J-16.pdf

SECTION J Attachment 16 Environmental Health and Safety Management

Table of Contents

TABLE OF CONTENTS

ENVIRONMENTAL HEALTH AND SAFETY MANAGEMENT

1 GENERAL

2 EHS MANAGEMENT SYSTEM

2.1 SCHEDULING AND RECORDKEEPING

3 REFRIGERANTS

3.1 CONTROL AND CERTIFICATION

3.1.1 Certified Handlers

3.1.2 Refrigerant Monitor Testing

3.2 AQMD OPERATING PERMITS

4 UNDERGROUND AND ABOVE GROUND STORAGE TANKS

5 SOLID WASTE MANAGEMENT

5.1 COMPOSTING PROGRAM

6 POLYCHLORINATED BIPHENYL (PCB) CONTROL

7 FACILITY HAZARDS

8 WORKPLACE SAFETY AND HEALTH PROGRAM

8.1 ACCIDENT REPORTING

8.2 BLOOD-BORNE PATHOGENS

8.3 EMERGENCY EYEWASHES AND SHOWERS

8.4 ELECTRICAL SAFETY – ELECTRICAL HAZARDS AND ARC FLASH

8.5 CONFINED SPACES

8.6 HAZARD COMMUNICATION PROGRAM

8.7 HAZARDOUS CONDITIONS

8.8 HEARING CONSERVATION

8.9 HIGH RISK ACTIVITIES AND RWA WORK

8.10 JOB HAZARD ANALYSIS (JHA)

8.11 MATERIALS HANDLING

8.12 OBSTRUCTIONS

8.13 PERSONAL PROTECTIVE EQUIPMENT (PPE)

8.14 PUBLIC PROTECTION REQUIREMENTS

8.15 FALL PROTECTION

8.15.1 Roof Work

8.15.2 Scaffolding

8.16 STORAGE

8.17 TEMPORARY CONSTRUCTION BARRIERS

8.18 WELDING, CUTTING, AND BURNING

8.19 WINDOW WASHING AND ELEVATED MAINTENANCE

8.20 POWERED PLATFORMS

8.21 LOCKOUT / TAG OUT

8.22 ASBESTOS AWARENESS TRAINING

9 HAZARDOUS MATERIALS

9.1 HAZARDOUS MATERIAL STORAGE

9.2 SAFETY DATA SHEETS (SDS)

DRAFT

9.3 DISPOSITION OF HAZARDOUS/UNIVERSAL /RESIDUAL WASTES

10 ENVIRONMENTAL REPORTS

10.1 RECYCLED CONTENT PRODUCT PURCHASE ANNUAL REPORTING

10.2 NON-BIO-BASED PRODUCTS

10.3 BIO-BASED PRODUCTS

11 ENERGY AND WATER CONSERVATION

11.1 ENERGY/WATER AUDITS

11.2 ENERGY AWARENESS

11.3 DEMAND RESPONSE PROGRAMS

11.4 ENERGY CURTAILMENT PROGRAM

11.5 ADVANCED METERING PROGRAM

11.6 VERIFICATION AND CALIBRATION

11.7 SMART BUILDING TECHNOLOGY (RESERVED)

12 ENVIRONMENTAL REBATES

13 GREEN PURCHASING PLAN

13.1 SUSTAINABLE PRODUCTS

13.2 EXEMPTIONS

13.3 PROOF OF COMPLIANCE

14 TRAINING AND QUALIFICATIONS

15 PROGRAM EVALUATION

JOB HAZARD ANALYSIS WORKSHEET

ENERGY AND WATER QUARTERLY REPORT

ENVIRONMENTAL HEALTH AND SAFETY MANAGEMENT

1 General

It is Department of State (DOS) policy to conduct all activities that support our diplomatic missions in an environmentally sound, healthful, safe, energy-efficient, and sustainable manner.

The DOS Domestic Environmental and Safety Division (DESD) is responsible for implementing environmental, health and safety (EHS) policies for all domestic Department of State (DOS) facilities, including facilities that are owned or leased by the Government.

The CFS Contractor will follow all DESD policies and procedures, all Federal, State, and Local laws and Regulations and shall use to the extent practicable, the safest and most environmentally friendly products and processes available, including, but not limited to products containing recycled content, environmentally sustainable products and services, bio-based products, and products and services that minimize the use of energy, water, and other resources.

The Contractor, not the Government, is responsible for ensuring its subcontractors are qualified to safely perform the work under this contract and are adhering to the requirements of this contract and all applicable regulations.

The contractor is required to actively participate in third party management system certification programs pursued by the Department of State. Such programs may include US Green Building Council Leadership in Energy and Environmental Design for Existing Buildings Operations and Maintenance (LEED EB O&M), the Occupational Safety and Health Administration’s Voluntary Protection Program (VPP), and the Environmental Protection Agency’s Performance Track Program.

Compliance with applicable regulatory requirements is the responsibility of the Contractor. The contractor shall be fully responsible for providing and accomplishing the required services as outlined in the contract while maintaining conformance with applicable environmental, energy, health, and safety mandates. Where there is a conflict between applicable regulations, the most stringent shall apply.

The contractor is encouraged to seek assistance and guidance on all EHS issues from the CO or their designee and DESD.

