DRAFT_19AQMM24R0191.pdf

19AQMM24R0191

SOLICITATION, OFFER, AND AWARD

1. THIS CONTRACT IS A RATED ORDER UNDER DPAS (15 CFR

700)

RATING

2. CONTRACT NUMBER 3. SOLICITATION NUMBER

19AQMM24R0191 SEALED BID (IFB)

X NEGOTIATED (RFP)

4. TYPE OF SOLICITATION 5. DATE ISSUED

08/01/2024

6. REQUISITION/PURCHASE NUMBER

CODE: OPEAQM

Functional Bureau Support

OPE/AQM/WW/FBS

Office of Acquisition (AQM) 1200 Wilson Blvd (SA-06B) Arlington, VA 22209

7. ISSUED BY 8. ADDRESS OFFER TO (If other than Item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

9. Sealed offers in original and ____ copies for furnishing the supplies or services in the Schedule will be received at the place specified in item 8, or if handcarried, in the depository located in ____ until

____ local time ____

10. FOR

INFORMATION

E-MAIL:

A. NAME

Kiara Jackson

B. TELEPHONE (NO

COLLECT CALLS)

C. E-MAIL ADDRESS

JacksonKD1@state.gov

11. TABLE OF CONTENTS (See Table of Contents on page 2)

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM X I CONTRACT CLAUSES Contract X B SUPPLIES OR SERVICES AND PRICES/COSTS PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

X C DESCRIPTION/SPECS./WORK STATEMENT X J LIST OF ATTACHMENTS

X D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE X K REPRESENTATIONS CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORSX F DELIVERIES OR PERFORMANCE

X L INSTRS., CONDS., AND NOTICES TO OFFERORSX G CONTRACT ADMINISTRATION DATA

X M EVALUATION FACTORS FOR AWARDX H SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror)

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

In compliance with the above, the undersigned agrees, if this offer is accepted within __________ calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

12.

13. DISCOUNT FOR PROMPT PAYMENT (See Section I, Clause No.

52.232-8)

10 CALENDAR DAYS(%)

0.00 %

20 CALENDAR DAYS(%)

0.00 %

30 CALENDAR DAYS(%)

0.00 %

0 CALENDER DAYS(%)

0.00 %

14. ACKNOWLEDGEMENT OF AMENDMENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS OF

OFFEROR

CONTACT: UEI: 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or Print)

15B. TELEPHONE NUMBER

15C. CHECK IF REMITTANCE ADDRESS IS DIFFERENT FROM

ABOVE - ENTER SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( )

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS SHOWN IN (4 copies unless otherwise specified)

ITEM

CODE:24. ADMINISTERED BY (if other than Item 7) CODE: IPP

IPP

Invoices to be uploaded to Invoice Processing Platform at http://www.ipp.gov

CHARLESTON, SC 29415

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

Peter J. Allen (Signature of Contracting Officer)

27. UNITED STATES OF AMERICA 28. DATE

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

CGFS // CGFS

Table of Contents

Section Description Page Number

B Supplies or Services and Prices/Costs

B.1 GENERAL

B.2 TYPE OF CONTRACT

B.3 MINIMUM AND MAXIMUM CONTRACT QUANTITIES - INDEFINITE QUANTITY

CONTRACT

B.4 ORDERING PERIOD

B.5 TASK ORDER PRICING

B.6 NON-PERSONAL SERVICES

B.7 FIXED, FULLY BURDENED HOURLY RATE STRUCTURE

B.8 INCENTIVE TASK ORDERS

B.9 CONTRACT FUNDING

B.10 TRAVEL COSTS

B.11 FIXED, FULLY BURDENED HOURLY RATE PRICING TABLES

B.12 Ordering Information B.13 Labor Subject to Service Contract Labor Standards and Wage Rate Determinations

C Descriptions/Specifications/Statement of Work

C.1 SPECIFICATIONS STATEMENT OF WORK

C.2 Services Not Within Scope

D Packaging and Marking

D.1 DATA PACKAGING REQUIREMENTS

D.2 MARKING OF REPORTS

E Inspection and Acceptance 52.246-4 Inspection of Services-Fixed-Price (Aug 1996) 52.246-6 Inspection-Time-and-Material and Labor-Hour (May 2001) 52.247-34 F.o.b. Destination (Nov 1991)

E.1 GOVERNMENT QUALITY ASSURANCE AND SURVEILLANCE

E.2 QUALITY STANDARDS

E.3 METHODS OF SURVEILLANCE

E.4 QUALITY CONTROL PLAN

F Deliveries or Performance 52.242-15 Stop-Work Order (Aug 1989)

F.1 DELIVERABLES

F.2 TERM OF BASIC CONTRACT

F.3 TASK ORDER PERIOD OF PERFORMANCE

F.4 PLACE OF PERFORMANCE

G Contract Administration Data

G.4 ADVERTISING AND MARKETING

G.5 ORDERING PROCEDURES

INV-IPP ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS AND INSTRUCTIONS

TO IMPLEMENT USAGE OF THE INVOICE PROCESSING PLATFORM (IPP)

