State of Arizona Dept of Corrections, Rehabilitation & Reentry

Inmate Tracking and Management System SOW

/// Introduction

The State of Arizona Dept of Corrections, Rehabilitation & Reentry (ADCRR) has contracted with Guardian RFID in an Agreement to provide a new Inmate Tracking System and assist ADCRR with the implementation of this system. This SOW is attached to and governed by the Agreement between the Parties. This SOW defines the principal activities and responsibilities of the ADCRR and Guardian RFID (collectively known as “Parties”) for the implementation of an Inmate Tracking System (“ITS”) for ADCRR jail facilities.

This SOW documents the primary responsibilities and activities for the implementation of ITS, the major implementation requirements, major implementation tasks, sets the Parties’ task completion expectations, and identifies the completion criteria for each task.

/// Project Scope

This SOW defines Guardian RFID’s products, services, and activities along with supporting ADCRR activities that are required to implement ITS to meet the goals and objectives.

The primary goal of the Project is to implement Wi-Fi Coverage at the ADCRR facilities and to implement Guardian RFID’s cloud-based inmate tracking solution in a way that:

· Enables ADCRR to manage its jail population effectively and efficiently.

· Ensures that ADCRR will be able to produce reports related to tracking out-of-cell time, program and activity participation, wellness checks and other common events, actions, and other routine custody functions.

· Meets the operational needs of ADCRR by providing correctional deputies and others with the ability to accurately and consistently track the following events while ensuring the safety of the inmate population and the ADCRR staff:

· inmate movements,

· inmate locations,

· inmate durations inside jail facility locations, work sites and other related program locations,

· inmate activity and program participation,

· attendance at nurse’s call

· facility security checks,

· attendance at mental health and medical appointments

· inmate welfare checks,

· inmate behavior observations

· other functions as determined by ADCRR.

· Includes the discovery and definition of work processes for how ADCRR will use the ITS to address each of the functions/workflows described above, including configuring the Guardian RFID’s software and devices to support each required workflow.

· Includes the specification development, and the development and testing of the following ITS interfaces:

· Current ADCRR Offender Management System (“OMS”) – data import of housing and inmate information. This interface will be accomplished via an SFTP process.

· Mugshot data import. This interface will be accomplished via a Secure File Transfer Protocol (SFTP).

· Includes the development and delivery of end-user, supervisor, and system administrator training for all ADCRR personnel, including the development of training materials and training aids which have been tailored to reflect ADCRR’s specific context, work processes and SPARTAN “workflows”.

· Includes the delivery, configuration, and installation of:

· Guardian RFID’s proprietary mobile devices,

· Guardian RFID’s proprietary mobile software,

· wall-mounted RFID tags,

· inmate-worn RFID wristbands/ID Cards,

· equipment necessary to produce or manage the RFID wristbands and ID cards,

· inmate RFID ID cards used by a subset of inmate in lieu of, or in addition to wrist bands,

· RFID ID cards used by deputies to automatically log on to SPARTAN devices,

· cloud hosted SaaS applications, and

· other Guardian RFID-provided components required for a working ITS.

/// Guardian RFID Solution Description

This Project will implement the Guardian RFID’s solution for ITS. The ITS solution is a Software-as-a-Service (SaaS) platform available to ADCRR staff through standard internet browsers and via Guardian RFID’s SPARTAN devices. As such, the Guardian RFID’s SaaS platform does not require any ADCRR servers or software to provide functionality. The solution does require ADCRR computers running standard browsers. The Guardian RFID SAAS platform will support the most recent versions of standard browsers.

The SPARTAN devices will communicate with Guardian's servers using a ADCRR network which will be installed by iT1. iT1 has designed a complete Cisco Meraki cloud managed network solution that is built on providing operational safeguards, redundancies, and load balancing for the robust services of the Guardian RFID solution today, while including the necessary network backbone and infrastructure for it to be utilize for critical facility functions as needed in the secured area or be quickly expanded for the addition of services in the administrative areas of the facilities.

The solution consists of the following components and capabilities:

· Guardian RFID system

· Mobile Command – software that will be used via Guardian RFID’s SPARTAN handheld devices to execute data collection, identification, and intelligence-gathering tasks in real-time.

· The SPARTAN devices will be used to scan and identify three types of RFID tags:

· Hard Tags – passive RFID devices that do not require power and are wall-mounted (drilled or otherwise attached) to ADCRR correctional facility walls.

· Inmate-worn RFID tags, known as Clincher Extra-Wide, which contain a passive RFID chip which is imbedded into plastic laminate wristbands that are firmly attached to inmates. The wristbands do not require power or batteries.

· Inmate RFID ID cards that are used by inmates temporarily released from custody for various reasons. The RFID ID cards will also be used by ADCRR ITS end users to login to SPARTAN Devices.