2 EHS Management System

The Contractor must institute an EHS Management System as part of this contract and designate the person who is ultimately responsible for managing the EHS program (EHS Coordinator). As part of the bid process, the Contractor must provide a written summary in advance of how EHS considerations are integrated into their routine contract operations. The summary should address the following:

Leadership commitment and employee involvement Roles and responsibilities Workplace analysis, hazard prevention and control Training and communication Program auditing, evaluation and management review Recordkeeping

The EHS Coordinator is responsible for communicating with the COR and DESD with respect to EHS issues; ensuring personnel performing assigned tasks are appropriately qualified and certified; performing quality assurance audits, documenting corrective actions, and performing follow-up inspections; developing trend analysis data; and providing written technical reports concerning technical issues or potential problems. The EHS Coordinator may be supported by other EHS professionals at the contractor’s discretion.

2.1 Scheduling and Recordkeeping

The Contractor shall maintain copies of all tests, certifications, permits, maintenance logs, fuel purchased/usage, and other required records, and provide copies to the CO or their designee and DESD. In addition, all required safety and environmental tests; certifications, permits, and other procedures required in this document shall be scheduled in the ERPS work order system and documented in the ERPS or by other means if an ERPS is not available.

3 Refrigerants

3.1 Control and Certification

The Contractor shall control refrigerants and maintain records in accordance with EPA, DOS, and air quality management district standards. The Contractor shall take appropriate immediate action and report leaks to the CO or their designee and DESD. The Contractor shall maintain and test refrigerant monitors, alarms, and purge ventilation systems as part of the maintenance program. Testing shall use appropriate media to test sensors as well as alarm circuitry. Refrigerant control logs shall be updated as required, and a copy sent to the CO or their designee and DESD not later than the third working day of the next month. The Contractor shall also maintain a set of logs onsite and make this set of logs available to Government inspection.

3.1.1 Certified Handlers

Contractor employees who come into contact with refrigerants in the course of their duties shall be certified to handle such refrigerants (EPA Section 608 Technician Certification Program).

If equipment containing chlorofluorocarbon (CFC) or hydro chlorofluorocarbon (HCFC) refrigerants is removed from operation or needs to be disposed of under this Contract, the

Contractor shall recover all refrigerant in the equipment, seal it in appropriate storage containers, reclaim and reuse it as directed by the CO or designee, or dispose of it within EPA guidelines.

3.1.2 Refrigerant Monitor Testing

Chiller room refrigerant monitors, alarm systems, and any associated purge ventilation system shall be tested as part of the Refrigerant Management Program. Testing shall use appropriate media to test sensor(s) as well as alarm circuitry.

3.2 AQMD Operating Permits

The Contractor shall be familiar with the requirements of the Local Air Quality Management District (AQMD), specific building air permit(s), and shall ensure construction/operating permits for boilers; generators and other emissions-producing equipment regulated by the district are up to date, both initial and subsequent renewals, and have copies available to the CO or their designee and DESD.

4 Underground and Above ground Storage Tanks

The Contractor shall:

Comply with all Federal, State, and Local requirements for the periodic inspection, monitoring, testing, permitting, certification, registration, maintenance, personnel training and recordkeeping for underground and/or above ground storage tanks and piping.

Comply with any additional responsibilities required by the facility’s Spill Prevention, Control and Countermeasure (SPCC) Plan including, but not limited to inspections, training, and recordkeeping if the facility must comply with SPCC requirements. Contractor shall update the SPCC plan as required and have it certified by professional engineer if required by state or local regulations. Review and approval of the plan is responsibility of the Department of State.

Validate the inventory of all tank systems at the commencement of the Contract.

Notify the CO or their designee and DESD not later than the end of the Startup Transition Phase and record within the Existing Deficiency/Initial Inspection Deficiency list observed instances of non-compliance to include but not limited to required registration documentation and monitoring systems.

Record the fuel levels monthly and report findings in Monthly Operations Report.

Record monthly usage logs and follow all fuel unloading procedures.

Document and report all inspections in Monthly Operations Report.

Contractor shall ensure that on-site personnel are trained and certified to the appropriate level of Underground and Above ground Storage Tank Operator training.

5 Solid Waste Management

The Contractor shall comply with EO 14057 requirements for Solid Waste Diversion and Recycling as well as participate in the Department of State’s recycling and composting program.

Reduce solid waste generation, reuse, and recycle waste including packaging, glass, plastic, aluminum, bimetal, cardboard, white ledger paper, mixed paper, newspaper, and construction/demolition debris. The Contractor shall integrate recycled products into the building’s waste stream in accordance with the building’s program for recycling. The volume of any recyclable waste stream that is not incorporated into the building-recycling program shall be reported monthly to the COR and DESD.

The Contractor shall use post-consumer recycled content paper products to the extent feasible.

The Contractor shall buy products with packaging that can be recycled and recycle all packaging.

At the beginning of a base year Contract, the Contractor shall perform a solid waste audit of the building and submit the findings to the CO or their designee and Solid Waste Program Manager.

Based on the findings, the Contractor shall partner with the Government to set up a recycling program that is cost effective and will maximize the amount of waste diverted from the landfill.