52.216-32 Task-Order and Delivery-Order Ombudsman (Sep 2019)

652.242-70 CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

G.1 DESIGNATION OF ADMINISTRATIVE CONTRACTING OFFICE

G.2 CONTRACTING OFFICER (CO)

G.3 CONTRACTING OFFICERS REPRESENTATIVE (COR)

H Special Contract Requirements

H.4 INSURANCE REQUIREMENTS

H.5 NONPAYMENT FOR UNAUTHORIZED WORK

H.6 ORGANIZATIONAL CONFLICT OF INTEREST - GENERAL

H.7 SMOKE-FREE WORKPLACE NOTICE

H.8 SOLICITATION ON-RAMP

H.9 OTHER BUILDINGS ADDITION AND MODIFICATION OF LOCATIONS

H.10 MODIFICATION OF SERVICE FROM TASK ORDER

H.11 EXCLUSIVE RESOURCE ALLOCATION

H-031 SECURITY REQUIREMENTS

H.1 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SPACE (ON-SITE)

H.2 INFORMATION SECURITY

H.3 PERSONNEL REQUIREMENTS

I Contract Clauses 52.242-13 Bankruptcy (July 1995) 52.243-1 Changes-Fixed-Price (Aug 1987) 52.243-3 Changes-Time-and-Material or Labor-Hours (Sept 2000) 52.245-1 Government Property (Sep 2021) 52.245-9 Use and Charges (Apr 2012) 52.246-25 Limitation of Liability-Services (Feb 1997) 52.249-14 Excusable Delays (Apr 1984) 52.253-1 Computer Generated Forms (Jan 1991) 652.225-71 SECTION 8(a) OF THE EXPORT ADMINISTRATION ACT OF 1979, AS AMENDED

(AUG 1999)

652.237-72 OBSERVANCE OF LEGAL HOLIDAYS AND ADMINISTRATIVE LEAVE (FEB

2015) 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) 52.204-27 Prohibition on a ByteDance Covered Application (Jun 2023) 52.222-4 Contract Work Hours and Safety Standards--Overtime Compensation (May 2018) 52.232-7 Payments under Time-and-Materials and Labor Hour Contracts (Nov 2021) 52.232-18 Availability of Funds (Apr 1984) 52.232-22 Limitation of Funds (Apr 1984) 52.232-23 Assignment of Claims (May 2014) 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.233-1 Disputes (May 2014) 52.233-1 Alt I Disputes (May 2014) - Alternate I (Dec 1991) 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) 52.237-3 Continuity of Services (Jan 1991) 52.239-1 Privacy or Security Safeguards (Aug 1996) 52.203-16 Preventing Personal Conflicts of Interest (Jun 2020) 52.204-2 Security Requirements (Mar 2021) 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (Nov 2021) 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services (May 2024) 52.216-18 Ordering (Aug 2020) 52.216-19 Order Limitations (Oct 1995) 52.216-22 Indefinite Quantity (Oct 1995) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.219-18 Notification of Competition Limited to Eligible 8(a) Participants (Oct 2022) 52.244-2 Subcontracts (Jun 2020)

652.204-70 DEPARTMENT OF STATE PERSONAL IDENTIFICATION CARD POLICY AND

PROCEDURES (FEB 2015)

652.216-70 ORDERING INDEFINITE-DELIVERY CONTRACTS (APR 2004)

652.232-72 LIMITATION OF FUNDS (AUG 1999)

52.222-1 Notice to the Government of Labor Disputes (Feb 1997) 52.223-10 Waste Reduction Program (May 2024) 52.223-19 Compliance With Environmental Management Systems (May 2011)

J List of Attachments

J-0 TABLE OF CONTENTS

K Representations, Certifications, and Other Statements of Offerors or Respondents 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements--Representation (Jan 2017)

652.225-70 ARAB LEAGUE BOYCOTT OF ISRAEL (AUG 1999)

52.209-7 Information Regarding Responsibility Matters (Oct 2018)

52.209-12 Certification Regarding Tax Matters (Oct 2020) 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020) 52.209-5 Certification Regarding Responsibility Matters (Aug 2020) 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016) 52.204-20 Predecessor of Offeror (Aug 2020) 52.204-17 Ownership or Control of Offeror (Aug 2020) 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation (Nov 2015) 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024) 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) 52.219-1 Small Business Program Representations (Feb 2024) 52.204-29 Federal Acquisition Supply Chain Security Act Orders-Representation and Disclosures (Dec 2023)

L Instructions, Conditions, and Notices to Offerors and Respondents 52.204-7 System for Award Management (Oct 2018) 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) 52.216-27 Single or Multiple Awards (Oct 1995) 52.216-31 Time-and-Materials/Labor-Hour Proposal Requirements-Commercial Acquisition (Nov 2021) 52.207-6 Solicitation of Offers From Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts) (Dec 2022) 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) 52.215-1 Instructions to Offerors-Competitive Acquisition (Nov 2021)

652.206-70 ADVOCATE FOR COMPETITION/OMBUDSMAN (FEB 2015)

52.216-1 Type of Contract (Apr 1984)

L.0 INSTRUCTIONS TO OFFERORS - ADDENDUM

M Evaluation Factors for Award 52.217-5 Evaluation of Options (July 1990)

M.0 EVALUATION FACTORS FOR AWARD

Line Item Summary

Solicitation Number:

19AQMM24R0191

Contract Number: Title: DRAFT A/OPR/FMS

FACILITIES O&M

Date of Solicitation:

10/15/2024

Line Item No.

