J-14.pdf

Section J Attachment 14 Deliverables Matrix

Section J – Deliverables Matrix - Attachment 14

Contract Section

Name Include in bid

Due Frequency Point of Contact(s)

C.3 PgMO Monthly report

Monthly contract status update to include efficiency analysis

Monthly • Contracting Officer

• Contracting Officer’s

Representative

• FMS Leadership

• Facility Manager

C.3.1 PgMO QA/QC Report

QASP, KPI/AQL report Monthly • Contracting Officer’s Representative

• FMS Leadership

• Facility Manager

C.3.5 PgMO monthly Health and Safety Report Attachment 16

Contractor shall provide a monthly report including all actions taken, in progress or planned, involving health and safety

Monthly • Contracting Officer’s Representative

• Building Manager

• Safety branch

C.3.6 and C.4 PgMO monthly Environmental Stewardship Report

Contractor shall provide a monthly report including all actions taken, in progress or planned, involving environmental stewardship

Monthly • Contracting Officer’s Representative

• Building Manager

• Safety branch

C.4.2.1 Attachment 09 Program Management Plan Template

Program Management Plan (PMP)

X Contractor shall provide a DRAFT to the CO, ten (10) calendar days after Contract award for review and shall submit a final plan sixty (60) calendar days after Contract Award for USG approval.

Annual review

• Contracting Officer

• Contracting Officer’s

Representative

C.4.2.2 Attachment 10 CFS Plan Template

Operations and Maintenance (CFS) Plan

X A DRAFT CFS plan shall be delivered to the CO, COR and Building Manager for review thirty (30) calendar days after task order award for approval forty-five (45) calendar days after task order award.

Reviewed and audited monthly

• Contracting Officer

• Contracting Officer’s

Representative

C.4.1.1 Operations & Maintenance Service

Defined at the task order level.

DRAFT due thirty (30) days after task order award for approval.

Final due forty-five (45) days after task order award.

Annual review and within thirty (30) days of task order modification or notable change.

• Contracting Officer

• Contracting Officer’s

Representative

• Building Manager

DRAFT

C.4.2.3

CFS Plan in

ERPS

Details of the CFS plan shall be incorporated in the ERPS system within 60 days of CO approval of the final plan.

• Contracting Officer

• Contracting Officer’s

Representative

C.4.2.4

Quality Control Plan (QCP)

X Contractor shall provide a DRAFT to the CO, ten (10) calendar days after task order award and the final QCP shall be submitted for approval thirty (30) calendar days after task order award.

30 calendar days after task order award

Annual review

• Contracting Officer

• Contracting Officer’s

C.4.2.5

Cost Control Plan (CCP)

X Thirty (30) calendar days after task order award.

Annual review • Contracting Officer

• Contracting Officer’s

Representative C.4.2.6 Attachment 06 List of Codes and Regulations

Occupational Safety and Health Plan

DRAFT Safety Plan submitted to the CO and the COR thirty (30) calendar days after task order award for review and acceptance. The Contractor shall submit the final plan ninety (90) calendar days after the task order award.

Random system audits

Annual review

• Contracting Officer

• Contracting Officer’s

Representative

• Safety branch

C.4.5 Initial Inspection and Deficiency List

Thirty (30) calendar days after Task Order Start

Annually • Contracting Officer

• Contracting Officer’s

Representative

• Building Manager

C.4.6.1 Transition Plan X The Contractor shall submit a Phased Transition Plan to the CO for approval within ten (10) calendar days after Task Order Award.

Review 60 days after Task Order award.

• Contracting Officer

C.4.6.1 Transition Plan X Initial transition shall consist of the first set of key personnel arriving on site within forty-five

(45) calendar days after Task Order Award. Second set no later than sixty (60) calendar days after Task Order Award.

Review 60 days after Task Order award.

• Contracting Officer

C.4.6.3 Demobilization Plan

X Within 45 days of termination of CFS Task Order

• Contracting Officer

• Contracting Officer’s

Representative C.4.8 Call Center

Management Site specific playbook to be created in conjunction with USGOV within 90 days of task order award.

Review annually and within thirty

(30) days of any noted change.

