J-1402000 Unaccompanied Housing.pdf

SECTION J – 1402000

UNACCOMPANIED HOUSING

ATTACHMENT

NUMBER

ATTACHMENT TITLE

J-1402000-01 DEFINITIONS AND ACRONYMS

J-1402000-02 REFERENCES AND TECHNICAL DOCUMENTS

J-1402000-03 UNACCOMPANIED HOUSING FACILITY DESCRIPTION

J-1402000-04 LISTING OF UH CHANGE OF OCCUPANCY MAINTENANCE TASKS

J-1402000-05 CHECKLIST FOR MOLD REMEDIATION

ATTACHMENT J-1402000-01

DEFINITIONS AND ACRONYMS

DEFINITION/ACRONYM DESCRIPTION

Abandoned Property Deserted, discarded or vacated goods, possessions, belongings or personal items.

Appliances Fixed and removable items associated with quality of life, including washers and dryers, stoves, microwaves, refrigerators and dishwashers.

Change of Occupancy Maintenance (COM)

Maintenance and minor repair work performed during the period of time after a resident vacates their assigned quarters and prior to a new resident taking occupancy ensuring the quarters are clean, fully equipped, fully functional and habitable.

Clean Free of dirt, stains, odors, smears, smudges, streaks and foreign matter, and debris.

Common Use Areas Those areas available for use by all residents not assigned during a period of time for occupancy, e.g., interior entranceways, lobbies, corridors, guest and staff restrooms, lounges, conference rooms, laundry rooms, stairways, elevators, storerooms, and exterior courtyards, gazebos, designated smoking areas, and athletic areas, such as volleyball courts, immediately adjacent to UH.

Equipment Accessories, attachments, machinery or devices provided to support operations or habitability of a facility.

Fully Functional That end state of UH considered to exist when all facilities, furnishings, appliances, equipment, utility service outlets and fixtures operate as intended.

Housing Officer The Government designated point of contact for all Unaccompanied Housing.

Maintenance Maintenance is the work necessary to provide the functional services to the facilities.

Maintenance can be the periodic work required to minimize malfunction, breakdown, and deterioration of equipment, systems, or facilities.

Quarters A unit, e.g., room, suite, within a lodging facility designated for occupancy by an eligible service member authorized by DoD.

Sanitary Free of microorganisms.

UH Unaccompanied Housing

ATTACHMENT J-1402000-02

REFERENCES AND TECHNICAL DOCUMENTS

The Contractor shall adhere to the applicable portions of the most current edition of the following publications and directives in performing the services required under this contract. This list shall not be considered all-inclusive and does not release the Contractor from all obligations that must be fulfilled in the observance and execution of this contract.

When U.S., European and/or Italian directives, instructions and industry standards are applicable to the work to be performed under this contract, the most stringent directives, instructions and industry standards shall govern.

REFERENCE TITLE

DEPARTMENT OF DEFENSE

DOD 4165.63-M DoD Housing Management

MISCELLANEOUS

Title 10 USC Section 2775 Liability of Member Assigned to Military Housing

COMMANDER NAVY INSTALLATIONS COMMAND

CNICINST 11103.6 Bachelor and Family Housing Overseas Supplemental and Loaner Furnishings

Program CNIC Housing Desk Guide V1.0

CNIC Housing Desk Guide

ATTACHMENT J-1402000-03

LOCATIONS AND DESCRIPTION OF UNACCOMPANIED HOUSING FACILITIES

Location Bldg. No.

Room Qty.

Area

(SM)

Unit Type

NAS 1 170

110 33 Unit used as rooms (2 bedrooms and common area Kitchen and Bathroom)

2 33 Used by Housing Team for other purposes 8 33 To be converted to laundry room in 2027

NAS II 623

154 33 Unit (2 bedrooms and common area Kitchen and Bathroom)

6 33 Used by Housing Team for other purposes 8 33 To be converted to laundry room in 2027

NAS II 562

72 33 Unit used as rooms (2 bedrooms and common area Kitchen and Bathroom)

ATTACHMENT J-1402000-04

LISTING OF UH CHANGE OF OCCUPANCY MAINTENANCE TASKS

The Contractor shall perform the following cleaning, maintenance, repair and replacement, and painting tasks as per requirement included in Spec Item 3.2.2, Change of Occupancy Maintenance (COM) Services. All cleaning methods, chemicals and solutions shall be compatible with the surface being cleaned and cause no noticeable damage following cleaning work.