Description Quantity Unit Unit Price Total Cost

001 Base Ordering Period: OPR FMS Facilities Support Services IDIQ

Type of Contract: COM

Ordering period: Date of award through five years (60 months) Type of Contract Pricing: COM

Doc Ref No:

Delivery Date FOB:

0.00 LT $0.00 $0.00

BASE PERIOD

002 Optional Ordering Period: OPR FMS Facilities Support Services IDIQ

Type of Contract: COM

Delivery Date: end date of 001 + 1 day, through five years (60 months) Type of Contract Pricing: COM

Doc Ref No:

Delivery Date FOB:

0.00 LT $0.00 $0.00

B.1 - GENERAL

This is an 8(a) solicitation under the authority of FAR 19.8, Contracting with the Small Business Administration (The 8(a) Program), utilizing the policies and procedures under FAR Part 12, Acquisition of Commercial Products and Commercial Services, in conjunction with the policies and procedures in FAR 15, Contracting by Negotiation. This solicitation utilizes the format at 15.204-1, Uniform Contract Format.

The solicitation is for multiple Indefinite-Delivery, Indefinite-Quantity (IDIQ) contracts for facilities maintenance services in support of the U.S. Department of State, Bureau of Administration, Office of Operations, Office of Facilities Management Services, in accordance with the solicitation attachments including the Performance Work Statement.

The applicable North American Industry Classification System (NAICS) code for this requirement is 561210, Facilities Support Services.

B.2 - TYPE OF CONTRACT

Award of multiple IDIQ contracts is contemplated under this solicitation. Awarded contracts will be IDIQ contracts, as defined in FAR 16.504 (Indefinite-Quantity Contracts).

Task and/or delivery orders may be issued under awarded IDIQs on a Firm-Fixed-Price (FFP), Time-and-Materials (T&M) and Labor Hour (LH) basis at the Contracting Officer's discretion within the guidelines provided in Federal Acquisition Regulations (FAR) Part

16. The contract also includes Cost-Reimbursable (CR) Contract Line Item Numbers (CLINS) for Government approved other direct costs (ODCs) in accordance with the Performance Work Statement.

B.2.1 Fixed Price Task Orders

Fixed price is defined under Federal Acquisition Regulation (FAR) Subpart 16.2, Fixed-Price Contracts, and other applicable Department-specific regulatory supplements.

The Offerors will propose firm fixed price (FFP) rates for all applicable labor categories in response to task order solicitations. Rates will be broken down by the base rate based on Contract Labor Standards (formerly known as Service Contract Act), Wage Rate

Requirements Statute (formerly known as Davis Bacon Act), Collective Bargaining Agreements, as applicable), health and welfare rates, overhead rates, general and administrative expense (G&A), and profit to show the fully burdened rates for the Washington, D.C. and other applicable areas. The Contract Labor Standards wage determination will be provided in the solicitation package for the applicable areas. The Offeror's IDIQ proposal template will show each offered labor category, direct rate, health and welfare rate, overhead, G&A, profit, and fully burderned rate. The fully burdened rates will be evaluated for reasonableness. The offeror will be required to use the ceiling overhead, G&A and profit rates (percentages) as proposed in the price template, on all task orders to develop the fully burdened rates to be used at the order level utilizing the prevailing wage rates for the delivery areas of the task order. Further price adjustments will be to the base and health and welfare rates only at the task order level based on changes in the prevailing wage rates in accordance with the Fair Labor Standards Clause.

Offerors will propose firm fixed price (FFP) labor rates for all applicable exempt labor categories (professional) in response to task order solicitations. These rates will be proposed as fully burdened ceiling rates since the base rates does not change with the delivery location for exempt labor categories. The Offeror will be required to use the fully burdened ceiling rates, as categories for the base contract and option periods, incorporating any proposed increases. The pricing for the base and option years pricing will be evaluated for reasonableness by the CO using available public market indicators and other sources.

B.2.2 T&M and L-H TASK ORDERS

Time and Materials (T&M) and Labor Hour (L-H) is defined under FAR Subpart 16.6, T&M and L-H Contracts, and other applicable Department-specific regulatory supplements.

The Contract may provide for separate and/or blended loaded hourly labor rates for the labor. T&M and L-H task orders require the contract standardized labor categories and their associated rates to be identified in the task order award document.

Other Direct Costs subcontract labor shall be proposed and awarded as Materials in accordance with FAR 52.232-7, Payments under Time-and-Materials and Labor-Hour Contracts.

FAR 52.216-31 Time-and-Materials/Labor-Hour Proposal Requirements - Commercial Item Acquisition is applicable.