Recycling Contractor shall participate in all established recycling programs for common items such as plastic, cardboard, glass, aluminum, construction/demolition debris, and paper products. The Government may perform solid waste audits at their discretion and the Contractor shall partner with the Government to implement best practices solid waste audit recommendations.

Where specified in the task order the Contractor is responsible for reporting of monthly weights of solid waste removed and itemized recycling from site collected from each location.

5.1 Composting Program

Where specified in the task order the contractor shall be responsible for providing off-site composting services and reporting of monthly weights collected from each location. The contractor will be required to prevent non-compostable material (including bags), from entering the waste stream by screening the contents and securing the containers when offered for pickup. The contractor & subcontractors will be required to maintain the waste stream in a manner that does not inhibit the department’s ability to obtain composting services in the future and does not tarnish the department’s reputation.

The composting facility will be considered acceptable if >94% of materials delivered to the site are processed into a usable product or recycled within 18 months of residence on-site, and specifically not sent to a landfill or incinerator. The DOS requires a composting facility operator to be able to attend composting related meetings in the greater Washington, DC metropolitan area. The contractor must have personnel available to meet the security and badging requirements identified in the Security Requirements. The COR will be responsible for determining when pickups will occur, although pickups are expected to range from daily to a few times per week dependent on facility needs, as conditions require (estimated at 8x per month total). The contractor is responsible for notifying the COR of key information concerning the dumpster’s remaining capacity, estimated days until the dumpster will become over-filled, and any concerns about the condition of the dumpster.

The contractor shall be responsible for designating in writing a single point of contact to act as it’s agent for all legally binding agreements with the government. The contractor is also responsible for providing all required staff to manage the requirements listed in this contract.

6 Polychlorinated Biphenyl (PCB) Control The Contractor shall inspect all transformers containing polychlorinated biphenyls (PCBs) and maintain records of such inspections in accordance with State, Local, and EPA regulations. The CO or their designee and DESD shall be notified immediately if any such equipment is found to contain PCBs or suspected to contain PCBs. Equipment verified to contain PCBs, except lighting ballasts, shall be labeled as containing PCBs. Any transformer leaks of PCBs shall be reported immediately to the CO or designee and DESD. The Contractor shall inspect all leaks in accordance with State, Local, and EPA regulations. The Contractor shall properly dispose of caulk that contains PCBs. The Contractor shall take immediate action to contain all leaks.

There may be light ballasts containing PCBs in the buildings covered by this Contract.

Replacement and proper disposal of all burned-out ballasts, including PCB ballasts, shall be the responsibility of the Contractor. Fluorescent lamps, batteries, and other items in any quantity subject to the Universal Waste Rules for Hazardous Waste Management and disposal shall be recycled or disposed of properly.

7 Facility Hazards The Contractor shall assist in identifying facility health and safety hazards and report all hazards in writing to the CO or their designee. The Contractor shall take immediate action to control hazards that present an imminent danger.

It is Government policy to provide safe and healthful facilities for its employees, tenants, contractors, visitors and the general public. Government will provide for review all available documentation on safety and health hazards and deficiencies for each applicable facility. Such documentation may include safety, health, fire and environmental surveys, asbestos surveys, radon and water test results and other available information. The contractor shall perform a safety and health inspection of the facility within 30 days after award. Deficiencies identified shall be reported as part of the initial deficiency list.

8 Workplace Safety and Health Program The Contractor shall develop a site-specific occupational safety and health program specifically addressing applicable components of 29 CFR 1910 and 29 CFR 1926. As a minimum, the contractor’s safety and health program shall include the areas cited in the contract. The safety and health program shall be submitted to the CO or their designee for review and revised 30 after contract award and then on an as requested basis. By approving the program, Government assumes no responsibility for the Contractor’s occupational safety and health program.

The Contractor shall assume full responsibility and liability for compliance with all applicable regulations pertaining to the health and safety of personnel during the execution of work and shall hold the Government harmless for any action on the Contractor’s part or that of its employees or subcontractors, which results in illness, injury, or death.

The contractor shall adhere to the following Government-specific requirements in addition to complying with applicable OSHA standards: See Section J Attachment 6

8.1 Accident Reporting

The Contractor is responsible for recording work-related injuries and illnesses on OSHA Form 301, Injury and Illness Incident Report, or an equivalent form within 7 days of being notified of a work-related injury or illness to one of their employees or their subcontractor’s employees. If the injury or illness involved days away from work, the Contractor is responsible for notifying the COR of the incident within twenty-four hours of the occurrence. A copy of the accident report, which the Contractor or Subcontractors submit to their insurance carriers, must be forwarded to the CO or their designee as soon as possible, but in no event later than seven (7) calendar days after the day the incident occurred.

At the end of each quarter of the calendar year, the Contractor must submit the OSHA Form 300, Log of Work-Related Injuries, and Illnesses, to the COR. At the end of the calendar year, the Contractor must submit OSHA Form 300A, Summary of Work-Related Injuries and Illnesses, to the COR.