· The Command Cloud-based application which can be accessed by any ADCRR-approved desktop or mobile browser, including Microsoft Edge, Chrome, Firefox, and Safari.

· Wi-Fi System

· Install (1) Cat6a plenum rated cable to each Wireless Access Point (WAP) location, to be terminated on 1u cat6a patch panels within the MDF & IDF Cabinets and with cat6a rated modular connectors at the location. All cat6a cable and termination material will be provided by iT1.

· All Outside WAPs will be installed with external antennas as directed by iT1 engineering. All equipment will be provided by iT1

· All cabling within the secure space where offenders have access, will be installed in conduit at a minimum of 10’ of the offenders reach with compression connectors, and mounted with 2-hole straps within every 3’ and within 2’ of the end of the conduit. All hardware with these areas must be drive-in or security head screws for security reasons. All conduit, connectors and installation material will be provided by contractor.

· All cabling not installed in conduit must be properly self-supported with j-hook type supports or in conduit (if required by the site).

· All wall penetrations will be scanned prior to drilling and all new penetrations we create must be properly fire sleeved and filled with fire stop at the completion of the project, sleeves and fire stop provided by iT1.

· All cabling, cabinets, enclosures and patch panels must be properly labeled with professional type labels, provided by the iT1.

· All copper cabling will be tested, and certified, and proper test reports provided within 30 days after the completion of the site and all sites within 30 days of project completion.

· iT1 will provide RED lined drawings, to indicate the cable routes and exact locations of the IDF cabinets, AC outlet details upon the completion of the implementation project.

/// GENERAL PROJECT ASSUMPTIONS

The following assumptions apply to the Project.

Work Location and Performance

· Guardian RFID’s implementation work for the Project will be performed both onsite and remotely, as determined by the Guardian RFID’s.

· Guardian RFID shall be solely responsible for travel costs and other out of pocket expenses associated with onsite work.

· Guardian RFID will provide the services described in the SOW during normal business hours, 8:00 AM to 5:0, Central Time Monday through Friday, excepting official Federal Holidays.

· ADCRR will provide location and logistical support for meetings and other onsite activities.

· ADCRR will ensure participation by appropriate ADCRR resources in Project meetings.

· ADCRR will provide onsite workspace for Guardian RFID’s implementation team members on an as-needed basis.

Data Exchanges and Interfaces

· To ensure data currency within Guardian RFID’s inmate tracking system, inmate demographics, statuses and housing assignment data will be uploaded from the OMS and Mugshot system to Guardian every 2-5 minutes.

· Guardian RFID’s SFTP process or other methods, by mutual agreement between the Parties, will be used to upload and download data between other ADCRR systems and ITS.

· Guardian RFID will collaborate with ADCRR to develop procedures to properly handle interface/integration transmission errors.

· All data exchanges and created interfaces must be configured securely with the use of encryption.

Wi-Fi Network

· Customer will provide all fiber or copper connectivity between the MDF and IDF locations, to operate the network.

· MDF locations have been configured for (1) Cabinet/rack (1) Firewall, (1) Fiber Distribution switch, and (1) UPS with network connectivity. Data circuit, provided will be terminated with the MDF location.

· IDF locations have been configured for (1) Cabinet/rack (1) Firewall, (1) PoE Ethernet switch, and (1) UPS with network connectivity.

· Interior WAP quantities have been estimated, based utilizing 5 Ghz spectrum which will require additional WAP devices for desired coverage.

· Exterior WAP quantities have been estimated, based utilizing 5 Ghz spectrum with external antennas for desired coverage.

· iT1 will be allowed to conduct an active RF survey to determine the exact amount and placement of the WAP devices, upon award to provide a best and final engineered proposal as heat maps provided by DOC may have been for 2.4Ghz spectrum.

· AZ DOC will provide adequate escorts to operate multiple installation crews in different areas without major delays.

· AZ DOC will provide adequate and secure space within the facility to store installation material and locked toolbox to secure tools, versus taking outside the fence every day. If needed iT1 can provide a Conex box for this storage at an additional cost.

ITS Data Integrity and Ownership

· All the data captured by ITS devices is owned by the ADCRR.

· Guardian RFID and ADCRR will collaborate (work together) to ensure ITS data availability, usability, consistency, integrity, and security.

Guardian RFID’s project management will coordinate Wi-Fi installation by iT1. iT1 will install the following networking equipment at each facility and will provide ongoing support and maintenance of the network. The following location list is presented alphabetically however Guardian will prioritize the order of site installations based in conjunction with directives and priorities from ADCRR.

Douglas Mohave Detention

· Establish new MDF location, with (1) cabinet, provided by iT1.

· Provide and install (2) cat6a cables from Telco demark location to the new MDF, in the same room.

· Establish (2) new IDF locations in a secure area with (1) cabinet each, provided by iT1

· Provide, install configure and test (6) interior WAP and (2) Exterior WAP with additional antennas.

