Clarification Response - 15-November-2023.pdf
PDF 220 KB Posted
- Attached to
- RFID - Inmate Tracking and Management System
- Solicitation number
- BPM005593
- Issued by
- Arizona
About this file
This file is a clarification response from the Arizona Department of Corrections, Rehabilitation, and Reentry (ADCRR) regarding Best and Final Offer (BAFO) submissions from Codex Corporation for an RFP concerning an RFID Inmate Tracking and Management System. On November 15, 2023, ADCRR Senior Procurement Specialist Nirosh De Silva issued a request for clarification regarding two documents submitted by Codex Corporation that contained footer language stating "This document is propriety and confidential." The Department requested clarification by November 17, 2023, at 3:00 PM MST as to whether the contractor intended to designate these documents as confidential. Paul Baze, Director of Sales for Guardian RFID, responded on the same date confirming that the confidentiality designation was a clerical oversight resulting from use of standard letterhead and that he had removed the proprietary and confidential language from the documents.
No additional pricing, contract terms, funding information, or other substantive procurement details are contained within this clarification correspondence. The exchange represents administrative communication during the proposal evaluation phase of the procurement process, specifically addressing a technical submission issue rather than substantive contract requirements or conditions.
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11/29/23, 2:04 PM State of Arizona Mail - Request for Clarification of BAFO submissions for RFP, RFID - Inmate Tracking and Management System https://mail.google.com/mail/u/0/?ik=8d2ef3eb5d&view=pt&search=all&permmsgid=msg-f:1782659961301509793&dsqt=1&simpl=msg-f:1782659961… 1/2
Nirosh De Silva <ndesilva@azadc.gov>
Request for Clarification of BAFO submissions for RFP, RFID - Inmate Tracking and Management System Paul Baze <paul@guardianrfid.com> Wed, Nov 15, 2023 at 12:36 PM To: Nirosh De Silva <ndesilva@azadc.gov> Cc: nick.lane@guardianrfid.com, "Nick.Lane@guardianrfid.com" <nick.lane@codexcorp.com>, Kerry Wells <kerry.wells@azdoa.gov>
Nirosh, Thank you for bringing this to my attention. We have determined that this was a clerical oversight as it was prepared on our standard letterhead that carries that language. I have modified the documents and removed "This document is propriety and confidential."
Please advise me if you need anything additional.
Thank you
On Wed, Nov 15, 2023 at 11:04 AM Nirosh De Silva <ndesilva@azadc.gov> wrote:
Mr. Baze.
Good afternoon.
The Arizona Department of Corrections, Rehabilitation, and Reentry (“ADCRR” or “Department”) is in the process of evaluating the Best and Final Offer/proposal by Codex Corporation submitted in response to the referenced Request For Proposal (“RFP”).
The Department conducted an initial review of the Best and Final Offer/Proposal submitted, and in order to complete the evaluation, we are requesting clarification of the following:
1. You had submitted a document titled ‘ADCRR Resubmission Bafo.docx’ and with footer language that stated 'This document is propriety and confidential.' Please clarify if it was your intention to designate this document as confidential?
2. You had previously submitted a document titled ‘ADCRR Resubmission.docx’ and with footer language that stated 'This document is propriety and confidential.' Please clarify if it was your intention to designate this document as confidential?
Please respond to this no later than November 17, 2023 by 3:00 pm MST (Arizona Time).
Thank you.
Respectfully, Nirosh De Silva, MBA Senior Procurement Specialist
Arizona Department of Corrections, Rehabilitation and Reentry Procurement Services l Address: 701 E. Jefferson, Phoenix, AZ 85034 mailto:ndesilva@azadc.gov
11/29/23, 2:04 PM State of Arizona Mail - Request for Clarification of BAFO submissions for RFP, RFID - Inmate Tracking and Management System https://mail.google.com/mail/u/0/?ik=8d2ef3eb5d&view=pt&search=all&permmsgid=msg-f:1782659961301509793&dsqt=1&simpl=msg-f:1782659961… 2/2
Office: (602) 364-3794 l Email: ndesilva@azadc.gov
This email contains information that is intended only for the person(s) to whom it is addressed. If you received this communication in error, please do not retain it or distribute it and notify the sender immediately.
Paul Baze > Director of Sales
P: (763) 392-7269 M: (512) 571-7328 E: paul@guardianrfid.com W: https://guardianrfid.com
NOTICE: This message (including any attachments) from GUARDIAN RFID may contain information that is CONFIDENTIAL and/or PROPRIETARY, or protected by intellectual property laws such as copyright. If you are not an intended recipient, this notice is to inform you that any dissemination of this message is strictly prohibited. If you have received this message in error, please do not read, copy, print, or forward this message. Please permanently delete all copies and any attachments and notify the sender immediately. WARNING: Although the company has taken reasonable precautions to ensure no viruses are present in this email, the company cannot accept responsibility for any loss or damage arising from the use of this email or attachments.
2 attachments
ADCRR Resubmission.docx 78K
ADCRR Resubmission Bafo (1).docx 66K mailto:ndesilva@azadc.gov https://guardianrfid.com/ https://guardianrfid.com/ tel:(763)+392-7269 tel:(512)+571-7328 mailto:paul@guardianrfid.com https://guardianrfid.com/ https://www.youtube.com/c/guardianrfid https://www.youtube.com/c/guardianrfid https://linkedin.com/company/guardian-rfid/ https://linkedin.com/company/guardian-rfid/ https://facebook.com/guardianrfid https://facebook.com/guardianrfid https://www.instagram.com/guardianrfid/ https://www.instagram.com/guardianrfid/ https://twitter.com/guardianrfid https://twitter.com/guardianrfid https://mail.google.com/mail/u/0/?ui=2&ik=8d2ef3eb5d&view=att&th=18bd47ca34b026a1&attid=0.1&disp=attd&realattid=f_lp05trnr0&safe=1&zw https://mail.google.com/mail/u/0/?ui=2&ik=8d2ef3eb5d&view=att&th=18bd47ca34b026a1&attid=0.1&disp=attd&realattid=f_lp05trnr0&safe=1&zw https://mail.google.com/mail/u/0/?ui=2&ik=8d2ef3eb5d&view=att&th=18bd47ca34b026a1&attid=0.2&disp=attd&realattid=f_lp05tuyh1&safe=1&zw https://mail.google.com/mail/u/0/?ui=2&ik=8d2ef3eb5d&view=att&th=18bd47ca34b026a1&attid=0.2&disp=attd&realattid=f_lp05tuyh1&safe=1&zw
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