The classification of mishaps is based on the magnitude of personnel financial and/or operational loss. The classification determines the level of investigation required and the timelines for reporting. Mishaps are classified into one of the following four categories as soon as a reasonable estimate of total cost(s) is made, based on the following criteria:

(1) Class A mishap:

(a) The total cost of property/real estate/environmental damage is $100,000 or greater; or

(b) Operations are curtailed or shut down for more than 8 hours; or

(c) An injury or illness that results in a fatality or permanent total disability; or

(d) An injury or illness that involves three or more individuals with lost workdays; or

(e) The DESD Division Chief determines that the mishap should be investigated as a Class A mishap.

(2) Class B mishap:

(a) The total cost of property/real estate/environmental damage is $50,000-$99,999; or

(b) An injury or illness that requires inpatient hospitalization of at least one overnight for treatment; or

(c) The DESD Division Chief determines that the mishap should be investigated as a Class B mishap.

(3) Class C mishap:

(a) The total cost of property/real estate/environmental damage is $1,000-$49,999; or

(b) An illness or injury that results in medical treatment beyond first aid, loss of consciousness, lost time from work, restricted duty, or temporary transfer to a different job; or

(c) Releases of hazardous materials (other than at the Class A or Class B level) that result in contamination of the inside or outside environment; or

(d) The DESD Division Chief determines that the mishap should be downgraded and reported as a Class D mishap; and

(4) Class D mishap:

(a) The total cost of property/real estate/environmental damage is less than $1,000; or

(b) An illness or injury that results in first aid treatment, but no lost time from work, restricted duty, or temporary transfer to a different job.

8.2 Blood-Borne Pathogens

All custodial contractors are responsible for maintaining a program for blood-borne pathogens compliant to OSHA 29 CFR 1910.1030. This requirement applies to any personnel who may have occupational exposure to blood or other potentially infectious materials (bodily fluids, feces etc.). Because of the nature and unpredictability of custodial work, all custodial personnel must have training in Blood-Borne Pathogens and be prepared to clean up a blood or potentially infectious material spill. This requirement is particularly critical for those with responsibility for cleaning medical laboratory and clinic areas and childcare facilities.

The contractor shall develop and maintain an Exposure Control Plan, shall supply training to all appropriate personnel, and supply any personal protective equipment (PPE) required to address spill clean-up situations involving blood or other potentially infectious materials. All response personnel must be trained to respond rapidly (one hour or less response time) to any potential blood-borne pathogen spill situation. They must be fully aware of the PPE requirements for handling blood and infectious materials, and must know how to handle and store chemicals, such as bleach, for such clean-up operations. The training must also include the proper labeling and disposal methods for clean-up waste such as rags, towels, clothing, used PPE, carpeting etc.

8.3 Emergency Eyewashes and Showers

All preventive maintenance on emergency eyewash stations (plumbed and portable) and safety showers must be completed following the ANSI Standard Z358.1 – current version, American National Standard for Emergency Eyewash and Shower Equipment. This requires that all preventive maintenance be recorded with date and initials. Contractors are required to follow the current Domestic DESD Preventive Maintenance Guide for Emergency Eyewash and Safety Shower Equipment.

8.4 Electrical Safety – Electrical Hazards and Arc Flash

Electrical work must be performed in compliance with the current edition of NFPA 70E, Standard for Electrical Safety in the Workplace. Contractors are required to have an Electrical

Safety Program compliant with 29 CFR 1910 Subpart S and 1926 Subpart K. Contractors are responsible for assessing electrical hazards that affect their employees, developing safety procedures, issuing appropriate PPE, and providing training.

Work on energized electrical equipment is strictly prohibited without an energized electrical work permit approved by government facility management and DESD.

Diagnostic and troubleshooting tasks are exempted from this requirement, as the equipment typically must be energized to perform these tasks. The use of “qualified, licensed or master electricians”, inconvenience due to power outage, temporary loss of computer servers/fire alarm/communication systems, and disruption to the “government’s mission” are not acceptable reasons to perform energized electrical work. Appropriate personal protective equipment (PPE) for shock and arc flash hazards is required during diagnostic and troubleshooting on energized electrical equipment. The contractor or subcontractor must also ensure that the individual(s) performing the work on energized systems are qualified in accordance with NFPA 70E for the task to be performed on a particular piece of energized equipment. Lockout/tag out procedures shall be used to de-energize systems prior to performing repairs or maintenance work on them.

8.5 Confined Spaces

The Contractor shall identify, document, and label all confined spaces, not previously identified by the government, in accordance with OSHA requirements. The Contractor shall verify previously identified by the government confined spaces.

A list of existing confined spaces and permit-required confined spaces for owned or operated buildings can be obtained from the COR. All work within confined spaces must be performed in accordance with OSHA requirements. In government owned or delegated buildings, a confined space entry permit must be completed by the contractor and submitted to DESD for approval prior to entering permit-required confined spaces.

8.6 Hazard Communication Program

The Contractor shall submit to the COR a written, site-specific Hazard Communication Program that documents how the Contractor and Subcontractors will comply with the OSHA Hazard Communication standard. This plan must be updated on an annual basis.

8.7 Hazardous Conditions

The Contractor is responsible for identifying any hazardous conditions they encounter that were not anticipated in the original scope of work, and immediately notifying the COR of the condition. Hazardous conditions include suspected hazardous materials, such as asbestos and lead-based paint, which need to be disturbed to perform the required work.

