SUBMIT WITH BIDDER’S PROPOSAL

Bidders must submit the following information for 1) the owner of the company; 2) an officer of the company (sits on the board); 3) the Facility Security Officer; and 4) any other administrative personnel involved in decision making for the financial and/or contractual interests of the company in order to validate the existence of a current and valid background investigation.

- Name of Company

- List of Key personnel

- Social Security Numbers

A Facility Clearance of TOP SECRET is required and key personnel are required to obtain and maintain a TOP SECRET clearance.

The Prime Contractor must have a current Top Secret Facility Clearance issued by the Defense Investigative Service as verified by the Contracting Officer. Additionally, the contractor personnel who will require access to the contract documents and/or who will require access to the project site must be Top Secret cleared adjudicated within the last 36 months and able to obtain PSP Yankee White (YW). At a minimum, the following positions must also have Sensitive Compartmented Information (SCI) eligibility: Project Manager, Chief Engineer, Mechanics, Electrician, and Administrative Assistant.

If the prime contractor must bring in sub-contractor personnel to complete particular tasks, it is the responsibility of the prime contractor to input subcontractor personnel into the online Compound

Access Tracking System (CATS) at least 24 hours in advance and to escort them once on site.

Uncleared personnel have a maximum of 180 days of access to the compound before they will no longer be able to enter. "No longer" means for the rest of their life.

3. Section L – Changes are highlighted in red:

FROM:

L1. PROPOSAL PREPARATION INSTRUCTIONS:

b. Proposal Organization and Number of Copies.

1. Volume 1: Technical Proposal - submit one (1) original and four (4) copies in 8-1/2 x 11 format, font size 10. Proposals shall be submitted in three ring binders and tabbed appropriately by major evaluation factor and subfactors. In addition, submit two (2) complete copies of the technical proposal on CDs. The document should be Adobe Acrobat files (pdf format). No pen and ink changes are allowed. Page limit is one hundred twenty five (125) pages (front and back) total for Volume 1: Technical Proposal. Submission over this page limit will NOT be evaluated.

TO:

L1. PROPOSAL PREPARATION INSTRUCTIONS:

b. Proposal Organization and Number of Copies.

2. Volume 1: Technical Proposal - submit one (1) original and four (4) copies in 8-1/2 x 11 format, font size 10. Proposals shall be submitted in three ring binders and tabbed appropriately by major evaluation factor. In addition, submit two (2) complete copies of the technical proposal on CDs.

The document should be Adobe Acrobat files (pdf format). No pen and ink changes are allowed.

Page limit is one hundred twenty five (125) sheets (either single-sided or double-sided) total for Volume 1: Technical Proposal. Submission over this page limit will NOT be evaluated.

4. Section M – Evaluation Factors for Award is revised and replaced in its entirety as follows:

1. The solicitation requires the evaluation of price and the following non-cost/price factors:

PRICE

Factor 1 - Corporate Experience Factor 2 – Technical/Management Approach Factor 3 – Safety Factor 4 – Past Performance on Recent, Relevant Projects

The distinction between experience and past performance is that experience pertains to the volume of work completed by a contractor that are comparable to the types of work described under the definition of recent, relevant projects, in terms of size, scope, and complexity. Past performance pertains to both the relevance of recent efforts and how well a contractor has performed on the contracts.

2. Volume Technical Proposal - submit one (1) original and four (4) copies in 8-1/2 x 11 format, font size 10.

Proposals shall be submitted in three ring binders and tabbed appropriately by major evaluation factor. In addition, submit two (2) complete copies of the technical proposal on CDs. The document should be Adobe Acrobat files (pdf format). No pen and ink changes are allowed. Page limit is one hundred twenty five (125) sheets (either single-sided or double-sided) total for Volume 1: Technical Proposal. Submission over this page limit will NOT be evaluated.

Volume 2: Price Proposal - Submit one (1) original and one (1) copy of the price proposal in a three ring binder. Submit on one (1) CD, a complete copy of the price proposal. Documents should be in Microsoft Word or Excel. Please do not submit Adobe Acrobat files.

