Contract Award and Executive Summary.pdf
PDF 157 KB Posted
- Attached to
- RFID - Inmate Tracking and Management System
- Solicitation number
- BPM005593
- Issued by
- Arizona
About this file
This is a Contract Award and Executive Summary document issued by the Arizona Department of Corrections, Rehabilitation & Reentry for Solicitation No. BPM005593 regarding an RFID Inmate Tracking and Management System. The solicitation was issued electronically on August 25, 2023, to 32 prospective offerors and was formally advertised in The Arizona Republic. A solicitation amendment adding Exhibit E (Heat Maps) to the Scope of Work was issued on September 15, 2023. Proposals were due on September 27, 2023, at 5:00 PM Arizona Time, with only one offer received from Codex Corporation. The evaluation committee, comprising Nan Nesvig (Senior IT Program Manager), Erica Altigieri (Restrictive Housing Administrator), Tori LaRochelle (Senior IT Project Manager), and Maureen Rodriguez (Senior Manager IT Field Operations), conducted multiple rounds of evaluation including an initial consensus evaluation on October 13, 2023, and a Best and Final Offer (BAFO) evaluation on November 14, 2023. The contract was awarded to Codex Corporation DBA Guardian RFID on November 20, 2023, with final approval by Kerry Wells, Chief Procurement Officer, on November 28, 2023.
The proposals were evaluated on a total of 1,000 points based on three criteria: Method of Approach, Experience and Capacity of Offeror, and Pricing. The single offer received from Codex Corporation was determined to be responsive and responsible, with pricing deemed fair and reasonable as it was supported by relevant historical price data. The procurement followed Arizona Revised Statutes A.R.S. 41-2534 and Arizona Administrative Code A.A.C. R2-7-C317 procedures for competitive sealed proposals. No other offerors submitted proposals, and no specific contract term, renewal options, or pricing amounts are detailed in this executive summary document.
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Text version
RFP Contract Award and Executive Summary Solicitation No. BPM005593
RFID – Inmate Tracking and Management System
Arizona Department of Corrections, Rehabilitation & Reentry 701 E. Jefferson Street Phoenix, AZ 85034
PROCUREMENT DETERMINATION
RFP Contract Award and Executive Summary
SOLICITATION
No.: BPM005593
Description: RFID – Inmate Tracking and Management System
AUTHORITY
A.R.S. § 41-2534 Competitive sealed proposals; A.A.C. R2-7-C317 Contract Award
EXECUTIVE SUMMARY
DATE EVENT AND DESCRIPTION
Pre-Solicitation Activities
07/26/2023 First Procurement Disclosure Statement (PDS) was signed.
08/22/2023 Notification sent to the state governmental unit’s employees and the State Procurement Administrator regarding the date of the first PDS.
Solicitation Process
08/25/2023 This solicitation was issued electronically via the State’s eProcurement system. An electronic notification was sent to 32 prospective offerors who were registered in APP.
08/25/2023 The solicitation was formally advertised in The Arizona Republic in accordance with A.R.S. § 41-2534(C) and A.A.C. R2-7-C301(B).
09/15/2023 Solicitation amendment No. 1 was issued to add Exhibit E, Heat Maps, to the Scope of Work.
Evaluation Process
09/27/2023, 05:00 PM
MST (Arizona Time)
Proposals due. Offers were received from the following:
● Codex Corporation
09/29/2023 Clarifications were sought from Codex Corporation, in accordance with A.A.C.
R2-7-C313.
09/29/2023 Clarifications received from Codex Corporation.
10/06/2023 Process reviewed with evaluation committee members. PDS forms (SPO Forms 110, 120, and 130) signed/updated by evaluation committee members, and offers distributed. Committee members were:
● Nan Nesvig, Senior IT Program Manager
Document ID and Title: C317 RFP Contract Award and Executive Summary Determination Revision No.: 1 | Revision Date: 08-22-23 | Page 1 of 3
RFID – Inmate Tracking and Management System
Arizona Department of Corrections, Rehabilitation & Reentry 701 E. Jefferson Street Phoenix, AZ 85034
● Erica Altigieri, Restrictive Housing Administrator
● Tori LaRochelle, Senior IT Project Manager
● Maureen Rodriguez, Senior Manager IT Field Operations
10/13/2023 Initial Consensus Evaluation conducted in accordance with A.A.C. R2-7-C316.
10/13/2023 Revisions were requested from Codex Corporation, in accordance with A.A.C.
R2-7-C315(A).
10/16/2023, 03:47 PM
MST (Arizona Time)
Revisions received from Codex Corporation.
10/17/2023 The Evaluation Committee reviewed Revisions.
10/17/2023 Clarifications for Revisions were sought from Codex Corporation, in accordance with A.A.C. R2-7-C313.
10/17/2023 Clarifications received from Codex Corporation.
10/19/2023 The Evaluation Committee reviewed Clarifications.
10/30/2023 The Evaluation Committee meeting was held to discuss options.
10/31/2023 Negotiations Conducted with Offeror(s) deemed reasonably susceptible for award.
11/01/2023 A request for Best and Final Offer (BAFO) issued to all Offerors reasonably susceptible for award, in accordance with A.A.C. R2-7-C315.
11/09/2023, 03:14 PM
MST (Arizona Time)
BAFO Received.
11/14/2023 BAFO Evaluation conducted in accordance with A.A.C. R2-7-C316. See BAFO Evaluation included in the procurement file, if applicable.
11/14/2023 Best and Final Offer Consensus Evaluation conducted, in accordance with A.A.C.
R2-7-C316.
11/15/2023 Clarifications for confidentiality designation were sought from Codex Corporation, in accordance with A.A.C. R2-7-C313.
11/15/2023 Clarifications received from Codex Corporation.
11/16/2023 A Determination regarding Confidentiality was made for Codex Corporation, in accordance with A.A.C. R2-7-103.
11/20/2023 Recommendations of award(s) made by Evaluation Committee is as follows:
● Codex Corporation DBA Guardian RFID
CONSENSUS
The proposals were evaluated with a total possible score of 1,000 points. The proposals were evaluated based on the following criteria:
Document ID and Title: C317 RFP Contract Award and Executive Summary Determination Revision No.: 1 | Revision Date: 08-22-23 | Page 2 of 3
RFID – Inmate Tracking and Management System
Arizona Department of Corrections, Rehabilitation & Reentry 701 E. Jefferson Street Phoenix, AZ 85034
1. Method of Approach;
2. Experience and Capacity of Offeror; and
3. Pricing.
DETERMINATION
In accordance with A.A.C. R2-7-C309 Only One Offer Received, the Offer received from Codex Corporation
DBA Guardian RFID was reviewed based on the published evaluation criteria and it was determined that the Offer is responsive, responsible, and pricing is fair and reasonable because price is supported by relevant, historical price data.
DOCUMENTATION
This determination shall be placed in the Procurement File in the State’s eProcurement System.
Procurement Officer Signature Procurement Officer Title
Procurement Officer Name Date
Document ID and Title: C317 RFP Contract Award and Executive Summary Determination Revision No.: 1 | Revision Date: 08-22-23 | Page 3 of 3
Chief Procurement Officer
11/28/23Kerry Wells
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