0010_A_FURNISH OFFICE FOR OMT REV 20May20.doc

USNS SUPPLY

(T-AOE-6)

20 May, 2020

FURNISH OFFICE FOR OVERHAUL MANAGEMENT TEAM (OMT)

1. ABSTRACT

1. This item describes the requirements for the contractor to provide a private office facility, equipment, supplies and an administrative assistant for use by the overhaul management team (OMT) during the overhaul period.

2. REFERENCES/ENCLOSURES

2. References:

2. FAR 37.104(d), Personal Services Contracts

2. FAR 37.112, Government Use of Private Sector Temporaries

2. MSC COVID 19 Screening Questionnaire

2. Enclosures: None

3. ITEM LOCATION/DESCRIPTION

3. Location/Quantity: Offices shall be land based, and located near the ship. Offices shall be provided as described in article 7.

4. GOVERNMENT FURNISHED EQUIPMENT/MATERIAL/SERVICES: None

5. NOTES

5. To conform with reference 2.1.1, the administrative assistant will perform discrete services for the OMT, rather than general secretarial duties. The inherent nature of the service reasonably requires indirect Government direction of contractor employees in order to adequately protect the Government's interest by ensuring administrative recording and electronic filing requirements are met, which supports successful conclusion of ship's availability. However, the contractor is required to exercise direct administrative control over the administrative services provider.

5. The contractor should mimic the intent of reference 2.1.2 by hiring the administrative assistant if possible from a temporary employee agency.

6. QUALITY ASSURANCE REQUIREMENTS:

6. None additional.

7. STATEMENT OF WORK

7. The contractor-provided office facilities for the OMT use shall be separated from those used by contractor personnel. The office and services described herein shall be provided 24 hours/day, seven days/week, commencing three days before arrival of the vessel and terminating three days after vessel redelivery.

7. Offices shall be land based, air conditioned, heated and located near the ship and preferably other shipyard shops and offices.

7. The minimum acceptable size of each office workstation layout is 100 square feet, and the minimum size of each private office within the facility is 100 square feet. All office facilities shall be provided with adequate lighting for accomplishment of normal office work. See article 7.2 for office features.

7. All offices shall be close to one another. If separate facilities must be utilized (such as multiple trailers), the facilities shall be a maximum distance of 40 feet from each other. Easy walking access shall be provided between the separate facilities, with no obstructions or obstacles, such as fences, roads, etc. separating the facilities.

7. The office facility shall be configured to have a common area where the administrative assistant’s desk and computer will be located.

7. At the primary entrance to the office, the contractor shall supply a touchless, automatic hand sanitation dispenser station. The station shall have a minimum volume of 1000 ml and be refillable. The sanitizer shall be alcohol based with a minimum alcohol concentration of 60%. The contractor shall provide and maintain an extra refill (at least 1000 ml) located at the station throughout the period of performance.

7. A sign shall be mounted at the entrance of the office that disallows unauthorized people for entering the offices to cut down on traffic, that persons entering must satisfy the health screening questionnaire, and wear the required PPE and social distancing is mandatory in the office.

7. A sign in the common areas (coffee mess/ bathrooms) stating that if you touch something, you need to wipe it clean shall be posted on the bulkhead and doors. A container of chlorinated wipes shall be located in the male/female bathroom and coffee mess.

7. MSCREP offices and workstations:

7. Provide (2) private offices and (5) individual workstations in the OMT office facility. One private office shall be designated strictly for the Principal Port Engineer’s use, and one private office shall be designated strictly for the Administrative Contracting Officer’s use. The two separate private offices shall be completely enclosed with floor to ceiling walls, and shall have lockable doors.

7. Provide, install, and maintain for the duration of the performance period the following office equipment in each private office and workstation:

7. One each executive desk with central drawer

7. One each swivel chair

7. One each two-drawer legal size file cabinet with lock

7. One each bookcase (72 in × 40 in) with three shelves

7. One each wastebasket

7. One each white board with dry erase markers and eraser, minimum board size 4’ × 3’

7. One each 3-month view planning wall calendar, laminated, with at least 2” × 2” date blocks

7. Overhaul management team conference/meeting area: Provide a conference/meeting area within or adjacent to the overhaul management team’s office with the following:

7. Table large enough to seat 15 people

7. Chairs for 15 people

7. Large white board hanging from the wall that can be viewed from the conference table

7. Administrative assistant services:

7. Review notes in article 5. The contractor shall provide a full-time administrative assistant, eight hours per day, Monday – Friday from a temporary employment agency. The administrative assistant shall be supplied with a full outfit of office furniture and supplies, including a computer configured in accordance with this work item.

7. One week before the start of the availability, the contractor shall provide a minimum of three resumes for administrative assistant candidates to the MSCREP. While the MSCREP may indicate a preference, the hiring decision will be made by the contractor.