The fully burdened T&M/L-H rate awarded at initial parent contract award shall serve as the basis for all future pricing. The Offeror will propose labor rates for all applicable non-exempt and exempt labor categories (professional). The non-exempt labor categories will be proposed as fully burdened rates using the fixed ceiling, negotiated health and welfare fringe, overhead, G&A and profit/fee rates (percentages). The exempt labor rates will be proposed as fully burdened ceiling rates since the base rate does not change with the delivery location for exempt labor categories. The fully burdened rates will be evaluated for reasonableness. The Contractor will be required to use the fully burdened ceiling rates, as proposed in the price template, on all task orders. The Contractor will propose rates for all exempt labor categories for the base contract and option years (8 years), incorporating any proposed increases. The pricing for the base and option years pricing will be evaluated for reasonableness by the CO using available public market indicators and other sources.

B.2.3 Other Direct Costs

Other ODC support, integral and necessary as part of a total integrated solution within the scope of the contract for which there is not a labor category specified in the contract or includes other direct costs such as travel, materials, equipment, subcontractors, etc., to obtain a total service solution, are allowable costs and may be included within an individual task order under the contract. The Contractor should propose and identify each other direct costs separately and the CO should identify each ODC support services or other direct costs by a separate CLIN on the task order award.

B.3 - MINIMUM AND MAXIMUM CONTRACT QUANTITIES - INDEFINITE QUANTITY CONTRACT

a) Per FAR 52.216-22 "Indefinite Quantity," the minimum for this indefinite quantity contract shall be any quantity or combination of supplies and services equal to the amount set forth below.

$10,000.00

(b) The maximum for this indefinite quantity-contract (including options) shall be any quantity or combination of supplies and services equal to: ______________________

B.4 - ORDERING PERIOD

The ordering period of this contract shall include a five-year base ordering period beginning date of award. The contract also includes one five-year optional ordering period that will begin five years from date of award, if exercised.

Orders may extend beyond the IDIQ ordering period in accordance with FAR clause 52.216-22(d). See RFP Section F.3.

B.5 - TASK ORDER PRICING

Awarded IDIQs will establish unit ceiling prices in accordance with pricing attachment J-33. Task order pricing must be based on ceiling rates included in the IDIQ at the time of task order proposal submission. Task order proposals must include rates at or below the ceiling rates established in IDIQ attachment J-33.

Task orders will be solicited and evaluated based on the specific instructions included in the Task Order Request for Proposal (TORP).

TORPS will follow the procedures listed in FAR 16.505, Ordering.

The Contracting Officer (CO) has the authority and responsibility for the determination of cost or price reasonableness for the Department's task order requirements. The CO will identify the applicable contract type for all CLINs in each task order.

B.6 - NON-PERSONAL SERVICES

This is a non-personal services contract, as defined by Federal Acquisition Regulation (FAR) 37.101.

B.7 - FIXED, FULLY BURDENED HOURLY RATE STRUCTURE

Fixed, Fully Burdened Hourly Labor Rates established at the IDIQ level (attachment J-33) are comprised of direct labor, applicable indirect expenses (e.g., fringe, overhead, general and administrative) and profit. All direct and indirect labor pricing is included in the burdened rate; the contractor may not request additional pricing outside of the established labor rates, except for Other Direct Costs (ODCs), as applicable and as established in the applicable task order, if so established.

Labor categories may be added or deleted from the IDIQ at the Contracting Officer’s discretion. Any new labor rates added to the contract shall be calculated in the same manner as in the Contractor’s proposal submitted in response to this solicitation. The profit rate shall be the same as in the Contractor’s proposal submitted in response to this solicitation.

The only requested changes to established labor rate ceilings will be in accordance with the Fair Labor Standards Clause (52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts)). Such requests must be made to the Contracting Officer in accordance with the clause and must clearly show the proposed change to the rates, including the direct rate and individual indirect rate categories as applicable and in accordance with the clause. Approval is at the discretion of the Contracting Officer.

B.8 - INCENTIVE TASK ORDERS

Incentives are defined under FAR Subpart 16.4, Incentive Contracts, and other applicable Department specific regulatory supplements.

If contemplated, the CO will need to make the determination of standards for Incentive contract type task orders.

B.9 - CONTRACT FUNDING

Funds for task orders awarded under the IDIQs will be obligated at the task order level. Funds for services provided will be obligated as they become available, or excess funds de-obligated, by modification to the contract unilaterally by the U.S. Department of State Contracting Officer. The Contractor will only be paid for effort that has been authorized by the Contracting Officer and performed in accordance with the contract specifications.

B.10 - TRAVEL COSTS

The Contractor may be reimbursed for its reasonable actual travel costs, in accordance with the requirements of the applicable task order and in accordance with FAR 31.205-46, Travel Costs. If travel is allowable under the task order, travel must be directly related to and required for performance of the task order, and must be authorized in advance and in writing by the Contracting Officer’s Representative (COR). In no event shall costs associated with employee commuting be reimbursable as direct cost under this contract.