8.8 Hearing Conservation

The Contractor is responsible for identifying employees with exposure to noise in excess of 85dBA. They are required to have a hearing protection program compliant with OSHA 1910.95 and supply all necessary audiometric testing and protective equipment. Employees must participate in annual training as outlined in the OSHA standard and employer program.

8.9 High Risk Activities and RWA Work

Major system replacements, make ready maintenance or specialized technical services which are outside the scope of routine CFS activities, are usually considered high risk. Prior to any such work, the contractor is required to complete a preliminary Initial Job Analysis form to determine if the work involves any high-risk activities. High risk activities involve substantial risk to health and safety or could cause significant disruption to facility operations. When the form is completed and a high risk identified, DESD must be notified before any work can begin and the contractor must supply additional pre-planning requirements identified on the form or during the DESD review. If the work is approved, the contractor must provide quality assurance oversight to their personnel and subcontractors to ensure all planned controls are in place and used appropriately. In locations using ERPS, this RWA process is coded and managed from within the system. Examples of high-risk activities are identified on the form and include, but are not limited to crane lifts, radiological testing for embedded utilities, or entering underground water tanks.

8.10 Job Hazard Analysis (JHA)

The contractor shall develop JHAs for all major tasks performed under the scope of work. It is a technique used to identify hazards before they occur focusing on the relationship between the worker, the task, the tools and the work environment. The contractor must ask the following questions to complete the JHAs: what can go wrong, what are the consequences, how could it happen, what are other contributing factors, and how likely is it that the hazard will occur.

Once uncontrolled hazards have been identified, steps must be taken to eliminate or reduce them to an acceptable risk level. An example JHA form is located on page 25. Contractor may use this or their own form.

8.11 Materials Handling

When the contractor is responsible for moving materials, either manually or mechanically, the contractor must ensure that employees know and understand the potential hazards associated with the task at hand, and how to control the workplace hazards to minimize dangers. If work activities involve manual materials handling, the appropriate PPE and associated training must be provided by the contractor. PPE may include gloves, eye protection and/or protective footwear. If work activities involve mechanical materials handling, the contractor must have a materials handling program that addresses potential safety hazards, and a Powered Industrial Truck program (where applicable) compliant with OSHA 29 CFR 1910.178. The contractor is responsible for developing a training program specific to the type of powered industrial truck(s) to be used. The training program shall consist of formal instruction, practical training, and evaluation of the operator’s performance in the workplace. Completion of initial training is required prior to any employee working with mechanical materials handling equipment at a government location. The training must be repeated every three years. The contractor is required to have all training certifications on file and available to the COR upon request.

8.12 Obstructions

No corridor, aisle, stairway, door, or exit shall be obstructed or used in such a manner as to encroach upon routes of ingress or egress utilized by the public or building occupant, or to present unsafe or unhealthy conditions to the public or building occupants.

8.13 Personal Protective Equipment (PPE)

The Contractor is responsible for assessing workplace hazards for all jobs performed by their employees as part of this contract, issuing appropriate PPE and providing the necessary training and information to all employees. The contractor is responsible for maintaining company PPE programs and procedures and requiring all contract personnel to follow these procedures. All PPE programs must be as stringent as those of the Government This PPE requirement covers such items as disposable gloves, chemical resistant aprons, safety glasses and/or goggles, protective footwear, respirators, and hearing protection.

8.14 Public Protection Requirements

The Contractor shall take all necessary precautions to prevent injury to the public, building occupants, or damage to the property of others. For the purpose of this contract, the public or building occupants shall include all persons not employed by the Contractor or a subcontractor working under the Contractor’s direction. Whenever practicable, the work area shall be fenced barricaded, or otherwise blocked off from the public or building occupants to prevent entry into the work area. When the nature of the work prevents isolation of the work area and the public or building occupants may be in or pass through, under or over the work area, alternate precautions such as the posting of signs, the use of signal persons, and the erection of barricades or similar protection around particularly hazardous operations shall be used as appropriate.

8.15 Fall Protection

The Contractor shall identify any fall hazards in their work areas as defined in 29 CFR 1910 Subpart D – Walking-Working Surfaces and develop specific fall protection procedures for work where necessary (i.e. roofs, equipment, and other areas at elevation). The Contractor shall ensure fall protection equipment is provided to their employees where appropriate and that employees are adequately trained.

8.15.1 Roof Work

All work performed on roofs must be conducted in accordance with applicable OSHA standards. Roof replacement and other construction-related activities are subject to 29 CFR 1926 requirements, while operation and maintenance activities are subject to 29 CFR 1910 requirements. When working within six feet of an unprotected roof edge, an OSHA compliant guardrail, fall-restraint or fall arrest system must be used.

8.15.2 Scaffolding

All scaffolding must be erected in accordance with the requirements of 29 CFR 1926.451 through 1926.53 and 29 CFR 1910.28. For scaffolding over two sections high, a scaffold erection plan must be developed by the Contractor. The following situations require scaffolding design to be certified by a professional engineer (PE) engineer, and provided to the COR prior to set up:

To design scaffolds that are to be moved when employees are on them. 1926.451(f)(5) To design pole scaffolds over 60 feet (18.3 meters) in height. 1926.452(a)(10) To design tube and coupler scaffolds over 125 feet (38 meters) in height. 1926.452(b)(10) To design fabricated frame scaffolds over 125 feet (38 meters) in height above their base plates. 1926.452(c)(6) To design brackets on fabricated frame scaffolds used to support cantilevered loads in addition to workers. 1926.452(c)(5) To design outrigger scaffolds and scaffold components.