Staples or other binding shall not be used. Elaborate brochures or documentation, detailed art work, or other embellishments are unnecessary and are not desired.

The proposal shall be written to the greatest extent possible on a stand-alone basis so that its content may be evaluated with a minimum of cross-referencing to other volumes of the proposal. Cross-referencing within a proposal volume is permitted where its use would conserve space without impairing clarity.

Hyperlinking of cross-references is permissible. Information required for proposal evaluation, but not provided in its designated volume or cross-referenced, is assumed omitted from the proposal.

3. Basis of Evaluation and Submittal for Each Factor

a. Price:

(1) Basis of Evaluation:

Basis of Evaluation: The Government will evaluate price based on the total price. Total price consists of the basic requirements and all option items (see Section B of the solicitation). The Government intends to evaluate all options and has included the provision FAR 52.217-5, Evaluation of Options (JUL 1990) in Section M of the solicitation. In accordance with FAR 52.217-5, Evaluation of Options will not obligate the Government to exercise the option(s). Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

(a) Comparison of proposed prices received in response to the RFP.

(b) Comparison of proposed prices with the IGCE.

(c) Comparison of proposed prices with available historical information.

(d) Comparison of market survey results

b. Technical Factors:

(1) Factor 1, Corporate Experience:

(a) Solicitation Submittal Requirements:

(i) The offeror shall clearly demonstrate relevant experience as the prime contractor in facility support services that include but not limited to, Janitorial, Pest Control, Facility Investment, and Grounds Maintenance on contracts similar in size, scope, and complexity to this requirement completed within the last five years preceding the release date of the solicitation. Offerors shall submit THREE corporate experience examples.

Offerors shall demonstrate experience of Joint Venture and/or subcontractors and/or key personnel;

Key Personnel is considered to be:

 Project Manager  Quality Control Manager

In successfully performing the same or similar work for each project, the offeror shall complete the Corporate Experience Questionnaire included as Attachment D. An Offeror’s overall corporate experience may receive greater weight than that submitted for subcontractors and/or key personnel.

(ii) It is the Offeror’s responsibility to clearly explain and demonstrate to the Government how their work experience in each referenced contract is relevant to the contract requirements in this solicitation. If the Offeror does not clearly explain how their experience(s) are relevant to the contract requirements in this specification, the Government may interpret that to mean there is no relevant experience for the contract requirements not mentioned by the offeror.

(b) Basis of Evaluation:

Offerors will be evaluated based on the experience of the team member relative to the proposed responsibility for the work requirements and demonstrated experience in addressing the requirements of the Performance Work Statement (PWS) as stated in the Annex 1General information Spec Item 2.0. In particular, offerors will be evaluated on their team’s demonstrated experience in managing and executing janitorial, grounds, facility investment, pest control, and aviation fuel support services similar in size, scope, and complexity to those contained in the PWS with industry or Government Agencies completed within the last five (5) years preceding the release date of the solicitation. Any contracts that are on-going at the time of the solicitation will not be considered, it is the offerors responsibility to submit contracts that are completed.

(2) Factor 2, TECHNICAL/MANAGEMENT APPROACH

The offeror shall submit a narrative response that clearly demonstrates its understanding of and approach to accomplishing the complexity and magnitude of service requirements set forth in the performance objectives and standards of the Performance Work Statement. Each of the five components below must be tabbed in the technical proposal and discussed separately:

(i) Phase-In Transition Plan:

Describe what you will do to “start-up” for performance of this contract. The phase in transition period is 90 days per Section L of the solicitation. Include a schedule of key events; personnel actions and responsibilities regarding employees at all levels.

(ii) Workforce Management:

a) Describe the lines of management authority, supervision, span of control and accountability, including the relationship between overall management (corporate and on-site), administration, and subcontractors.

b) Provide a short rationale for the direct labor hours consistent with the technical approach.

c) Indicate the number of productive hours per week or year for each full time and part time employee.

d) Discuss how you will accomplish firm fixed-price work and not adversely impact the IDIQ work.

e) Provide detailed staffing chart depicting levels of authority, chain of command to the lowest level including subcontractors.

f) Identify the management positions and personnel, along with qualifications necessary to demonstrate that the offeror’s management approach is sound, and that there is a high likelihood of offeror’s ability to provide uninterrupted service.

