Directive Interim Change Notice 05 Novel Coronavirus Disease Response Plan Rev 4 Chg 1_051520.pdf

N9/ICN-2020-05

15 May 2020

MSC DIRECTIVE INTERIM CHANGE NOTICE (ICN) 2020-05

Ref: (a) N2.35.6100.1-Q NOVEL CORONAVIRUS DISEASE RESPONSE PLAN, Rev-4 CH-

1. This interim change to reference (a) is issued to provide notice of preliminary change or deviation from the established MSC Quality Management System (QMS) processes/procedures.

2. Purpose. Reference (a) sets policy and assign responsibilities for the MSC response to the

Novel Coronavirus (COVID-19) Pandemic.

3. Change type. Administrative

4. Interim Change. Reference (a) is amended to incorporate the following changes:

a. Change paragraph 3.4.3 to read:

3.4.3 When liberty is restricted, the Master must work closely with the applicable MSC

Commodore to coordinate movement that is required on and off the ship, such as crew reliefs or addressing medical requirements. Advance notice must be given to the MSC Commodore to coordinate with appropriate shore-side authorities. Ship Masters can seek authority from their

Commodore for non-liberty exceptions to go ashore. Commodores can approve requests for reasons such as medical visits and shipboard logistics, including trips to obtain basic health and comfort items. CIVMAR Masters shall ensure MSC Force Surgeon’s office is consulted for all proposed medical visits. CONMAR Masters shall ensure the Contractor’s Medical point of contact is consulted for all proposed medical visits. Commodores will only approve requests when Masters have consolidated requirements, and put appropriate risk mitigation measures in place to include mechanisms to minimize outside contact.

b. Add the following subparagraphs 4.5.6 to 4.5.10 to paragraph 4.5:

4.5.6 All personnel coming on board government owned vessels for Voyage Repair

(VR), Emergent Work, Onboard Technical Assistance (OBTA), MTA, and ROH periods shall wear face coverings and gloves at all times. Contractors shall clean/sanitize their work spaces prior to departing the vessel.

4.5.7 During VR, MTA, and ROH Periods the Shipboard Management Team

(SMT) shall secure/lock all spaces that are not included in the work package. Eating or drinking on board the vessel is prohibited unless the crew is staying on board the vessel. If the Crew is staying at an offsite location it shall be in walking distance to the repair facility, or transportation to and from the vessel shall be done by clean transportation and a maximum of two crew

DEPARTMENT OF THE NAVY

COMMANDER MILITARY SEALIFT COMMAND

471 EAST C STREET

NORFOLK VA 23511-2419

members per vehicle. Crew members shall not dine in restaurants or other food establishments, but instead shall use food delivery or food take-out services.

4.5.8 During VR, MTA, ROH periods the Onsite Management Team (OMT) offices shall be off limits to unauthorized individuals. Meetings shall be completed virtually or by teleconference. Members of the OMT shall have separate offices with a door that can be closed/locked. Cleaning/Sanitization of the offices and common areas shall be completed daily.

If any contractor or subcontractor needs to access the OMT offices, they shall wear face coverings and gloves at all times.

4.5.9 For VR, MTA, and ROH periods the OMT shall submit a work item for general service COVID cleaning for all availabilities. For availabilities in progress, a change order shall be submitted for additional cleaning and sanitization.

4.5.10 For maintenance at a Contractor’s facility, the contractor shall be required to develop and implement a screening process for all visitors, vendors, contractors and shipyard employees passing into the facility. Screening process shall at a minimum incorporate daily temperature readings, answering the MSC approved questionnaire, and a method of validating that each person has completed and passed the temperature reading and questionnaire (e.g., daily sticker).

c. Replace Enclosure (8) with Attachment E8_Bubble to Bubble Procedures CIVMARS-

15May20.

5. Effective Date. This interim change is effective immediately and will remain in effect until the changes are incorporated into the next revision of reference (a).

STEVEN C. CADE

Executive Director