Once in place, the scaffold and all anchor points must be inspected prior to use and daily thereafter by the Contractor's assigned competent person. Records of inspections must be documented each day, and weekly inspection reports must be provided to the COR daily.

8.16 Storage

Storing, positioning or using equipment, tools, materials, scraps, and trash in a manner likely to present a hazard to the public or building occupants by its accidental shifting, ignition, or other hazardous qualities is prohibited. Storage of combustible or flammable liquids shall be in accordance with the current edition of the National Fire Protection Association Code for Flammable and Combustible Materials (NFPA 30). Storage of chemicals and solvents used for routine housekeeping or maintenance activities must be stored in accordance with the guidance found in the applicable Safety Data Sheets (SDS). Access to and handling of these chemicals must be limited to those trained in their use.

8.17 Temporary Construction Barriers

Temporary construction barrier, partitions which cover a hole in a rated fire wall or separate the construction from public access and exit corridors, shall be erected floor-to-ceiling, wall-to-wall, and remain in place for the duration of the work. The minimum construction standards for these temporary barriers shall be metal studs 16 inches on center, anchored top and bottom, and covered with a minimum of one layer of 1/2 inch gypsum wallboard. When work is to be performed over a public thoroughfare such as a sidewalk, lobby, or corridor, the thoroughfare shall be closed, if possible or other precautions taken such as the installation of screens or barricades. When the exposure to heavy falling objects exists, as during the erection of building walls or during demolition, special protection of the type detailed in 29 CFR 1910/1926 shall be provided.

8.18 Welding, Cutting, and Burning

Government specifically requires permits for hot work, such as welding, cutting, and burning.

These permits, GSA Form 1755, Welding, Cutting and Burning, shall be obtained each day by the Contractor whenever welding, cutting or any open flame work is performed. The GSA Forms must be approved and signed by the DESD Fire and Life Safety Branch prior to any welding, cutting and burning taking place. The following requirements must be met:

Work areas shall be kept clear of combustibles within a 25-foot radius of any open flame work. Combustibles which cannot be removed shall be covered with flame-resistant blankets.

Compressed gas cylinders shall be secured in a vertical position at all times. Valve protection caps shall be in place whenever cylinders are moved or stored.

Appropriate fire extinguishers shall be maintained at welding and cutting operations.

A designated fire watch shall sign and return the permit. The fire watch shall be on duty during all hot work and for a sufficient time afterwards to ensure no possibility of fire exists.

8.19 Window Washing and Elevated Maintenance

All window washing and elevated exterior maintenance, such as applying caulk to the exterior of a 3rd floor window, must be conducted in accordance with OSHA standards. The use of suspended systems or powered platforms is prohibited unless approved by the COR and the building is equipped with suitable tiebacks or anchorage points. The use of ladders, scaffolds, man lifts, and vehicle-mounted platforms are acceptable as long as they are used in accordance with applicable OSHA standards.

8.20 Powered Platforms

The Contractor shall inspect, test, and maintain all powered platforms in accordance with 29 CFR 1910.66, and provide copies of such certifications to the CO or designee. Fall protection is required.

8.21 Lockout / Tag Out

The Contractor shall develop a lockout/tag out program in accordance with 29 CFR 1910.147.

The program shall include all anticipated energy sources, including but not limited to, electric, steam, pressurized fluids, and mechanical energy. The Contractor shall communicate the Lockout/Tag out program to all other affected Contractors. The Contractor shall electrically lock-out/tag-out lights when replacing ballasts.

8.22 Asbestos Awareness training

Employees, and subcontractor employees working in the vicinity of Asbestos Containing Materials (ACM) must be trained to the 2-hour asbestos awareness level at a minimum. This requirement also applies to all custodial employees working in the facility. Any waste disposal must be in accordance with local and federal regulations and reported to the Facility and Safety Programs Division (FSPD).

9 Hazardous Materials The Contractor will follow EPA Standards and be certified to handle Hazardous, Universal, Special Handing Waste. Contractor employees dealing with hazardous waste will have one of the following certifications: 40-Hour EM 385-1-1 USACE and/or OSHA 40-hour HAZWOPER training.

9.1 Hazardous Material Storage

The Contractor shall ensure all hazardous materials are properly stored in hazardous material storage containers and areas per federal, state, and local regulations to include proper documentation.

9.2 Safety Data Sheets (SDS)

The Contractor shall make safety data sheets (SDS) available to their employees in accordance with 29 CFR 1910.1200. SDS shall also be made available to the CO or their designee and DESD on request. The Contractor shall prepare and submit a hazardous materials inventory. The inventory shall itemize all hazardous materials by specific type as sold with individual SDS and include information pertaining to approximate quantities of each type and exact locations where hazardous materials are to be stored on the premises. This shall be updated and resubmitted annually in accordance with the deliverables matrix in Section J attachment 14.