(iii) Key personnel: Project Manager and Quality Control Manager

Provide job descriptions, names, titles, qualification, responsibilities, and authority level of key corporate and on-site personnel (e.g. project manager, quality control manager, site safety/health officer) proposed for this contract.

Key Personnel is considered to be:

o Project Manager o Quality Control Manager

a) Provide succession plan for temporary (up to six consecutive weeks) and permanent beyond six consecutive weeks) replacement of key personnel.

b) Discuss effectiveness of methods and procedures used to recruit and retain qualified key personnel and managers on similar type contracts.

(iv) Provide the offeror’s methods and procedures to monitor and manage subcontractor(s) effort to ensure their compliance with the Public Works Department JBAB performance outcomes as stated in Section L and included as an attachment in Section J of the Solicitation.

(v) In addition to addressing the above elements, the offeror shall also provide the following:

a) On-Site Project Manager’s relevant experiences at a comparable level of responsibilities in projects of similar size, scope, military/civilian and complexity.

b) Provide methods and procedures to select, monitor and manage subcontractor effort to ensure their compliance with performance outcomes.

c) Quality Management System (QMS)

Describe the proposed Quality Control structure and processes to ensure that quality services are provided utilizing appropriate inspection techniques in a specified schedule at each location. The offeror should describe the methodology to identify, track and address performance deficiencies necessary to ensure that quality services are provided in a timely manner. The plan should also address processes necessary to ensure that operating procedures are monitored, changed to correct and prevent performance deficiencies, and that personnel are appropriately trained to accomplish operating procedures, including necessary changes.

Offerors will be evaluated on the quality of the Technical and management approach identified in the Solicitation as well as the evidence of the extent to which the offeror’s approach submitted in response to the PWS will achieve the WHCA/HMX1 Facility Support Service objectives.

(i) The Government will evaluate the effectiveness of the offeror’s Phase- In Transition Plan to accomplish an orderly transition and assuming operating responsibilities.

(ii) The Government will evaluate the offeror’s management methods, processes and techniques used to organize and staff the contract as well as its plan to retain qualified workers at the management and operational levels. The Government will evaluate the proposed management positions, personnel and qualifications as well as the proposed labor categories and level of effort required to operate each management area.

(iii) The Government will evaluate the offeror’s proposed methods and procedures to be employed to monitor and manage subcontractor effort to ensure their compliance with performance outcomes and the offeror’s Technical approach.

(iv) The Government will also evaluate the following from the offeror:

a) Plan to address the complexities of facility support service management of the various types of service employees.

b) Methodology used to calculate staffing levels at each of the management area.

c) Quality Management System (QMS) program to meet the scope of operation in the different areas. The Government will evaluate the Quality Control concept and procedures submitted with the proposal. The Government will look for a concept that details methods, procedures and tasks necessary to ensure that quality services are provided utilizing appropriate inspection techniques in a specified schedule at each location. The Government will also evaluate on how the offeror address processes necessary to ensure that operating procedures are monitored and changed to correct and prevent performance deficiencies and that personnel are appropriately trained to accomplish operating procedures, including necessary changes.

(3) Factor 3, Safety

The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each contractor who is part of the partnership or joint venture; however, only one safety narrative is required. EMR and DART Rates shall not be submitted for subcontractors.)

(i) Experience Modification Rate (EMR): For the three previous complete calendar years [2010, 2011, and 2012], submit your EMR (which compares your company’s annual losses in insurance claims against its policy premiums over a three year period). If you have no EMR, affirmatively state so, and explain why. Any extenuating circumstances that affected the EMR and upward or downward trends should be addressed as part of this element. Lower EMRs will be given greater weight in the evaluation.

(ii) OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate: For the three previous complete calendar years [2010, 2011, and 2012], submit your OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate, as defined by the U.S.

Department of Labor, Occupational Safety and Health Administration.