Eyman Browning

· Establish new MDF location, with (1) cabinet, provided by iT1.

· Provide and install (2) cat6a cables from Telco demark location to the new MDF, in the same room.

· Establish (7) new IDF locations in a secure area with (1) cabinet each, provided by iT1

· Provide, install configure and test (144) interior WAP and (12) Exterior WAP with additional antennas.

Eyman SMU-1

· Establish new MDF location, with (1) cabinet, provided by iT1.

· Provide and install (2) cat6a cables from Telco demark location to the new MDF, in the same room.

· Establish (7) new IDF locations in a secure area with (1) cabinet each, provided by iT1

· Provide, install configure and test (192) interior WAP and (12) Exterior WAP with additional antennas.

Lewis Bachman Detention

· Establish new MDF location, with (1) cabinet, provided by iT1.

· Provide and install (2) cat6a cables from Telco demark location to the new MDF, in the same room.

· Establish (1) new IDF locations in a secure area with (1) cabinet each, provided by iT1

· Provide, install configure and test (10) interior WAP and (2) Exterior WAP with additional antennas.

Lewis Morey Detention

· Establish new MDF location, with (1) cabinet, provided by iT1.

· Provide and install (2) cat6a cables from Telco demark location to the new MDF, in the same room.

· Establish (1) new IDF locations in a secure area with (1) cabinet each, provided by iT1

· Provide, install configure and test (10) interior WAP and (2) Exterior WAP with additional antennas.

Lewis Steiner Detention

· Establish new MDF location, with (1) cabinet, provided by iT1.

· Provide and install (2) cat6a cables from Telco demark location to the new MDF, in the same room.

· Establish (1) new IDF locations in a secure area with (1) cabinet each, provided by iT1

· Provide, install configure and test (10) interior WAP and (2) Exterior WAP with additional antennas.

Lewis Rast Max Custody Watch

· Establish new MDF location, with (1) cabinet, provided by iT1.

· Provide and install (2) cat6a cables from Telco demark location to the new MDF, in the same room.

· Establish (6) new IDF locations in a secure area with (1) cabinet each, provided by iT1

· Provide, install configure and test (186) interior WAP and (18) Exterior WAP with additional antennas.

Perryville Lumley Detention

· Establish new MDF location, with (1) cabinet, provided by iT1.

· Provide and install (2) cat6a cables from Telco demark location to the new MDF, in the same room.

· Establish (1) new IDF locations in a secure area with (1) cabinet each, provided by iT1

· Provide, install configure and test (4) interior WAP and (4) Exterior WAP with additional antennas.

Perryville Watch Cells

· Establish new MDF location, with (1) cabinet, provided by iT1.

· Provide and install (2) cat6a cables from Telco demark location to the new MDF, in the same room.

· Establish (1) new IDF locations in a secure area with (1) cabinet each, provided by iT1

· Provide, install configure and test (5) interior WAP and (2) Exterior WAP with additional antennas.

Perryville Ward

· Establish new MDF location, with (1) cabinet, provided by iT1.

· Provide and install (2) cat6a cables from Telco demark location to the new MDF, in the same room.

· Establish (1) new IDF locations in a secure area with (1) cabinet each, provided by iT1

· Provide, install configure and test (4) interior WAP and (2) Exterior WAP with additional antennas.

Phoenix Watch Cells

· Establish new MDF location, with (1) cabinet, provided by iT1.

· Provide and install (2) cat6a cables from Telco demark location to the new MDF, in the same room.

· Establish (1) new IDF locations in a secure area with (1) cabinet each, provided by iT1

· Provide, install configure and test (4) interior WAP and (2) Exterior WAP with additional antennas.

Safford Fort Grant Miles DW

· Establish new MDF location, with (1) cabinet, provided by iT1.

· Provide and install (2) cat6a cables from Telco demark location to the new MDF, in the same room.

· Provide, install configure and test (6) interior WAP and (2) Exterior WAP with additional antennas.

Tucson Cimarron Detention

· Establish new MDF location, with (1) cabinet, provided by iT1.

· Provide and install (2) cat6a cables from Telco demark location to the new MDF, in the same room.

· Establish (1) new IDF locations in a secure area with (1) cabinet each, provided by iT1

· Provide, install configure and test (8) interior WAP and (2) Exterior WAP with additional antennas.

Tucson Complex Detention Unit

· Establish new MDF location, with (1) cabinet, provided by iT1.

· Provide and install (2) cat6a cables from Telco demark location to the new MDF, in the same room.

· Establish (1) new IDF locations in a secure area with (1) cabinet each, provided by iT1

· Provide, install configure and test (8) interior WAP and (2) Exterior WAP with additional antennas.

Tucson Manzanita Detention

· Provide and install (2) cat6a cables from Telco demark location to the new MDF, in the same room.

