Letter - Request for Clarifications.pdf
PDF 143 KB Posted
- Attached to
- RFID - Inmate Tracking and Management System
- Solicitation number
- BPM005593
- Issued by
- Arizona
About this file
This is a Request for Clarification letter issued by the Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) to Codex Corporation dba Guardian RFID regarding their proposal submission for Request For Proposal No. BPM005593 for an RFID Inmate Tracking and Management System. The letter, dated September 29, 2023, identifies five substantive deficiencies in the submitted proposal that require clarification or corrected documentation. The Department requested that Codex Corporation provide responses to all clarifications no later than October 6, 2023 by 10:00 a.m. MST (Arizona Time). Contact information was provided for Nirosh De Silva, Senior Procurement Specialist, and Kerry Wells, Acting Chief Procurement Officer.
The specific clarifications requested concern incomplete or inconsistent submissions of required attachments: the Boycott of Israel Disclosure (Attachment 2) lacks a primary box selection; the Confidential Information Designation (Attachment 4) conflicts with items marked confidential in the application; the Proposed Subcontractors form (Attachment 6) is missing Small Business designations; the Forced Labor of Ethnic Uyghurs Ban form (Attachment 7) lacks a primary box selection and contains an incorrect entity type designation; and the HIPAA Business Associate Addendum (Attachment 10) appears incomplete, showing only the final page. No pricing, award timeline, contract term, or other substantive project details are provided in this clarification request document.
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Text version
Procurement Services, 701 E. Jefferson, Mail Code 55302, Phoenix, AZ 85034 Phone: (602) 542-1172
Arizona Department of Corrections Rehabilitation & Reentry
KATIE HOBBS
GOVERNOR
RYAN THORNELL
DIRECTOR
September 29, 2023
Codex Corporation dba Guardian RFID 6900 Wedgwood Rd N. STE 325 Maple Grove, MN 55311 Attn: Paul Baze, Director of Sales Via Email: paul@guardianrfid.com
Re: Request For Proposal No. BPM005593, RFID - Inmate Tracking and Management System Request for Clarification
Dear Mr. Baze:
The Arizona Department of Corrections, Rehabilitation, and Reentry (“ADCRR” or “Department”) is in the process of evaluating the proposal Codex Corporation submitted in response to the referenced Request For Proposal (“RFP”).
The Department conducted an initial review of the proposal submitted, and in order to complete the evaluation, we are requesting clarification of the following:
1. Attachment 2, Boycott of Israel Disclosure, has not been filled out completely. It is missing an adequate response with checking of a primary box. Please clarify if this was an error or if the company is not providing this information? If it is an error, please send an updated version of Attachment 2.
2. Attachment 4, Confidential Information Designation, states that the response does not contain confidential information. However, ‘Attachment 12’ and ‘Bank Reference’ are both marked as confidential in APP. Please clarify if these were marked confidential in error or if Attachment 4 is incorrect? If Attachment 4 is incorrect, please send an updated version.
3. Attachment 6, Proposed Subcontractors, has not been filled out completely. It is missing an adequate selection or writing a response of ‘Yes’ or ‘No’ if the subcontractor is a ‘Small Business’. Please clarify if this was an error or if the company is not providing this information? If it is an error, please send an updated version of Attachment 6.
4. Attachment 7, Forced Labor of Ethnic Uyghurs Ban, has not been filled out completely. It is missing an adequate response with checking of a primary box. Also, you have checked a secondary box ‘Contractor is a sole proprietorship’ even though your company, the ‘Contractor’ for the purpose of this RFP, is registered in APP as a ‘Corporation’. Please clarify if this was an error or if the company is not providing this information? If it is an error, please send an updated version of Attachment 7.
701 E. Jefferson St.
PHOENIX, ARIZONA 85034
(602) 542-5497 www.corrections.az.gov http://www.corrections.az.gov/
Procurement Services, 701 E. Jefferson, Mail Code 55302, Phoenix, AZ 85034 Phone: (602) 542-1172
5. Attachment 10, HIPAA Business Associate Addendum, is only showing the last page. Please clarify if this was an error? If it was an error, please send a complete version of Attachment 10.
The Department is requesting that Codex Corporation provide a response no later than October 6, 2023 by 10:00 am MST (Arizona Time).
If you have any questions, please contact Nirosh De Silva, Senior Procurement Specialist at (602) 364-3794 or me at (602) 377-2322.
Sincerely, Kerry Wells Acting Chief Procurement Officer
KW/nd
File details come from the government source that posted it. Updated .