7. The administrative assistant shall:

7. Fluently read, write, and speak the English language

7. Collect, file and store paper documents in files and organize paper and electronic files for fast retrieval

7. Answer the telephone and take, distribute, and post messages to staff

7. Arrange appointments, meetings, and prepare meeting spaces for use

7. Duplicate, collate, roll, and bind or fasten documents and drawings for distribution

7. Use with intermediate proficiency Microsoft Office products including Word, Excel, PowerPoint, and Outlook on a personal computer

7. Scan documents, and correct scanned documents for modification and reuse

7. Maintain desks and common areas in order

7. Maintain consumable supply inventory and report low levels to the contractor

7. Log receipt of condition found reports and maintain a listing of status

7. Maintain security, confidentiality, and non-disclosure of contract and technical information and documents encountered

7. Deliver and pickup documents and materials within the shipyard wearing personal protective equipment

7. Establish and maintain a point-of-contact list

7. Package, mail and pickup parcels up to 25 pounds each

7. Wear a badge indicating their status as a contractor at all times

7. Prior to starting work, sign a nondisclosure agreement protecting confidential/FOIA exempt (such as the proprietary/trade secret information of the contractor), and/or Privacy Act restricted information

7. Comply with and complete all MSC required health questionnaire requirements.

7. The administrative assistant shall not work directly for the contractor performing office duties, but the contractor is required to exercise direct administrative control over the administrative services provider. The contractor shall coordinate such matters as requested leave with the MSCREP.

7. Janitorial Services: The contractor shall provide janitorial services to empty the wastebaskets on daily basis, dust and pickup office facilities twice weekly, clean the bathroom daily, restock toilet paper as needed, mop the floor and/or vacuum on a weekly basis.

7. Frequently touched objects and surfaces within the office shall be disinfected twice per week utilizing damp wipe cleaning method and an EPA approved /registered disinfectant cleaning product. Objects to be cleaned in this manner include, but are not limited to the following:

7. Telephones

7. Computer keyboard and mouse

7. Desk horizontal surfaces

7. Chair arm rests

7. Door/desk/cabinet/window handles, pushbars, etc.

7. Switches (lights, climate controls, etc.)

7. Refrigerator handles

7. Microwave oven panel/handle

7. All washroom surfaces

7. Copy machine / printer surfaces

7. Office equipment and miscellaneous supplies: The contractor shall provide, install, and maintain the following office equipment/supplies for the duration of the performance period:

7. One each electric date, time received stamp

7. One each automatic drip coffee maker

7. One each refrigerator, minimum of 18 cubic feet capacity

7. One each microwave oven

7. Four each additional side chairs

7. Three each coat racks

7. Provide a source of chilled drinking water, meeting state and local health standards (lavatory sinks are not an acceptable source of drinking water)

7. Adjustable automatic climate control system sufficient to maintain 75 degrees Fahrenheit in office facilities

7. Three each wall clocks

7. Two each high capacity cross cut office shredders with shred size ⅛ inch or smaller

7. Private washrooms (one designated as male and one designated as female) located within each office facility, including sink, mirror, and toilet

7. Provide soap, toilet paper, paper towels, and hand-sanitizer on a daily basis

7. Provide locks with X sets of keys for each access door leading into the office

7. Office supplies: The contractor shall provide the following office supplies for use by MSC OMT:

7. Paper for the copy machine and printers

7. (5) boxes of 8-½ × 11

7. (5) boxes for 8-½ × 14

7. (3) boxes for 11 × 17

7. (5) boxes each of blue/black/red pens, assorted markers, colored highlighters, and mechanical pencils.

7. (2) dozen note pads (8-½ × 11 size), steno notebooks and Post-it pads

7. (1) each staplers and staples

7. Two each three-hole punches

7. Two each two-hole punches

7. (X) boxes hanging folders for the file cabinets

7. (10) each - 3” 3-ring binders

7. (20) each - 1” 3-ring binders

7. (3) each scissors

7. (2) each staple remover

7. (20) each black sharpie pens

7. 50 each CD-R’s

7. 50 each DVD-R’s

7. Safety equipment retained by the MSC: The contractor shall provide the following safety equipment:

7. 12 each hard hats

7. 12 each leather palm gloves, size large.

7. 12 each safety eye shields or glasses.

7. 200 pack of EARsoft yellow neon corded earplugs or equivalent – NRR 33 dB.

7. (X) Pelican Nightstick XPP-5422GM 3 AA Intrinsically Safe Permissible Dual-Light Flashlight. Flashlights to be MSHA approved.

7. Five (5) EA Nightstick XPP-5450G Intrinsically Safe Permissible Dual-Function Headlamp

7. (5) boxes of NIOSH approved N95 particulate respirators (20 per box)

7. 50 each spare batteries

7. Five each inspection mirrors

7. (4) each rain coats w/pants, size medium,large, X-large, & 2Xlarge

7. (25) each disposable Tyvek suits XL & 2XL

7. (5) boxes of disposable latex gloves, minimum 6-mil (100 per box) size XXX)

7. (5) boxes of disposable nitrile gloves, minimum 6-mil (100 per box) size (XXX)

7. Mini specs retained by the MSC:

7. Provide (16) each, bound mini specifications, approximate size of (4” × 7”), bounded left to right on the long side (book fashion) of the MSC work package; provide all copies to the Port Engineer.

7. Mail delivery: Provide Federal Express or equal mail services to pick up and deliver overnight express mail to and from the MSCREP. Estimate twice a week and six boxes of documents at the end of the availability.

7. Parking spaces for project office personnel:

7. Provide minimum of (10) independently accessible parking spaces adjacent, (within 300 feet) to the MSCREP office.

7. Mark the parking spaces with weather resistant signs that read:

RESERVED FOR USNS “SHIP’S NAME” PROJECT OFFICE PERSONNEL ONLY

8. GENERAL REQUIREMENTS

8. None additional.

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