Travel costs shall not be burdened with any indirect costs unless specifically allowable in accordance with the Contractor’s usual accounting practices consistent with FAR Subpart 31.2. In no event shall travel costs be burdened with fee/profit.

The Contractor shall include a breakout of all authorized travel expenses as an attachment to his invoices. Administrative support (such as coordination of travel arrangements) will be the responsibility of the Contractor.

If a task order allows for travel, the task order will include additional details regarding allowable travel costs. Travel outside of the United States is not anticipated under this IDIQ.

B.11 - FIXED, FULLY BURDENED HOURLY RATE PRICING TABLES

Refer to the table at Attachment J-33 for Labor Categories and Fixed Price, Fully Burdened Hourly Ceiling Rates for the entire contract performance.

B.12 - Ordering Information

Orders place under this contract shall contain the following information:

1. Date of Order;

2. Contract Number and Order Number;

3. Item number and description, quantity, and unit price;

4. Delivery or performance date;

5. Place of delivery and/or performance (including consignee);

6. Packaging, packing, and shipping instructions, if any;

7. Accounting and appropriation data;

8. Security clearance level(s), applicable to the order, if any; and

9. Any other pertinent information.

b) Issuance of orders by email is authorized in accordance with FAR 52.216-18 “ORDERING.”

B.13 - Labor Subject to Service Contract Labor Standards and Wage Rate Determinations

Labor categories that are subject to the Service Contract Labor Standards (formerly known as SCA) and wage determinations, in accordance with FAR Subpart 22.10 and other applicable Department specific regulatory supplements must be clearly identified and are subject to applicable wage and labor standards.

Section C - Descriptions/Specifications/Statement of Work

C.1 - SPECIFICATIONS STATEMENT OF WORK

See attachment J-00, Performance Work Statement.

C.2 - Services Not Within Scope

The following services are not within the scope of the contract and therefore are excluded for considerations:

• Telecommunication systems;

• Security systems (Note: mechanical components of the door, closers, keepers, hinges, etc. are included in the scope)

• Furnishings (not installed as fixtures);

• Equipment owned by servicing public utilities;

• Computers and Information Technology (IT) equipment;

• Personally owned appliances (e.g., heaters, coffee makers, microwaves, etc.);

• Kitchen appliances and food preparation equipment used in food services contract that is not installed or major equipment. Example:

blenders, toasters, meat slicers, etc. (Note: ductwork above the ceiling, grease traps with associated piping, and any fire suppression or fire alarm equipment are included in the contractor scope).*;

• A/E services*;

• Inherently Governmental Functions as defined by FAR Subpart 2.101.

*The Contractor shall note that the exclusion of A/E services does not disallow drawings of any sort. CAD drawings may be required and are within scope.

Section D - Packaging and Marking

D.1 - DATA PACKAGING REQUIREMENTS

(a) All unclassified data shall be prepared for shipment in accordance with best commercial practices.

(b) Classified reports, data, and documentation shall be prepared for shipment in accordance with the National Industrial Security Program Operating Manual (DOD 5220.22-M).

D.2 - MARKING OF REPORTS

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(a) Name and business address of the Contractor;

(b) Contract number and delivery order number, if applicable;

(c) Date of report; and

(d) Program office(s).

(e) All reports become the property of the Department. Reports shall not contain any markings or legends which restrict the Department's use of such reports in any way.

Section E - Inspection and Acceptance

Clause Title Fill-ins

52.246-4 Inspection of Services-Fixed-Price (Aug 1996)

52.246-6 Inspection-Time-and-Material and Labor-Hour (May 2001)

Clause Title Fill-ins

52.247-34 F.o.b. Destination (Nov 1991)

E.1 - GOVERNMENT QUALITY ASSURANCE AND SURVEILLANCE

The Government will perform those quality assurance procedures that may be necessary to verify that performance is in accordance with the terms of the contract. Government quality assurance will be performed routinely by the Contracting Officer’s Representative;

however other activities may be called upon to support this effort as required. The Contracting Officer’s Representative or designated quality assurance evaluators will record all surveillance observations and will maintain a file of all inspection results. Successive months of unsatisfactory performance may result in other appropriate action(s) by the Contracting Officer in accordance with the Inspections clause, including Termination for Default. Any action taken by the Contracting Officer as a result of surveillance will be in accordance with the terms of the FAR.

E.2 - QUALITY STANDARDS

All work performed under this contract shall be of the highest quality standards, consistent with best industry practices, to ensure timely provision of services, optimum DoS satisfaction, and adequate protection of Government assets, The Contractor shall be responsible for the day-to-day inspection and monitoring of all work performed to ensure compliance with contract requirements.

E.3 - METHODS OF SURVEILLANCE

The Government may use a variety of surveillance methods to evaluate the Contractor’s performance. These include, but are not limited to, random sampling of recurring services, periodic surveillance of the Contractor’s quality control program and customer complaints.

The QASP Surveillance Matrix and AQL Matrix (Attachments J-11 and J-12) are shared for informational purposes only and are the Government's documents in how the Government plans to monitor and ensure performance. Changes to the QASP and AQL Matrix are not bilateral and will be updated at the Government's discretion in order to ensure performance is appropriately monitored.

