ADCRR Resubmission Bafo.docx

Nov 8, 2023 Arizona Department of Corrections Rehabilitation & Reentry Procurement Department

Re: Revised BAFO Offer for Request for Proposal (RFP) No. BPM005593, RFID – Inmate Tracking and Management System

Dear members of the evaluation committee, Please find updated BAFO pricing based on all available project information. This BAFO is based on the assumption that we will need to provide the most labor-intensive scenarios expected including extensive trenching, fiber installation, and other manual processes. If the state of things changes during the project and some existing equipment and infrastructure is usable, we will be able to reduce some costs further based on what can be excluded. For example, upon full site reviews there may be an opportunity to decrease the number of access points installed. Our current assumption is the use of 5.0ghz which requires many more access points than 2.4gHz. This could further save the State of Arizona.

We appreciate the sensitivity and the need for aggressive pricing for this project. We have gone back through our project scoping process to further reduce costs where possible. We revisited all cost proposals for all suppliers and manufacturers and can pass on additional savings as our partners are very eager to support the DOC in this project. In addition, in some areas we were able to apply marketing development funds from manufacturing to off-set costs. The additional evaluation time granted us, has allowed us to make a more informed evaluation of work to be conducted and mitigate some risk that resulted in the previously higher price of aforementioned services. It should be noted that the aggressive nature of the project does incur higher costs for expedited services.

These proposals are still based on the information provided in the RFP and without floor plans, heat maps for the required RFID frequency, and additional site surveys. For example, we still must assume we are not able to use existing/available conduits or dark fiber strands. Active RF surveys will need to be performed to properly place the WAPs for properly engineer the solution.

Regarding SLA’s, Guardian and IT1 believe there is great value in providing open communication regarding issues and inquiries. A toll free 800 number and a dedicated email addresses for customer service and/or issues that arise from staff will be provided and a professional ticketing system will be used to track all issues to resolution.

GUARDIAN RFID’s mission is to support the correctional officers within Arizona Department of Corrections and Rehabilitation, our goal is to work as a partner and ensure that we provide the best possible service, software and support. If we are able to provide savings to AZDCRR through collaboration we can and will.

We appreciate the opportunity to present our best and final offer (BAFO) to the Arizona Department of Corrections and we look further to additional discussions regarding this project.

Sincerely, Ken Dalley Ken Dalley - Chief Executive Officer

© 2021 GUARDIAN RFID. All right reserved. GUARDIAN RFID, Mobile Command, and SPARTAN are U.S. registered trademarks.

Protected by Pat.: 9,483,926; Pat.: 9,396,447; Pat.: 9,251,691; Pat.: 9,024,753; Pat.: 9,024,754 with other patents pending.

This document is propriety and confidential.

© 2021 GUARDIAN RFID. All right reserved. GUARDIAN RFID, Mobile Command, and SPARTAN are U.S. registered trademarks.

Protected by Pat.: 9,483,926; Pat.: 9,396,447; Pat.: 9,251,691; Pat.: 9,024,753; Pat.: 9,024,754 with other patents pending.

This document is propriety and confidential.

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