• Contracting Officer

• Contracting Officer’s

Representative

C.4.9.2 Equipment Inventory

Contractor shall provide an initial update and verification of the equipment inventory upon thirty (30) calendar days after task order award

Annually, the contractor must validate inventory.

Monthly reports of all equipment added into

ERPS

• Contracting Officer

• Contracting Officer’s

C.4.10.2

Inventory of Hazardous Material

The Contractor shall submit this plan to the CO and COR thirty

(30) days after task order award.

Monthly reports

• Contracting Officer

• Contracting Officer’s

Representative

C.4.12.5 Minimum Lead Time for Vetting

Contractor shall ensure contractor personnel submit MRPT packages eighty (80) days prior to expected performance at the site

All changes to the staffing plan must be approved by

COR

C.5.3.1 Water Sampling and Flushing Plan

(WSFP)

X Draft plan must be submitted for review and approval thirty

(30) calendar days after task order award. The final plan must be submitted within sixty

(60) calendar days after task order award. Must comply with GSA Order PBS 1000.7A

Updated plan must be provided annually or within thirty

(30) days of any noted change.

• Contracting Officer

• Contracting Officer’s

Representative

• Building Manager

• Safety branch

C.5.4.1 Backup Retention

Contractor shall create two sets of backup data for each BAS at the facility on a biannual basis.

Bi-annually • Contracting Officer

C.5.4.2 Password Retention.

Contractor shall create a listing of the BAS/PMS usernames and passwords that exist within the BAS Operator Workstation and/or Server that are used to access the BAS/PMS.

Review bi-annually

• Contracting Officer

• Contracting Officer’s

C.5.6.1 Condition Monitoring:

Vibration analysis inspection

Contractor shall conduct the vibration analysis inspection on an annual basis to begin ninety

(90) days after task order award and to complete within thirty

(30) days

• Contracting Officer

• Contracting Officer’s

C.5.7.1

CFS Plan for Conveyance Systems

Attachment 20

X A DRAFT plan shall be delivered for review ten (10) calendar days after Task Order Award for approval forty-five (45) calendar days after Task Order Award.

Review 45 days after contract award

Quarterly audits and updates

• Contracting Officer

• Contracting Officer’s

C.5.9 Cleaning & Janitorial Service

X Due thirty (30) days after task order award. Complete cleaning schedule based on the facility. In addition, QC/QA program for spot checking the janitorial program.

• Contracting Officer

• Contracting Officer’s

C.5.10

Spare Parts and Expendables Inventory Report

Forty-five (45) calendar days after Task Order award.

Monthly report • Contracting Officer’s Representative

• Building Manager

C.5.11.6 Fuel Inventory report.

Fuel inventory, including the estimated days or hours the supply will last at current consumption rates.

Weekly Contracting Officer’s Representative

Building Manager

C.5.13

Landscape Management Plan

X Thirty (30) days after contract award

• Contracting Officer

• Contracting Officer’s

C.5.14

Pest Management Plan

X Forty-five (45) calendar days after the Task Order Award

• Contracting Officer

• Contracting Officer’s

C.5.15

Attachment 17

Fire Emergency Plan (FEP)

The initial FEP shall be submitted for review and approval within thirty (30) calendar days after the task order award for review and Contractor shall submit a final plan sixty (60) calendar days after the task order award

Updated plan must be provided annually and within thirty

(30) days of any noted change.

• Contracting Officer’s Representative

• Building Manager

• Safety branch

C.5.16 Snow and Ice Removal Plan

X Detailed snow and ice removal plan due forty-five (45) days after task order award.

• Contracting Officer

• Contracting Officer’s

Representative

• Building Manager

C.5.20.2 As Built drawings.

Semi-annual

Semi-annual • Contracting Officer

Representative

C.5.21.2 Staffing Plan X Initial Staffing Plan shall be submitted for review and approval thirty (30) calendar days after task order award.

The Final Staffing Plan shall be submitted sixty (60) calendar days after task order award

COR must approve change in key personal

• Contracting Officer

• Contracting Officer’s

C.5.21.5 Minimum Staffing

X Contractor personal must be manned at 100% within 90 days from contract award

Review in 90 days from task order award

• Contracting Officer

• Contracting Officer’s

C.6.2 Reporting for Adhesives, Sealants and Primers

Contractor shall report monthly all quantities of adhesives, sealants, adhesive primers, and sealant primers used on a site-by-site basis

Monthly • Contracting Officer’s Representative

• Building Manager

• Safety branch

C.5.21 Health and Safety Training for Employees

X Thirty (30) calendar days after Task Order Start.