9.3 Disposition of Hazardous/Universal /Residual Wastes

Hazardous Wastes not subject to the Universal Wastes Rule shall be managed in accordance with all federal and state regulations, including but not limited to 40 CFR 260-262. Universal Wastes (fluorescent lamps, certain batteries, aerosol cans and pesticides) in any quantity subject to the Universal Waste Rules shall be recycled or disposed of as Hazardous Waste.

Preference is given to recycling of intact items. Every effort shall be to maintain very small quantity generator status. The contractor will notify the CO or their designee and DESD in advance of shipping hazardous waste to report the weight of waste to be shipped.

Residual Wastes such as fuel, contaminated soil, Petroleum, Oils, and Lubricants (POLs) generated during spills, and equipment maintenance activities shall be recycled when possible and must be managed in accordance with all federal and state regulations, including but not limited to 40 CFR 260-262.

The Contractor shall coordinate and prepare hazardous, universal, and residual wastes for shipping, and disposal, complete all Hazardous/Non-Hazardous Waste Manifests, and provide to the CO or their designee and DESD copies of all Manifests for hazardous or universal wastes generated at the facility.

10 Environmental Reports

The Contractor shall provide all necessary information required in this Section to comply with environmental and green purchasing reporting requirements, and agency sustainability goals in this specification. The Contractor shall submit to the CO or their designee and DESD the following reports.

Waste Reports: The Contractor shall submit a quarterly report on waste handling activities to include disposal and recycling. The report shall contain shipping information for hazardous and non-hazardous waste and be submitted by the 15th of each month and upon request by the CO or their designee and DESD. The report shall include the waste type, name, actual weight, and final disposition destination. All Hazardous and Universal Waste shipping documentation shall be maintained for the life of the building. If the Contractor performs non-hazardous solid waste management for the entire building, they shall also report on these solid waste and recycling activities. In addition to the report, a monthly waste and recycling data will be submitted to the COR and DESD. The data reporting will include precise measurements of actual weight and the classification of various recycling streams. Where possible this report will be uploaded by the contractor at the direction of the COR, so it is fully accessible to all DoS stakeholders.

Green Purchasing: It is Department Policy (US DOS Affirmative Procurement Program) to give preference for the purchase of recycled content products, Energy Star Products, FEMP designated energy efficient products, water efficient products, energy from renewable sources, bio-based products, environmentally preferable products, and services including EPEAT-registered electronic products alternative fuel vehicles and alternative fuels, and non-ozone depleting substances.

The Contractor shall follow the standards set forth in ASTM E1971-98 Standard Guide for Stewardship for the Cleaning of Commercial and Institutional Buildings or choose products that are certified by Green Seal Standards for "Industrial and Institutional Cleaners (GS-37)".

The Contractor shall avoid cleaners which cause adverse environmental and health effects when choosing cleaning solutions.

It is understood that the physical characteristics of green products vary significantly and that not every purchase will meet every environmental attribute; however, we do expect that one or more attributes be met (as appropriate for the product type) for the purchase of all products and materials associated with this contract. This is not limited to those products used for facility maintenance, but also includes items such as computer electronics, office supplies, or any other materials purchased for on-site use by contract staff. Additionally, we expect that at least 50% of all purchases (based on total cost) be “green” purchases.

Contractor is responsible for purchasing ‘green products’ in accordance with DOS policy and ensuring that documentation is available to verify product selection. Contractors are required to submit to the COR, on a quarterly basis, a summary of total purchases with documentation of the product's environmental attributes. An example of this is shown in the table below:

Product Name Quantity Purchased Unit Cost

Green Attribute Total Purchase Amount ($)

Paintbrush 20 3.34 Recycled plastic handle/refill bristles to minimize waste

66.80

Olympic Paint 5 Gallon 32.00 Zero VOC, Greenseal labeled 160.00 WD-40 Case 12 / 12 oz cans 69.90 _____ 69.90 GeoGreen Adhesive

1 case (12 units) 49.90 Lox toxicity, low VOC 49.90

The Contractor shall submit information on green purchasing practices specific to the performance of this contract. Records showing the monthly cost of green cleaning products and materials purchased shall be provided to the USDA and the CO or their designee by the Contractor so that this report can be submitted by the CO, or their designee as required by the Resource Conservation and Recovery Act (RCRA), USDA, and EO 14057.

o Bio-based: The Contractor shall provide a list of USDA-designated bio-based products purchased October 1-September 30, during the previous fiscal year. Information will include the types and dollars spent on these products. The Contractor shall submit the report in accordance with Federal Acquisition Regulation (FAR) Clause 52.223-2 no later than October 31 of each year during contract performance and at the end of contract performance. The reports shall be submitted annually.

o Non bio-based: The Contractor shall submit a report of all non-bio-based products to include: Green Seal, DfE, CPG, and Environmental Choice (low VOC, Non-Ozone Depleting), as well as non-green (Hazardous/Toxic) products to the CO or their designee no later than October 31 of each year during contract performance and at the end of contract performance. Report shall include the cost of products and materials purchased under this contract.

o Contractor must list all Adhesives, Sealants, Adhesive Primers and Sealant Primers (ASAP) used on site. See Section J attachment 14 Deliverables Matrix.