E.4 - QUALITY CONTROL PLAN

The contractor will establish and maintain a Quality Control Plan to monitor its O&M services for each task order in accordance with Performance Work Statement section C.3.2.4. Submission of the plan is after task order award and in accordance with the submission timelines in the task order PWS (or in IDIQ PWS section C.3.2.4, if not stated in the task order PWS).

Section F - Deliveries or Performance

52.242-15 - Stop-Work Order (Aug 1989)

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either--

(1) Cancel the stop-work order; or

(2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract.

(b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if--

(1) The stop-work order results in an increase in the time required for, or in the Contractor's cost properly allocable to, the performance of any part of this contract; and

(2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage; provided, that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon the claim submitted at any time before final payment under this contract.

(c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

(d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

(End of clause)

F.1 - DELIVERABLES

See Attachment J-00, Performance Work Statement, Section C.14.

Individual orders will specify the deliverables applicable to the task order.

All reports, plans, schedules, and other submittals provided by the Contractor to the COR shall be subject to approval by the COR or CO. The Contractor shall submit its deilverables based on the established due dates in the task order.

F.2 - TERM OF BASIC CONTRACT

The term of this IDIQ is one five-year (60 month) base ordering period and one five-year (60 month) optional ordering period.

F.3 - TASK ORDER PERIOD OF PERFORMANCE

The term for each Order placed under the Basic Contract shall be specified in the individual Order. Orders may not be placed under the if the IDIQ contract has expired, or has been terminated or cancelled by the Government.

No order may extend more than five (5) years after the expiration date of the Basic Contract, in accordance with FAR 52.216-22(d).

Order optional periods of performance, if included at initial issuance of the Order, may be exercised after the expiration date of the Basic contract. However, the period of performance cannot extend more than five (5) years after the expiration of the Basic Contract, and orders must be placed prior to expiration of the base contract.

F.4 - PLACE OF PERFORMANCE

See Attachment J-04, List of Properties.

Other buildings and locations may be added at the discretion of the U.S. Department of State Contracting Officer.

Section G - Contract Administration Data

G.4 - ADVERTISING AND MARKETING

The contractor shall not allow the names, phone numbers, etc. of Government employees involved in the contract/orders, to be used for publicity or advertising purposes. Further, no article, book, pamphlet, recording, broadcast, speech, television appearance and/or film concerning any aspect of work performed under the contract/orders shall be published or disseminated through any media without the prior written authorization of the Contracting Officer.

All marketing and promotional materials, including information on the contractor webpage must be approved by the Department of State Contracting Officer prior to distribution.

G.5 - ORDERING PROCEDURES

Ordering procedures will comply with FAR 16.505. TORP will include the specific evaluation procedures for that task order.

All orders placed under the base IDIQ shall be within the scope, issued with the period of performance, and be within the maximum value of the Basic Contract.

All costs associated with the preparation, presentation, and discussion of the offeror's proposal in response to a TOR will be at the offeror's sole and exclusive expense.

All Orders placed under the basic contract are subject to the terms and conditions of the basic contract at time of order award. In the event of any conflict between the order and the basic contract, the basic contract will take precedence.

Issuance of orders electronically by email is authorized in accordance with FAR 52.216-18 "ORDERING."

INV-IPP - ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS AND INSTRUCTIONS TO IMPLEMENT

USAGE OF THE INVOICE PROCESSING PLATFORM (IPP).

(a) Definitions. As used in these instructions

(1)”Payment request” means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Payment documentation and process” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of these instructions, the Contractor shall submit payment requests electronically using the Invoice Processing Platform (IPP) at www.ipp.gov. Information regarding IPP is available on the Internet at www.ipp.gov. Assistance with the IPP application can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866)973-3131. The Contractor shall ensure that its supporting documentation conforms to IPP requirements. IPP accommodates up to 25 supporting attachments per invoice, individual attachment file size may not exceed ten megabytes (10mb). If the Contractor assesses that their supporting documentation will not reasonably conform to IPP requirements, the Contractor shall contact the Contracting Officer to explore possible alternatives. In addition, the IPP only allows certain characters to be used as the invoice number. The invoice number shall conform to the IPP convention and the attachments (if used) shall match exactly the invoice number allowed. The allowed characters in the IPP are “abcdefghijklmnopqrstuvwxyzABCDEFGHIJKLMNOPQRSTUVWXYZ0123456789-_”

(c) If the Contractor wishes to be paid via a foreign bank account, the contractor must properly fill out form GFS-FO-CLM-089 and attach it to each invoice in the IPP where payment to a foreign bank account is requested. The form can obtained by e-mailing CGFSIPPITSForm@state.gov.

(d) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing.

(e) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer’s written authorization with each payment request.