Safety Training is reported Monthly

• Contracting Officer’s Representative

• Building Manager

• Safety branch

C.6.9 Workplace Safety and Health Program

Initial safety and health program for review and approval within forty-five (45) calendar days after the task order award for review and shall submit a final plan sixty (60) calendar days after the task order award

Reviewed Annually

• Contracting Officer

• Contracting Officer’s

Representative

C.6.10

Attachment 16

Waste, Recycling and Hazardous Waste Removal Management Plan

X DRAFT due thirty (30) days after task order award. Plan to be finalized in conjunction but Building Manager for site.

Updated plan must be provided annually and within thirty

(30) days of any noted change.

• Contracting Officer

• Contracting Officer’s

Representative

• Building Manager

• Safety branch

C.16.2 Water Sampling Reports.

Contractor shall provide a monthly operations report to the COR by the fifth (5th) business day of the following month

Monthly reports

• Contracting Officer

• Contracting Officer’s

Representative

• Building Manager

• Safety branch

Attachment 16 Site Specific waste reports

Some sites may require solid waste weight reporting.

Monthly reports

• Contracting Officer’s Representative

• Building Manager

• Safety branch

Attachment 16 section 10

Site Specific composting reports

Monthly waste, composting and recycling data will be submitted to the COR and Safety branch.

Monthly reports

• Contracting Officer’s Representative

Environmental reports

The data reporting will include precise measurements of actual weight and the classification of various recycling streams

Attachment 16 section 10 Environmental reports

Site Specific recycling reports

Monthly waste, composting and recycling data will be submitted to the COR and Safety branch.

The data reporting will include precise measurements of actual weight and the classification of various recycling streams

Monthly reports

• Contracting Officer’s Representative

• Building Manager

• Safety branch

C.6.13

Attachment 16

Green Cleaning Plan

Initial plan shall be submitted for review and approval within thirty

(30) calendar days after the task order award for review and Contractor shall submit a final plan sixty (60) calendar days after the task order award

Plan to be reviewed quarterly for the initial 3 quarters after task order award. Then reviewed annually and within thirty

(30) days of any noted change.

• Building Manager

• Safety branch

C.10.1 and C.16.4

Inventory of on-site supplies, materials, tools, and equipment

Within forty-five (45) calendar days after the task order award

Annually • Contracting Officer’s Representative

• Building Manager

C.14.3 Monthly QC Report

Thirty (30) days after the start date of the task order with the first monthly payment request

Monthly • Contracting Officer’s Representative

• Building Manager C.16.2 Monthly

Operations Report

Contractor shall provide a monthly operations report to the COR by the fifth (5th) business day of the following month

• Contracting Officer’s Representative

• Building Manager

C.16.3 Tenant Satisfaction Survey Report

Contractor shall provide a monthly operations report to the COR by the fifth (5th) business day of the following month

Monthly • Contracting Officer’s Representative

• Building Manager

C.16.4 Annual Program Mgmt Meeting Report

Contractor shall provide annual reports on the current status of any contracts and warranties associated with the Contractor’s performance under the task

Annually • Contracting Officer

• Contracting Officer’s

Representative order. To include a list of equipment/system warranties that will expire in the coming year.

Attachment 16 OSHA Form 300 Log of Work-Related Injuries

End of each quarter

• Contracting Officer’s Representative

• Building Manager

• Safety branch

Attachment 16 OSHA Form 300, Log of Work-Related Injuries, and Illnesses

Annually • Contracting Officer’s Representative

• Building Manager

• Safety branch

Attachment 16 Green Purchasing report

Monthly • Contracting Officer’s Representative

• Building Manager

• Safety branch

Attachment 16 Energy Audit Annually • Contracting Officer’s Representative

• Building Manager

• Safety branch

Attachment 16 Energy and Water Quarterly Report

Monthly • Contracting Officer’s Representative

• Safety branch DRAFT