RFID - Inmate Tracking and Management System

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) issued Solicitation No. BPM005593 for an RFID Inmate Tracking and Management System to deploy comprehensive inmate tracking technology across 20 prioritized correctional facilities statewide. The procurement seeks a qualified contractor to provide equipment, services, installation, maintenance, training, software, sensors, scanners, wristbands, ID cards, batteries, and related infrastructure necessary to implement a complete inmate tracking system. The system must support approximately 5,590 RFID tags and requires establishing an independent wireless network operating with 99% system uptime and minimal latency. Proposals were due by September 27, 2023, at 5:00 P.M. Arizona Time, with no pre-offer conference scheduled. Evaluation criteria encompassed Method of Approach (primary factor), Experience and Capacity of Offeror (secondary factor), and Pricing (tertiary factor), with a total possible score of 1,000 points. The contract term is twelve months with options to renew for four supplemental periods of up to 12 months each, with full implementation required by December 31, 2024, to comply with an existing court injunction.

The solicitation did not specify explicit set-aside designations for small businesses or disadvantaged enterprises. The procurement was classified as a "Not Small" contract category with a designation of 50. The incumbent or existing technology was not clearly detailed, though the solicitation indicated the need for system integration with existing offender management infrastructure. Guardian RFID, a subsidiary of Codex Corporation, was the sole bidder and was ultimately awarded the contract on November 28, 2023, with an effective date of January 1, 2024. The total five-year evaluation cost for the contract is $31,531,873.05, with first-year development and implementation costs of $19,429,637.56. The contractor must complete an Arizona Risk and Authorization Management Program (AZRamp) assessment, provide comprehensive insurance coverage including cyber liability, execute performance and payment bonds at 100% of contract value, and comply with federal, state, and local security requirements, including background checks and HIPAA regulations.