10.1 Recycled Content Product Purchase Annual Reporting

The Contractor shall provide reports, estimating the percentage of total recovered material used in Contract performance, including, if applicable, the percentage of post-consumer material content, to the CO or their designee and DESD in compliance with the Contractor schedule.

10.2 Non-Bio-based Products

The Contractor shall report all non-bio-based products to include green seal, DfE, CPG, and environmental choice, (low VOC, non-ozone depleting) as well as non-green (hazardous/ toxic products).

10.3 Bio-Based Products

For categories of items that are EPA-designated (e.g. Comprehensive Procurement Guidelines [CPG]) and USDA designated in the BioPreferred Program (visit http://www.biopreferred.gov/), and all other factors (such as price, performance, and availability) being equal, the contractor shall select the CPG item. For other purchases, unless the contractor receives an exemption from the Contracting Officer, the contractor shall select USDA designated products over products with other sustainable attributes.

The Contractor shall report all USDA-designated bio-based products purchased October 1 - September 30, during the previous fiscal year. Information will include the types and dollars spent on these products. The Contractor shall submit the report to USDA designated location and a copy to the COR annually during Contract performance and at the end of Contract performance. In addition, the reports shall be submitted to the environmental point of contact (EPOC) as identified in FAR Clause 52.223.2, and a copy to the CO or their designee.

11 Energy and Water Conservation The Contractor, in coordination with the government, is responsible for energy and water conservation in accordance with all federal, state, and local guidelines. Federal buildings are subject to Executive Order 14057 Catalyzing Clean Energy Industries and Jobs Through Federal Sustainability, and EISA 2007 requirements to meet annual energy and water intensity reductions, energy audits and re-commissioning, and achieve EnergyStar certification. The government is committed to reducing as much of its energy, water, greenhouse gas (GHG) emissions and environmental impact while providing the proper service to its occupants in order to meet its mission.

The Contractor will be responsible for analyzing current energy usage to provide proper environmental conditions with cost effective energy utilization. The Contractor will be responsible for supporting the Government’s energy and water conservation program, goals, and reporting requirements as is relates to the operation, maintenance and repairs and assist in meeting federal energy regulations and presidential executive orders requirements concerning building energy consumption and greenhouse gas (GHG) reductions.

The Contractor shall operate equipment and systems as efficiently as possible without compromising service to the tenants. Failure to operate equipment prudently (e.g., unnecessarily setting demand peaks, simultaneously heating and cooling, operating equipment when not needed, overriding set point unnecessarily, or failing to correct underlying conditions) may result in deductions.

The Contractor will be responsible for:

The Contractor will be responsible for the building management system, energy management system, and all mechanical and HVAC controls and other web-based control systems to assure that optimization strategizes are continuing to be used.

The Contractor shall use outside air, mechanical economizers, or any other energy saving equipment installed in the building, to the maximum extent possible. The use of energy saving methods shall be based on outside temperatures and humidity conditions in order to maintain the indoor temperatures per current ASHRAE and government standards.

Track, trend, analyze, and document energy and water usage and costs at each building and develop energy and water savings initiatives and measures.

Monitor, track, and report daily building and energy loads and develop monthly profiles.

Monitor, track, and report fuel energy usage for propane and natural gas to include and cost information on a per building basis.

Monitor, track, and report energy requirements as is relates to the operation, maintenance and repairs.

Troubleshoot high energy usage buildings and develop new programs to reduce energy usage.

Develop and implement a curtailment plan.

Regularly survey buildings, document findings and develop programs to achieve energy savings, to determine if:

HVAC, lighting, and/or plug load controls and energy devices and systems are being bypassed or not used.

Deficiencies that would increase energy usage such as doors not sealing and windows not closing.

Preventative maintenance is not being optimized or completed with a focus on energy conservation.

Perform energy/water audits in accordance with Section J Attachment 14

Develop full project packages in accordance with government standards for energy/water conservation measures (ECM) to include:

Operation, maintenance, equipment, renewable energy, and equipment control ECMs.

ECMs to include calculated expected energy savings, calculated expected cost savings, life/cycle cost analysis for ECM justification, project costs, simple payback analysis, measurement and verification (M&V) requirements.

Document and track energy/water conservation measures (ECM):

Maintain a master list of ECM’s that includes:

ECM data: description, projected energy savings, cost savings, project cost, simple payback.

Project data: Date project package completed, submitted, funded, project started and completed, M&V initiated date.

Document and report building and ECM savings on an annual basis for GHG and CTS federal reporting requirements using accepted Federal Energy Management Program (FEMP) practices.

Provide and perform measurement and verification (M&V) procedures for implemented ECMs in accordance with the latest edition of “M&V Guidelines for Federal Energy Projects.

Assist with oversight and interaction with energy and water savings performance contractors.

Participate in new construction design and progress meetings to help maintain consistency in energy programs and controls.

Develop and implement the Energy and Water Conservation Plan (EWCP) in order to provide proper environmental conditions with cost effective energy utilization in accordance with Section J Attachment J-01 Milestone Chart for Contract Deliverables. The EWCP shall demonstrate:

o A clear and distinct understanding and appreciation of the need for energy and water conservation, as well as its direct relationship to, and effect upon, operational and functional performance for each of the buildings under contract.

o…