· Establish (1) new IDF locations in a secure area with (1) cabinet each, provided by iT1

· Provide, install configure and test (2) interior WAP and (2) Exterior WAP with additional antennas.

Tucson Rincon Mental Health

· Establish new MDF location, with (1) cabinet, provided by iT1.

· Provide and install (2) cat6a cables from Telco demark location to the new MDF, in the same room.

· Establish (1) new IDF locations in a secure area with (1) cabinet each, provided by iT1

· Provide, install configure and test (10) interior WAP and (4) Exterior WAP with additional antennas.

Tucson Winchester Detention

· Establish new MDF location, with (1) cabinet, provided by iT1.

· Provide and install (2) cat6a cables from Telco demark location to the new MDF, in the same room.

· Establish (2) new IDF locations in a secure area with (1) cabinet each, provided by iT1

· Provide, install configure and test (3) interior WAP and (2) Exterior WAP with additional antennas.

Winslow Complex Detention

· Establish new MDF location, with (1) cabinet, provided by iT1.

· Provide and install (2) cat6a cables from Telco demark location to the new MDF, in the same room.

· Establish (1) new IDF locations in a secure area with (1) cabinet each, provided by iT1

· Provide, install configure and test (4) interior WAP and (2) Exterior WAP with additional antennas.

Yuma Cheyenne Detention

· Establish new MDF location, with (1) cabinet, provided by iT1.

· Provide and install (2) cat6a cables from Telco demark location to the new MDF, in the same room.

· Establish (2) new IDF locations in a secure area with (1) cabinet each, provided by iT1

· Provide, install configure and test (5) interior WAP and (1) Exterior WAP with additional antenna.

Yuma Dakota and Mental Health

· Provide and install (2) cat6a cables from Telco demark location to the new MDF, in the same room.

· Establish (2) new IDF locations in a secure area with (1) cabinet each, provided by iT1

· Provide, install configure and test (7) interior WAP and (2) Exterior WAP with additional antenna.

(Repeated for each complex)

Task Description:

A Project kickoff meeting will be held involving ADCRR and GUARDIAN RFID after Standard Terms and Conditions has been executed by both parties.

The objective of this task is to ensure that all Project assumptions are valid, the Parties have discussed the draft Project schedule and can mutually agree to it at the meeting or shortly thereafter, and all requirements and expectations are understood prior to beginning any significant work.

GUARDIAN RFID Deliverables:

The following deliverables are included in this task:

· Updated Project schedule (if required).

· Kickoff meeting notes.

· Development of Acceptance of testing and exit criteria, utilizing the Project Deliverable Acceptance form.

Task Prerequisites:

The following items must be completed prior to beginning this task:

· The Standard Terms and Conditions, associated Task List and this SOW must be executed/signed by both parties.

· GUARDIAN RFID has assigned a Project Manager and named a Project team.

· GUARDIAN RFID’s Project team members have successfully passed ADCRR background checking process.

· The Task list/SOW has been distributed to the ADCRR and GUARDIAN RFID’s Project teams.

· ADCRR has provided the GUARDIAN RFID with appropriate plans and facility layouts, which the GUARDIAN RFID can reference during and after the familiarization tour.

Task Assumptions:

The following assumptions apply to this task:

· The ADCRR Project Manager will conduct the Kickoff meeting at a local facility.

· The GUARDIAN RFID’s Project Manager will participate in the Kickoff meeting and cover appropriate topics during the meeting.

· The GUARDIAN RFID’s Project Manager and key team members will attend the Kickoff meeting. If mutually beneficial an onsite Kickoff meeting may be required. Some members of the GUARDIAN RFID’s Project team may participate remotely.

· The ADCRR will leverage the GUARDIAN RFID’s onsite presence to conduct a physical tour of each correctional facility, which will focus on helping the GUARDIAN RFID understand the layout of each facility in order that the GUARDIAN RFID can advise on Hard Tag placement.

· The Project schedule will be discussed, further elaborated, and updated as required during the meeting.

GUARDIAN RFID’s Responsibilities:

· Review the Project organization, roles, and responsibilities with ADCRR.

· Provide an overview of the solution, solution components and implementation process, including a thorough review of the SOW to set expectations and to answer any questions regarding the Project’s implementation approach.

· Work with ADCRR to identify and document potential Project risks and action items that affect the Project schedule and resources.

· Provide ADCRR with detailed technical information regarding any network access requirements for the ITS system to function.

ADCRR Responsibilities:

· Command Staff provides Contact Gathering information

· Participate in deployment discussions, including any risks or issues presented.

· Describe ADCRR network capabilities and requirements.

· Describe ADCRR Wi-Fi/LTE along with its capabilities.

· Participate in schedule discussions.

· Include Security Operations, including but not limited to command staff, training staff, and compliance staff.