[End of instructions]

52.216-32 - Task-Order and Delivery-Order Ombudsman (Sep 2019)

(a) In accordance with 41 U.S.C. 4106(g), the Agency has designated the following task-order and delivery-order Ombudsman for this contract. The Ombudsman must review complaints from the Contractor concerning all task-order and delivery-order actions for this contract and ensure the Contractor is afforded a fair opportunity for consideration in the award of orders, consistent with the procedures in the contract.

See 652.206-70 [Contracting Officer to insert name, address, telephone number, and email address for the Agency Ombudsman or provide the URL address where this information may be found.]

(b) Consulting an ombudsman does not alter or postpone the timeline for any other process (e.g., protests).

(c) Before consulting with the Ombudsman, the Contractor is encouraged to first address complaints with the Contracting Officer for resolution. When requested by the Contractor, the Ombudsman may keep the identity of the concerned party or entity confidential, unless prohibited by law or agency procedure.

(End of clause)

652.242-70 - CONTRACTING OFFICER'S REPRESENTATIVE (COR) (AUG 1999)

(a) The Contracting Officer may designate in writing one or more Government employees, by name and position title, to take action for the Contracting Officer under this contract. Each designee shall be identified as a Contracting Officer's Representative (COR). Such designation(s) shall specify the scope and limitations of the authority so delegated; provided, that the designee shall not change the terms or conditions of the contract, unless the COR is a warranted Contracting Officer and this authority is delegated in the designation.

(b) The COR is:

Hariharan Narayanan Contracting Officer’s Representative Office of Facilities Management Services narayananh@state.gov

G.1 - DESIGNATION OF ADMINISTRATIVE CONTRACTING OFFICE

Primary Contracting Officer (CO): Peter All, Office of Acquisition Management, A/OPE/AQM/FDCD/MSB. Email:

allenpj@state.gov

Contract Specialist: Kiara D. Jackson, JacksonKD1@state.gov

Authorized Department of State Alternate Contracting Officer: Edward Baran, Senior Contracting Officer and Branch Chief Designated Contracting Officer’s Representative (COR): Ellen Mitchell Written communications regarding the administration of this contract shall make reference to the contract number and modification number, if applicable, shall be submitted to the above identified relevant contacts.

G.2 - CONTRACTING OFFICER (CO)

The CO has sole authority to modify the terms of this contract. The Contractor is responsible for ensuring that all modifications to or deviations from contract requirements are approved by the CO. The CO will appoint the usual and customary contracting representatives, such as a COR and Government Technical Monitors (GTMs) to help carry out the CO’s responsibilities under this contract.

G.3 - CONTRACTING OFFICERS REPRESENTATIVE (COR)

Authority: The CO shall appoint individuals to act as CORs, for general supervision, inspection, testing, and such other purposes as are deemed necessary for this contract. The CORs are designated the authority to act for the CO in matter concerning technical clarification and inspection of performance. The COR is authorized to accept the Contractor's performance under the contract, including preparation of receiving reports and the authorization of progress payments when appropriate. The CORs will coordinate all work with the Contractor and review Contractor's performance at significant stages of its development. Alternate CORs are designated by the CO as COR representatives to assist in the discharge of COR responsibilities when the COR is unable to be directly in touch with the contract work.

Limit on Authority: The CORs cannot alter or modify the specifications or contract terms and conditions, or waive the USG's requirements as to price, delivery, or other terms and conditions of the contract. Any changes in these conditions must be authorized in writing, by the CO.

Responsibilities: The responsibilities of the CORs and Alternate CORs include, but are not limited to:

1. Recommending deductions for contract payment for hours not worked;

2. Advising the CO of nonperformance or unsatisfactory performance;

3. Advising the CO of any factors that may cause delay in performance of work.

4. Reviewing and approving invoices for payment.

Section H - Special Contract Requirements

H.4 - INSURANCE REQUIREMENTS

In accordance with FAR 52.228-5 "INSURANCE--WORK ON A GOVERNMENT INSTALLATION," the Contractor shall, at no additional expense to this contract, provide and maintain, in addition to any other insurance coverage required elsewhere in this contract, the following types of insurance in the amounts specified. Before commencing work under this contract, the Contractor shall certify to the Contracting Officer in writing that at least the kinds and minimum amounts of insurance required below have been obtained.

Workers' Compensation and Employer's Liability--The Contractor is required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Con- tractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit worker's compensation to be written by private carriers.

General Liability--The Contractor shall provide bodily injury liability insurance coverage written on the comprehensive form policy of at least $500,000 per occurrence.

Automobile Liability--The Contractor shall provide automobile liability insurance written on the comprehensive form of policy. The policy shall provide for bodily injury and property damage liability covering the operation of all automobiles used in connection with performing the contract. Policies covering automobiles operated in the United States shall provide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage. The amount of liability coverage on other policies shall be commensurate with any legal requirements of the locality and sufficient to meet normal and customary claims.

Aircraft Public and Passenger Liability--When aircraft are used in connection with performing the contract, the Contractor shall provide aircraft public and passenger liability insurance. Coverage shall be at least $200,000 per occurrence for property damage.

Coverage of passenger liability bodily injury shall be at least $200,000 multiplied by the number of seats or passengers, whichever is greater.