Cleaning and UH COM Tasks:

a. Drapes. Remove, dry clean and disinfect drapes using a nontoxic, odorless disinfectant specific for the materials being serviced.

b. Curtain Rods. Clean curtain rods.

c. Windows and Screens. Clean both the interior and exterior surfaces of all window glass; repair window screen frames and replace screening where damaged.

d. Venetian Blinds. Clean and disinfect venetian blinds to include mini-blinds (horizontal and vertical) and similar blinds; repair or replace defective blinds.

e. Woodwork, Doors, Walls, and Ceilings. Clean woodwork, doors and knobs, walls (including radiators, cabinets, partitions, trim, ledges, wainscots, chair rails), and ceilings to remove all fingerprints, dirt, dust, and stains with a detergent compatible with the surface finish; clean baseboards to remove all marks and dirt, including residue caused by cleaning of floors and other items.

f. Floors. Scrub and disinfect floors (including surface beneath appliances) to remove all stains, dirt, smears, marks, residuals or traces of foreign substances.

g. Carpets and Rugs. Shampoo and disinfect all carpets, rugs, mats, and wall-to-wall carpeting.

h. Mattress and Bed. Clean, vacuum and disinfect mattress and bed to remove all stains, dusts, and small particles.

i. Refrigerator. Remove and clean all inner and outer surfaces of refrigerator, especially bottom, rear side, door gasket, freezer compartment and ice trays) of refrigerator free from all food, dirt, stains and grease spots; reenergize and set dial on "1".

j. Kitchen Sink and Garbage Disposal. Clean kitchen sink and garbage disposal to remove all stains, dirt, soap scum, and food particles; remove existing and re-caulk sink where necessary to present a uniform appearance; repair leaking faucets and associated plumbing.

k. Dispensers. Clean and restock all dispensers with applicable items including soap, paper towels and toilet paper; replace defective dispensers.

l. Ranges, Cook-tops, and Exhaust Ventilators. Remove and clean all range surfaces, burners, fans, filters and drip pans including bottom, sides and rear to remove all grease, stains, and carbon with a solution compatible with metal and porcelain surfaces; replace defective equipment and filters (to be provided by Contractor).

m. Countertops. Clean and sanitize all countertops free of all dirt, dust, stains, and grease.

n. Ceiling Fans, Light Fixture, Covers and Bulbs. Clean interior and exterior surfaces of ceiling fans, light fixtures and covers free of dirt, streaks, debris, bugs, smears, and abrasive marks; replace all defective bulbs and fluorescent tubes with units of equal lumens (to be provided by Contractor).

o. Cabinets, Drawers and Closet Shelves. Clean cabinets, drawers, and closet shelves free of all dirt, dust, shelf paper and adhesive residue, and other foreign matter. Replace damaged and adjust hardware as necessary to ensure cabinets and drawers function as intended.

p. Vents, Duct Louvers and Exhaust Fans. Interior and exterior of ventilation duct vents, louvers, and exhaust fans shall be cleaned free of foreign particles, debris, dust, and streaks so as to allow an unobstructed flow of air. Replace filters where present (to be provided by Contractor).

q. Electrical Switches, Outlet Covers and Switch Plates. Clean outlet covers and switch plates to remove all paint marks and stains; replace defective switches, outlets and covers/plates.

r. Restroom Fixtures and Shower Tile. Clean and disinfect sinks, faucets, toilets, urinals and showers free of residue, stains and odors; clean mirrors free of streaks and films; remove existing and re-caulk sink, shower, urinal and toilet where necessary to present a uniform appearance; repair leaking faucets; remove existing and re-grout shower tile where necessary to present a uniform appearance.

s. Shower Curtain, Rod and Shower Door. Clean to remove all residues, stains and odors from shower door;

replace torn/worn curtain and defective rod (to be provided by the Government).

t. Door, Window and Screen Repairs. Damaged doors, windows, glazing, screens, and associated components shall be repaired per industrial standards. Damaged, inoperable, or missing hardware, e.g., hinges, striker plates, latches, keepers, window operating mechanisms, door closers, springs, shall be adjusted, repaired, or replaced as required. Replacement hardware shall match existing hardware in type, size, quality and finish. Hardware shall be installed in accordance with the manufacturer's recommendations. Caulking and weather-stripping shall be replaced to maintain a weather-tight seal.

Cracked or broken glass shall be of the same thickness, type, and quality and meet all local building codes and safety codes. Doors, windows, and screens shall operate smoothly without binding or sticking in accordance with the manufacturer's design.

u. Mold Remediation. In case of mold/mildew evidence in the bedroom(s) or common area (walls, cabinets, drawers and so on), the Contractor shall take mold remediation actions as per suggested check-list provided in attachment J-1402000-05 or similar established industry standards.

ATTACHMENT J-1402000-05

CHECKLIST FOR MOLD REMEDIATION

The checklist for mold remediation is provided as a separate attachment. Reference to PDF file “J-1402000-05 Checklist for Mold Remediation.”