Task Completion Criteria:

This task is considered complete upon:

· Acceptance of the updated Project schedule and kickoff meeting notes by the ADCRR Project Manager.

· Testing and Acceptance Criteria forms labeled “Project Deliverable Acceptance Forms | Task” are created and agreed upon.

(Repeated for each facility)

SaaS Cloud Platform License Installation, Configuration and ADCRR Access During this task, the GUARDIAN RFID will set up, configure, and tailor GUARDIAN RFID’s SaaS platform, for ADCRR use based on information provided by ADCRR. Platform will be the most current stable version of the Guardian RFID inmate tracking platform. It is broken down into two main portions. Platform configuration and SSO Integration for web.

Task Prerequisites:

Deliverable #1

Software Platform Task Description:

This task is intended to inform GUARDIAN RFID of the required information to create ADCRR database. The completion of this task will involve information gathering, coordination with both teams’ project management groups and necessary stakeholders to accomplish desired configuration.

GUARDIAN RFID Deliverables:

GUARDIAN RFID Project manager will share a common document/s with ADCRR PM to create necessary framework to configure ADCRR database. Information will include:

1. list of housing assignments,

2. a spreadsheet of Hard Tag mappings,

3. list of officers,

4. list of predefined text for cell checks,

5. list of predefined text for movements, and

6. list of predefined text for supplies.

7. Fill out user stories for acceptance testing.

Meeting reviewing the website release and educational discussion on user configurability and function.

Task Assumptions:

ADCRR will appoint a member of the correctional staff to this deliverable. GUARDIAN RFID and ADCRR PM will coordinate and share best/legal based practices for deployment in coordination. All necessary staff are involved as this new system will require new policy and procedure considerations, specifically impacting compliance requirements and officer workflow.

GUARDIAN RFID’s Responsibilities:

· GUARDIAN RFID will gather database information from the ADCRR. Information will include, housing assignments, hard tag locations, officer lists, etc..

· GUARDIAN RFID will build database and configure based upon best/legal based practices and guidance provided by ADCRR.

· GUARDIAN RFID will set up a release meeting with ADCRR to ensure all areas of the platform are explored and understood.

ADCRR Responsibilities:

· Command Staff provides a complete list of permanent inmate housing locations/assignments.

· Command Staff provides a complete list of temporary inmate movements/assignments.

· Participate in deployment discussions, including any risks or issues presented.

· Meet with GUARDIAN RFID PM to receive credentials and access the platform.

Task Completion Criteria:

· Initial testing acceptance criteria based on Project Deliverable Acceptance form. Accepted by both project managers.

GUARDIAN RFID will package, and ship all quoted, non-mobile-device hardware to the ADCRR and help ADCRR with any setup, testing, training, and guidance on deployment.

GUARDIAN RFID Deliverables:

Guardian RFID will complete the following activities as part of this deliverable:

· This includes hardware such as Hard Tags, laminators, printers, and RFID Wristband/ID/Fob Activators.

· Lead remote workshops that explain the available formats and types of data contents that are typically included in the production of inmate-worn, RFID wristbands. Guardian RFID will review with ADCRR SMEs industry best practices that should be followed with the RFID wristbands.

· Configure the inmate RFID wristband printers that will be used to print inmate wristbands, if purchased from GUARDIAN RFID.

· Guardian RFID will provide Hard Tag installation guidelines/documentation.

Task Prerequisites:

· Deliverable #1 completion.

· This deliverable may be satisfied during Deliverable #2 to allow for end user testing of equipment soon after Deliverable #2 to be most time efficient.

Task Assumptions:

· An itemized list of this deliverable is stated in the billing section of this SOW.

· This deliverable is considered complete upon receipt from ADCRR that GUARDIAN RFID's place of business.

· ADCRR facilities crews will be solely responsible for installing all Hard Tags, to include mounting hardware.

· ADCRR will appoint members of the correctional staff to assist in the data gathering, validation and completion of this deliverable.

· Hard Tag installation will meet Guardian RFID’s specifications/installation guides provided.

GUARDIAN RFID’s Responsibilities:

· Provide tracking information for shipped equipment.

· Guardian RFID will package and ship the Hard Tags identified during completion of the System Architecture and RFID Hardware Refinement deliverable.

· Guardian RFID will provide industry best practices Hard Tag installation guide / documentation.

· Guardian RFID will provide ADCRR with documentation describing the procedures required to test the configuration and installation of Hard Tags.

· Guardian RFID will assist ADCRR in verifying the accuracy of hard tag locations as required.

· Guardian RFID will respond in a timely manner to questions and other requests from the ADCRR Hard Tag installers.

· Provide instructional information to test equipment specific to each type of equipment.

· Provide RMA information or Replacement to any damaged equipment identified by ADCRR.

· Remote assistance with set up and configuration of wristband printers and other Equipment, if purchased.