Vessel Liability--When contract performance involves use of vessels, the Contractor shall provide vessel collision liability and protection and indemnity liability insurance.

H.5 - NONPAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies or services or for any unauthorized changes to the work specified herein.

This includes any services performed by the Contractor of his own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract.

H.6 - ORGANIZATIONAL CONFLICT OF INTEREST - GENERAL

The Contractor warrants that, to the best of its knowledge and belief, there are no relevant facts or circumstances which would give rise to an organizational conflict of interest, as defined in FAR Subpart 9.5, or that the Contractor has disclosed all such relevant information.

The Contractor agrees that if an actual or potential organizational conflict of interest is discovered after award, the Contractor will make a full disclosure in writing to the Contracting Officer. This disclosure shall include a description of actions which the Contractor has taken or proposes to take to avoid or mitigate the actual or potential conflict.

The Contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest.

If the Contractor was aware of a potential organizational conflict of interest prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Contracting Officer, the Government may terminate the contract for default.

The Contractor shall insert the substance of this clause, including this paragraph in all subcontracts.

H.7 - SMOKE-FREE WORKPLACE NOTICE

The Department of State has been designated a smoke-free workplace:

Definitions. "Smoking" means a lighted cigar, cigarette, pipe or other tobacco product. "Smoking Areas" means those designated exterior spaces where the smoking of tobacco products is permitted.

Applicability. The Smoke-Free Workplace policy applies to all occupants of the facility; as well as all Department of State occupied space in other domestic buildings, whether owned, rented or leased, and to all Department of State owned, rented, or leased vehicles.

Policy. It is the policy of the Department of State to promote a healthy environment. Accordingly, the Department has adopted a policy prohibiting smoking in the interior of all domestic buildings and facilities. Smoking is prohibited in all Department-occupied space including: garages, garage exits, and all vehicles in garages; courtyards, rooftops, entrance canopies, bus shelters; within 25 feet of all doorways and within 25 feet of all air intake ducts effective June 19, 2009.

H.8 - SOLICITATION ON-RAMP

After closing of this solicitation, the Government may elect to re-solicit proposals for this requirement, in order to add additional IDIQ contract holders for this requirement. The decision to solicit for additional contract holders is solely at the discretion of the Government, and is not guaranteed. If the Government elects to re-solicit in order to add additional IDIQ contract holders for the remainder of the IDIQ period of performance, such an action may take place at anytime during the IDIQ period of performance. The solicitation would be published on SAM.gov.

H.9 - OTHER BUILDINGS ADDITION AND MODIFICATION OF LOCATIONS

The Government may modify existing task order or issue brand new task order as determined by the Department of State Contracting Officer based on complexity, scope, and size of the modification of O&M Services. Some of these modification can include a minor within-scope adjustments such as adding an additional floor within the same facility to provide O&M support. A major modification or a full competition within the O&M IDIQ may include the addition of a new facility, due to Department of State expansion, or the removal of a facility, due to the consolidation of expiring leases. All modifications shall be determined by the Department of State, Contracting Officer (CO).

H.9.1 Inspection Report

At least thirty (30) days prior to the planned addition of a new building or facility, the CO shall send a written request for proposal (RFP) to the Contractor to prepare and submit a complete and systematic initial inspection report. The report will summarize and report the existing conditions of all mechanical, electrical, fire protection, elevators, and utility systems and equipment, windows, doors, and other structural features that fall under the responsibility of FMS. The Contractor shall submit the Initial Inspection Report to the CO and COR within fifteen (15) calendar days of the receipt of the RFP. The USG will review the report and come to an agreement with the Contractor on the status.

H.9.2 Proposal

Based on the agreed-upon existing conditions, the Contractor shall submit a proposal to include a detailed cost estimate for performing the requested maintenance services. The inclusion of photographs may or may not be allowed. The Contractor shall consult with the Diplomatic Security Officer (DS) prior to and have the opportunity to review any photographs before the release of photos taken on-site. The Contractor cost proposal shall include a list of critical spare parts.

H.10 - MODIFICATION OF SERVICE FROM TASK ORDER

The Government may modify or descope specific O&M service(s) from a specific building, facility or site through task order modification base on end of life process and procedures.

H.10.1 Demobilization Cost Proposal

At least thirty (30) calendar days prior to the planned modification or descope of a service from a specific facility or facility system, the CO will request, in writing, a proposal from the Contractor. The Contractor shall have fifteen (15) calendar days to propose any demobilization costs and propose the sale of any equipment or materials to the Government. Negotiations to modify the O&M Contract shall be based upon the established service modification or deletion date.

H.10.2 Demobilization Activities

The Contractor shall document any necessary repairs (as described in Section C.3.2) in the CMMS database and turn over any spare parts and/or material to FMS. In addition, the Contractor shall provide a written report containing the final assessment, a detailed breakdown of cost credits in terms of labor and materials, and a description of the facility or facility system to be descoped.

H.11 - EXCLUSIVE RESOURCE ALLOCATION

The Contractor acknowledges that staffing resources assigned to perform work under this contract/ task…