If you cannot submit an OSHA DART Rate, affirmatively state so, and explain why. Any extenuating circumstances that affected the OSHA DART Rate data and upward or downward trends should be addressed as part of this element. Lower OSHA DART Rates will be given greater weight in the evaluation.

(iii) Technical Approach for Safety: Describe the plan that the Offeror will implement to evaluate safety performance of potential subcontractors, as a part of the selection process for all levels of subcontractors. Also, describe any innovative methods that the Offeror will employ to ensure and monitor safe work practices at all subcontractor levels. The Safety Narrative shall be limited to two pages.

The Government is seeking to determine that the Offeror has consistently demonstrated a commitment to safety and that the Offeror plans to properly manage and implement safety procedures for itself and its subcontractors. The Government will evaluate the Offeror’s overall safety record, the Offeror’s plan to select and monitor subcontractors, any and innovative safety methods that the Offeror plans to implement for this procurement. The Government’s sources of information for evaluating safety may include, but are not limited to, OSHA, NAVFAC’s Facility Accident and Incident Reporting (FAIR) database, and other related databases. While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete safety information regarding these submittal requirements rests with the Offeror.

The evaluation will collectively consider the following:

• Experience Modification Rate (EMR)

• OSHA Days Away from Work, Restricted Duty, or Job Transfer

(DART) Rate

• Offeror Technical Approach to Safety

• Other sources of information available to the Government

(i) Experience Modification Rate (EMR): The Government will evaluate the EMR to determine if the Offeror has demonstrated a history of safe work practices taking into account any upward or downward trends and extenuating circumstances that impact the rating. Lower EMRs will be given greater weight in the evaluation.

(ii) OSHA Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate: The Government will evaluate the OSHA DART Rate to determine if the Offeror has demonstrated a history of safe work practices taking into account any upward or downward trends and extenuating circumstances that impact the rates. Lower OSHA DART Rates will be given greater weight in the evaluation.

(iii) Technical Approach to Safety: The Government will evaluate the narrative to determine the degree to which subcontractor safety performance will be considered in the selection of all levels of subcontractors on the upcoming project. The Government will also evaluate the narrative to determine the degree to which innovations are being proposed that may enhance safety on this procurement. Those Offerors whose plan demonstrates a commitment to hire subcontractors with a culture of safety and who propose innovative methods to enhance a safe working environment may be given greater weight in the evaluation.

(4) FACTOR 4 – PAST PERFORMANCE ON RECENT, RELEVANT PROJECTS

If a completed CPARS evaluation is available, it shall be submitted with the proposal. If there is not a completed CPARS evaluation, the Past Performance Questionnaire (PPQ) included in the solicitation is provided for the offeror or its team members to submit to the client for each project the offeror includes in its proposal for factor 2 corporate experience. An offeror shall not submit a PPQ when a completed CPARS is available.

Recent, Relevant project is defined as:

Experience as the prime contractor with facility support services performed in the following areas: Facility Investment services, aviation fuel support services, janitorial services, grounds services, pest control services, street sweeping and snow removal services and Administrative areas of similar size, scope, and complexity to this requirement performed within the last five years preceding the release date of the solicitation.

IF A CPARS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact.

Completed PPQs should be submitted with your proposal. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ (Attachment D), which will provide contract and client information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government's point of contact, Marcus Sims, via email at marcus.sims@navy.mil prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs or CPARS previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Also, include performance recognition documents received within the last five years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, past performance information retrieved through the Past Performance Information Retrieval System (PPIRS) using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the offeror’s proposal, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the offeror.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the offeror.

A copy of the blank Past Performance Questionnaire to be used for requesting client references is included as Attachment D.

The degree to which past performance evaluations and all other past performance information reviewed by the Government (e.g., PPIRS, Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), performance recognition documents, and information obtained from any other source) reflect a trend of satisfactory performance considering:

• A pattern of successful completion of tasks;

• A pattern of deliverables that are timely and of good quality;

• A pattern of cooperativeness and teamwork with the Government at all levels (task managers, contracting officers, auditors, etc.);

• Tasks performed that are identical to, similar to, or related to the task at hand; and

• A respect for stewardship of Government funds