ADCRR Responsibilities:

· Install the RFID Hard Tags per the design contained in the System Architecture and RFID Hardware Refinement deliverable, specifically the Hard Tag location spreadsheet.

· Develop naming conventions for how locations will be described in the Guardian system. This is the description which will be displayed on the SPARTAN handheld device when it is scanned.

· Input the location description for each of the hard tags into the On-Demand system.

· Manually scan each hard tag with a SPARTAN device to verify that each hard tag location is correct.

· Contact Guardian RFID regarding any installation questions and issues.

· Test the installation and repair as necessary.

· Test RFID hardware provided by Guardian RFID.

· Provide any list of damages, faults or errors involving received equipment.

Task Completion Criteria:

· ADCRR acknowledges receipt of hardware.

· ADCRR completes hard tag installation

(Repeated for each complex)

ADCRR will create a software service on its servers that sends data to the GUARDIAN RFID’s server. GUARDIAN RFID will create a software service on its servers to process ADCRR data for its platform workflows. The data will consist of inmate identification (e.g.: name, housing, mugshot). Technical documentation will be provided to the ADCRR upon request.

GUARDIAN RFID will grant ADCRR access to its API. ADCRR will access the GUARDIAN RFID API to gather data for its OMS workflows. The data will consist of officer logs (e.g.: cell checks, headcounts, supply passes). GUARDIAN RFID is not responsible for how this data is applied to the ADCRR OMS. Technical documentation will be provided to ADCRR upon request.

GUARDIAN RFID Deliverables:

· Development and successful testing of the in-scope integrations

Task Prerequisites:

The following items must be completed prior to beginning this task:

· Acceptance by ADCRR of Interface Control Document deliverables.

· Any required NDAs between Guardian RFID and third-party vendors are Executed/signed.

Task Assumptions:

· Inmates that are marked as Released from the OMS will not be available for inmate-specific workflows within the GUARDIAN RFID platform. If inmates are marked Released in the OMS but remain in the facility for a significant time, then both parties will agree on the necessary database triggers or the ADCRR will resort to updating its data entry policy.

· Each inmate must be assigned to a specific housing location, for the cell checks process. If inmate housing assignments are managed centrally then ADCRR will need to decentralize or streamline the housing assignment process.

· ADCRR will coordinate any required interactions with third-party vendors for the development and testing of the interfaces.

GUARDIAN RFID’s Responsibilities:

· GUARDIAN RFID Project Manager provides OMS interface requirements

· GUARDIAN RFID Project Manager evaluates/tests interface setup

· Participate in each interface’s acceptance testing and adjustment as necessary.

ADCRR Responsibilities:

· Command Staff orders OMS interface from OMS account manager or completes in house.

· Provide SMEs as required to collaborate with Guardian RFID.

· Manage any third-party interface coordination as needed.

· Provide the network connectivity required to support each interface.

· Coordinate the installation and testing of the ADCRR side of each interface.

· Participate in each interface’s acceptance testing and adjustment as necessary.

ADCRR sends email to GUARDIAN RFID project manager confirming that new bookings are appearing in OnDemand.

Guardian RFID will configure SPARTAN device software to match ADCRR configuration, network configuration, and workflows.

GUARDIAN RFID Deliverables:

GUARDIAN RFID will load the following software components onto the mobile devices:

Task Prerequisites:

GUARDIAN RFID will not ship out mobile devices until ADCRR provides Wi-Fi configurations. GUARDIAN RFID will send ADCRR a Wi-Fi configuration questionnaire shortly after Execution of System Agreement.

Task Assumptions:

ADCRR technicians will be solely responsible for updating their local area network and firewall to accommodate the GUARDIAN RFID's mobile devices. GUARDIAN RFID will provide thorough documentation shortly after contract execution.

GUARDIAN RFID’s Responsibilities:

· Guardian RFID will configure the required number of SPARTAN devices purchased by ADCRR.

ADCRR Responsibilities:

· None

Task Completion Criteria:

GUARDIAN RFID project manager sends email to ADCRR confirming that all mobile devices are provisioned.

Guardian RFID will configure the SPARTAN devices to contain the workflows and other relevant ADCRR -specific information identified during the Configuration Phase deliverables; specifically, the workflows identified in the Workflow configuration deliverable.

After the configuration is complete, Guardian RFID will ship the SPARTAN devices identified in the System Architecture and RFID Hardware Refinement deliverable to ADCRR.

GUARDIAN RFID Deliverables:

The following deliverables are included in this task:

· Delivery to ADCRR facilities of the required number of SPARTAN devices.

· Delivery to ADCRR facilities of the required number of SPARTAN charging/docking stations.

· Completion of factory testing of the SPARTAN devices.

· Completion of SPARTAN configuration testing.

· Delivery of SPARTAN operators and maintenance manuals.

· Delivery of a simple staff user guide sheet.

Task Prerequisites:

The following items must be completed prior to beginning this task:

· Acceptance by ADCRR of the System Architecture and RFID Hardware Refinement deliverable and BOM.

· Acceptance by ADCRR of the Workflow Configuration deliverable.

· Acceptance by ADCRR of the Wristband Configuration and Training deliverable.

· Any required Agreement amendments related to SPARTAN devices are either complete or substantially complete.

Task Assumptions:

The following assumptions apply to this task:

· An itemized list of the SPARTAN mobile devices is included in the System Architecture and RFID Hardware Refinement deliverable.

· Guardian RFID will provide operators and maintenance manuals for each SPARTAN device shipped to ADCRR.

· ADCRR will distribute the SPARTAN devices to appropriate Sheriff’s Office staff to support user acceptance testing, training, and Cutover activities.

GUARDIAN RFID’s Responsibilities:

· Provide tracking information for shipped equipment.

· Guardian RFID will complete the following activities as part of this deliverable:

· Guardian RFID will provide ADCRR with the power and environmental requirements for the SPARTAN charging/docking stations.

· Guardian RFID will configure the number of SPARTAN devices identified during completion of the System Architecture and RFID Hardware Refinement deliverable.

· Guardian RFID will configure the SPARTAN devices to contain the ADCRR-specific workflows and related information compiled during the Project’s Configuration Phase.

· Guardian RFID will provide operators and maintenance manuals for each SPARTAN device shipped to the ADCRR.

· Guardian RFID will respond in a timely manner to questions and other requests from the ADCRR regarding the delivery of the SPARTAN devices.

ADCRR Responsibilities:

· Inventory and tag the delivered SPARTAN devices.

· Ensure that power and related requirements of the SPARTAN charging/docking stations are installed, tested and operational.

· Test the SPARTAN devices to ensure they meet Original Equipment Manufacturers’ (OEM’s) specifications.

· Test the configuration of the delivered SPARTANS to ensure that they are properly configured to meet ADCRR ITS requirements.

· Store the SPARTAN devices until required for user acceptance testing, training, and Cutover.

· Distribute the SPARTAN devices to appropriate ADCRR personnel to support user acceptance testing, training, and Cutover.

· Contact Guardian RFID in a timely manner regarding any questions and issues related to the SPARTAN device delivery.

ADCRR sends email to GUARDIAN RFID project manager confirming the arrival of all packages.

Guardian RFID will ship the hardware peripherals included in the System Architecture and RFID Hardware Refinement deliverable to ADCRR. ADCRR will install and test the hardware peripherals at their designated locations.

GUARDIAN RFID Deliverables:

The following deliverables are included in this task:

· Delivery to ADCRR facilities of the hardware peripherals identified in the System Architecture and RFID Hardware Refinement deliverable.

· Provision to ADCRR of OEM and Guardian RFID-provided installation documentation.

· Successful installation of the identified hardware peripherals.

Task Prerequisites:

The following items must be completed prior to beginning this task:

· Acceptance by ADCRR of System Architecture and RFID Hardware Refinement deliverable and BOM.

· Acceptance by ADCRR of Guardian RFID’s Project Schedule.

· Any required hardware peripheral Agreement amendments are either complete or substantially complete.

Task Assumptions:

The following assumptions apply to this task:

· An itemized list of the hardware peripheral equipment is included in the System Architecture and RFID Hardware Refinement deliverable.

· Original Equipment Manufacturers’ (OEM’s) documentation is included with all the hardware peripheral provided by Guardian RFID.

· Guardian RFID will provide installation specifications/guidelines that are not included in the OEM documentation that are required to support ITS functionality.

· ADCRR will install Guardian RFID provided hardware peripherals according to OEM and Guardian RFID’s specifications/installation guides.

GUARDIAN RFID’s Responsibilities:

Guardian RFID will complete the following activities as part of this deliverable:

· Guardian RFID will package and ship to ADCRR the hardware peripherals identified during completion of the System Architecture and RFID Hardware Refinement deliverable.

· Guardian RFID will provide any additionally required documentation and instructions to enable the hardware peripherals to be fully operational within ITS.

· Guardian RFID will respond in a timely manner to questions and other requests regarding the installation and configuration of the hardware peripherals.

ADCRR Responsibilities:

· Install hardware peripherals per the information contained in the System Architecture and RFID Hardware Refinement deliverable.

· Install the hardware peripherals per OEM documentation and additional installation and configuration instructions provided by Guardian RFID.

· Contact Guardian RFID regarding any installation and configuration questions and issues.

· Test the installed hardware peripherals and repair as necessary.

ADCRR sends email to GUARDIAN RFID project manager confirming the arrival of all packages.

GUARDIAN RFID will strive to maximize the number of individually trained staff members prior to go-live.

Over the years, the GUARDIAN RFID has found a positive correlation between the percentage of individually trained staff members and long-term ADCRR satisfaction.

GUARDIAN RFID Deliverables:

Guardian will provide trainer staff to provide onsite training and job shadowing with project go live.

Task Prerequisites:

· All other deliverables completed.

· System is ready for go live.

Task Assumptions:

The following assumptions apply to this task:

· Guardian RFID will collaborate with ADCRR to establish the most effective and non-intrusive training method.

· Guardian RFID and ADCRR will collaborate and mutually agree on the timing and length of each training class type provided by Guardian RFID.

· ADCRR is able to video record Guardian RFID’s training for future use.

· Guardian RFID provided training will be led by Guardian RFID’s training staff onsite at ADCRR facilities.

· ADCRR will provide and equip appropriate training facilities for the training.

· The types of training identified in the updated training plan will be provided including, but not limited to:

· Workflow configuration – how to add, delete and modify ITS workflows.

· RFID wristband and identification card production – how to prepare and produce wristbands and RFID identification cards.

· Report writing training – individual training of the ADCRR report writing SMEs.

· System administrator – individual training of the ADCRR system administrators.

· End user – individual training of the ADCRR ITS end users .

· Each day of training must contain at least one of the following activities:

· an on-site instructional class conducted by an authorized GUARDIAN RFID trainer, or

· an on-site shadowing session conducted by an authorized GUARDIAN RFID trainer.

GUARDIAN RFID’s Responsibilities:

Guardian RFID will complete the following activities as part of this deliverable:

· Guardian RFID will meet onsite with ADCRR correctional SMEs to review the ADCRR correctional policies and procedures impacted by ITS.

· Guardian RFID will meet with ADCRR technical and correctional SMEs to review and discuss the types of administration activities required by ITS.

· Guardian RFID will prepare training agendas and training materials for the types of training identified in the training plan based on these meetings.

· Guardian RFID will provide the ADCRR with a set of draft training agendas and training materials for the types of training identified in the training plan.

· The Guardian RFID’s and ADCRR Project Managers will collaborate and mutually agree upon the location and timing of Guardian RFID-provided training classes.

· Guardian RFID will provide the training identified in the training plan onsite at ADCRR facilities.

ADCRR Responsibilities:

· ADCRR will arrange for maximum staff participation in training.

· ADCRR will assign correctional SMEs to review and discuss the policies and procedures impacted by ITS with Guardian RFID’s SMEs.

· ADCRR will assign technical and correctional SMEs to review and discuss the types of administration activities required by ITS.

· ADCRR will review the draft training agendas and training materials provided by Guardian RFID and transmit to Guardian RFID any changes required by the ADCRR.

· ADCRR will prepare and equip training facilities to host all training sessions.

· ADCRR will provide each trainee with their own electronic copy of the training agendas and materials.

· ADCRR will schedule training sessions for personnel and ensure the attendance at each session.

Training and subsequent shadowing period is completed.

/// Pricing

Pricing for Year 1 of Wi Fi installation and setup and configuration of Guardian RFID inmate Tracking Solution.

Includes:

· Networking Equipment

· Installation of Networking Equipment

· Initial Year 1 support and maintenance of Networking Equipment

· 3,835 Guardian RFID Hard Tags and any additional Spacers required

· 365 Guardian RFID SPARTAN devices and Holsters

· Guardian RFID Command Cloud web platform

· Guardian RFID Operational Intelligence Business Intelligence reporting system

· Mobile Command XR software

· Academy Unlimited training library access

· Implementation Costs

· Training

· RFID activators

· Inmate ID Cards

· Officer ID Cards

$9,986,655.92

Guardian RFID requests 20% project costs upfront as an initial payment and then milestone payments aligning with each facility configured for Wi-Fi and onboarded with the Guardian RFID system. Exact terms and conditions to be negotiated in good faith.

Pricing for Year 2 includes support and maintenance for Wi-Fi network at each facility, support and maintenance, licensing, and hardware leasing costs for Guardian RFID. Does not include additional consumables such as Inmate & Officer ID cards.

$2,387,257.60

© 2021 GUARDIAN RFID. All right reserved. GUARDIAN RFID, Mobile Command, and SPARTAN are U.S. registered trademarks.

Protected by Pat.: 9,483,926; Pat.: 9,396,447; Pat.: 9,251,691; Pat.: 9,024,753; Pat.: 9,024,754 with other patents pending.

This document is propriety and confidential.

© 2021 GUARDIAN RFID. All right reserved. GUARDIAN RFID, Mobile Command, and SPARTAN are U.S. registered trademarks.

Protected by Pat.: 9,483,926; Pat.: 9,396,447; Pat.: 9,251,691; Pat.: 9,024,753; Pat.: 9,024,754 with other patents pending.

This document is propriety and confidential.

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